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Job DescriptionProvides advanced administrative office support, secretarial support, and/or program coordination activities. This classification is distinguished from the Administrative Specialist in that incumbents perform a wide variety of secretarial and administrative duties involving complex office support and coordination of related tasks both inside and outside of the District. Work includes contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support. The reporting relationship will be given some consideration to determine job classification, but will not be given greater weight or consideration than the positions purpose, responsibilities, and qualifications. This position typically reports to Department/Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant but must also meet the job purpose, responsibilities and qualifications (level and scope) of the classification. This class is distinguished from the Administrative Coordinator in that the latter provides administrative office support and assistance to executive level staff (CEC) with the day-to-day administrative operations of a college campus or major District division. requests to appropriate resource Provides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignment Monitors and tracks budgets, funding and expenditures; and assists with budget preparation Coordinates the inventory and replenishing of office supplies and office equipment maintenance services Researches, gathers, compiles and reviews data and information in support of assigned function, program, project or support area Designs and formats complex documents; composes original documents, correspondence and presentations Creates documents, reports, correspondence, and/or other communication materials Prepares and maintains schedules, coordinates calendars, researches and makes travel arrangements Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures May provide training and orientation to other staff Adheres to applicable policies and procedures Performs other duties as assigned Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services Communicates with internal and external resources regarding policy/procedural, event or program information Receives and responds to inquiries and information requests, resolving issues or

Job Description Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Locations: Scottsdale, AZ / Dallas, TX Team Overview As the Administrative Assistant II, you are a vital part of the Development Team here at ADF. In this role, you will report to the VP of Transformational Partnerships and be responsible for assisting the VP in a variety of administrative tasks, including calendar management, arranging travel, managing expense reports, and other administrative support duties. Key Responsibilities • Process expense reports for the VP of Transformational Partnership., • Use Outlook and Zoom to schedule meetings on behalf of the VP of Transformation Partnerships., • Participate in meetings, take notes, and disseminate a concise summary of action items., • Provide timely and accurate reports of activity as requested., • Upload and update contacts & information in Salesforce., • Assist as needed with event preparation and follow up., • Maintain the VP of Transformational Partnership's files and paperwork, including faxing, scanning, copying and collating documents., • Provide logistical printing and mailing support through the Office Service Center and Mail Room., • Coordinate the mailing of Marketing Materials, Reports, Holiday Cards, to Ministry Friends., • Organize and maintain the VP of Transformational Partnership calendar with travel arrangements, and meetings., • Perform customer service for Development team members including account updates, answering questions, and ensuring Development team members are prepared for ministry friend engagement., • Answer calls and respond to emails from Development team members with timely and excellent customer service., • Interface and collaborate with other departments to help the VP of Transformational Partnership effectively and strategically execute ministry friend interactions and asks., • You will be asked to perform related duties or special projects as assigned. Minimum Qualifications • Minimum 3-5 years of administrative experience., • Experience supporting senior level leadership., • Experience building relationships and working effectively within a team while managing multiple projects and priorities independently., • Excellent verbal, written, and interpersonal communication skills, • Strong organizational skills and attention to detail., • Strong computer skills including Microsoft Office i.e. Word, Excel, PowerPoint and Outlook., • Strong initiative and self-motivation, • Ability to professionally handle confidential information and interact with high-net-worth individuals. Preferred Qualifications • Experience with SharePoint and Salesforce Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year. Want to Know More About ADF?

