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Administrative assistant jobs in Woodside, New York - Page 2Create job alerts

  • Event Intern
    Event Intern
    26 days ago
    Part-time
    Prospect Lefferts Gardens, Brooklyn

    JOB TITLE: Event Intern (Multiple Roles Available) COMPANY: TurnBell LLC LOCATION: New York City, NY (In-Person / On-Site at Events) JOB TYPE: Internship COMPENSATION: Commission-Based + Perks (Event Access, Networking, Industry Experience) START DATE: Immediate ABOUT JOINTS & JAMS Joints & Jams is a growing live event brand based in New York City, dedicated to curating authentic music and cultural experiences. We are in an exciting growth phase and looking for motivated, passionate interns to join our core team. This is a ground-floor opportunity to be part of building something real in the NYC events and entertainment space. We offer interns genuine responsibility, creative freedom, and the chance to build a portfolio of work in a fast-moving, real-world environment — not coffee runs and data entry. OPEN INTERNSHIP POSITIONS We are currently hiring for three roles: 1. EVENT PLANNING INTERN, 2. MARKETING & SOCIAL MEDIA INTERN, 3. OPERATIONS & ADMIN INTERN Applicants should indicate which role they are applying for in their submission. ROLE DESCRIPTIONS EVENT PLANNING INTERN Responsibilities: • Assist in the planning and coordination of Joints & Jams events from concept to execution, • Communicate with vendors, venues, and talent contacts, • Support day-of event operations and logistics, • Help develop event timelines, run-of-show documents, and production schedules, • Identify opportunities to improve the guest experience Ideal Candidate: • Interest in event production, hospitality, or entertainment, • Strong organizational and communication skills, • Able to remain calm and problem-solve in fast-paced environments, • Comfortable working evenings and weekends for events MARKETING & SOCIAL MEDIA INTERN Responsibilities: • Create and schedule content across Instagram, TikTok, and other platforms, • Develop promotional materials for upcoming events (graphics, captions, reels), • Grow our online following and community engagement, • Monitor performance metrics and suggest content improvements, • Assist with email campaigns and event promotion outreach Ideal Candidate: • Demonstrated social media presence or portfolio (personal or professional), • Eye for design and strong written communication skills, • Familiar with Canva, CapCut, or similar tools (preferred, not required), • Self-directed with creative ideas and the drive to execute them OPERATIONS & ADMIN INTERN Responsibilities: • Support day-to-day organizational and administrative functions, • Manage communications, scheduling, and internal documentation, • Track deadlines, deliverables, and team action items, • Assist with research, outreach, and planning tasks as needed, • Help keep systems and processes running smoothly across the team Ideal Candidate: • Highly organized with strong attention to detail, • Proactive communicator who follows through consistently, • Comfortable working independently in a startup-style environment, • Interest in business operations, project management, or entertainment administration WHAT ALL INTERNS RECEIVE • Hands-on experience with a growing NYC event brand, • Complimentary access to Joints & Jams events, • Commission opportunities tied to brand growth and performance, • Direct mentorship and collaboration with the founding team, • Networking access within the NYC music and events industry, • A strong portfolio piece and professional reference upon completion REQUIREMENTS (ALL ROLES) • Based in or able to commute to New York City, • Currently enrolled in a college/university program or recently graduated (preferred), • Reliable, self-motivated, and able to manage your own time, • Genuine passion for music, live events, and culture, • Availability to attend events (some evenings and weekends required)

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  • HVAC RECEPTIONIST / ADMINISTRATION
    HVAC RECEPTIONIST / ADMINISTRATION
    1 month ago
    $17 hourly
    Full-time
    Manhattan, New York

