Administrative assistant jobs in Madison, New Jersey - Page 3Create job alerts

We are currently seeking a motivated and detail-oriented Office Administrative Assistant with strong organizational and communication skills to support administrative and transactional functions.Executive Support: Manage the CEO’s daily calendar, schedule meetings, coordinate travel, and ensure ti

Brinks - JobID: R68839 [Administrative Assistant / Receptionist] As a Vault Processor at Brinks, you'll: Prepare outbound orders and replenishments for the next day's routes; Monitor performance of processes and machines to ensure efficiency; Complete data entry for all transactions of liability; Ge

Senior Administrative Assistant.This position will be located at the East Hanover, NJ site and will not have the ability to be located remotely.This position will require minimal travel as defined by the business (domestic and/or international).Novartis is unable to offer relocation support for this

This position performs a wide range of administrative and staff support duties at an advanced complexity level for Enterprise Resiliency Office and Global Services. Support: Responsible for proactive administrative, logistical, and technical support, assessing and resolving issues that affect daily

Job DescriptionDescription: We are seeking a skilled and compassionate Medical Assistant to join our healthcare team. The ideal candidate will provide high-quality, direct patient care and support to providers and clinical staff by performing both clinical and administrative duties in a professional and efficient manner. Advocare, LLC is a physician-owned partnership of leading pediatricians, family practitioners, and specialists in New Jersey, Pennsylvania, and Delaware. As a Medical Assistant, you’ll be an integral member of a forward-thinking clinical team dedicated to delivering exceptional patient care and service in a dynamic healthcare environment. Medical Assistant Essential Functions: • Perform a wide range of administrative and clinical tasks, including obtaining and documenting patient medical histories, answering and directing phone calls, and ensuring completion of all necessary forms, • Maintain medical supply inventory and perform basic preventive maintenance on equipment to ensure proper operation, • Prepare patients for examinations by conducting preliminary physical assessments, taking vital signs, and summarizing patient history for providers, • Set up and maintain clean, organized treatment rooms for clinical examinations, • Communicate physician instructions to patients and answer basic questions regarding treatment and care, • Provide compassionate support and assistance to patients and their families throughout their visit, • Ensure strict compliance with healthcare regulations and standards, including HIPAA and OSHA, • Assist providers, clinical staff, and other team members as needed, • Solid understanding of medical procedures, administrative workflows, and organizational policies, • Strong interpersonal skills with the ability to communicate clearly and professionally, • Proficient in a variety of administrative tasks, including scheduling, documentation, and records management, • Highly organized and detail-oriented, with the ability to take initiative and demonstrate leadership when needed, • Familiarity with medical terminology and electronic health record (EHR) systems, • Excellent verbal communication skills and the ability to express ideas effectively, • Proven ability to handle sensitive and confidential information with discretion, • Adaptable and able to manage multiple priorities in a dynamic, fast-paced environment, • Committed to providing exceptional patient care and customer service, • Multiple medical and prescription coverage options, • Dental and vision care plans, • Health Savings Accounts (HSAs), where applicable, • Flexible Spending Accounts (FSAs), • Voluntary critical illness, cancer, and accident insurance, • Voluntary hospital indemnity coverage, • Voluntary short-term and long-term disability insurance, • Voluntary term life insurance and AD&D (Accidental Death & Dismemberment), • 401(k) retirement savings plan, • Paid time off (PTO), • Commuter benefits, • Vision, • Flexible Spending Accounts, • High school diploma or equivalent required, • One year of prior experience in a medical setting preferred

This position performs a wide range of administrative and staff support duties at an advanced complexity level for Enterprise Resiliency Office and Global Services. Support - Responsible for proactive administrative, logistical, and technical support, assessing and resolving issues that affect daily

Office Assistant / Remote] - Anywhere in U. Competitive pay - As an Administrative Assistant at Frontall, you will: Organize and schedule meetings and appointments; Respond to emails and phone calls in a timely and professional manner; Create and update various documents and spreadsheets; Coordinate

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Competitive pay / Flexible schedule - As a Virtual Administrative Assistant at Achieve Test Prep, you will: Manage calendars and schedule appointments for the team; Organize and maintain electronic and physical files; Respond to emails and phone calls in a timely and professional manner; Prepare and

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Up to $26 per hour / Health benefits / Retirement savings / PTO / Equipment provided - As an Administrative Assistant at Acentra Health, you will: Collect, review, and analyze data to prepare accurate reports, spreadsheets, charts, and presentation materials; Utilize Microsoft Word, Excel, PowerPoin

Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and calls; Prepare and edit documents, spreadsh

