Trabajos invoice processing en Reino Unido

Executive Assistant – London Office Location: London, UK Industry: Finance Investments Working Format: Hybrid, 4 days in 1 at home A leading merchant investment firm is seeking an experienced Executive Assistant to join its London office. This role provides comprehensive support to a Senior Management Team member and their wider organisation. The position requires a highly adaptable and proactive administrative professional who can also assist multiple business units, ensuring seamless coordination and efficient operations across the firm. The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrate exceptional organisational and communication skills, and maintain a high level of professionalism and discretion at all times. Key Responsibilities Executive Support Provide high-level administrative support to a Senior Management Team member and their team. Manage complex and demanding calendars, including scheduling internal and external meetings and conference calls across multiple time zones. Coordinate extensive domestic and international travel arrangements, including itinerary management, expense tracking, and invoicing. Prepare, edit, and format correspondence, presentations, reports, and other documentation. Prepare and distribute meeting agendas and materials, including PowerPoint presentations. Process and submit weekly expense reports via Concur and handle paper submissions as required. Manage invoice processing and tracking. Handle incoming calls and welcome visitors at the London office reception. Maintain confidentiality and handle sensitive information with the utmost discretion. Collaborate effectively with colleagues across the firm’s global offices and administrative teams. Assist in planning and coordinating office events, meetings, and conferences, including logistics and catering arrangements. Qualifications & Experience Minimum 5 years’ experience in an Executive Assistant or senior administrative support role within a fast-paced, professional environment. Experience in a smaller office setting and supporting multiple stakeholders is highly desirable. Exceptional organisational skills and meticulous attention to detail. Excellent written and verbal communication skills. Proven ability to prioritise and manage competing demands in a deadline-driven environment. Strong sense of professionalism, discretion, and integrity in handling confidential information. Demonstrated ability to build strong working relationships and collaborate effectively across all levels of the business. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP Concur. Benefits: Disc Bonus, Healthcare, Dental Care, Eye Care, Gym membership, Penison, Travel insurance, Season ticket Loan

A fantastic opportunity has arisen for an experienced and proactive PA to join a high-performing and fast-paced Private Equity firm based in beautiful offices in Marylebone. This is a pivotal support role working 1:2 for a Partner and a Director: two exceptionally busy and dynamic individuals, requiring a sharp, confident, and highly organised PA who thrives on being indispensable. You will be joining a tight-knit and collaborative team of PAs who support each other and enjoy a warm, friendly culture. The firm is known for its supportive leadership, and genuine appreciation of its people, this is a workplace where your contribution is noticed and valued. A supportive and fun environment where the PA’s are valued and looked after. The Role: This is a true right-hand PA position offering a great level of involvement. You'll need to be a self-starter who enjoys taking initiative, managing multiple priorities, and ensuring the smooth running of your executives’ day-to-day. Your responsibilities will include: • Extensive and ever-changing diary management, • Coordinating complex, multi-stop international travel arrangements and itineraries, • Inbox management and gatekeeping – acting as the first point of contact and managing communications efficiently, • Preparing documentation ahead of meetings (board packs, investor reports, presentations etc.), • Handling confidential information with discretion, • Assisting with personal duties when required, • Managing expenses and invoice processing, • Taking ownership of small projects and internal initiatives – this is a role where you'll be trusted to run with things You will ideally have: • Solid PA/EA experience at senior level, ideally within financial or professional services (Private Equity experience a bonus but not essential), • Strong communication and interpersonal skills – able to liaise with gravitas at all levels, • A calm and professional approach with a good sense of humour, • High attention to detail and a knack for staying one step ahead, • The ability to juggle multiple demands while keeping a cool head under pressure Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