Job DescriptionDescription: This is a hybrid role in working in office at least Tuesday-Thursday Community Medical Services (CMS) is hiring an Administrative Assistant. This position will support the Executive Leadership Team in a fast-paced and constantly evolving environment. The candidate will be a highly organized and detail-oriented individual. This role is ideal for someone who is proactive, adaptable, and thrives on managing multiple tasks efficiently and accurately while maintaining a high level of professionalism. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. Along the way, we’ll invest in your well-being through a benefits package that includes: • Subsidized medical, dental, and vision insurance, • Health savings account, • Short and long-term disability insurance, • Life insurance, • Paid sick, vacation, and holiday time, • 401K retirement plan with match, • Tuition and CME reimbursement up to 100%, • Employee assistance program to support your mental health and wellness, • Provide general administrative support to operations team, • Manage calendars, schedule meetings, travel and coordinate appointments, • Handle incoming calls, emails, and correspondence with clarity and professionalism, • Prepare, format, and proofread internal and external documents, • Maintain organized filing systems and ensure data accuracy, • Order office supplies and manage inventory, • Assist with event coordination and logistics, • Support project teams by tracking deadlines and deliverables, • Adapt quickly to shifting priorities and urgent requests, • Perform other duties as assigned in support of business operationsRequirements:, • High school diploma or GED required, • At least 2 years proven experience as an administrative assistant or in a similar role, • Exceptional organizational skills with attention to detail, • Ability to multi-task and prioritize effectively in a fast-moving, ever-changing environment, • Excellent written and verbal communication skills, • Proficient in Microsoft Office Suite and other office technologies, • Strong interpersonal skills and ability to collaborate across teams, • Discretion with handling confidential information #CRPSF About Community Medical Services Community Medical Services (CMS) is a CARF-accredited addiction treatment program providing services in the form of outpatient medication-assisted treatment and one-on-one and group counseling to those seeking help with their opioid use disorder. Headquartered in Arizona with more than 70 treatment clinics in 14 states, CMS is dedicated to meeting the challenges presented by the growing opioid epidemic in communities where treatment is lacking. Our Commitment We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other Conditions Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionRole and Responsibility:Provides advanced administrative office support, secretarial support, and/or program coordination activities. This classification is distinguished from the Administrative Specialist in that incumbents perform a wide variety of secretarial and administrative duties involving complex office support and coordination of related tasks both inside and outside of the District. Work includes contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support. The reporting relationship will be given some consideration to determine job classification, but will not be given greater weight or consideration than the position’s purpose, responsibilities, and qualifications. This position typically reports to Department/Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant but must also meet the job purpose, responsibilities and qualifications (level and scope) of the classification. This class is distinguished from the Administrative Coordinator in that the latter provides administrative office support and assistance to executive level staff (CEC) with the day-to-day administrative operations of a college campus or major District division. requests to appropriate resourceProvides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignmentMonitors and tracks budgets, funding and expenditures; and assists with budget preparationCoordinates the inventory and replenishing of office supplies and office equipment maintenance servicesResearches, gathers, compiles and reviews data and information in support of assigned function, program, project or support areaDesigns and formats complex documents; composes original documents, correspondence and presentationsCreates documents, reports, correspondence, and/or other communication materialsPrepares and maintains schedules, coordinates calendars, researches and makes travel arrangementsOversees the maintenance of files, records, database information and documentation related to assigned area and according to established proceduresMay provide training and orientation to other staffAdheres to applicable policies and proceduresPerforms other duties as assignedSchedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office servicesAssists with research, gathers information and provides coordination of activities and administrative support of projects, programs or servicesCommunicates with internal and external resources regarding policy/procedural, event or program informationReceives and responds to inquiries and information requests, resolving issues or referring Minimum Education Level: High school

Job Description JOB PURPOSE: Manage all leasing and marketing efforts of the community. Oversees the Leasing staff and should be able to assist the Community Manager with all day-to-day operations of leasing office. PRIMARY DUTIES & RESPONSIBILITIES: Will always include those specifically assigned by the immediate supervisor. * Assist the Community Manager with oversight of the leasing team and training and ensure all company standards are being followed * Support Leasing Consultants in the leasing of apartments and ensure that Fair Housing guidelines are followed * Maintain lease files and computer records for the community * Meet regularly with Community Manager and Market Director to discuss leasing issues and community performance * Coordinate the renewal program and ensure that all residents are contacted through the renewal process * Conduct a monthly market survey and recommend pricing changes * Follow up with the leasing team to insure