    We are seeking a highly organized and professional HVAC Receptionist/Administrative Assistant to join our team. With experience ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks - It is a growing company that will take there employee's up with them.- we all grow. We believe in teamwork. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced growing environment. Duties Greet and welcome clients and visitors in a friendly and professional manner. Manage incoming calls, emails, and check fusion always updating, correspondence, ensuring timely responses. Schedule appointments and maintain shedule for staff members. Perform data entry and maintain accurate records using software's Fusion - QuickBooks Online other office software. Assist with office management tasks, including inventory management and supply ordering, willing to learn new tasks on the way. Strong organizational and multitasking skills. Tech-savvy- Ordering parts and materials from suppliers. Ensure the reception area is tidy and presentable at all times. Collaborate with team members to improve office procedures and enhance client satisfaction. Requirements Previous experience as a receptionist or administrative assistant is preferred; experience in a dental or medical office is a plus. Proficiency in Microsoft applications -Scanning, Organized file cabinet - Color Code, keep all contracts updated. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills; bilingual candidates are encouraged to apply. Ability to type efficiently and accurately; familiarity with office equipment is advantageous. Strong attention to detail and problem-solving abilities. If you are passionate about providing exceptional service while supporting an efficient office environment, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant. Job Type: Full-time Pay: $17.00/hr to Start. Expected hours: 8 per week Benefits: Life insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Work Location: In person

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  • Customer Service Associate
    Customer Service Associate
    1 month ago
    $26–$29 hourly
    Full-time
    Manhattan, New York

    Overview We are seeking a dependable and customer-focused Customer Service Associate to join our team. This role is ideal for someone who enjoys working directly with customers, providing support, and creating positive, solution-oriented experiences. As a Customer Service Associate, you will serve as a primary point of contact for customers, assisting with questions, resolving concerns, and ensuring a seamless experience from start to finish. This position offers hands-on training and opportunities for long-term growth within customer service, operations, and related business functions. Key Responsibilities • Deliver a high level of customer service by assisting customers with questions, concerns, and general inquiries, • Communicate clearly and professionally with customers in person, over the phone, and through digital channels, • Provide accurate information about products, services, policies, and current promotions, • Identify customer needs and offer appropriate solutions or recommendations, • Resolve customer concerns efficiently while maintaining a positive and professional experience, • Process transactions, service requests, or account updates with accuracy and attention to detail, • Maintain organized and up-to-date records of customer interactions and activities, • Support daily operations and assist with administrative or customer-related tasks as needed, • Collaborate with team members and leadership to ensure consistency in service delivery, • Contribute to team goals related to customer satisfaction, efficiency, and overall performance Work Environment • Fast-paced, customer-facing environment with frequent interaction, • Team-oriented setting with structured support and training Qualifications • Strong communication and interpersonal skills, • Customer-first mindset with a positive and professional attitude, • Ability to multitask, prioritize, and stay organized in a busy environment, • Strong problem-solving skills and attention to detail, • Comfortable interacting with a wide range of customers, • Basic computer skills and familiarity with common business tools, • Reliable, punctual, and adaptable, • Previous experience in customer service, retail, hospitality, or administrative roles is a plus but not required Why Join Us • Opportunity to develop valuable customer service and communication skills, • Clear path for advancement within the organization, • Hands-on experience in a fast-paced, people-focused environment, • Collaborative and supportive team culture

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  • Experience Hair Salon Front Desk Coordinator  / Assistant
    Experience Hair Salon Front Desk Coordinator  / Assistant
    1 month ago
    $20 hourly
    Full-time
    Manhattan, New York

    We are seeking a skilled Front Desk/ assistant with Salon experience only join our team. The ideal candidate will be responsible for overseeing the front desk operations and ensuring excellent customer service. Please be advised - Expereince is required for this role - We will not consider you if you do not have prior Salon experience. Duties: • Manage the front desk area and ensure it is organized and presentable, • Greet and assist visitors in a professional manner, • Answer and direct phone calls appropriately, • Handle incoming and outgoing mail and packages, • Schedule appointments and maintain calendars, • Assist with administrative tasks such as data entry, filing, and record-keeping, • Provide support to other staff members as needed Experience: • Proven experience in administrative roles, • Proficiency in QuickBooks, Google Suite, and Microsoft Office applications, • Strong customer support skills, • Knowledge of office management procedures, • Experience with real estate administrative tasks is a plus, • Ability to type efficiently and accurately, • Familiarity with calendar management This position offers a competitive salary, opportunities for growth, and a supportive work environment. If you have the required skills and experience, we would love to hear from you! Job Type: Part-time Pay: $20.00 - $21.00 per hour Benefits: Employee discount Flexible schedule Experience: hair salon: 1 year (Required) Language: English (Required) Ability to Commute: New York, NY 10065 (Required) Ability to Relocate: New York, NY 10065: Relocate before starting work (Required) Work Location: In person

