Administrative coordinator jobs in Austin, Texas - Page 2Create job alerts

Job Title : Jr Media Coordinator This contract role will be fully remote at 20 hours a week, but must be able to work across PST and CST. Role Overview : A Junior Media Coordinator will be responsible for supporting the media and creative teams to ensure the smooth, timely, and accurate delivery of advertising campaigns across multiple platforms. The role is an entry-level position that involves managing project schedules, trafficking creative assets, performing quality assurance checks and orchestrating cross- channel reporting. Responsibilities : • Campaign coordination: Assist in the trafficking of advertising campaigns, including gathering and organizing all necessary creative assets, tags, and campaign parameters. As well as owning creative flighting across all paid channels., • Project management: Coordinate with internal and external teams (e.g., Creative, Sales, Media Planners, clients) to ensure all deliverables are received on time and meet technical specifications., • Quality assurance: Perform thorough quality assurance (QA) checks on all creative assets, tags, and tracking to ensure campaigns launch without error., • Workflow management: Manage the flow of information and materials between departments, ensuring projects stay on schedule and potential issues are identified and resolved promptly., • Administrative support: Help maintain comprehensive project documentation, including insertion orders, powerpoints, campaign records, and trafficking sheets., • Monitoring and reporting: Assist with monitoring campaign performance and delivery, pulling performance data, and flagging any issues for senior team members. Support creation of reports to share with internal stakeholders., • A bachelor's degree in Marketing, Communications, Business, or a related field, or equivalent work experience., • A foundational understanding of full funnel advertising principles and media terminology., • Expert Proficiency in Microsoft Excel, Google Sheets and Google Slides for data entry, presentation creation and organization., • Familiarity with ad servers (e.g., Google Ad Manager) and project management software (e.g., Trello, Asana) is a plus, • Exceptional attention to detail: The ability to spot errors and ensure accuracy in a fast-paced environment is critical., • Strong organizational skills: Capable of managing multiple campaigns and deadlines simultaneously., • Excellent communication: The ability to communicate clearly and professionally, both written and verbally, with diverse teams., • Problem-solving aptitude: The ability to identify issues and find solutions in a timely manner., • Team-oriented: A collaborative and positive attitude, with the ability to build strong working relationships., • Adaptability: The flexibility to adapt to evolving responsibilities and changing project requirements.

Provide assistance and support to the Principal Investigator (PI) and Associate Director as needed to ensure successful implementation of program processes, such as purchasing, subawards, invoices, and administrative paperwork via DEFINE and other UT operating systems.

Engage deeply as a staff member of the innovative CNS Office of Experiential Learning (ExL) team, participating in team meetings, events, special projects, communications, and day-to-day operations of the ExL office.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure i

