Senior Coordinator, Research and Special Projects
3 days ago
Beverly Hills
Department: Reference and Public Services Reports to: Director, Reference and Public Services Job Type: Full-time – Regular Job Classification: Hourly (Non-exempt) Workplace Location: Los Angeles – Fairbanks Summary/Objective: The Senior Coordinator, Research and Special Projects, provides a range of reference services for Academy staff, Academy members, and donors, in addition to working on a wide variety of specialized tasks and projects assigned. This position is represented by a union. Essential Functions of the Job • Assist with research for Academy internal staff (Museum Curatorial, Film Archive, Film Programming) and Academy members and donors for a wide variety of projects and programs throughout the year, utilizing all available Academy Collection assets, including archival materials, photographs, books, periodicals, clippings, scholarly journals, oral histories, and graphic arts holdings., • Assist with the delivery of digital and facsimile Academy Collection assets and coordinate project orders to completion under at times urgent deadlines., • Staff the Library’s Orientation desk on hourly shifts throughout the week, typically for 4-8 hours per week, checking visitors in to the Library’s reading rooms and communicating Library policies and rules., • Process and create item-level records in the Academy Collection database for archival materials in preparation for digitization., • Coordinate and operate the Library's biweekly shuttle transporting collection items between Academy buildings in Los Angeles., • Prepare and send acknowledgement letters and emails for donations to the Academy Collection, updating the records in the database and physical files., • Route incoming voicemail to the appropriate departments., • Perform other duties as assigned. Required Competencies: • A bachelor’s degree from an accredited college or university is required., • Knowledge of film history and familiarity with print and online film research resources., • Experience with basic software systems, including Microsoft Office, and working knowledge of library software and databases., • Excellent oral, written and interpersonal communication skills., • Strong service orientation and professional demeanor., • Ability to work effectively with colleagues, administrators, and patrons., • Meticulous attention to detail, strong organizational skills, and the ability to balance multiple projects., • Ability to work both independently and collaboratively, both with long-term and deadline-driven projects., • Flexibility with regard to work assignments, as priorities and projects can change suddenly. Preferred Qualifications: • 1 year library/reference work experience, • Current MLIS students are encouraged to apply Physical Demands: • Kneeling, bending, or stooping to access books and filed materials., • Ability to move boxes up to 30 lbs., • Ability to ascend and descend stairways. Work Environment: • Work takes place inside in a shared office environment. Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture. Hybrid Requirement: This position will require a minimum of 4 days per week of in-person work at the Academy's Margaret Herrick Library in Beverly Hills. Compensation: The expected base salary range for this role is $23.84 - $24.56. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.) Benefits: • Comprehensive medical, dental, and vision coverage, • Life insurance, • 15 days of PTO, plus company-paid holidays., • Additional time off including summer hours, winter hours, and a cultural floating holiday., • Paid sick leave., • Paid parental leave., • 401k retirement plan with a company match, • Clean Air Commuter Program, • Employee Assistance Program through Cigna, • Wellness benefits through CompPsych Guidance Resources, • Free access to 16,000+ online courses through LinkedIn Learning, • Free membership screenings, • Free tickets and screenings at the Academy Museum, • Employee discounts through LifeMart and Working Advantage