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  • Studio Operations & Content Coordinator
    Studio Operations & Content Coordinator
    1 month ago
    Full-time
    Manhattan, New York

    Job Title: Studio Operations & Content Coordinator Company: Past Lives Studio About Us: Past Lives Studio is a creative space dedicated to storytelling, visual content, and artistic expression. We collaborate with creators, brands, and talent to produce meaningful and engaging content. Position Overview: We are seeking a highly organized and creative Studio Operations & Content Coordinator to oversee daily studio operations while supporting content creation and digital presence. This role is ideal for someone who thrives in a fast-paced, creative environment and can balance logistics with creativity. Key Responsibilities: Operations & Studio Management: Oversee day-to-day studio operations, ensuring the space is organized, functional, and client-ready Manage booking schedules, client coordination, and studio calendar Handle inventory, equipment tracking, and supply management Coordinate with vendors, partners, and team members as needed Ensure studio policies and procedures are followed Content Coordination & Creation: Assist in planning, organizing, and executing photo/video shoots Capture behind-the-scenes content and assist with production when needed Edit and format content for social media platforms (Instagram, TikTok, etc.) Schedule and publish posts, ensuring consistency with brand voice Collaborate on content ideas, campaigns, and creative direction Administrative Support: Respond to inquiries, bookings, and client communications Maintain records, invoices, and basic reporting Support marketing and promotional efforts Qualifications: Previous experience in studio management, content creation, or a similar role Strong organizational and multitasking skills Proficiency in social media platforms and basic editing tools (e.g., Canva, Adobe, CapCut) Excellent communication and interpersonal skills Creative mindset with attention to detail Ability to work flexible hours, including occasional evenings or weekends Preferred: Experience in photography, videography, or creative production Familiarity with content planning tools and scheduling platforms What We Offer: Opportunity to work in a dynamic, creative environment Hands-on experience with content production and studio operations Growth opportunities within the brand

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  • Home Health Aide
    Home Health Aide
    1 month ago
    $19.65–$21 hourly
    Part-time
    #503, The Bronx

    Caring People Homecare is looking to hire experienced qualified Home Health Aides for immediate hire. Must have experience in dealing with bedbound patients, bathing, grooming , toileting, positioning and companionship. We are open to taking newly certified individuals. It is a plus if you drive Company Perks & Benefits: • Competitive Hourly Rate, • Opportunities to begin working as soon as 48-72 hours of applying, • Weekly Pay, Direct Deposit, • Option for Daily Pay!, • Holiday pay, • 24/7 support from our Clinical and Administrative staff, • Caregiver Safety is a top priority! We provide PPE What you will do at Caring People: • Assist with Activities of Daily Living (ADLs) such as cooking, laundry, bathing, toileting and light housekeeping, • Work with patients who have complex conditions including, Alzheimer's, Dementia, Diabetes and Hypertension., • Experience with caring for patients who are bedbound, wheelchair bound, or immobile., • Hoyer Lift Experience (Plus but not required), • Other Home Health Aide duties as required, • Driver's License( Plus but not required) Requirements: • Valid NYS PCA or HHA Certification, • Physical, • MMR Vaccination, • COVID vaccination, • 2 professional references, • 2 Forms of ID, • Driver's License and Vehicle (PLUS but not required), • MUST HAVE- Valid Work Authorization, Permanent Residency or US Citizenship Schedule: Weekdays; Monday through Friday Mornings, Afternoons, Evenings and some Overnight Weekends: Saturdays and Sundays Work Location: In person Westchester and Surrounding Areas