We are working with a fantastic boutique Investment company in Mayfair. A truly lovely, and social team. They are looking for a Team PA and Office Manager to join them, acting as the office lynchpin, offering support across a variety of areas of the business. You will be managing diaries, arranging events, team away days, ski trips, and more! You will be coordinating board meetings, liaising with clients, polishing presentations, and liaising with vendors and suppliers. The right candidate will have some PA/ OM experience behind them, will be willing to take on more and get stuck in. Employees tend to stay here a long time, they value team fit hugely and the lovely culture keeps them all there! Attitude will be the driving force here; they are looking for enthusiasm, personality as well as a hard worker. This role is office based with 1 day WFH. Duties will include: * Maintain a clean, organised, and professional office environment. * Oversee smooth office operations, including supply management, facilities coordination, and IT support. This includes managing office supplies, taking inventory, and placing orders as needed. * Monitor and manage business subscriptions, ensuring timely renewals and up-to-date records. * Manage complex diaries, international travel arrangements, and daily priorities for partners. * Provide high-level administrative support, including coordinating key meetings and acting as liaison between board members, clients, and stakeholders. This includes preparing slide decks and setting up necessary technical requirements. * Attend senior leadership meetings, prepare minutes and action points, and follow up on assigned tasks. * Assist in organising company events, monitoring employee training * Support HR functions, including onboarding and employee engagement initiatives. * Maintain internal systems, oversee website updates, and manage document storage and retrieval. * Oversee purchase orders, invoice processing, and expense reconciliation. The right candidate will: * Have previous experience in an administrative or office coordination role * Strong organisational and multitasking abilities. * Excellent communication and problem-solving skills. * Effective time management and organisation using initiative to prioritise workload.

About the Group: The group operates at the heart of elite and professional sport across the UK. Through two closely aligned businesses, we coordinate care for professional athletes across football, rugby, cricket, and other sports, and we also provide specialist insurance for the doctors and surgeons who treat them. Our clients include Premier League football clubs, national governing bodies, and leading private hospitals and specialists. We are trusted for our discretion, commercial sense, and our ability to make complex systems work simply. We are growing fast, and we’re looking for a commercially astute, confident, and personable individual to join us as a Senior Sports Medical Scheme Administrator. Senior Sports Medical Scheme Administrator - Football Job Summary Health Partners Europe Ltd are market leaders in third-party medical administration, healthcare consulting, and risk solutions for business and elite level sports. We are seeking an experienced Medical Insurance professional to join our Football team. This senior role goes beyond day-to-day administration, requiring someone who can motivate colleagues, mentor staff, and play an active role in developing team knowledge and capability. The ideal candidate will be confident in managing medical insurance cases, comfortable engaging with high-profile sports clients, and able to build strong working relationships with both colleagues and external stakeholders. This is an excellent opportunity for a keen professional who is ready to take on more responsibility and help shape the performance of our growing team. Key Responsibilities • Support all aspects of administration across the football medical schemes, ensuring compliance with scheme specific benefit limits, eligibility, and rules., • Serve as a point of escalation for complex cases, providing expert guidance and resolutions., • Assist in mentoring and training team members whilst encouraging a culture of collaboration and learning., • Motivate and engage colleagues to achieve service excellence and maintain high standards of accuracy., • Manage accurate invoice processing, investigations into treatments, and resolution of client queries., • Provide meaningful analysis and insights on medical schemes to support decision making at both team and client level., • Build strong client relationships, providing clear and professional advice in sensitive or high-profile situations., • Support the ongoing development of best practice processes to drive team efficiency and client satisfaction., • Produce and review reports ensuring accuracy and timeliness. Experience & Skills Required • Experience in medical insurance administration, • Effective leadership qualities with the ability to influence and inspire team members., • Excellent communication skills (both written and verbal), with the ability to adapt style to high-profile individuals., • Strong analytical and problem-solving skills, with good knowledge of Excel., • Highly organised, detail-oriented, and able to work under pressure while maintaining accuracy., • Proven experience in managing complex queries and providing effective resolutions., • Ability to work both independently and collaboratively, contributing to wider team objectives. Location: Belmont, Sutton, Surrey Hours: Monday – Thursday 9am–5.30pm / Friday 9am–5pm (1-hour unpaid break each day) Hybrid working: One day per week from home (once fully trained)

