Billing & Patient Services Coordinator Psychiatric Medical Team
6 days ago
Lakewood
Job DescriptionSalary: $57,000-$65,000 Billing & Patient Services Coordinator Psychiatric Medical Team About Paragon Behavioral Health Connections Paragon Behavioral Health Connections is a comprehensive behavioral health organization on a mission to positively impact individuals and families through compassionate, and client-centered care. Our mission is to deliver personalized care that uplifts our clients and builds supportive connections in communities. Through community based or in-home services, and digital solutions as needed, we meet clients where they areboth physically and emotionallyto provide the right support at the right time. Serving communities across Colorado, we deliver equitable and creative one-stop behavioral health servicesproviding in-home mental health and substance use treatment, crisis stabilization, early childhood support, intensive outpatient programs, assertive community treatment, medication management, wrap around support and more. We believe care should meet people where they are, both physically and emotionally. Our approach is rooted in understanding, respect, innovation, and community collaboration. Our vision is toempower individuals and families with complex needs, helping them overcome challenges, build essential skills, and access the resources necessary to achieve long-term well-being. We offer a wide range of services, including step-down care from inpatient hospitalization for youth and adults, comprehensive support for children and families, and specialized treatment for adults facing depression, trauma, substance use, and other mental health needs. Our programming includes intensive care management supports for families and adults, Crisis Stabilization programming,Assertive Community Treatment (ACT) for individuals diagnosed with serious mental illness, Child First for young children and caregivers, integrated co-occurring Intensive Outpatient treatment, individual and family therapy, medication management (including MAT), peer support, supported employment/housing, and holistic recovery services for mental health and substance use disorders. Why Work With Paragon • Statewide Reach - Deliver care where its needed most. Were not region-limitedserve communities across Colorado, including rural and frontier areas with limited access to care., • Flexibility & WorkLife Balance - Own your schedule. Partner with families to set visit times that work for them (and you), so you can enjoy Colorados trails, slopes, and sunshine during off-peak hours., • Clinical Leadership & Support - Clinicians lead here. Our executive team includes licensed providers who shape business decisions with a care-first lens. We provide licensure supervision and regular consultation to support your growth as a clinician., • Comprehensive, Company-Paid Benefits - We cover health, dental, vision, short- and long-term disability, and life insurancecompany-paidso there are no premium deductions from your paycheck. Keep your full salary and your peace of mind., • Career Growth Opportunities - Grow with us. Explore new modalities and specializations and advance into leadership as we expand statewide. Position Summary The Billing & Patient Services Coordinator supports ParagonBHCs psychiatric medical team by managing patient communication, medical scheduling, insurance verification, and billing coordination. This position plays a key role in ensuring that psychiatric servicesincluding medication management, psychiatric evaluations, and follow-up visitsare processed efficiently and in full compliance with regulatory and confidentiality standards. The ideal candidate will demonstrate strong attention to detail, professionalism in patient interactions, and the ability to navigate complex insurance and billing processes in a behavioral health setting. Key Responsibilities 1. Front Office & Communication Management • Schedule and confirm appointments for psychiatric prescribers, coordinate follow-ups, and handle cancellations or reschedules., • Respond to patient inquiries related to medication management, appointment logistics, and insurance coverage., • Maintain strict confidentiality in all communications and patient interactions in accordance with HIPAA and mental health privacy regulations. 2. Billing & Financial Coordination • Gather invoicing data for psychiatric services and prepare reports for review by the billing and finance teams., • Complete weekly billing tasks and assist with reconciliation to ensure accuracy in psychiatric service charges and claims submissions., • Perform daily insurance verification for all scheduled medical and psychiatric clients, ensuring active coverage and authorization when required., • Conduct monthly Do Not Bill follow-ups to resolve issues and prevent billing errors., • Collect and process co-pays, sliding fee payments, and other patient balances related to psychiatric appointments or medication management., • Coordinate Medicaid Fraud Screening and ensure provider credentialing compliance for prescribers and medical staff. 3. Patient & Record Management • Support patients with billing, payment, or insurance questions related to psychiatric and medication services., • Manage patient record requests and ensure all disclosures meet HIPAA and behavioral health confidentiality standards., • Maintain accurate and organized medical and billing files, including psychiatric documentation, prescriptions, and insurance authorizations., • Complete and submit Prior Authorization Requests for psychiatric medications and services as directed by the medical team., • Collaborate closely with prescribers, nurses, and administrative staff to ensure coordinated and efficient patient care. 4. Systems, Data, & Reporting • Maintain accurate data in EHR and billing systems to support compliance, audits, and reporting., • Enter and update insurance, demographic, and billing information promptly and accurately., • Identify areas for process improvement related to billing, scheduling, and documentation flow within the psychiatric medical team., • Support preparation of reports related to productivity, authorizations, and financial trends. Qualifications • Education: High school diploma or equivalent required; Associates or Bachelors degree in Business, Healthcare Administration, or related field preferred., • Experience:, • Minimum 2 years of experience in a medical or behavioral health office setting, preferably in psychiatry or mental health., • Knowledge of Medicaid and commercial insurance billing, psychiatric medication prior authorization processes, and provider credentialing requirements., • Familiarity with EHR systems, PARS, or similar patient billing software., • Strong organizational, communication, and multitasking skills., • Commitment to confidentiality, accuracy, and customer service excellence., • Experience working in behavioral health or community health settings., • Knowledge of HIPAA regulations and medical record management., • Commitment to supporting patients and providers in a trauma-informed and patient-centered manner, • Proficiency in Google Workspace or Microsoft Office Suite., • Ability to handle a high volume of communication while maintaining professionalism., • Language Skills: Bilingual (Spanish) preferred, depending on location. Job Details • Type: Full-Time, • Location: Lakewood, Colorado (Hybrid), • Department: Administration, • Schedule: Monday - Friday standard business hours., • 3 days/week in either the Centennial or Lakewood Office, • Salary:, • $57,000-$65,000 Benefits • Paid health, dental, vision, life, short- and long-term disability insurance., • Flexible work hours, • Discretionary Time Off (DTO), • 401(k)retirement plan, • Employee Assistance Program (EAP), • Professional development support, • Referral bonuses Diversity & Inclusion Paragon Behavioral Health Connections is committed to creating a diverse, inclusive, and equitable workplace. We strongly encourage applications from candidates of all backgrounds, identities, and lived experiences.