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  • Substitute Teacher
    Substitute Teacher
    2 months ago
    $130–$200 hourly
    Part-time
    Manhattan, New York

    School Professionals is recruiting for substitute teachers to work in Charter and Private Schools for this school year. We offer opportunities for both short- and long-term assignments. This offers flexibility to create your own schedule. We are looking for both new and experienced teachers. Substitute Teachers are responsible for teaching age-appropriate lessons, overall classroom management and supervision, and the academic and social-emotional growth of students. While some assignments/classrooms may include an Assistant Teacher or Co-Teacher model, a Teacher role always carries the primary responsibility for the students, whether alone or with another educator. Requirements: • 3+ months experience working with students in a traditional classroom or analogous setting. This can include substitute teaching, student teaching, after school counselor, coach, tutor, camp counselor, religious school instructor, higher education professor, etc., • *Bachelor's degree or higher – New York Employees., • Be flexible to cover a variety of grades and subjects based on school needs which are subject to change at any time., • Excellent classroom management skills and ability to keep students engaged, focused, and motivated. Ability to circulate classrooms or other spaces to supervise and assist students as necessary. Manage student behavior in a positive manner and be able to de-escalate situations., • Excellent communication skills. Be patient and exercise sound judgment., • Lesson planning, taking and reporting student attendance, grading/scoring, light administrative duties, organizing the classroom, recess, lunch duty, attending field trips, some lifting duties as needed., • Attend meetings such as professional development, parent teacher conferences, etc. if requested/approved by school/program and School Professionals. How to Apply: Please submit your resume here, Substitute Teacher Jobs Available Now: Get Paid to Teach. We are happy to review and be in touch. -- COMPANY OVERVIEW This job is presented to you by School Professionals, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in education. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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  • Assistant Manager
    Assistant Manager
    2 months ago
    $66000 yearly
    Full-time
    Manhattan, New York

    Locations: Upper West Side (10024) & Lower Manhattan (10007) A NYC Food Handler's is required Job Overview We are seeking a dynamic, service-driven Assistant Manager to join our team across two New York City locations. This role is rooted in hospitality—creating a warm, welcoming, and consistent guest experience while ensuring smooth and efficient store operations. As Assistant Manager, you will lead by example on the floor, inspiring your team to deliver exceptional service, maintain high standards, and foster a positive, guest-first environment. You will serve as a key operational leader, supporting staff, resolving issues in real time, and ensuring that every guest interaction reflects our commitment to excellence. Key Responsibilities Hospitality & Guest Experience • Lead by example to ensure exceptional hospitality is consistently delivered by you and the entire team, • Create a welcoming, service-oriented environment that prioritizes guest satisfaction and repeat business, • Handle customer inquiries and concerns with professionalism, empathy, and urgency, • Enforce company standards for customer service, cleanliness, and product quality Team Leadership & Support • Supervise, coach, and support staff during shifts to ensure smooth service and strong team morale, • Perform all responsibilities expected of a team member, stepping in wherever needed, • Cover shift call-outs when no other team member is available, • Ensure all staff adhere to uniform policies and health & safety compliance standards, • Support hiring, onboarding, training, and ongoing development of team members Operations & Store Management • Oversee daily store operations to ensure efficient, seamless service across both locations, • Serve as the first point of contact for operational issues and escalate to the Assistant Director of Operations when necessary, • Assist with opening and closing procedures, ensuring readiness and accuracy, • Enforce company standards across all areas, including cleanliness, drink quality, and overall store presentation Inventory & Compliance • Monitor and maintain store inventory, including paper goods, milk, pastries, and other essential supplies, • Oversee stock replenishment and organization to support uninterrupted service, • Ensure the store consistently meets NYC Health Department standards and regulations Financial & Administrative Duties • Manage cash handling procedures with accuracy and integrity, • Conduct bank runs, including obtaining change, making deposits, and cashing petty cash, • Support payroll processing and basic administrative tasks as needed Sales & Business Growth • Motivate the team to meet and exceed sales goals while maintaining a hospitality-first mindset, • Assist with merchandising and in-store initiatives that enhance the guest experience and drive revenue, • Support local marketing and promotional efforts to increase store visibility Requirements • Proven experience in a supervisory or Assistant Manager role, ideally in retail, café, or hospitality environments, • Strong leadership skills with a hands-on, team-first approach, • Passion for hospitality and delivering exceptional guest experiences, • Excellent communication and interpersonal skills; bilingual abilities are a plus, • Proficiency in POS systems, cash handling, and retail operations, • Experience with inventory management, purchasing, and basic administrative functions, • Strong organizational and multitasking abilities in a fast-paced environment, • Knowledge of health, safety, and sanitation standards (NYC experience preferred) Why Join Us? Join a team that puts hospitality at the heart of everything we do. This is an opportunity to grow as a leader, make a meaningful impact on both guests and team members, and be part of a collaborative, high-energy environment. We’re looking for someone who thrives on creating memorable experiences, leading with intention, and continuously raising the bar.

