Executive Assistant to the CEO
hace 2 días
Eugene
Job DescriptionSalary: $55,000 - $60,000, DOE Reports to: President & CEO Status: Full-time, Exempt Direct Reports: None Salary Range: $55,000$60,000 annually, depending on experience and qualifications Placement within the range will be based on relevant experience, demonstrated skills, and alignment with the scope of the role. Benefits: Employer-paid medical insurance, short- and long-term disability, life insurance, paid holidays, generous paid time off, and eligibility for a 401(k) employer contribution after three months. About the Chamber The Eugene Area Chamber of Commerce is a 1,200-member organization serving as a catalytic leader for our regional economy. We bring together business, civic, and community leaders to drive collaboration, advocacy, and programs that strengthen economic opportunity and quality of life in Lane County. While non-partisan, the Chamber is not neutral on issues that impact the business community and regional prosperity. We are a mission-driven organization that values clarity, collaboration, and thoughtful systems that support people doing meaningful work. Position Overview Are you someone who anticipates needs before theyre voiced? Do you thrive in high-trust environments where discretion, judgment, and proactive follow-through matter deeply? Are you energized by supporting senior leadership in a way that creates calm, clarity, and momentum? The Executive Assistant to the CEO is a proactive strategic partner responsible for managing the CEOs time, priorities, and external engagements. This role operates as an extension of the CEOs officesupporting board relations, external stakeholders, and internal coordination with professionalism and political awareness. This role requires strong judgment, exceptional organization, and the confidence to manage up. You are someone who pulls information out of busy leaders, creates structure around ambiguity, and ensures nothing critical falls through the cracks. Role Scope & Decision-Making Authority The Manager of Executive Operations provides high-level, strategic coordination and support for the President & CEO, ensuring the effective operation of the Office of the CEO and the smooth execution of executive priorities. This role is accountable for managing executive workflows, protecting the CEOs time, and ensuring strong preparation, follow-through, and alignment across leadership, board governance, and key external relationships. The role exercises discretion and sound judgment on behalf of the CEO and operates with a high degree of independence. The position works closely with the Chief Strategy & Operations Officer to support enterprise alignment and leadership cadence, while remaining primarily anchored to CEO effectiveness. Core Responsibilities Executive Operations & CEO Support • Manage the CEOs calendar, scheduling, preparation, and follow-through with a strategic lens, • Anticipate upcoming priorities, meetings, and deadlines to ensure the CEO is consistently well-prepared, • Protect the CEOs time by triaging requests and managing competing demands thoughtfully, • Track executive-level action items and commitments to ensure timely completion, • Coordinate logistics, materials, and follow-up for Eugene Chamber and Onward Eugene boards and key committees, • Prepare and assemble board agendas, packets, and training materials in collaboration with the CEO, • Attend board meetings, take minutes as required, and ensure timely distribution of materials, • Serve as a trusted point of contact for board-related coordination and logistics, • Support CEO communications and high-level correspondence, including drafting or coordinating follow-up messages as appropriate, • Interact professionally and confidentially with board members, senior stakeholders, partners, and community leaders, • Coordinate CEOCOO meetings, leadership team sessions, and other executive-level gatherings, • Support leadership cadence by preparing agendas, tracking outcomes, and managing follow-up, • Assist the CEO and COO with implementation and ongoing use of the Entrepreneurial Operating System (EOS), • Pull and aggregate reports from member, financial, and project management systems to support executive-level decision-making, • Coordinate executive travel and logistics, • Assist with scheduling and follow-up related to sponsorships and fundraising efforts tied to CEO priorities, • The CEOs time is protected, focused, and aligned with strategic priorities, • Board and governance operations are smooth, predictable, and well-prepared, • Executive commitments are tracked and followed through consistently, • Fewer last-minute escalations, missed details, or reactive fire drills, • Board members and senior stakeholders experience professionalism, clarity, and responsiveness Qualifications & Experience Required 5+ years supporting senior or executive-level leaders Exceptional organizational, communication, and judgment skills Comfort handling confidential and sensitive information Preferred (Nice-to-Have) Experience supporting boards or governance bodies Experience working in complex or public-facing organizations Demonstrated ability to manage up and create structure for busy executives Why Youll Love Working Here Make a Difference- Your work will help ensure the Chambers leadership is prepared, responsive, and able to focus on the relationships and decisions that strengthen our business community. Trusted Partnership- Youll operate in a high-trust role at the center of the organizationserving as an extension of the CEOs office with meaningful responsibility and autonomy. Variety & Momentum- No two weeks look the same. Youll support governance, community leadership, and executive priorities in a fast-paced environment where your organization and follow-through make a visible difference. Our Values in Action As a community organization, we strive to serve our members and the broader community with purpose and integrity. We are looking for an individual who aligns with our core values and brings them to life through their work. Lead We are strategic thinkers with bold ideas. We create clarity, take initiative, and act as catalysts for positive community change. Innovate We are curious and open-minded. We seek better systems, smarter processes, and thoughtful improvements that support our people and mission. Engage We show up, listen closely, and participate in meaningful conversations. We value collaboration, inclusivity, and strong relationshipsinternally and externally. Impact We are solution-oriented and relentlessly optimistic. We work together to solve challenges and strengthen the community we serve. Your Impact By supporting the CEOs focus, preparation, and follow-through, you will strengthen governance, improve responsiveness to community partners, and help ensure the Chambers leadership can operate proactively rather than reactively. Join Us If youre someone who enjoys bringing structure, clarity, and momentum to a fast-paced environmentand you want your work to have real community impactwed love to hear from you. Join us in helping build a stronger, more connected business community in Eugene. Equal Employment Opportunity Statement The Eugene Area Chamber of Commerce provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local laws. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every qualification. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.