Commercial Real Estate Legal Administrative Assistant- 3548651
1 month ago
Addison
Job Description Job Title: Commercial Real Estate Legal Administrative Assistant Location: Addison TX 75001 Salary/Payrate: $60K-$70K annually, discretionaary year-end bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION Assistance and legal secretarial support to attorney(s) and paralegal. Reports directly to assigned attorneys and paralegals. Essential Functions • Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner, • Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders, • Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated, • Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files, • Prepare Engagement Letters for new clients and coordinate execution, • Create drafts and final documents in AIA program, • File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's, • Save, print & organize Title Commitments – exception documents for Attorney/paralegal review, • Prepare and complete closing binders, • Receive, review, and route incoming mail, • Input attorney and/or paralegal time into accounting system, • Maintain all filing in a timely manner Education, Experience and Skills Required • Steady work history, • 3-5 years Commercial Real Estate legal secretary experience, • High School Diploma or Equivalent, • Proficient in current Microsoft applications such as Word and Excel, • Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts, • Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner, • Strong verbal and interpersonal skills, • Ability to organize and prioritize work and to meet deadlines, • Experience in time entry, client interaction and assistance, • Familiarity of language used in legal/real estate documents, • Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times, • Ability to work overtime when needed with minimal notice