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Job DescriptionFull job description Accounts Receivable Manager Location: 10221 Prospect Ave, Santee, CA 92071 Company: Vista Fulfillment Group Job Type: Full-time, on-site Pay: $30-37/hour, depending on experience About the Role Vista Fulfillment Group is hiring an experienced Accounts Receivable Manager to oversee customer invoicing, payment tracking, collections, AR reporting, and the daily performance of the AR team. This role is responsible for making sure customer invoices are calculated correctly, sent on time, followed up on, and paid within the agreed terms. The AR Manager will review the work of the AR team, communicate with customers and vendors regarding payment issues, and work closely with the CFO to keep AR balances accurate and current. This is a hands-on management role for someone who is highly organized, detail-oriented, strong with Excel and QuickBooks, and comfortable leading a team while also communicating professionally with customers. What You’ll Do • Oversee the full accounts receivable process from invoicing to payment collection, • Ensure customer invoices are calculated, reviewed, approved, and sent accurately and on time, • Review the AR team’s work to confirm billing, payment calculations, and account details are correct, • Monitor open AR balances and follow up on overdue payments, • Communicate with customers, vendors, and account contacts to resolve payment issues, • Escalate collection issues, disputes, or delayed payments quickly to the CFO, • Work closely with the CFO on AR aging, cash collection, payment status, and customer account risks, • Review customer accounts, payment history, balances, and outstanding invoices, • Help manage payment disputes, short pays, missing payments, and billing questions, • Create AR reports showing aging, collections, payment status, disputes, and team performance, • Lead, train, and hold the AR team accountable for accuracy and timely follow-up, • Improve AR processes, invoicing workflows, documentation, and reporting Ideal Candidate • Experienced AR professional with strong management and communication skills, • Comfortable managing a small team and reviewing their work for accuracy, • Education in accounting or finance, • Strong with customer account management and payment follow-up, • Able to professionally chase payments without damaging relationships, • Very organized with strong time management and follow-through, • Comfortable working directly with the CFO and escalating issues quickly, • Detail-oriented and able to catch billing mistakes, missing details, and payment discrepancies, • Strong problem solver who can manage disputes and keep AR moving Requirements • Accounts receivable experience required, • Bachelors Degree in Accounting or a related field, • Experience managing or supervising accounting, AR, billing, or collections staff preferred, • Strong QuickBooks experience required, • Strong Excel skills required, including (Pivot tables, VLOOKUPs, Formulas, Filters and sorting), • AR aging reports, • Data cleanup and reconciliation, • Account Management skills, • Experience reviewing invoices, billing calculations, customer statements, and payment records, • Strong communication skills with customers, vendors, internal teams, and leadership, • Ability to manage multiple accounts, deadlines, follow-ups, and team priorities, • Strong attention to detail and accuracy, • Must be able to work on-site in Santee, CA Nice to Have • Experience in fulfillment, logistics, ecommerce, 3PL, warehouse, retail, or distribution businesses, • Experience with customer billing, service fees, storage fees, fulfillment fees, shipping charges, or marketplace billing, • Experience supporting month-end close, • Experience creating AR aging reports and cash collection forecasts, • Experience improving billing or collections processes, • Experience working directly with CFO, controller, or accounting leadership Example Responsibilities • Review customer invoices before they are sent, • Confirm the AR team is calculating charges correctly and on time, • Monitor AR aging and identify accounts that need follow-up, • Contact customers about overdue payments or payment disputes, • Build Excel reports showing open balances, aging, payment trends, and collection status, • Use QuickBooks to review customer accounts, invoices, payments, and outstanding balances, • Resolve short payments, missing payments, invoice questions, and customer disputes, • Report major payment issues or collection risks to the CFO quickly, • Train AR team members on proper invoicing and follow-up procedures, • Improve the process for how invoices are reviewed, sent, tracked, and collected Benefits Why Join Us This is a key accounting leadership role with direct impact on cash flow, customer accounts, and financial accuracy. You will help ensure invoices are correct, customers pay on time, AR balances stay clean, and the accounting team operates with strong structure and accountability. Pay: $30.00 - $37.00 per hour Benefits: • 401(k), • Health insurance

Olgoonik is an Equal Opportunity Employer Overview: Interface with all functional elements to establish and modify processes, anticipate or solve problems and determine internal customer needs. Receive guidance, direction, and assistance from the Program/Site Manager. Point of contact for employment, training, benefits, hiring, and disciplinary action. Schedule training to meet certification requirements, provide interface with Team Olgoonik Human Resources personnel. Use phone, email, letter, and personal contact to understand/resolve specific employee issues. Primary Responsibilities: • Work independently in implementing sound personnel management and material management policies and procedures, to ensure successful accomplishment of the production control, planning, and maintenance management systems., • Interface and coordinate with all elements of the organization to have a full and complete understanding of the real-time capabilities which impact mission execution., • Manage and supervise employees in accordance with the Companys policies and applicable laws including: interviewing, hiring, training, planning, assigning work, directing work, appraising performance, counseling, addressing complaints, and resolving problems., • In conjunction with Safety Manager, initiate post-accident urinalysis process., • Serve as a key member of the Team Olgoonik quality effort. Share ideas and issues as a member of cross-functional team(s) assigned to improve standards and performance across the operation., • Schedule applicant interviews. Maintain applicant tracking, conduct reference checks, and arrange for applicant testing. Prepare offer letter requests., • Coordinator, scheduling, documenting training, managing employee and training folders, which includes collecting training certificates, • Assist with ordering and managing supplies, • Schedule and conduct new employee