Associate Director
2 days ago
Colchester
ASSOCIATE DIRECTOR - BUILDING CONSULTANCY • Division: Building Consultancy, • Direction: Director of BC, • Location: Office/Site/HomeLine, • Management: Yes, • Reports to: Director of BC, • Salary Banding: TBC JOB SUMMARY The Associate Director (Building Surveying) plays an operational and strategic role, assisting the Director (Building Surveying) in managing the Building Surveying team. The role supports the Director in securing new business commissions and maintaining a high level of service to our clients. This role plays a vital role in achieving agreed business targets, while generating new business opportunities and repeat commissions. ENTRY REQUIREMENTS • Education: Degree or Equivalent Experience in Building Surveying, • Professional: MRICS or equivalent., • Software/IT Tools: AutoCAD LT, JCT Contract Software, NBS, BCIS and MS Project, • Driving License: Yes Experience: It is essential that anyone entering this role has experience working as a senior building surveyor in the construction industry on projects from feasibility through to completion. Typically, we look for someone with 8-10 years of relevant experience who has previously managed/led a team of surveyors. They should have knowledge of the following Services: • Contract Administration / Project Management, • Project Monitoring, • Pre-Acquisition / Due-Diligence Building Surveys, • Dilapidations (Landlord) - preparing interim or lease-end schedules for service on a tenant and negotiating to settlement, • Dilapidations (Tenant) - defending/negotiating claims served by a landlord, • Dilapidations assessments – advice in regard to lease-end liability and defense/mitigation strategies, • License to alter services for landlord or tenant, • Schedules of condition, • Party Wall services, • Reinstatement Cost Assessments for insurance purposes, • Defect analysis / targeted surveys, • Planned maintenance schedules, • Measured surveysKnowledge of the following Regulations and Standards applicable to the Construction and Property Industry, with the ability to identify, assess and mitigate risks within complex situations:, • Building Regulations, • Building Safety Act (plus amendments), • Construction (Design and Management) Regulations 2015., • JCT Joint Contracts Tribunal Forms of Contract., • NEC - New Engineering Contract AdministrationDesirable Experience, Knowledge & Qualifications-MCIOB, MCABE, • MRICS Assessor Status, • Qualification in fire safety standards and fire risk assessments., • Qualification in fire door / fire compartmentation inspections, • RICS External Wall Systems qualification., • Institute of Party Wall Surveyors and / or Faculty of Party Wall Surveyors membership, • Familiarity with public policy, funding mechanismsROLE REQUIREMENTS, • To support the Director (Building Surveying) in developing and implementing the function's short and long-term strategies, ensuring alignment with the company's business objectives., • To oversee the commercial management of multiple projects, instructions and accounts, ensuring they are adequately and appropriately resourced, delivered on time, within scope, and to budget. This includes overseeing every stage of a project lifecycle from inception to the end of defects., • To feed into the allocated fee tracker monthly, ensuring all instructions have a fee agreement in place, all fees are correctly programmed and tracked accurately in line with the finance/invoicing process. The AD should ensure the allocated fee tracker is kept up to date in readiness for the Operations Team report, and to manage any actions, including chasing aged debt., • To review all submissions within relevant instructions, projects and accounts before they are sent to the client. And ensure all relevant commercial submissions are complete the day before the client submission (factoring in peer-review time)., • To review and oversee fee proposals for instructions when required., • To oversee and provide advisory service to clients on a range of building and property issues, including technical, financial, legal, environmental, regulatory and restoration matters., • To oversee and provide clients with timely advice in relation to legal, statutory and planning issues, including managing the planning and building regulations application process. Liaising with local planning bodies to ensure that projects meet safety, sustainability and preservation standards. Fulfilling the role of Contract Administrator and/or Employers Agent when required., • Carrying out pre-acquisition / technical due-diligence building and targeted building defect surveys to a consistently high standard across multiple instructions at any one time., • Overseeing on all technical reports/information in relation to commissions., • Delivering and leading on PPMs (Planned Preventive Maintenance) – examples - Fire Door / Compartmentation, Schedule of Condition, Dilapidations, RCA and Party Wall services to clients, • Providing clients advice on property alterations, improvements, extensions and rectification of defects of properties., • Providing clients advice and support (and monitoring) with unexpected damage (fire, flood) on property, including assessing the condition and any defects in the building. And when required (although rare), assisting with insurance claims or financial settlements., • To assist and oversee the design of any small-scale building works when architects are not required., • To work closely with other service divisions such as Cost Management, Project Management and Safety, Health and Environment to ensure that collaborative client projects are delivered on time with scope and to budget., • Attending conferences and networking events to support business growth, identifying and