About the Group: The group operates at the heart of elite and professional sport across the UK. Through two closely aligned businesses, we coordinate care for professional athletes across football, rugby, cricket, and other sports, and we also provide specialist insurance for the doctors and surgeons who treat them. Our clients include Premier League football clubs, national governing bodies, and leading private hospitals and specialists. We are trusted for our discretion, commercial sense, and our ability to make complex systems work simply. We are growing fast, and we’re looking for a commercially astute, confident, and personable individual to join us as a Medical Claims Administrator. Support elite performance with exceptional care. At Health Partners Europe Ltd, we’re proud to be market leaders in third-party medical administration, healthcare consulting, and risk solutions for elite sports and businesses. Our work ensures that high-performance individuals receive the medical support they need efficiently, empathetically, and expertly. We’re seeking a Medical Claims Administrator who excels in delivering exceptional customer service and thrives in a fast-paced, detail-oriented environment. This role is ideal for someone with a background in medical administration and claims assessing or healthcare, and a passion for helping others, especially when working with high profile sports clients. What You’ll Do • Administer and assess medical claims in line with scheme-specific benefits, eligibility, and rules., • Provide clear, empathetic, and professional communication to members regarding claims, guidance, and support., • Accurately process invoices and investigate treatment details where necessary., • Resolve invoice queries, liaising with providers to correct errors and manage re-issues., • Verify membership criteria, provider pricing, and scheme agreements, and relay this information to clients., • Manage payment runs, including validation, processing, and reporting., • Provide data analysis and insights on medical schemes as required., • Maintain and update membership data, generating reports for sports clubs., • Organize and distribute incoming invoices efficiently. What You’ll Bring • A strong background in insurance administration, preferably in medical related insurance., • A proven ability to deliver exceptional customer service, especially in sensitive or high-pressure situations., • Excellent written and verbal communication skills, with a professional and empathetic tone., • High attention to detail and accuracy in data handling., • Strong analytical and decision making skills., • Proficiency in Excel and confidence working with spreadsheets., • Ability to work independently and collaboratively within a team., • Discretion and professionalism when dealing with high profile individuals., • Honesty, integrity and a positive and proactive approach towards high standards and service levels. Why Join Us? At Health Partners Europe, you’ll be part of a team that values precision, empathy, and excellence. You’ll work in a supportive environment where your contributions directly impact the wellbeing of elite athletes and professionals. Location: Belmont, Sutton, Surrey Hours: Monday – Thursday 9am–5.30pm / Friday 9am–5pm (1-hour unpaid break each day) Hybrid working: One day per week from home (once fully trained)

A top tear global investment firm are seeking a highly capable and discreet Executive Assistant to provide dedicated support to senior leadership in its London office. This is a unique opportunity to join a high-performing, intellectually rigorous environment where precision, professionalism, and initiative are highly valued. About the Role: As Executive Assistant, you will act as a strategic partner to senior executives, ensuring their time is optimised and operations run smoothly. You’ll be responsible for managing complex schedules, coordinating international travel, and facilitating high-level communications across internal and external stakeholders. This role demands a proactive mindset, exceptional organisational skills, and the ability to thrive in a fast-paced, high-pressure setting. Key Responsibilities: • Provide comprehensive administrative support to one or more senior executives, • Manage demanding calendars, prioritising meetings and resolving scheduling conflicts, • Coordinate domestic and international travel, including itineraries, visas, and accommodations, • Prepare and edit documents, presentations, and reports with a high level of accuracy, • Liaise with internal departments and external contacts, maintaining professionalism and confidentiality, • Support the planning and execution of meetings, events, and offsites, • Handle expense reporting, invoice processing, and other operational tasks, • Anticipate executive needs and take initiative to resolve issues before they arise Ideal Candidate Profile: • Minimum 4-5 years’ experience in an Executive Assistant role, ideally within financial services, investment firms, or professional services, • Demonstrated ability to manage multiple priorities with discretion and poise, • Strong written and verbal communication skills, • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Comfortable working independently and as part of a collaborative team, • Professional, polished, and emotionally intelligent, • Experience supporting C-suite or senior stakeholders is highly desirable Working Environment: This role follows a hybrid working model with four days per week required in the office. The firm offers a dynamic and collaborative culture, with high standards and a strong emphasis on excellence and discretion.

