Executive assistant jobs in Central Islip, New YorkCreate job alerts

Job Description ARE YOU A BORN SALESPERSON? DO YOU LOVE TO MEET PEOPLE AND SELL? BIG PERSONALITY? WANT ALOT OF GROWTH? GREAT OPPORTUNITY TO ENTER THE ASSISTED LIVING FIELD. WILL WORK DIRECTLY WITH THE OPERATOR OF MULTIPLE ASSISTED LIVING COMMUNITIES. STRONG GROWTH OPPORTUNITY Job Description Looking for an outgoing assistant marketer/community outreach, administrative assistant for an assisted living operator in Long Island with multiple locations. Any assisted living experience welcome to apply. The applicant should have good social skills and good at multi-tasking. Great opportunity to learn the field of health care and helping people. Responsibilities include: MUST HAVE A CAR TO USE FOR OUTSIDE MARKETING. YOU WILL BE TRAINED BY THE OPERATOR AND THE EXECUTIVE DIRECTOR OF THE ASSISTED LIVING COMMUNITIES. Qualifications: • Clear speaking voice both in person and over the phone, • Very upbeat, positive and professional demeanor, • You must be alert and attentive to details, situation and emergencies, • Strong communication skills, • Familiarity with MS Office (Excel, Word and Outlook) preferred, • Able to communicate fluently in English, both orally and in written communications, • Respectful and polite to Residents, guests and staff

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Job Description Bookkeeper & Personal Assistant (Part-Time with Full-Time Potential) The Heart of Our Operations Rose Express Inc. is a fast-growing wholesale floral company servicing over 350 stores. We are looking for a sharp, organized, and proactive individual to keep our office running smoothly and support our leadership team. If you are a QuickBooks expert who enjoys the variety of assisting with daily business operations, this is the perfect role for you. The Schedule • Hours: 3–4 days per week (to start)., • Work-Life Balance: No weekends! Monday through Friday schedule. Financial Management (Bookkeeping): • Full-Cycle Bookkeeping: Manage Accounts Receivable (AR) and Accounts Payable (AP) exclusively within QuickBooks., • Reconciliation: Perform weekly bank and credit card reconciliations to ensure 100% accuracy., • Reporting: Generate weekly and monthly profit/loss statements and cash flow reports., • Payroll: Process payroll and maintain accurate employee tax records., • Act as a "gatekeeper" and primary point of contact for office inquiries., • Manage the owner’s calendar, scheduling meetings and floral delivery logistics., • Organize and maintain digital and physical filing systems., • QuickBooks Proficiency (Required): Must have a deep understanding of QuickBooks (Desktop or Online) and feel confident managing company books independently., • Experience: Proven track record in bookkeeping, accounting, or office management., • Tech-Savvy: Strong command of Microsoft Excel (pivot tables/formulas) and Google Workspace., • Confidentiality: High level of integrity is required for handling sensitive financial data., • Organization: A "master of details" who can manage 350+ accounts without breaking a sweat.Company DescriptionRose Express Inc., was established in 1994. Our mission is to deliver florist-quality flowers to everyday retail with the same care, passion, and integrity that’s been passed down through generations of growers. We are committed to providing unmatched freshness, exceptional service, and lasting relationships—because we believe every bloom tells a story, and every customer deserves the best.Rose Express Inc., was established in 1994. Our mission is to deliver florist-quality flowers to everyday retail with the same care, passion, and integrity that’s been passed down through generations of growers. We are committed to providing unmatched freshness, exceptional service, and lasting relationships—because we believe every bloom tells a story, and every customer deserves the best.