managing new business opportunities, and promoting the business through networking and strategic partnerships., • To ensure that documentation and files for all instructions are kept up to date by the team and organised and in line with ISO standards., • To lead, manage, motivate and guide a Building Surveying team following internal protocol, including carrying out ‘people practices' such as inductions, appraisals, and one2ones., • To promote and comply with internal procedures, including promoting company values and standards, and ensuring that the work environment reflects wider company strategy and initiatives., • The monitoring of internal resourcing and workload within the team, and ensuring that any gaps are notified to a Director. Support recruitment when required., • To attend regular meetings and wider management meetings to ensure that the operational and strategic objectives are delivered and met., • To maintain and establish knowledge on industry trends, regulations and best practices. Ensuring that you and team members attend CPD and training sessions. PERFORMANCE INDICATORS KEY SKILLS INDICATORS Organisational Skills and Time Management • Maintaining excellent client service whilst motivating and guiding a team of staff. Attending regular meetings and wider management meetings to ensure that the operational and strategic objectives are delivered and met. Commercial Awareness & Knowledge, • Overseeing the commercial management of multiple instructions, projects and accounts, ensuring they are adequately resourced, delivered within scope and on budget at every stage of the project cycle. Ensuring that clients are updated and their expectations are met/delivered, Accuracy, Technical Skills and Due Diligence, • A good technical competence across the full range of Building Consultancy service lines and the ability to analyse complex situations and provide effective solutions. Ensuring that work is delivered accurately in line with Quality Protocols and Standards. Effective Communication, • The ability to communicate effectively across all levels, but especially with clients, ensuring alignment and understanding. Applying and utilising communication tools effectively within the wider team and with clients. Team Work and Collaboration, • A strong ability to influence key stakeholders (internal and external) and communicate/negotiate effectively. Ensuring strong relationships and trust are built to foster a positive, cooperative work environment. Knowledge Development, • To maintain and establish knowledge on industry trends, regulations and best practice but at the same time identify and raise process improvements and challenge initiatives. People Management & Leadership, • The ability to lead, motivate and supervise a team, ensuring that knowledge and guidance are delivered effectively. Regularly reviewing workload and resourcing, ensuring allocation is done evenly. It is expected that this role will comply with internal ‘People Practices' such as One2Ones and Appraisals when required. MAC VALUES INDICATORS, • Collaboration ‘Stronger Together'. Ensuring that the team is working in alignment and expectations are aligned Actively seeking input and ideas from team members and valuing their perspectives, and reinforcing a culture of appreciation, celebrating success and hard work., • Client Focused ‘Listen to Clients. Learn. Make it Happen'. Demonstrating that you are continuously enhancing client experience. This could be delivering bespoke solutions tailored to our clients individual requirements and adapting quickly to support changes to projects., • Leadership ‘Be the Difference'. Inspiring trust and confidence in your team and clients through mentoring, guidance and excellent communication. This may be ensuring that you regularly hold team meetings ensuring that projects are on track and resourced., • Excellence ‘Think Solutions. Not Problems'. Striving to exceed client expectations with a consistent high-quality of work and service. This may be challenging yourself and team members to innovate and push themselves beyond comfort zones to produce excellent, accurate work, • Accountability ‘Do What's Right. Not What's Easy'. Always following through on commitments and tasks, whether set by your team or by clients. Ensuring that you are the main contact for clients and remain accountable. Encouraging staff to be speak openly about concerns or challenges in projects so everyone feels supported, and problems can be resolved. ROLE CHALLENGES The Associate Director role plays a vital role in delivering projects and in the success of building consultancy services/projects. The role ensures that the team's standards of work and quality are consistent and meet financial targets. The main challenge of this role is leading and managing a team to deliver results whilst also serving as the main point of contact for clients. Maintaining excellent client service whilst motivating and guiding a team of staff requires strong communication and organisational skills, as well as maintaining efficiency. ROLE AIMS • Ensure the financial success of projects/instructions with commissions being profitable and of high standard, • Leading a team which works productively and profitably, • To increase profit through business opportunities and win new or repeat commissions and in line with any individual targets given by your Director/Department.., • To assist the Director in managing fee income and reducing aged debt to an acceptable level., • To retain and develop employees., • To achieve agreed business targets for the respective team., • To ensure clients always receive excellent service and projects are completed to a high standard and within budget JBRP1_UKTJ
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