Team Assistant – Financial Services London (City) £145 per day (PAYE) + holiday pay + pension We’re looking for an a Team Assistant with strong experience in financial services, invoice processing, and calendar management to help deliver impactful events across EMEA and Latin America. What You’ll Do Drive end-to-end delivery of physical, hybrid, and virtual events aligned with business goals. Manage budgets, supplier invoices, and reconciliations with accuracy and speed. Own the events and webcast calendar, ensuring flawless organization and timely execution. Partner with sales, marketing, and compliance teams to deliver engaging and compliant client experiences. Oversee vendors, contracts, and promotional materials to keep events on brand and on budget. Provide accurate reporting and insights to senior stakeholders. What We’re Looking For Proven financial services marketing background. Hands-on experience with invoice processing and budget management. Outstanding calendar and time management skills. Detail-oriented, organized, and proactive with strong stakeholder management. Confident using Microsoft Office, Outlook, and virtual event platforms. POTENTIAL FOR PERMANENCE EXCEPTIONAL WORK ENVIRONMENT

Assistant Facilities Manager Location: London (Hybrid) Covering West and SW London Salary: £45,000 per annum Contract Type: Permanent, Full-Time About the Role We're working with a leading commercial property management business to recruit an Assistant Facilities Manager to join their high-performing team in London. This is an excellent opportunity for an ambitious FM professional to step into a varied role, supporting the delivery of day-to-day facilities operations across a prestigious portfolio. You'll be responsible for maintaining high service standards, coordinating contractors, ensuring compliance, and building strong relationships with occupiers and stakeholders. Key Responsibilities • Support the Facilities Management team in the daily running of a multi-site commercial property portfolio, • Conduct regular property inspections and ensure building standards are consistently maintained, • Manage and monitor contractor and supplier performance, ensuring SLAs and KPIs are met, • Assist with service charge budgets and invoice processing, ensuring accurate cost allocations, • Liaise with tenants, occupiers, and stakeholders to resolve issues promptly and professionally, • Monitor statutory and internal compliance including RICS, ISO, and company procedures, • Coordinate minor works, planned maintenance, and reactive repairs, • Support health, safety, and environmental compliance across the estate, • Ensure documentation and records are up to date for audits and compliance reviews Skills & Experience Required • Minimum 2 years' experience in a Facilities Management or Property Management support role, • IOSH certification essential; NEBOSH desirable

Senior SAP S/4HANA P2P Consultant Location: Flexible / Onsite depending on client engagements This is a permanent, hybrid role (flexible) with occasional client visits. Location: London, Farnborough, Newcastle, or Erskine. Please note candidates must hold sole UK nationality, as this is required by the end client Our client, a lager consulting company is seeking a Senior SAP S/4HANA P2P Consultant to lead procurement transformation projects for enterprise clients. This senior role will manage the discovery, design, build, and deployment of SAP S/4HANA procurement solutions, combining technical expertise, process insight, and consultative leadership. Key Responsibilities • Lead design and delivery of SAP S/4HANA Procurement and P2P processes, including SAP MM, Fiori apps, and integration with Ariba or other sourcing tools., • Manage end-to-end P2P processes, from sourcing and requisition to invoice receipt, covering direct and indirect procurement., • Conduct client workshops to assess requirements and design streamlined SAP-enabled procurement models., • Guide integration across MM, FI (AP), Inventory Management, WM/EWM, and vendor collaboration platforms., • Lead cross-functional teams to ensure delivery excellence, testing, and successful go-live., • Extensive experience in SAP MM, Inventory Management, and P2P lifecycle., • At least 2 full-cycle SAP S/4HANA implementations, including procurement/P2P design., • Hands-on experience with direct/indirect procurement, vendor management, and invoice processing., • Integration experience with SAP Ariba, Coupa, or SRM replacements preferred., • Strong client-facing, stakeholder engagement, and team leadership skills., • SAP S/4HANA P2P certification or relevant SAP/Procurement credentials preferred.