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  • Administrative Medical Office Assistant
    Administrative Medical Office Assistant
    2 months ago
    Full-time
    Downtown Jersey City, Jersey City

    We are currently seeking a part time Bilingual(Spanish/English) Administrative Medical Assistant to join our team. The ideal candidate will combine an engaging personality with an ability to work effectively in a busy medical office. This individual must also be able to meet the following job description and possess the following skills requirements. The Duties Include: Greet and assist all patients and visitors when they enter the office Optimizes provider time by scheduling and re-scheduling appointments with ease, both in-person and via telephone Accurate data entry of complete and accurate demographic, financial & insurance information Perform necessary insurance authorizations for imaging procedures. Relay relevant information to patients regarding scheduling and payment policies Collect copayments and past due balances Scanning patient documentation in a timely manner Protects patients’ rights by maintaining confidentiality of personal and financial information Answering phones and taking/returning messages in a friendly and courteous manner Daily clerical tasks Travel to multiple locations varies weekly Prepare charts for clinics Qualifications and Skills Heavy phone volume Previous customer service experience Experience in a Neurosurgery practice is a plus Time management & flexibility Professionalism and attention to detail Bi-lingual a requirement *Travel Reimbursement *Competitive salary *Monday -Friday, No weekends Pay: $21.00 - $25.00 per hour Benefits: 401(k) Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance Medical Specialty: Surgery Experience: Customer service: 1 year (Preferred) Medical terminology: 1 year (Preferred) Work Location: In person

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  • Clinic Operational and Site Supervisor
    Clinic Operational and Site Supervisor
    2 months ago
    Full-time
    Sunset Park, Brooklyn

    Job Overview Clinic Operations & Site Supervisor Operations Oversee daily clinic activities, including front desk and support staff Manage scheduling, patient flow, and reduce wait times/no-shows Monitor clinic operations in real time and adjust as needed Ensure staff follow workflows, policies, and procedures Staff Supervision Supervise and support front desk staff, medical assistants, and other team members Train, onboard, and monitor staff performance Ensure accountability for attendance, punctuality, and responsibilities Address staff issues and workflow problems quickly Patient Experience Ensure a high-quality, culturally sensitive patient experience Handle patient complaints and resolve issues Improve patient satisfaction based on feedback and reviews Clinical Workflow Support Support coordination between pediatric and behavioral health teams Help implement and improve integrated care workflows Compliance & Quality Ensure compliance with healthcare regulations and standards Monitor documentation and workflow quality Support audits, reviews, and inspection readiness Communication & Coordination Act as a link between staff, providers, and leadership Report operational or staffing issues to management Participate in meetings and improvement efforts Growth & Outreach Support clinic growth and community engagement Help implement new services and initiatives Maintain a professional, mission-aligned clinic environment Additional Duties Take on other tasks as needed to support clinic operations Experience Strong leadership and communication skills. Problem-solving and decision-making abilities. A strong combination of education, clinical experience, and leadership experience. Relevant education, such as a bachelor's or master's degree in healthcare administration, nursing, or a related field. Proven experience in a supervisory or managerial role within a healthcare or clinical environment is preferred. Conversational Mandarin speaking required, Cantonese preferred Pay: $25.00 - $35.00 per hour Benefits: 401(k) matching Health insurance Paid time off Language: Mandarin (Preferred) Work Location: In person

