Bilingual Mandarin Admin Coordinator
hace 24 días
Phoenix
Job Description Summary of Main Responsibilities and Duties The Bilingual Admin Coordinator plays a key role in ensuring operational excellence by managing core administrative functions that support fleet, facilities, employee services, housing logistics, and cross-functional initiatives. Fluency in both Mandarin and English is essential to support a bilingual workforce and ensure smooth communication and coordination. This role combines strategic oversight with hands-on execution to drive efficiency, compliance, and continuity across diverse operational areas. Specific Responsibilities and Duties * Fleet Administration: Oversee vehicle maintenance, repairs, fuel usage, driver assignments, safety compliance, incident reporting, and violation tracking. Manage Vehicle procurement and onboarding processes including registration, insurance compliance, GPS and tracking coordination. * Accident & Insurance Management: Handle driver safety protocols, incident reporting, auto insurance renewals, and driver updates. * Policy & Workflow Management: Develop and maintain operational workflows and policies related to fleet, housing, and E2 processes. * Special Projects & Initiatives: Support cross-functional projects as assigned, ensuring coordination and timely completion. * Housing & Facility Operations: Coordinate housing operations including work orders, lease management, renewals, check-ins/check-outs, insurance, FFE tracking, and move-in/move-out logistics. * E2 Program Support: Facilitate onboarding for first-time U.S. arrivals (e.g., Social Security, banking, driver’s licenses) and manage E2-specific workflows and policies. * Facilities Management: Ensure functionality of office, warehouse, and trailer sites, including utilities, inspections, repairs, and vendor relationships. * Equipment Oversight: Manage MornstAir-owned equipment (e.g., UTVs, scissor lifts, light towers), including maintenance, repairs, and warranty coordination. * Administrative Support: Create and order business cards, manage incoming/outgoing mail, and oversee phone lines (office, TSMC/AT&T, T-Mobile, fax). * Procurement & Expense Handling: Process purchase requests for non-engineering projects, maintain office petty cash, and run occasional business errands. * Cross-Departmental Support: Provide operational support across various teams as needed. * Key & Inventory Management: Maintain key logs and control access for all locations; oversee office, trailer, and subcontractor inventory and restocking. * Event & Meal Coordination: Plan and manage monthly team-building events and handle meal/catering logistics for meetings and jobsite activities. * Employee Support Services: Assist E2 employees with banking setup, translation services, and general onboarding tasks. * Transportation & Errand Support: Perform driving tasks as needed, including running business errands and transporting employees or visitors (e.g., airport pickups). Required Skills and Qualifications * Bachelor’s degree required. * 2–4 years of experience in administrative coordination, office operations, or related fields. * Proficient in both Mandarin and English, with strong verbal and written communication abilities in both languages. * Valid driver’s license required and be comfortable driving as needed. * Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain accurate records. * Strong interpersonal skills; able to coordinate across departments and with external vendors. * Proficient in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with workflow tools is a plus. * Comfortable working in a dynamic, fast-paced environment with shifting priorities. The standard work schedule is Monday through Friday, from 9:00 AM to 5:00 PM, including a one-hour lunch break each day. Please note that this schedule is flexible and may be subject to change based on the employee and employer’s needs.