Job DescriptionSalary: $50,000/yr, exempt Sales and Marketing Coordinator Position Overview: Loot Rentals is hiring for a full-time, entry-level Sales and Marketing Coordinator at our ATX location! This position will report directly to the Sales and Marketing Director. The ideal candidate will bring energy and warmth to the Loot showroom, supporting both sales and marketing initiatives. Our culture at Loot provides a welcome home for passionate, authentic, and innovative servant leaders. We are a warm-hearted team of design geeks and process nerds, continually striving to perfect our offerings and better improve our service. No detail is too small to mind, and no occasion is too small to celebrate. (After all, thats why were here!) Responsibilities: • Responsible for front-desk and reception duties, including but not limited to phone calls, client greetings, and ensuring a warm and polished experience, • Maintain a clean, styled, stocked, and inviting showroom environment, • Assist in updating HubSpot CRM to support accurate client tracking, • Manage internal loyalty program and client gifting, including but not limited to shipping and mailing, • Assist the sales and marketing team with any administrative tasks, content needs, and/or special projects as assigned Requirements: • Experience in unparalleled customer service, • Excellent organization skills, • Stellar communication skills, • Can-do and positive attitude, • Advanced computer skills, • Reliable transportation, • Ability to work some nights/weekends, • Some college coursework Compensation: • $50,000/annually, exempt This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job DescriptionJob Title: Part-Time Office Coordinator Type: Contract (Ongoing) Location (City, State): Austin, TX (Onsite | Tuesday–Thursday) Industry: Nonprofit Pay: $20 - $22 /hour Benefits: This position is eligible for medical, dental, vision and 401k after 60 days. About Our Client: Addison Group is partnering with a mission-driven organization in Austin that is seeking a polished and dependable Office Coordinator to support day-to-day office operations. This role is ideal for someone looking for stability, consistent hours, and meaningful exposure to senior leadership in a collaborative workplace. Job Description: The Office Coordinator will serve as the primary onsite point of contact, supporting a smooth and welcoming office environment. This position involves administrative support, vendor coordination, front desk coverage, and assisting with an upcoming office relocation. The ideal candidate is organized, personable, and comfortable handling tasks independently. Key Responsibilities: • Greet and assist employees, guests, and vendors, ensuring a professional front-office presence., • Monitor office needs, restock supplies, and help maintain clean and organized common areas., • Manage daily mail handling, including sorting, scanning, and routing items to the appropriate teams., • Submit and track facility requests, and act as the liaison for building-related communication., • Coordinate with external vendors, assisting with deliveries, service requests, and office upkeep., • Support onsite events by arranging catering, preparing meeting spaces, and assisting with setup/cleanup., • Update internal office documents, reference materials, and shared resources., • Provide occasional backup to executive assistants for administrative tasks., • Assist with planning and coordination efforts related to an upcoming office move occurring in April, with hours increasing as needed leading up to the move.Qualifications:, • 1–3 years of professional experience in administrative, office coordination, or customer-facing roles., • Strong communication and interpersonal skills; comfortable interacting with executives., • Proficient with Microsoft Office and able to learn new systems quickly., • Highly reliable, organized, and able to manage tasks with minimal supervision., • Ability to work onsite Tuesday–Thursday, approximately 15–20 hours per week (up to ~25 near the office move).Additional Details:, • Schedule: Tuesday–Thursday, onsite only, • Hours: 15–20 hours/week (potential temporary increase prior to office move), • Contract role with strong potential to convert to permanent, • Start Date: December 30thPerks:, • Consistent part-time schedule, • Opportunity to support executive leadership, • Stable and low-turnover environment, • Exposure to office operations, vendor management, and event coordination #Admin4

Job Description WHY JOIN US? Capitol Home Health is a family-owned and operated healthcare agency that is proud to serve Central Texas. We have offices in Austin, Temple and San Antonio. We have earned the ACHC accreditation, the gold star standard in the healthcare industry, demonstrating that quality patient care is the core value of our agencies! Capitol has received the Best Companies to Work for in Texas award from 2014 to 2024! Capitol not only excels in patient care, but also in employee care. Together, we make a difference in our community! Job Description Summary The Scheduling Coordinator works under general supervision of the Operations Manager to coordinate, prepare, data entry and schedule patients. Essential Job Functions/Responsibilities • Input patient referrals into home health/hospice software (Kinnser)., • Staff patients to appropriate field staff according to both demographic areas and medical specializations to best fit the patient's needs., • Receive and route associated paperwork to and from appropriate staff members including faxes. Work with department representatives as necessary to facilitate and expedite the efficient flow of documentation and to resolve routine administrative problems., • Create, maintain and amend necessary patient information in Kinnser across all services as well as in patient's online profile/chart., • Extract and release information according to specified criteria and in strict compliance with established policies, procedures, and/or regulations. Answer questions from client departments and others on specific data as requested and prepare reports as needed., • Ensure strict confidentiality of client records according to Policy and Procedures of Capitol., • Maintain tracking of clinical and field staff notes., • Communicate effectively, both orally and in writing., • Make administrative and procedural decisions and judgements on sensitive, confidential issues., • Knowledge of computer data entry systems, protocols and procedures., • Knowledge of relevant policies, procedures, and regulations pertaining to the release of confidential information., • Resolve data input, storage and/or retrieval problems and to design solutions and modifications., • An Associate's/Bachelor's degree preferred in related field; High school diploma or equivalent required., • Two (2) years' experience or more working in a related field/position., • Demonstrated ability to work with Microsoft Suite and home care software; Kinnser & CareStich experience preferred., • Ability to communicate tactfully with customers and the community.

Job Description Overview Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!� Responsibilities The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. Essential Job Responsibilities: • Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center, • Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly, • Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review, • Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly, • Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment, • Collect PCard receipts from cardholders weekly and reallocate expenses as required, • Assist with processing of client funds requests as required, • Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed, • Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required, • Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates, • Ensure business documents are retained as per policy, • Performs other duties as assigned Qualifications • Two years of related office management or bookkeeping experience, • Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company, • Experience in managing systems, processes, and people, • Must be able to work independently as well as part of a team, • Capable of working responsibly with highly confidential information, • Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)