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  • Medical Receptionist
    Medical Receptionist
    2 months ago
    Full-time
    Mount Eden, The Bronx

    We are seeking a detail-oriented Medical Receptionist to join our healthcare team! In this vital role, you will be the friendly first point of contact for patients and visitors, ensuring a smooth and welcoming experience from the moment they walk through the door. Your expertise in medical administrative support, combined with your strong communication skills and knowledge of EMR (Electronic Medical Records) systems, will help streamline clinic operations and enhance patient care. Duties Greet patients warmly, verify insurance coverage, and assist with patient intake processes using EMR systems. Schedule appointments efficiently while managing multi-line phone systems with professionalism and excellent phone etiquette. Verify insurance benefits to ensure accurate billing and claims processing. Review and update medical records, ensuring compliance with HIPAA regulations and maintaining confidentiality at all times. Manage front desk operations including filing, faxing, data entry (10 key typing), and maintaining organized patient files. Support clinic operations by coordinating care plans, medical scheduling, and handling patient inquiries promptly and courteously. Experience Proven experience as a Medical Receptionist or in a similar medical office administrative role. Experience with insurance verification processes and medical billing procedures. Excellent computer skills including proficiency in Microsoft Office Suite and health information management software. Bilingual abilities are a plus to serve diverse patient populations effectively, especially in medical terminology. Prior clinic office experience is desirable; familiarity with medical terminology hospital experience is advantageous. We value your expertise in medical office management and look forward to supporting your growth in a fast-paced environment where your contributions truly make a difference. Benefits: On-the-job training Paid time off Language: Spanish (Required) Ability to Commute: Bronx, NY 10452 (Required) Work Location: In person

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  • Human Resources and Payroll Manager
    Human Resources and Payroll Manager
    2 months ago
    Full-time
    Sunnyside, Queens

    Human Resources and Payroll Manager An elite labor and employment law firm seeks a Human Resources and Payroll Manager. Based in its Manhattan, New York office, the role supports core HR functions, with an emphasis on payroll, leave of absence, administration, and benefits. Responsibilities: • Oversee the firm’s HRIS system (Paycom) and payroll to ensure timely and accurate processing across jurisdictions; maintain employee data, payroll, and benefits HRIS and other files; lead post-implementation system updates and enhancements (including evaluation of modules for expenses, journal and general ledgers); generate payroll-related reports and analyze payroll- related data to inform decision-making and improve HR processes; support payroll-related audits; manage year-end payroll-related deliverables (e.g., W-2s, related employer tax forms, total rewards statements). • Support firm-sponsored benefit plans, programs, and policies, and identify opportunities for improvement; forecast benefits trends and assist with benefits design; prepare annual census for benefits-plan testing; serve as a primary contact for payroll- and benefits-related vendors and third-party administrators (including the benefits broker) by managing vendor relationships, reviewing and processing invoices, facilitating employee communication, and attending recurring meetings; coordinate Fidelity updates, 401(k) funding submissions, and wage reporting for workers’ compensation; and, with others on the People team, coordinate employee training related to the use of the Paycom (HRIS) and Fidelity (401(k)) platforms. • Partner with the Chief Human Resources Officer (CHRO) and Human Resources Manager to administer the payroll aspects of leaves of absence (e.g., disability, FMLA, parental); produce leave and PTO reports to support year-end bonus calculations; coordinate the secure transfer of employee data to third-party vendors for services, premiums, and plan administration; administer workers’ compensation claims with third-party administration needs; review and respond to unemployment claims with appropriate documentation; review unemployment statements; and ensure that required reporting and employee notices relating to payroll and benefits (e.g., EEOC, ACA) are timely distributed. • Stay abreast of regulations, industry trends, current practices, new developments, and applicable HR best practices; support annual compensation review including research into market trends and benchmarks; collaborate with others on the HR team to ensure that the Firm’s Employee Handbook is up to date and comprehensive; and assist in developing, implementing, and maintaining personnel policies and procedures (particularly as related to payroll and benefits) to ensure compliance with local, state, and federal requirements across multiple jurisdictions. • Work with others on the Human Resources team to respond to daily HR-related matters that arise (including, but not limited to, payroll and benefits inquiries); partner with others on the People team to help create and maintain a culture of respect, inclusion, development, and innovation in alignment with the Firm’s equity-and-engagement vision and objectives; and proactively assume other duties as necessary. Qualifications: Do have a combination of employment, educational, and life experience that demonstrates the qualities and skills below: • Education and Experience: You have a minimum of 5 years of relevant experience, including a minimum of 2 years in a supervisory role—and a demonstrated track record of HR leadership, including developing and leading initiatives and process improvements in a highly collaborative environment. You have experience building, mentoring, and developing a team and cultivating a respectful work environment. You lead by example. Extensive knowledge of the payroll function is required, with Paycom experience preferred, and an understanding of employee benefits. • Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines. • Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client-service orientation and ability to work well individually and as part of a team. • Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. • Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You thrive when your work is connected to purpose. Compensation: An attractive compensation package (tailored to experience), with target base compensation of $130,000–$165,000 per year (exempt). The firm offers employees a robust benefits package including healthcare benefits.

