28 Best secretary Jobs in Brooklyn, New York, NY (December 2024)

We are a multiservice center. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Responsibilities Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Assist customers with applications Document expenses and hand in reports Undertake occasional receptionist duties Skills Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Spanish and English fluent Qualifications - Bilingual proficiency in Spanish and English - Proficient in Microsoft Office suite - High school diploma or GED - Demonstrated administrative experience - Strong communication and organizational skills - Ability to manage time effectively - Previous experience in a bilingual secretary role or similar position Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

Sheepshead Bay, Brooklyn

Responsibilities: 1. Data Management and Archiving: - Manage and archive large volumes of critical data from multiple business units. - Receive, categorize, archive, store, and back up data on a daily basis. - Ensure data integrity and maintain organized digital and physical records. 1A. Document Retrieval and Conversion: - Demonstrate proficiency in locating and retrieving files promptly. - Convert documents to the required file formats as needed. 2. Internet Research and Analysis: - Conduct in-depth online research and analysis to gather information on contractors, vendors, and other relevant parties. - Leverage internet resources to support business operations and decision-making. 3. Office Coordination and Administrative Support: - Manage emails, scan documents, organize archives, and conduct research as required. - Coordinate appointments, meetings, and other office-related tasks. - Provide administrative support to ensure smooth office operations. Qualifications: - College degree required. - Minimum of 3 years of experience as a secretary or in a similar administrative role. - Location: Brooklyn, Sheepshead Bay area. - Bilingual proficiency in English and Russian (both written and spoken). - Excellent communication skills, both verbal and written. - Strong organizational and multitasking abilities. - Proficient in using office software and applications. Please submit your resume and desired salary along with your application.

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