Legal Operations Administrator
hace 29 días
Andover
Job DescriptionCLIENT HIGHLIGHTThe Client you will be working for is a Fortune 150 global leader in the Renewable Energy Industry. This opportunity will give you experience in the growing renewable energy industry in the United States with a company that is a globally recognized leader in sustainable energy.LOCATIONAndover, Massachusetts 01810COMPENSATION$29 TERMS3 Month Contract with a high likelihood of extension or conversion to full-time. SCHEDULEFlexible Schedule, 25-hour work week (Part-time) 2-3 Days in Office POSITION OVERVIEW – Legal Operations Administrator The Legal Operations Administrator will oversee and implement some of the day-to-day functions to help scale the legal team. You have a real opportunity to make a meaningful impact and contribution within Legal and across the company (including but not limited to ad hoc support of various introductory contracts and contract templates, developing self-serve legal content/training for various internal teams, developing outside counsel efficiencies, identifying process improvements/automation, and deal tracking and overall matter management).RESPONSIBILITIES: • Calendar invites for team meetings - check schedules, create invite, email and update when necessary, • Legal Team Calendar – email team for updates, maintain and email weekly, • Legal team mail – the office FedEx's the mail to my home, I scan all the mail and then email it to the respective lawyer for handling, • Track Engagement Letters, • Track Legal invoice spending by law firm and project, • Notarize documents for the team, • Cogency – Responsible for all request emails to match the work requests to the invoices from Cogency. Track all the Cogency annual report charges, registered agent fees and franchise tax payments., • All travel needs for legal team, • Event coordination for offsites or legal meetings, • Responsible for Outside counsel & Consultants Invoices, • Work directly with new law firms and consultants to obtain a W9 to get them set up in SAP. I also work with them to complete the Client banking form and I coordinate that with our accounts payable team to get that detail set up in our payments system., • Responsible for KPI team goals, ensuring that 70% or more of outside counsel engagements above (USD)30,000 are the result of a competitive tender, • Track spending on outside counsel fees not including litigation, • Responsible for all the engagement letters, • Track the outside counsel invoice payments to report monthly on these two KPI goals for the team., • Responsible for new hire training monthly schedule coordination, • Responsible litigation tracker spreadsheet which need to be update bi-weekly with the detail provided in each meeting and maintain this in our Teams litigation folder, • ORGANIZATIONAL SKILLS, • Self-motivated with strong problem solving and analytical skills., • Ability to communicate across the organization, • Proven ability to coordinate and communicate with internal and external teams, • Good understanding of how various functions integrate with others in accomplishing the objectives of the area, • Ability to work across all levels of the organization and with external clients, • Ability to demonstrate innovation and creative approaches to business needs, • Proven ability to work remotely and independently, • Strong organizational and time-management skills., • Ability to effectively manage multiple projects and tasksONBOARDING, • Drug and Alcohol test, • Background check