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  • Front Desk Receptionist
    Front Desk Receptionist
    2 months ago
    $18–$21 hourly
    Part-time
    Douglaston, Queens

    We are seeking enthusiastic and dedicated individuals to join our team as a Front Desk Receptionist. Committed to delivering exceptional customer service and fostering a positive and inclusive environment for all our guests, you will be the welcoming face of our establishment. As a Front Desk Receptionist, you will create a positive first impression for all visitors and ensure the smooth flow of daily operations. Your primary responsibilities will include managing the front desk and warmly greeting customers as they arrive. Key Responsibilities: • Warmly greet and assist visitors, providing clear and professional interactions., • Manage front desk operations efficiently, including high-volume phone calls, scheduling appointments, and directing visitor flow., • Accurately and securely handle cash transactions., • Proactively resolve client inquiries and issues with professionalism and efficiency., • Engage with customers to promote and sign up for membership accounts., • Utilize the Shopify POS system for transactions and other relevant operations. Requirements: • Must be 18 years of age or older, with a High School diploma or equivalent., • Experience in front desk, administrative, or other similar customer service roles is preferred., • Consent to a background check upon hire., • Willingness to sign an onboarding employment agreement form., • Knowledge of golf is a plus., • Bilingual proficiency in Chinese or Korean is a plus, but not required. Available Positions: • Full-Time (30-40 hours): Act as a fundamental lead role model, setting a professional tone for junior or part-time employees and fostering their learning., • Part-Time (<30 hours): Support daily front desk operations, work collaboratively with full-time staff, demonstrate professionalism, and show a willingness to learn while contributing to a positive team atmosphere. Benefits: • Competitive compensation., • Opportunities for professional growth within a supportive team., • Comprehensive employee benefits, to be discussed upon hire and after opening.