Company Information: Formed in 2001, ATP Media is a fully integrated production, distribution and sales company and the broadcast and media arm of the ATP Tour. With headquarters in Wimbledon and a state-of-the-art remote production hub, ATP Media Studios, based at Westworks, London; our mission is to deliver world class content for broadcasters and bespoke digital content for media platforms and partners providing valuable products, services, media and fan data insights and digital experiences for millions of fans globally. ATP Media has unrivalled access and expertise in men’s professional tennis. This unique service provides end-to-end solutions for 70+ broadcasters around the world, incorporating rights sales, multi-platform production and worldwide delivery for 61 tournaments on the ATP Tour. In addition to the broadcast production, the company structure encompasses commercial sales, original programming and non-live content (including social media), consumer streaming services, which provides content for Tennis TV and online platforms, and corporate services overarching ATP Media. Role Purpose: Working within the HR and Finance teams, this role has responsibility for the monthly staff payroll and pensions process for 110 employees and management of the company benefits program to provide a best-in-class service to its stakeholders. The position provides expertise and knowledge to the business in this field and ensures the accurate and timely processing of the payroll function adhering to regulations, best practice and company policies. This role administers and informs company benefits program and employee policy entitlements including renewals, costs, employee communications and the successful on and off boarding of staff. Duties and Key Responsibilities: Payroll Management • Ownership of the monthly payroll process including planning, reporting & execution, • Advise on and calculate statutory entitlement payments and ad hoc entries (sick pay, maternity/paternity leave/ad hoc bonuses), • Generate payroll reports, payslips, and manage Sage payroll system, • Submission of necessary documents and returns to HMRC including P32, annual P11d’s and PSA, ensuring timely payment of any tax due., • Submission of Pension file to provider ensuring accurate and timely payment., • Post payroll journal entries to accounting systems, liaise with Management accountants to reconcile the accounts with HMRC portal and record accurate payroll accounting entries on a monthly basis., • Handle employee payroll queries and manual calculations, • Collaborate with HR to ensure efficient and comprehensive payroll system, • Provide expertise and understanding in all things payroll, pensions and compliance related in line with current legislation and anticipated future change, • Ensure systems and processes have scalability for future growth or expansion., • Dealing with any HMRC enquiries Benefits Management • Pension Administration, including compliance with Auto-enrolment regulations, • Employee pension communications and query handling, • Oversees company Medical, Life Assurance and Income Protection scheme including monthly member updates, annual renewals and invoice management and employee communications and guidance, • Manages wellbeing benefit programs, retirement planning and other work-related schemes and initiatives, • Ensures data protection and legal / regulatory compliance, • Educate employees on benefit options and enrolment procedures, • Process enrolments, changes, and terminations accurately and timely, • Conduct benefits inductions for new staff, • Resolve employee inquiries and issues related to benefits, • Collaborate with suppliers and partners to manage claims and billing, • Audit benefits data and prepare reports on usage and cost trends, • Undertakes regular reviews and market analysis and recommends improvements to benefits offerings General Administration & Policy Management • Ad hoc project work, • Staff annual salary review communications and letter administration, • Policy & process reviews, • Management and administration of payroll linked absences such as parental leave, • Bamboo HR System document management Qualifications, Skills & Attributes: • Chartered Institute of Payroll Professionals (CIPP) membership and relevant qualification, • Significant experience in UK payroll processing, • Experienced in benefit programs specifically pensions & insurances, • Strong knowledge of payroll and benefits legislation, • Proficiency in payroll and HR systems, • Excellent Excel and Microsoft Office skills, • High attention to detail and numerical accuracy, • Strong communication and organisational skills, • Proficiently handles confidentiality and sensitive data, • Solutions orientated ATP Media is an equal opportunities employer and welcomes applications from all suitable candidates regardless of their age, race, sex, religion, disability, belief of sexual orientation. Reporting to: Head of HR (Dotted line to Group Head of Finance) Department : Corporate Services Location: Head Office – Wimbledon Working Hours: Flexible 2-3 days per week – Hybrid Working Salary: £40,000- £45,000 pro rata (up to £27,000 for 3 days / wk) Benefits Private Medical Insurance (up to family cover) Life Assurance 4X Salary Group personal pension scheme (up to 8% company contribution) Bonus Program Hybrid Working Training & Development Cycle to work, Season Ticket Loan, Eyecare Scheme