orientation., • Prepare reports as required., • Answer employee inquiries on a variety of Human Resources (HR) related issues. Assist in counseling employees as required., • Perform as all other related duties as assigned or requested. Supervisory Responsibilities: N/A Education and/or Experience: • Bachelors degree or equivalent. (May substitute experience for education on a year-by-year basis)., • Three years of general experience in Human Resources, logistics, management, business or a related field., • Comprehensive knowledge of the Service Contract Act (SCA) and California labor laws. Knowledge, Skills, and Abilities: • Must be proficient with Microsoft Suite of products including, Word, Excel, Access and E-mail business software., • Ability to respond effectively and rapidly to sensitive inquiries., • Must demonstrate a good attitude and ability to work as a member of a Team., • Position requires self-motivation and the ability to work effectively under a minimum of supervision., • Must be able to multi-task efficiently, work in a fast-paced environment on multiple projects, and have a strong attention for detail. Certificates, Licenses, Registrations: None Required Security Clearance: IF SECRET Level May be Required • Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation., • Must be a U.S. Citizen., • Must also be able to maintain a US Government SECRET clearance. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law. Compensation details: 65-70 Yearly Salary PI231b61969bba-26289-38894310

Job DescriptionCompany OverviewKR Wolfe, Inc. is a dynamic, growing company dedicated to making the equipment and technology of tomorrow work today. We specialize in delivering specialized installation, integration, field service, and renovation services. Our focus is on creating and maintaining advanced environments and systems, primarily in healthcare, education, commercial, and government sectors. Guided by our Vision to be the company of choice based on quality, value, and customer service, we embody SPIRIT in everything we do: Spreading Positivity, Initiating Relationships, and Inspiring Teamwork. Our Core Values—QUEST—drive us: Quality, Understanding & Care, Exceptional Service, SPIRIT, and Trust & Integrity. In our Operations department, we ensure the seamless execution of KR Wolfe’s projects by managing critical functions such as inventory, shipping, logistics, fleet, technology, facilities, and vendor coordination. Our team equips field staff with the tools, equipment, and resources needed to deliver exceptional service, supporting the company’s mission.Position SummaryThe Office Administrator supports the day-to-day administrative, facility, and employee support functions of the organization. Reporting to the Operations Manager, this role is responsible for maintaining an organized and professional office environment, coordinating conference room scheduling and office resources, supporting onboarding activities, managing shipping and receiving functions, and ensuring employees have the tools, supplies, and support necessary to be successful. This role serves as a key point of contact for employees, visitors, clients, and vendors while supporting operational efficiency and fostering a positive workplace culture. Success in this role is measured by responsiveness, organization, attention to detail, effective coordination of office resources, and the ability to provide consistent administrative support while upholding KR Wolfe's SPIRIT and QUEST values.Duties and ResponsibilitiesAdministrative Support • Perform daily office opening and closing procedures., • Answer and direct incoming phone calls and distribute voicemail inquiries., • Greet and assist visitors, clients, vendors, and employees., • Maintain filing systems and company records as needed., • Coordinate conference room scheduling and manage meeting room calendars., • Prepare conference rooms for meetings, trainings, interviews, and client visits, including refreshments and materials as needed., • Assist with expense entry, reporting, and administrative projects as assigned., • Provide administrative support to departments and leadership as needed. Office Operations & Facilities Support • Maintain a clean, organized, and professional office environment., • Order and replenish office supplies, kitchen supplies, and administrative materials., • Maintain kitchen, conference room, and common areas to ensure they remain stocked, organized, and presentable., • Monitor office equipment and coordinate service requests as needed., • Coordinate service visits for janitorial, landscaping, pest control, and other facility-related vendors., • Support workplace safety initiatives and emergency preparedness efforts., • Assist with office moves, workspace setups, and furniture arrangements as needed. Mail, Shipping & Receiving • Receive, sort, distribute, and process incoming and outgoing mail and packages., • Process outgoing shipments and coordinate shipping requests., • Coordinate shipping activities and reconcile shipping accounts., • Track and manage shipments of company equipment, tools, PPE, and supplies., • Ensure timely distribution of packages and company assets to employees and field personnel. Asset & Inventory Management • Maintain inventories of office supplies, company-branded materials, employee apparel, PPE, tools, and equipment., • Maintain records of company-issued equipment, including laptops, phones, and office equipment., • Assist with employee equipment distribution and collection during onboarding and offboarding activities., • Support periodic inventory counts and asset audits. Additional Responsibilities • Assist with planning and coordinating employee events, team-building activities, and office celebrations., • Support initiatives that promote a positive employee experience and workplace culture., • Provide operational coverage for administrative team members during peak periods or absences, as needed., • Support special projects and cross-functional initiatives as assigned., • Perform other duties as assigned to support business needs. QualificationsRequired Qualifications, • High school diploma or equivalent required., • Minimum of 2 years of experience in office administration, administrative support, customer service, or a related role., • Strong organizational and time-management skills., • Excellent verbal and written communication skills., • Proficiency with Microsoft Office Suite and common office technology., • Ability to manage multiple priorities and work independently., • Strong attention to detail and problem-solving skills., • Professional demeanor and customer-service mindset. Physical Requirements • Ability to move throughout office and warehouse environments., • Ability to occasionally lift and carry up to 30 pounds., • Ability to sit, stand, walk, bend, and reach as necessary to perform job duties., • Ability to operate standard office equipment and technology. Powered by JazzHR kEulZZ48AE