Associate Director of Operations, Executive Education (4800C), Berkeley Law - #85758
hace 14 días
Berkeley
___Job ID85758 LocationMain Campus-Berkeley Full/Part TimeFull Time ______ At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our ___, ___, and ___. At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for ___ (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can ___ at UC Berkeley. Berkeley Law's executive education platform connects legal practitioners, investors, executives, and nonprofit leaders to a wide range of professional development training programs. Berkeley Law Executive Education helps legal practitioners and business professionals, as well as government and nonprofit leaders, meet their professional goals by delivering world-class certificate programs that teach hard and soft skills, elicit insights that lead to more effective problem solving, and expand participant networks. The program draws upon the expertise of UC Berkeley faculty, the law school's extensive alumni network, and deep relationships with business and legal leaders to provide program participants with access to thought leaders from a wide range of disciplines. Many of the programs from Berkeley Law Executive Education provide for Mandatory Continuing Legal Education (MCLE) credits. Programs offering MCLE credit include monthly webinars, online courses, and in-person bootcamps and workshops. The Associate Director of Operations for Berkeley Law Executive Education leverages extensive experience in administrative operations to serve as the unit's primary operational leader and Process Architect. Reporting to the Assistant Dean, this position oversees the financial, human resources, and data workflow infrastructures that enable the delivery of revenue-generating programs and ensures smooth, efficient business processes across the unit. The role manages the unit's non-academic operations, including oversight of the data systems team, development and implementation of the Team Operating System, and management of the unit's budget and forecasting models. This position also serves as a critical bridge between the department and the Law School's central business services, facilitating coordination, compliance, and process standardization. The First Review Date for this job is: May 7, 2026. For full consideration, please apply on or before the first review date. • Oversees the administrative and non-academic operations for Berkeley Law Executive Education., • Responsible for designing, implementing, and continuously improving administrative and operational workflows., • Directs and coordinates administrative functions, including financial, human resources, and data workflow infrastructures, to support the effective delivery of revenue-generating programs and ensure smooth, efficient business processes across the unit., • Designs and implements Standard Operating Procedures (SOPs) for key business functions, including program setup, contract routing, and vendor management, ensuring consistency and compliance across the department., • Manages the department's project management infrastructure (e.g., Asana), standardizing workflows to support transparency, efficiency, and effective asynchronous collaboration among team members., • Provides functional oversight of data workflows, including system onboarding and access protocols for the department's core technology platforms; ensures staff are trained appropriately and that platforms are used consistently to achieve business objectives., • Oversees the end-to-end enrollment and revenue process., • Manages the registration logistics for open-enrollment and custom programs to ensure data integrity., • Coordinates the accounts receivable process (e.g., invoicing, collections, and reconciliation) to ensure revenue is accurately captured and recognized., • In partnership with the Assistant Dean and Director, manages the unit's comprehensive operating budget, performing variance analysis and re-forecasting to support financial oversight of a complex, revenue-generating program portfolio., • Oversees all purchasing, travel, and entertainment processing, ensuring compliance with University policies and proper internal controls., • Develops executive dashboards to monitor Key Performance Indicators (KPIs) related to enrollment health, financial performance, and operational efficiency., • Leads the onboarding process for new hires, ensuring comprehensive training on both operational responsibilities and team collaboration practices, including communication norms and tool usage., • Supports the Assistant Dean in fostering team culture initiatives, managing logistics for team retreats, strategic planning sessions, and tracking professional development activities., • Engages in professional development and training opportunities as needed., • Performs additional duties and other special projects as assigned., • Thorough knowledge of and/or ability to quickly learn University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management., • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines., • Demonstrated ability to manage complex budgets for self-sustaining, revenue-generating units, ensuring financial integrity and accurate forecasting., • Proven skill in analyzing operational bottlenecks, designing efficient workflows, and developing clear, documented Standard Operating Procedures (SOPs)., • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills., • Strong skills in short-term planning, analysis, problem-solving, and customer service., • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees., • Strong organizational skills with demonstrated ability to prioritize and coordinate several projects simultaneously with demanding timeframes., • Excellent analytical skills, with the ability to think creatively to solve problems and develop solutions., • Strong computer skills, including proficiency in Microsoft Office, Google Suite, and video conferencing platforms (e.g. Zoom, Skype, MS Teams, Google Meet, etc.), with the ability to learn new computer programs and software systems., • Experience using project management platforms (e.g., Asana, Trello, Monday.com) to coordinate team workloads, track deliverables, and ensure timely completion of tasks., • Strong attention to detail., • Ability to use discretion and maintain confidentiality., • Ability to serve as a trusted resource and problem-solver for the team, exercising sound judgment, and fostering a high-performing, collaborative work environment., • Skilled in short-term planning, project management, operational analysis, and delivering high-quality customer service., • Demonstrated ability to collaborate and work effectively with individuals and groups from a wide range of backgrounds, experiences, and perspectives., • Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders., • Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds. Bachelor's degree in related area and / or equivalent experience / training. • Experience using Salesforce and Canvas (or similar platforms) to support business objectives., • The budgeted annual salary range that the University reasonably expects to pay for this position is $101,497.68 - $112,062.96, Step 3 - 8., • This is an exempt, monthly-paid position., • This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: ___., • This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee. This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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