Who are we? South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight. Join our team and help us continue to bring people together to get the most out of life. About the job The Accounts Payable Support Manager oversees the AP Clerks, ensuring timely and accurate processing of invoices and payments. This role is critical for maintaining financial integrity and vendor relationship. Your main responsibilities will be: • Manage and mentor a team of AP clerks, fostering a culture of accuracy and accountability., • Oversee high-volume of invoice processing and team productivity, delegate additional tasks when presented., • Timely processing of vendor invoices, weekly BACS and Cheque proposals., • Ensure timely response to emails received, • Manage own assigned Vendors, • 2 Years+ accounts payable experience preferably gained in a high-volume environment., • Knowledge of SAP is highly desirable., • You will be comfortable undertaking basic manipulation of data on Excel (formulas, filter, sort)., • Strong verbal and written communication skills as there is frequent contact with both internal and external customers., • Trustworthy with attention to confidentiality South Western Railways HQ is based on the 4th Floor at South Bank Central, a stone's throw from the River Thames and a 10 minute walk from our busiest station, Waterloo. It is local to many well-known attractions, restaurants and retail facilities and is easily accessible by public transport. Working pattern Working an average of 37 hours per week over 5 days Monday to Friday The Reward In return we offer a competitive salary and a variety of valuable benefits, including: • Free duty and leisure travel on SWR services for employees, • Free leisure travel for spouse/partner and dependants (criteria dependent), • 75% discount on many other train operating companies, • Full training and support with development We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent. We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive. If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

About Compnay ViewSonic is a leader in the field of user connectivity and sharing with versatile product lines of LED monitors, touch screens, projectors, large format displays and virtual desktops. Our mission is to be the preferred global brand of Visual Solution products. ViewSonic is dedicated to meeting the needs of our customers, generating profitable growth through efficient operations, and delivering value to our shareholders. For more information, please visit our website ___ For more information, please visit our website Job Summary As an HR Generalist for the EMEA region, you will play a key role in supporting our HR initiatives and programs to ensure the effective and efficient delivery of HR services. This position involves collaborating with various stakeholders across the organization, providing HR guidance, managing employee relations, contributing to the development and implementation of various HR initiatives and supporting the completion of HR projects. General HR Operations Support • Assist in the administration of the entire employee lifecycle, from onboarding to offboarding., • Conduct right to work check in compliance with local requirements., • Be first point of contacts for all employees, support to answer day-to-day HR inquiries and provide timely and effective resolutions., • Prepare standard routine correspondence such as e-mails and letters., • Collate and administration of annual leave and absence., • Maintain accurate employee records and ensure compliance with data protection regulations., • Suppliers, contractors invoice submission and processing., • Arrange Induction Training for new staff, work with IT to set up new starters on various company software, accounts and internal online learning portal. Recruitment • Prepare Job Description for hiring manager, arrange job advertisement for internal career page and external job board., • Advertise, source and conduct initial candidate’s screenings, and follow through the entire recruitment process., • Liaise with recruitment agencies to place orders, schedule and arrange interviews for position openings. HR Administration • Responsible for HR data administration, including documentation, filing, maintaining data in staff folder, HR system etc., • Coordinate and manage alongside other HR team member(s) to ensure accurate and timely payroll processing., • Administrate various Staff Benefit program by signing up new employees, making changes, liaising with external service providers to answer staff benefit related questions., • Company car leasing management: leasing contract, cost management, fuel card., • Support the regular staff benefit and salary benchmarking., • Support quarterly sales commission and annual bonus calculation and issue the relevant confirmation letters and data input in payroll., • Support the overall management of Performance Review process and Annual Staff Award. Training and Development • Support training initiatives by coordinating training sessions and tracking employee participation., • Assist in the development of training materials and resources. Employee Relations • Support the handling of various ER cases, including but not limited to disciplinary, redundancy, poor performance, grievance etc., • Assist in handling employee relations matters, escalating issues as needed. Job Specifications • 4-5 years’ experience in HR field., • Degree in HR Management and/or relevant HR qualification (CIPD) is a must., • Experience in managing a multi-national payroll (within UK and EU)., • Excellent communication skills, able to build long-term, good relationship with internal and external stakeholders., • Strong organizational and administrative skills., • Ability to work within a fast-paced environment., • Detail-oriented with a commitment to accuracy and confidentiality., • Fluency in English, and any EU language desirable.

