Payroll and Benefits Specialist
hace 3 días
Milwaukee
Job Description JOB PURPOSE: The Payroll & Benefits Specialist is responsible for the accurate and timely processing of bi-weekly payroll and the administration of benefit programs. This position plays a key role in maintaining compliance, responding to team member questions, partnering with third party vendors, and ensuring a seamless experience in both payroll and benefit functions, with approximately 70% of the role focused on payroll and 30% on benefits. DUTIES AND RESPONSIBILITIES: Payroll (Approx. 70%) • Process timely bi-weekly payrolls accurately for hourly and salaried team members across multiple locations., • Assists with bi-weekly, quarterly, and year-end calculations of bonuses, commissions, and other salary-based compensation., • Maintain payroll records, team member data, timekeeping reports, deductions, and reimbursements., • Ensures timely deposit and reporting of all funds related to payroll, 401k, HSA, HRA, FSA, garnishments, withholdings, etc., • Administers internal audit and control procedures to ensure that all wages, including tip allocations, and taxes are accurate., • Ensure team member pay set-up is accurate; assist with pay cards as needed., • Ensure compliance with all federal, state, and local wage and hour laws., • Review and verify timecard approvals, resolve discrepancies, and follow up on missing information., • Manage payroll-related adjustments including new hires, terminations, promotions, transfers, and compensation changes., • Process off-cycle checks, corrections, and retroactive payments as needed., • Manage garnishments, wage deductions, and wage verifications., • Monitors PTO balances accordingly and adjusts as needed for negative balances or changes in employment status that impact the payout of vacation, including team members exiting the company and/or transferring from full-time to part-time, etc., • Prepare payroll reports for Finance, HR, and other departments as needed., • Assist with year-end processing, including W-2s and other related documentation., • Serve as a point of contact for payroll-related inquiries and support from team members and managers., • Support benefits administration including health, dental, vision, group and voluntary life insurance, FSA/HAS/HRA, voluntary benefit plans, and 401(k) plans., • Verifies the accuracy of bi-weekly team member benefit premiums and maintains data in order to track and verify employee benefits-related costs., • Assist with employee benefits enrollment, status changes, and terminations in benefit platforms., • Respond to employee questions regarding benefit eligibility, coverage, and plan details., • Manage monthly benefit invoice reconciliations., • Coordinate with third-party benefit providers and brokers to troubleshoot issues and ensure data accuracy., • Ensure accurate benefits deductions, approve pending team member changes, and approve COBRA notifications., • Assist in annual open enrollment and benefits communication., • Help maintain compliance with applicable laws and regulations (ACA, COBRA, ERISA, etc.)., • Support annual benefits and retirement plan audits, including gathering documentation, preparing reports, and coordinating with auditors., • Assist in compiling and reviewing data for 5500 filings to ensure accurate and timely submission., • Advanced understanding of payroll processing, taxes, benefit administration, garnishments, and other deductions., • Demonstrated strong performance in analytical, innovative, and critical thinking, strategy and collaboration., • Exceptional interpersonal, oral, presentation and written communication skills., • Superior multi-tasking, organizational skills, accuracy, and attention to detail., • Self-starter with excellent time management skills with a proven ability to prioritize tasks and meet deadlines., • Strong problem-solving and decision-making skills., • Ability to act with integrity, professionalism, and confidentiality., • Able to build relationships at all levels of the organization., • Excellent project management skills., • Knowledge of employment-related laws and regulations., • Solid data entry and math skills., • Familiarity with accounting principles., • Proficient with Microsoft Office Suite., • Proven experience as a Payroll & Benefits Specialist or in a similar role., • At least three years of payroll processing experience required; multi-location experience preferred., • At least two years of benefits administration experience., • Knowledge of HRIS/payroll systems (e.g., Paylocity, Employee Navigator or similar)., • Experience in hospitality or service industry a plus., • Fluency in Spanish a plus. Company DescriptionLabor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market. Thank you!Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.\r\n\r\nThank you!