OfficeTeam - JobID: 02750-0013365406-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Competitive pay - As an Administrative Assistant at PermitFlow, you will: Manage and organize all administrative tasks and responsibilities; Schedule meetings and appointments for the team; Respond to emails and phone calls in a timely manner; Create and maintain databases and spreadsheets for effic

OfficeTeam - JobID: 02750-0013365778-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Job DescriptionTITLE: Legal Assistant – Immigration & Corporate ComplianceLOCATION: PARSIPPANY, NJPOSTION: FULL TIME Company OverviewWho We Are. OGC Solutions® is a dynamic mid-sized law firm that specializes in providing its Outside General Counsel Solutions™ to mid-cap companies. Our job is to help our clients realize their objectives. The firm is a leader in this market and has experienced significant growth as a result of cutting-edge technology and business development solutions that empower our lawyers to realize growth objectives and provide clients with excellent service. SummaryWe are seeking a highly organized and proactive Legal Administrative Assistant to support a heavy volume of work for an Immigration Law Partner and a Corporate Compliance Partner at our mid-sized law firm. The successful candidate will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the matter execution process. If you are detail-oriented, capable of managing multiple tasks simultaneously, and have a strong sense of responsibility, we encourage you to apply.Responsibilities • Client Communication: Act as a primary point of contact between clients and the Immigration Law Partner, ensuring prompt and professional communication, scheduling appointments, and managing client inquiries., • Document Drafting: Assist in drafting, proofreading, and formatting legal documents, such as immigration petitions, visa applications, and client correspondences., • Document Management: Prepare and organize case documentation for submission to government agencies. Organize and maintain electronic and physical case files, including integral original documents and applications., • Calendar Management: Manage the Immigration Law Partner's calendar, schedule appointments, meetings, and court appearances, and provide timely reminders for upcoming deadlines., • Client Billing: Assist with the preparation of client invoices, track billable hours, and maintain accurate records of expenses and billings. Frequent communication with senior leaders regarding invoices and payments, including outstanding receivables, • Administrative Support: Handle general administrative tasks, including answering phone calls, filing, scanning, and photocopying documents. Maintain office supplies and ensure a tidy workspace., • Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation for the Immigration Law Partner when necessary., • Client Intake: Assist with new client intake by collecting necessary information, filling out forms, and providing clients with an understanding of the legal process., • Database Management: Maintain and update the client database, ensuring the accuracy and confidentiality of client information. Qualifications, • High school diploma or equivalent (Associate's or Bachelor's degree in Legal Studies or related field preferred)., • Previous administrative or legal assistant experience, preferably in an immigration law setting., • Knowledge of immigration law procedures, forms, and documentation is a plus., • Strong written and verbal communication skills., • Proficiency in using Microsoft Office Suite and legal software., • Exceptional organizational skills and attention to detail., • Ability to prioritize tasks, manage time effectively, and meet deadlines., • Professional demeanor and the ability to maintain confidentiality., • Excellent interpersonal skills and a customer-service-oriented attitude.

Job Description Receptionist Location: Chatham, NJ Salary: $25/hr - Temp-to-Hire Schedule: Monday thru Friday; 8:30am-5pm PrideStaff has partnered with a premier real estate development firm in Chatham, NJ, to find a dedicated and professional Receptionist for a full-time, temp-to-hire opportunity. Our client is a leader in the industry, known for their high-quality projects and dynamic team environment. Job Summary As the first point of contact for the firm, the Receptionist is crucial to making a positive first impression. This role is a hybrid of traditional front-desk responsibilities and significant administrative duties. You will be responsible for managing the reception area, handling all incoming communications, and providing robust administrative and data entry support to the team, including the accounting department. Key Responsibilities Front Desk & Reception Duties: • Professionally answer, screen, and forward incoming phone calls., • Greet clients, visitors, and vendors in a warm and welcoming manner., • Maintain a tidy, organized, and presentable reception area and conference rooms., • Receive, sort, and distribute all daily mail, deliveries, and courier packages., • Manage calendars and scheduling for conference rooms. Administrative Support: • Prepare and process all outgoing mail, including Federal Express, UPS, and certified mail packages., • Perform essential clerical duties such as filing, photocopying, and document preparation., • Draft and format correspondence, memos, and reports using Microsoft Word and Excel., • Order and maintain inventory of office supplies., • Provide general administrative support to ensure efficient office operations. Accounting & Data Entry Support: • Perform basic data entry for the accounting department with a high degree of accuracy and attention to detail., • Assist with scanning, filing, and organizing invoices and other financial documents., • Uphold strict confidentiality with all sensitive and financial information. Qualifications and Skills • 2+ years of proven work experience in a receptionist, administrative assistant, or similar role., • High proficiency in Microsoft Office Suite (Word, Excel, and Outlook are required)., • A professional, polished demeanor and excellent interpersonal skills., • Exceptional written and verbal communication abilities., • Strong organizational and time-management skills, with a proven ability to multitask in a fast-paced environment., • A proactive, resourceful, and customer-focused mindset., • High school diploma required; an associate's degree or higher is a plus., • Prior experience in real estate, law, or a similar professional services environment is highly desirable. This is an excellent opportunity to join a stable and respected firm. If you meet the qualifications and are ready for a rewarding career challenge, apply today! Company DescriptionPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally: -\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data -\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes -\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs -\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industryPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations. Administrative Assistant (Remote Position). Support day-to-day administrative tasks and workflow.

MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant in our New Jersey office. Provide administrative and secretarial support to assigned. Minimum of two (2) years of experience as litigation assistant.

We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations. Administrative Assistant (Remote Position). Support day-to-day administrative tasks and workflow.

Frier Levitt is seeking a Legal Assistant in the Life Sciences Department in our Pine Brook, New Jersey, office. The Legal Assistant will be responsible for:. Back up other Legal Assistants when necessary.

LEGAL ADMINISTRATIVE ASSISTANT/. Will cover for other legal assistants during absences.

ADMINISTRATIVE ASSISTANT TO CFO – ACCOUNTING FIRM. A prestigious financial services firm in Bergen County, NJ, is seeking a skilled Administrative Assistant to support the CFO. Provide direct administrative support to the CFO.

They are seeking an experienced, full-time Legal Assistant (a/k/a "Legal Administrative Assistant" or "Legal Secretary") for their Litigation department's busy trial team. Legal Assistant / Legal Administrative Assistant (litigation). Covering for other Legal Assistants when

Job Title: Administrative Assistant. Act as an administrative support resource for the Total Rewards / HR team. Provide comprehensive administrative support to department leadership, including calendar management, phone coverage, and meeting coordination.

Legal Administrative Assistant. Client X, a growing national boutique Healthcare and Life Sciences Law Firm with over 40 attorneys and offices in Morris County, NJ, and New York City, seeks an experienced Executive Assistant with 5+ years’ experience supporting executives. The Executive Assist

Our client is seeking a reliable and detail-oriented Administrative Assistant to provide direct support to multiple professionals. Addison Group is partnering with a well-established professional services organization to hire an Administrative Assistant. This role supports daily administrative opera

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. One plus years experience in an administrative role.

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

Administrative Assistant Duties and Responsibilities:. This is a unique opportunity for someone with experience in administrative support. The primary function of this role is to support the leadership team with essential administrative functions and the position will require a high level of interac

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

This position performs a wide range of administrative and staff support duties at an advanced complexity level for Enterprise Resiliency Office and Global Services. Support - Responsible for proactive administrative, logistical, and technical support, assessing and resolving issues that affect daily

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

Lincoln Tech Corporate Offices is seeking a Corporate Registrar who will be responsible for providing support to campus personnel in maintaining student records.The Corporate Registrar and EdOps Admin will work as a member of a versatile team to ensure that school status changes are processed timely

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommendations.

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

Provides administrative and secretarial support for the vice president and department.

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

Previous experience as an Administrative Assistant or in a similar position. High school diploma/GED required, Associates degree or administrative training is preferred.

Lincoln Tech Corporate Offices is seeking a Corporate Registrar who will be responsible for providing support to campus personnel in maintaining student records.The Corporate Registrar and EdOps Admin will work as a member of a versatile team to ensure that school status changes are processed timely

Unitex is currently seeking an Administrative Assistant for our location in Linden, NJ. Handles general office administrative duties. Assists office manager, assistant office manager and general manager as needed.

Purpose and scope of position: This position is responsible for the general secretarial, clerical and administrative support duties within Warren Manufacturing facility.

We are looking for a dedicated administrative assistant to join our team near Morristown, New Jersey. Support licensing, contracts, and compliance-related administrative tasks with accuracy. Assist with billing tasks and provide support for various administrative projects as needed.

We are currently seeking a motivated and detail-oriented Office Administrative Assistant with strong organizational and communication skills to support administrative and transactional functions. Oversee office supplies, vendor coordination, and support general administrative operations to keep the

We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. Administrative Assistant Opportunity. Provide general administrative support to the contract manager, including scheduling and documentation.

Addison Group is partnering with a well-established professional services organization to hire an Administrative Assistant. Our client is seeking a reliable and detail-oriented Administrative Assistant to provide direct support to multiple professionals. This role supports daily administrative opera