Vivienne Westwood is one of the most iconic British fashion brands, renowned for its heritage, innovative design, and commitment to culture and activism. We care deeply about our people and the environment, and our core values — Gaia, Quality not Quantity, Activism, Culture & Heritage — guide us daily. If you share our passion for creativity, sustainability, and innovation, we’d love to hear from you. ABOUT THE ROLE We are excited to offer an opportunity for a Finance Assistant- Ecommerce to join our Finance team on a full-time basis. This role will be based in our UK Head Office. The Finance Assistant will be responsible for supporting the financial operations of our Japanese ecommerce market, ensuring accurate and compliant accounting, reconciliation, and reporting activities. This role is crucial in maintaining the integrity of our financial processes and supporting wider business objectives. This role is 12 months Fixed-Term contract. KEY REPSONSIBILITIES • Oversee the daily financial operations related to ecommerce activity in the Japanese market, ensuring all tasks are carried out accurately and within specified timeframes., • Manage end-to-end accounting processes in line with Japanese statutory, tax and audit requirements, including invoice processing, returns reconciliation, and revenue recognition., • Support the Merchant of Record (MoR) framework within the Japanese market, ensuring transaction flows are accurately processed and reported., • Ensure full compliance with local Japanese financial regulations, ecommerce legislation and global company standards., • Reconcile balance sheet accounts, ensuring deposits, payments and third-party settlements are recorded and matched correctly., • Provide timely and accurate monthly financial reports and analysis to stakeholders, extracting data from ERP and ecommerce platforms and supporting informed decision-making., • Collaborate with internal finance teams, tax advisors, external auditors and local ecommerce partners to ensure alignment of all financial processes and reporting., • Assist in continuous improvement initiatives within the finance team to optimise efficiency and maintain internal controls. PROFILE & KEY SKILLS • Previous experience working within a finance function (2 years), ideally supporting international or ecommerce markets., • Good understanding of financial regulations and accounting standards, particularly with reference to international business., • Proficient in Microsoft Excel and ERP systems; SAP experience highly desirable., • Strong analytical and problem-solving skills with a high level of attention to detail., • Ability to manage deadlines and prioritise effectively in a fast-paced environment., • Collaborative team player with good communication and organisational skills., • Staff discounts, • Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.), • Perkbox Discounts and Wellness Hub, • Cycle to work scheme, • Generous annual leave allowance, • Pension Scheme, • Training and hands-on experience Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws. For our privacy statement please visit this ___Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws. For our privacy statement please visit this

Finance Assistant, based Waltham Abbey (Hybrid role). An exciting time to join an award-winning business in a phase of growth, supporting the finance team with increased invoice processing needs, matching supplier invoices and credit notes to goods received notes as well as resolving any discrepanci

Sales Ledger Assistant Opportunity (French or German Speaker) Location: Watford Office – 5 Days in office Salary: Up to £30,000 per annum (dependent on qualifications and experience) About Us We are A Group Company, home to a portfolio of reputable, globally recognised brands. With a strong presence across international markets, we pride ourselves on our collaborative work culture and commitment to excellence. We’re currently looking for a Sales Ledger Assistant with proficiency in French or German (additional Western European languages a bonus) to join our dynamic finance team at our Watford office. The Role As a Sales Ledger Assistant, you’ll play a key role in managing customer accounts and supporting our credit control function. Your attention to detail, multilingual ability, and problem-solving skills will contribute to the smooth running of our financial operations and customer satisfaction. Key Responsibilities: Account Management • Maintain accurate customer account records, • Review customer credit limits and payment history, • Ensure timely and accurate processing and dispatch of invoices, • Reconcile received payments with outstanding invoices, • Assist in collecting overdue payments, • Contact customers regarding outstanding balances, • Prepare and maintain reports on receivables and aged debt, • Assist the credit control team with additional tasks as required, • Fluent in French or German, • Strong attention to detail, • Excellent communication and interpersonal skills, • Good numerical and organisational abilities, • Effective problem-solving mindset, • Persistent and customer service–oriented, • Ability to work independently and as part of a team

