Contract Document Specialist
8 days ago
Abilene
Job DescriptionSalary: Contract Document Specialist Jacob & Martin, LLC is seeking a Contract Document Specialist with at least two years of related experience. We are looking for a talented, creative & motivated professional who wants to be part of a growing, dynamic team. Required Qualifications: • Proficient in Windows, MS Word, Excel, Outlook, Adobe Pro, • Must have strong organizational, leadership, and interpersonal skills, • Excellent oral and written communication skills, • Must be able to multi-task and pay attention to details, • Excellent proofreading skills, • Ability to communicate information accurately and meet deadlines, • Ability to work with minimal supervision, • Discretion when dealing with confidential information, • Work as a team member on major projects Roles and Responsibilities Contract Document Specific • Assists with project set-up (QAQC)., • Creates one-page and short form agreements using Quickbase and learns about other agreement types as time permits, • Creates draft Commercial, Local and TDA contract documents, • Creates executed Commercial, Local and TDA contract documents, • Creates contract award letters for executed documents using Quickbase, • Creates and finalizes AIA documentation for architectural staff., • Creates bid tabulation and bid summary spreadsheets using MS Excel, • Assists with organizing and maintaining project files., • Prints, binds, and prepares contract books for signature, • Proofreads documents and reports/fixes any mistakes as needed using the contract document proofreading checklist, • Posts and distributes addendums after review by Document Specialist II or Section Manager., • Sends project documentation to newspapers for publication and tracks to ensure publication compliance., • Creates and posts project documentation on company website after review by section manager or project engineer., • Updates section manager on inquiries from owners or contractors to ensure appropriate and timely responses., • Updates section manager on work completed for each task to ensure project notes are complete. Roles and Responsibilities Reception Backup and Miscellaneous Tasks • Serves as primary reception backup for PTO needs., • Serves as primary phone backup for reception (calls roll to phone before being forwarded to other administrative staff)., • Provides back up to the receptionist for shipping, data entry of company vehicle, safety training information, and RPR Log maintenance., • Maintains inventory spreadsheet for various types of document production supplies., • May be responsible for creating, compiling, maintaining inventory of, and distributing marketing materials, reports, sales data, planning and/or participating in meetings and events, and maintaining databases., • Other clerical/administrative duties as assigned., • Assists receptionist with archiving preparation of company documentation., • Assists Office Manager and Marketing Manager as needed. Education and Experience: • College degree or equivalent work experience, • Experience in the Engineering, Architectural and/or Construction Industry is preferred Benefits: • Health insurance, • Health Savings Account, • Life insurance, • Company paid holidays, • Company paid time off, • Retirement plan