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  • Paralegal- 6 Years of Law firm experience
    Paralegal- 6 Years of Law firm experience
    2 months ago
    Full-time
    Sunnyside, Queens

    Paralegal My client is seeking a Paralegal to provide organizational and practice specific assistance to attorneys in preparing cases from onset through post-trial. The person in this role will be expected to be physically present in the Firm’s New York or San Francisco office at least three or four days per week, with more on-site support required during pretrial and trial phases. MANDATORY REQUIREMENTS: 6 years of paralegal experience, litigation experience, trial experience Location: Oakland, California. For a law firm Responsibilities:  Facilitate and coordinate logistics during negotiations, arbitrations, trials, and settlement discussions; create trial and witness notebooks, identify and organize exhibits, coordinate witness schedules, maintain trial calendars, set up trial spaces, and travel for trial as needed.  Organize and prepare pleadings and discovery documents and support litigation by reviewing, finalizing, and compiling documents.  Assist and manage the discovery process, prepare for depositions, and prepare for expert discovery.  Speak with clients and potential clients to pursue investigations and facilitate case administration.  Assist in case investigations and development by conducting factual and legal research.  Draft, proofread, and format routine correspondence and litigation documents and conforming to applicable rules of federal court, state courts, administrative agencies, and arbitration forums.  Perform and oversee cite-checking, Shepardize case law, confirm case quotes, and proofread briefs and other legal documents.  Maintain electronic case files and manage large document discovery databases.  Interact and liaise with clients and vendors.  Train more junior members of the Litigation Operations team.  Assist with administrative tasks and ad hoc assignments for attorneys.  Proactively assume other duties as necessary. k Qualifications: The successful candidate will have a combination of employment, educational, and life experience that demonstrates the qualities and skills below:  Education and Experience: You have a minimum of 5 years of experience as a paralegal or case manager at a law firm. You have a strong familiarity with federal and state court litigation procedures and experience with trial technology (e.g., CaseMap, TextMap, Sanction). You have a proven track record of supporting attorneys in all aspects of litigation in a highly collaborative environment. Paralegal certification or equivalent preferred.  Leadership: You have experience building, mentoring, and developing a team and cultivating a respectful work environment. You lead by example.  Clear Communication and Attention to Detail: You express yourself clearly and concisely, always highlighting the most important information. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake free.  Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.  Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines.  Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client- service orientation and ability to work well individually and as part of a team.  Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.  Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You want to work in an organization where the commitment to DE&I is about more than a statement, and k to know that your work is part of ongoing efforts towards progress. You thrive when your work is connected to purpose. Compensation: An attractive compensation package (tailored to experience), with target base compensation range of $40.00 to $44.00 per hour (non-exempt, annualizing to $85,000 to $93,000 per year based on 40 hours of work per week, and overtime- eligible). This includes a robust benefits package including healthcare benefits.

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  • Personal Assistant
    Personal Assistant
    2 months ago
    Full-time
    Manhattan, New York

    We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support and work in the office of our MedSpa. We need help with personal matters and office matters. We need someone flexible and organized. The ideal candidate will possess strong administrative skills and a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including event planning, project coordination, and office management, while maintaining a high level of professionalism. Duties Manage executive calendars, including scheduling appointments and meetings using Microsoft Outlook Calendar and Google Workspace. Provide executive administrative support by preparing reports, presentations, and correspondence. Coordinate events, meetings, and travel arrangements as needed. Maintain organized filing systems and ensure accurate data entry for various projects. Handle phone calls with professionalism and courtesy, utilizing multi-line phone systems. Assist with bookkeeping tasks using QuickBooks and manage office expenses. Conduct proofreading and transcription of documents to ensure accuracy. Provide customer service support by addressing inquiries and resolving issues promptly. Perform clerical duties such as typing, filing, and maintaining office supplies inventory. Skills Proven experience in administrative roles with a focus on personal assistant responsibilities. Strong organizational skills with the ability to prioritize tasks effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks for bookkeeping purposes is preferred. Excellent typing skills with attention to detail for accurate data entry and transcription tasks. Strong phone etiquette and customer service skills to interact positively with clients and stakeholders. Ability to coordinate projects efficiently while managing multiple deadlines. Experience in event planning is a plus, demonstrating the ability to organize successful gatherings or meetings. If you are a motivated individual with a passion for providing exceptional support in a dynamic environment, we encourage you to apply for this exciting opportunity as a Personal Assistant. Job Type: Part-time Pay: $18.00 - $20.00 per hour Benefits: Flexible schedule Work Location: In person

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