Baxter Gallery London is looking for a sales coordinator part time for its London store. Position: Sales Coordinator (Part Time), Baxter Made in Italy Location: 232-236 Brompton Road, London, SW3 2BB Industry: Luxury Furniture Start Date: September 2025 Reports To: Store Manager, International Sales Manager Schedule: Part-time (3 days per week, including Saturdays, 24 hours/week) Job Description: We are looking for a personable and detail-oriented Part-Time Sales Coordinator to support daily sales and administrative operations in our flagship store. This role involves assisting customers, coordinating sales processes, managing product information and supporting the sales team to ensure a smooth and professional showroom experience. Key Responsibilities: • Greet and assist walk-in customers, providing product details, availability, and pricing., • Coordinate sales orders, delivery schedules, and follow-ups with customers., • Overseeing the sales cycle with administrative tasks such as invoice generation, stock checks, and payment processing., • Maintain and update product displays, signage, sample library and inventory records., • Communicate with warehouse and delivery teams to ensure timely order fulfilment, • Track sales leads and customer interactions using internal systems (POS/CRM)., • Prepare daily reports, sales summaries, and team updates as needed., • Respond to phone and email inquiries with professionalism and accuracy. Requirements: • 2–3 years of experience in retail sales, customer service with office support. (furniture/interior design products experience is a plus), • Availability to work Saturdays (Saturday work required with 2 weekdays on rotation), • Strong communication and interpersonal skills; confident engaging with customers in-person and over the phone/email, coordinating deliveries, returns, or customer service follow-up., • Fluent in English, written and spoken; additional languages are a plus., • Comfortable with CRM/POS systems, inventory tools and Microsoft Office. (Excel, Word, PowerPoint, Outlook), • Bachelor's Degree; design or space planning knowledge is a plus. We Offer: • Opportunity to be part of a prestigious and innovative project., • Stimulating and dynamic work environment., • Professional growth opportunities., • Competitive salary based on experience (on pro-rata basis)

SAP Integration Areas: SAP FI (Financial Accounting): Invoice posting, tax determination, GL integration SAP MM (Materials Management): PO-based invoice matching, GR/IR processing SAP Workflow / Fiori: Workflow tasks, approvals, and user notifications SAP BASIS / ABAP: Collaboration for performance,

Your responsibilities will encompass a variety of administrative tasks, from handling telephone calls to managing stock levels and supporting finance administration. Handle general finance administration, including invoice filing, recording, and processing purchase/sales orders.

We're looking for a friendly, detail-focused Accounts Payable Administrator to join our team in London, NW10 2XA.This is an office based and full-time role.Checking and processing supplier invoices.Reviewing purchase orders, VAT invoices, and trade accounts.Raising and resolving invoice disputes (in

Altum Consulting are proud to be partnering with a global media business in their search for an Accounts Payable Manager. Manage and optimise the accounts payable function, including invoice processing, vendor management, and payment reconciliation. Minimum 5 years of experience in accounts payable

Assist the Senior Management Accountant in compiling and finalising monthly management accounts. Contribute to the preparation and review of balance sheets for designated entities under the Senior Management Accountant's remit. Skilled in invoice processing, payment runs, vendor management, and reco

Date Posted: Country: United Kingdom Location: Liftec Express Dartford, Regus Admirals Park, Victory Way, Dartford, DA2 6QD Key Responsibilities: - Invoice Management: processing, verifying, and reconciling incoming invoices, ensuring correct coding and attachment to the relevant documentation.P

The Accounts Payable Advisor is responsible for ensuring accurate and timely processing of payments, invoices and expenses, while supporting the Procure to Pay (P2P) process through Proactis. The Accounts Payable Advisor is responsible for ensuring accurate and timely processing of payments, invoice