PBV Jr. Project Manager
2 days ago
Detroit
Job Description SUMMARY The Project-Based Voucher (PBV) Jr. Project Manager must have a commitment to equity, community development, and housing justice. This role performs advanced work in the administration of the PBV program and serves as a technical expert for program staff, property owners, and participants. Serves as the primary point of contact between ownership and the PHA. Ensures compliance with HUD regulations, assists with training and mentoring staff, and resolves complex cases and contract issues. This position acts as a lead worker within the PBV team, providing quality control, guidance, and support to ensure the successful operation of the PBV program and ongoing compliance for PBV AHAP/HAP Contract executions. Requires advanced knowledge and skills in using Microsoft 365 Apps, including Word, Excel, Outlook, PowerPoint, MS Teams, and OneDrive. EDUCATIONAL REQUIREMENTS • Associate’s degree in public administration, Business, or related field required., • Bachelor’s degree in public administration, Business, or related field preferred., • Equivalent combination of education and experience may be considered., • Certification in HCV or PBV Specialist, Rent Calculation, or HQS strongly preferred., • Previous project management experience from predevelopment through construction and close-out., • Minimum of three (3) years of experience in affordable housing or Housing Choice Voucher program administration, including direct experience with PBV., • Must have a valid state driver’s license, • Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider, • [DM1] Proficiency in housing management software (e.g., Yardi, equivalent). ., • Knowledge of real estate development processes from concept to construction, • Knowledge of budgeting and project management software, • Knowledge of real estate finance, pro forma modeling, and layered financing structures., • Knowledge of local and state housing and community development policies, • Knowledge of report preparation techniques, • Knowledge of training methods for all levels of personnel, related to departmental initiatives, • Knowledge of strategic planning and organizational development techniques, • Knowledge of and participation in contract negotiations, • Knowledge of basic office practices, procedures, and equipment, • Knowledge of standard office procedures, filing, and standard office equipment, including computer, fax, copier, telephone system., • Knowledge of the principles and practices of automated information systems, and data processing, • Knowledge of the operation of commission and HUD computer system and software, • Knowledge of basic office practices, procedures, and equipment., • Knowledge of MS 365 Productivity Apps (Word, Excel, Outlook, PowerPoint, MS Teams, OneDrive), • Strong working knowledge of HUD HCV and PBV program regulations, principles, and practices, • Knowledge of DHC’s Administrative Plan and related policies and procedures, • Knowledge of principles and practices of urban development and housing management, • Knowledge of principles and practices of community programs and organizations, • Knowledge of Business English; punctuation, arithmetic, and spelling, • Knowledge of modern office practices and procedures; departmental policies and procedures, • Knowledge of record keeping methods and procedures, • Knowledge of report preparation techniques, • Working knowledge of basic LIHTC requirements, • Knowledge of environmental testing requirements, • Independent, self-starter, • Ability to train, mentor, and support other staff., • Ability to interpret and apply complex federal regulations and policies., • Excellent attention to detail and accuracy in file review., • Analytical thinker, • Attention to detail, • Strong written and verbal communication, • Operates with compassion for residents and leads with empathy, • Solution-oriented, • Ability to manage multiple project-based construction timelines Strong organizational skills, • Public-speaking, • Skilled in using MS 365 Productivity Apps (Word, Excel, Outlook, PowerPoint, MS Teams, OneDrive), • Analyze situations, review available actions, and determine the best course of action, • Rent calculation, income verification, and EIV use., • Excellent verbal, written, and interpersonal communication skills., • Commitment to community engagement, racial equity, and sustainable urban development., • Calculate, compute, summarize and/or tabulate data and information, • Communicate effectively orally or in writing with relevant stakeholders, internal and external, from a variety of backgrounds, • Compile data and prepare reports, • Develop and maintain recordkeeping systems and procedures, • Exercise tact, discretion and diplomacy, • Interact effectively in a complex, dynamic environment, • Interact with public and private agencies and residents to accomplish organizational goals, • Operate standard office equipment, • Maintain confidentiality, • Strong interpersonal skills with ability to handle escalated cases diplomatically., • Manage multiple priorities and demands within established requirements, • Master position-specific software, • Plan, organize, complete or assign work and special projects in order to meet organizational goals, • Prepare written documents/reports with proper sentence structure, grammar and overall completeness, • Provide high level, quality customer service both internally and externally, • Provide information and feedback in a courteous, diplomatic manner, • Read and understand department specific documentation, and policies and procedures, • Research issues using a variety of sources to obtain data and information, • Respond effectively to sensitive inquiries or complaints, • Review and edit documents for accuracy and completeness, • Troubleshoot problems and apply preventative or corrective measures [The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job] • Assist with all phases of affordable housing development, from pre-development through construction and lease-up., • Understand and administer PBV contract rents and payment standards, • Submit accurate monthly HAP requests and supporting documentation, • Monitor rent adjustments, utility allowances, and contract amendments, • Track abatements and financial impacts related to noncompliance, • Maintain complete, accurate, and audit-ready tenant and unit files, • Respond promptly to PHA monitoring reviews, audits, and corrective actions, • Other job functions as noted by the Director, • Support project due diligence activities including site research and environmental reviews., • Coordinate with architects, consultants, engineers, and contractors to track project timelines and deliverables as it pertains to PBV rehab/new construction, • Implement knowledge of funding applications for local, state, and federal sources including LIHTC, HOME, CDBG, RAD, and other programs as it pertains to PBV performas., • Assist in monitoring project budgets, pro formas, and financial reports in coordination with finance staff., • Prepare presentations, reports, and memos for internal stakeholders, public meetings, and board review., • Conduct outreach and engagement with community partners, organizations and developers as needed., • Lifting, • Carrying, • Pushing, • Pulling, • Sitting, • Standing, • Walking, • Ascending/descending stairs, • Reaching, • Bending, • Kneeling, • Discerning colors, • Phones, • Computer/Laptop, • Copiers/Printers, • Scanners, • Monitors, • Indoor environments, • Outdoor environments SOFTWARE, • SmartSheet, • Zoom, • Microsoft Office Suite, • Docusign, • Yardi, • PIC This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principle duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time. MARIJUANA Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law. As a federally funded agency DHC’s employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with DHC. Any applicant for employment who advises DHC that s/he uses any form of marijuana will be ineligible for employment with DHC. DHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance. EOE STATEMENT The Detroit Housing Commission is an Equal Opportunity Employer. No personnel decisions concerning any term or condition of employment shall be unlawfully based upon an individual’s race, color, religion, sex (including sexual orientation and gender identity or expression), pregnancy (including childbirth or a medical condition related to pregnancy or childbirth), national origin, age, marital status, weight, height, disability, genetic information including family medical history, military service, or misdemeanor arrest record. Additionally, DHC shall not engage in discriminatory compensation decisions or practices.