Job Description iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike. This is a great opportunity for someone who is organized, proactive, and thrives in a fast-paced, mission-driven environment. The Role • Greet and assist visitors, clients, and vendors in a professional and friendly manner, • Answer and route incoming calls, emails, and general inquiries, • Manage scheduling, meeting coordination, and conference room reservations, • Support travel arrangements, logistics, and expense reports for team members, • Maintain office supplies, equipment, and workspace organization, • Assist with document preparation, filing, and internal communications, • Support HR and operations with onboarding new employees and managing company records, • Coordinate with vendors, building management, and service providers, • Contribute to company events, meetings, and general administrative projects Requirements • High school diploma required; Associate’s or Bachelor’s degree preferred, • 3+ years of experience in office administration, reception, or executive support (startup or technology environment a plus), • Excellent communication and interpersonal skills, • Strong attention to detail, organization, and time management, • Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, etc.), • Ability to multitask, prioritize, and adapt to changing needs, • Positive attitude, professionalism, and discretion when handling sensitive information, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job Description iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations. The Role: We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity. • Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities, • Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication, • Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables, • Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity, • Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations, • Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making, • Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives, • Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys, • Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries, • Global Travel Management: Coordinate domestic and international travel logistics for executives, • 8+ years of executive-level support experience, preferably in a fast-paced environment, • Possess a Bachelor's degree, • Experience managing complex calendars and global travel logistics, • Strong problem-solving skills and meticulous attention to detail, • Ability to thrive under pressure and adapt quickly in a dynamic environment, • Excellent judgment and discretion in handling sensitive information, • Event management experience, including budget oversight and vendor coordination, • Experience supporting multiple executives, managing diverse priorities and personalities, • Well-rounded, adaptable work style, ideally with startup or small company experience, • Strong organizational and prioritization skills, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job Description Executive Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Executive Assistant to directly support our CEO and leadership team. Position Overview: We are looking for a motivated Executive Assistant to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization. Key Responsibilities: * Manage and coordinate the CEO’s calendar, meetings, and appointments * Serve as a primary point of contact for scheduling, communication flow, and executive priorities * Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items * Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time * Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule * Prepare reports, presentations, meeting agendas, and documentation as needed * Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests * Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks * Maintain confidential files and records with accuracy, discretion, and professionalism * Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed Qualifications: * Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required) * Strong organizational and multitasking skills with exceptional attention to detail * Excellent communication and interpersonal abilities, both written and verbal * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems * Experience with project management software (e.g., Asana, Trello, Monday.com) preferred * Ability to handle sensitive and confidential information with professionalism * Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment * Marketing or social media management experience a plus Job Details: * Hours: Full-time position, exact schedule may vary (30–39 hours/week) * Remote Work: Not available * Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: * Detail-Oriented: We prioritize accuracy and precision in all operations * Outcome-Driven: We focus on efficiency and delivering results for both staff and patients * People-Centered: We value collaboration, fairness, and compassion in all interactions * Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success Powered by JazzHR flDsMdBGOQ

At least 5 years of executive assistant experience. We are excited to share a new opportunity for an Executive Assistant located in Saratoga! This position is highly sought after and might not be available for long. Executive Assistant Job Duties Include:.

Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President.

Our client, a non-profit organization is looking for a Part-Time Temporary Travel Assistant to support the CEO while is Executive Assistant is away on leave. Responsibilities: Manage travel arrangements and logistics Support board meeting scheduling and travel Handle tasks requiring trust, accuracy,

Under the direction/supervision of the General Manager, the Executive Administrative Assistant is responsible for administrative support for the Executive office. Executive Administrative Assistant. Coordinates all Casino related communications with the GM and Casino Executives.

Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating teleco

No administrative assistant experience required.

No admin virtual assistant experience required.

No office assistant experience required.

Looking for a lifetime career? Apply today! Job Description The Naval Nuclear Laboratory is looking for an experienced Administrative Assistant to work in our New Design Directorate Shipboard Electrical Systems (SES) Department.

The Office Assistant 1 will provide clerical support to the Addiction Treatment Centers (ATCs).

Senior Helpers - - Responsibilities: Provide caring companionship through conversation, help with hobbies, meal preparation, and more; Assist with diet monitoring, walking, and other activities of daily living.Assist with non-medical care needs including normal aging challenges and hospital recover

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Provide proactive executive assistance to the Area Retail Leader. May supervise other administrative assistants. Adept at interacting with senior executives; willing to provide assistance proactively or upon request.

Provide proactive executive assistance to the Area Retail Leader. May supervise other administrative assistants. Adept at interacting with senior executives; willing to provide assistance proactively or upon request.

Join Our Team as a Full Time Office Manager for our Suffolk TASC program!.Are you passionate about supporting the justice involved population, and making a real difference in their lives? EAC Network, a leading not-for-profit social service agency dedicated to helping over 80,000 people through 120