deadlines and standards are upheld. * Maintain the integrity of all social media outlets for community. * Suggest marketing recommendations and implement plan to achieve leasing goals. * Perform administrative duties as assigned by the Community Manager * Actively support the Community Manager and learn the job of the Community Manager to be able to effectively manage the community in the Community Manager’s absence Specific Responsibilities Daily/Weekly * E-mail: Monitor community’s emails and follow-up to ensure all leads and resident emails are being responded to in a timely manner. * Phone: Train Leasing Consultants on proper phone etiquette and monitor all voicemails are answered in timely manner. * Prospect Handling: Train Leasing Consultants on how to greet, tour, and lease to prospects that visit the community’s leasing office. Assistant Community Manager must make sure there is always office coverage available to work with prospects. * Leases: Verify all lease paperwork that is completed by Leasing Consultants. Review all leases and approve those that meet community’s rental criteria. Note that Yardi entry can be delegated to Leasing Consultants once they are trained however the approval is to be completed by the Assistant Community Manager only. * Yardi Data: The leasing consultants enter traffic, follow up, work-orders, and leases while the Assistant Community Manager ensures the integrity of the Yardi data. * Approvals/Renewals: Review pending leases daily and approve/execute applicable prospects on Yardi. (Note that this should not be delegated to Leasing Associates.) Update renewal lease information once lease is received from leasing consultant. * Marketing: Plan and carry out all campus events, promotions, print and online advertising. Keep Marketing Calendar up to date with all community events, promotions, and price changes. * Renewal Season: Maintain the renewal notebook as activity occurs. Delegate responsibilities of contacting current residents to Leasing Consultants. * Goal Board: Maintain the community’s goal board and fill in properly as leasing occurs. * Work orders: Ensure work orders are entered into Yardi correctly. Actual entry can be delegated to leasing and maintenance. Ensure ALL work orders are called back. * Community Events: Regularly check in with staff to ensure all advertising and event planning is being completed. Monthly Leasing/Marketing * Review tour route, current availability, and leasing objectives with Leasing Consultants to train on the most successful techniques. * Market Survey: Complete the survey and maintain relationship with competitors. Delegate to seasoned leasing consultants occasionally. * Plan and order print ads to coordinate with advertising schedule and uphold relationships with publications. * Follow-Up Program: Check Leasing Consultants’ prospect notebooks & Yardi monthly to ensure procedures are being followed. * Complete Leasing Consultants work schedule each month. * Track all leasing activity, availability, and collaborate with leasing consultants to complete roommate matching for incoming residents. Resident and Promotional Events * Review leasing team schedule to ensure office coverage and all marketing needs are met. * Provide revisions when necessary for Promotion Summary Forms and ensure deadlines are documents are completed in timely manner. * Make sure leasing team is updating community’s website regularly and according to standards. * Visit the community events to support the team in their efforts. Confirm all events are carried out as they were planned and documented by the Promotion Summary Form. * Oversee the production and distribution of the community newsletter. * Approve all social media communication before it is published. Move-Out/Move-In * Roommate Matching: Work with entire leasing team and Community Manager to place residents in future apartment locations based on their roommate requests and preferences. * Resident Communication: Assist the Community Manager with all Move-in and Move-out related communications to residents and guarantors. * Move-out Process: Ensure that all administrative office procedures for Move-out follow IAC’s standards. Train staff on proper procedure and are prepared to answer customer questions. * Move-in Packets: Oversee the production of move-in packets, utilizing the office staff to help assemble packets. * Inspection Forms: Organize Inspection forms, post move in/out and summarize issues so that Community Manager can review with maintenance staff. * Audit: Conduct an audit on 100% of the lease files to ensure that proper documentation has been collected and maintained at least one month prior to move in. Conduct Yardi audit one month following to ensure resident & guarantor contact is correct. * Move-in Day: Work side-by-side with Community Manager to plan move-in day; traffic flow, check-in process, vendor fair, & maintenance table. Ongoing * Train all staff members on proper leasing techniques and resident service * Evaluate unit prices in accordance with the market and budgeted goals * Oversight of resident services and activities, including supervision of leasing program * Assistant Managers who are well established should assist Community Managers in the overall operation of the property and seek training and guidance to manage the following areas and to allow for promotion: * Supervise and motivate leasing staff * Conduct weekly meetings with leasing staff * Ensure that the onsite staff provides the highest level of service to residents * Develop an annual marketing plan and conduct marketing reviews on a monthly basis * Approve all invoices for expenses and submit invoices in a timely manner QUALIFICATIONS: * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentage, pro-rations, occupancy averages, and rents per square foot. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with residents in a proactive, professional manner so as to reduce conflicts and uncertainty in a relatively quick manner. * High degree of professionalism and demeanor resulting from previous property management or leasing experience * Good communication and listening skills * Excellent customer service and negotiation skills * Able to lead, manage and train others * Patient, even-tempered and works well under pressure * Able to be an effective team player and interacts well with others * Organized and detail-oriented * Firm, fair and consistent * Effective time management skills * Able to maintain confidentiality * Able to follow directions from a supervisor * Able to understand and follow posted work rules and procedures * Able to accept constructive criticism * Able to work weekends or overtime as job requires EDUCATION AND EXPERIENCE REQUIREMENTS: * Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience OTHER AND/OR PREFERRED EDUCATION/EXPERIENCE: * Knowledgeable in Microsoft Word/Excel/Entrata CERTIFICATES, LICENSES, REGISTRATIONS: * None BUDGET RESPONSIBILITY: Check (_) all appropriate functions that apply to this job. _ Develop the budget and/or make recommendations that affect the allocation of funds. _ Administer the budget and/or make expenditure decisions once the budget has been approved. _ Monitor the budget and/or track the budget once it has been adopted. X Coordinate the budget and/or participate in the data collection and organization of budget materials. JOB PERFORMANCE AND SUCCESS FACTOR REQUIREMENTS: (These are the quantitative and qualitative measures that this role will be evaluated and held accountable for). Cooperation, Influence, Teamwork & Business Relationships – 25% □ Collaboration & Teamwork – 20% □ Cooperation – 20% □ Customer Service – 20% □ Influence – 20% □ Internal/External Relationships – 20% Decision Making/Initiative – 25% □ Analytical & Problem Solving – 16.67% □ Decisive – 16.67% □ Practical Judgment – 16.67% □ Action-Oriented – 16.67% □ Confidence & Risk Taking – 16.67% □ Effort & Self Development – 16.67% Job Knowledge and/or Job Specific Skills – 25% □ Job Knowledge – 16.67% □ Multi-Tasking – 16.67% □ Reporting – 16.67% □ Work Quality – 16.67% □ Work Quantity – 16.67% □ Creativity & Productivity – 16.67% Professional/Technical/Communication Skills – 25% □ Ethics & Values – 14.29% □ Integrity – 14.29% □ Perseverance& Determination – 14.29% □ Reliability & Punctuality – 14.29% □ Time Management– 14.29% □ Approachability & Composure – 14.29% □ Verbal & Written Communication – 14.29% SUPERVISORY RESPONSIBILITY: Does this job have supervisory responsibilities? 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Job Description Are you an organized, detail-driven professional who thrives on keeping things running smoothly, from behind-the-scenes operations to internal financial HR systems? Do you enjoy supporting a team, managing processes, and bringing consistency to a fast-moving environment? BelleSante by Kristine Romine, MD is looking for a full-time Operations & Systems Coordinator to oversee the day-to-day rhythm of the practice, including payroll, employee benefits, internal systems, and general administrative operations. What You’ll Do: • Manage bi-weekly payroll, PTO, overtime, and ensure accurate timecard tracking., • Coordinate employee benefits administration, including 401(k) and annual open enrollment., • Maintain monthly/quarterly/yearly systems such as OSHA compliance, laser protocols and compliance, state inspections, and team meeting documentation., • Oversee day-to-day clinic operations, including morning opening and space readiness., • Maintain internal systems, ensuring accurate data for inventory, scheduling, online sales, and compliance., • Oversee sales reconciliation, ensuring accuracy in tracking and assistant documentation., • Manage all inventory, including monthly physical counts, ensuring the clinic is stocked with all needed supplies., • Provide administrative and logistical support to Kristine Romine, MD, including organizing and participating in meetings, coordinating event details, and assisting behind the scenes with speaking engagements, presentations, and leadership initiatives., • Act as the point person for all team members when systems go down, troubleshooting issues or escalating to the appropriate contact to avoid disruption., • Address and resolve patient complaints calmy and confidently, ensuring issues are handled quickly while upholding clinic policies and protecting the team., • Serve as a point of contact for external vendors, medical suppliers, and service contractors., • A strong sense of ownership and initiative, you keep processes efficient, schedules updated, and people informed., • Confidence navigating digital tools (EHRs, spreadsheets, social media, online portals, Microsoft Office Suite, etc.), • An eye for detail, particularly when it comes to numbers, scheduling, and process accuracy., • Excellent communication and documentation skills., • Bachelor’s degree required, ideally in business, healthcare admin, HR, or a related field., • 2+ years of experience in a healthcare, clinical, or wellness office environment is preferred but not required., • Prior experience with payroll, benefits, or HR financial administration strongly preferred., • Experience with EHRs or cloud-based scheduling and inventory systems is a plus. Scottsdale, AZ (in-office only) Compensation & Schedule: • Compensation is based on your own, unique experience, • Full-time (Monday–Friday, 8:00AM-4:30PM) If you're ready to bring structure, energy, and attention to detail to a thriving medical aesthetics and regenerative medicine practice, we’d love to hear from you! Company DescriptionAbout Us: BelleSante by Kristine Romine, MD is a Functional Aesthetic Dermatology practice dedicated to Partnering with Patients for a Lifetime of Beautiful Health. Led by Dr. Kristine Romine, a board-certified dermatologist, our practice offers cutting-edge treatments in a boutique setting, ensuring every patient receives expert guidance tailored to their unique needs. We take immense pride in our incredible team, fostering a supportive, collaborative, and positive work environment where every team member is valued and empowered to thrive!About Us:\r\nBelleSante by Kristine Romine, MD is a Functional Aesthetic Dermatology practice dedicated to Partnering with Patients for a Lifetime of Beautiful Health. Led by Dr. Kristine Romine, a board-certified dermatologist, our practice offers cutting-edge treatments in a boutique setting, ensuring every patient receives expert guidance tailored to their unique needs. We take immense pride in our incredible team, fostering a supportive, collaborative, and positive work environment where every team member is valued and empowered to thrive!