Office assistant jobs in Irvine, CA - Page 7Create job alerts

Job DescriptionDescription: One of California’s leading educational service providers, FLEX College Prep, is seeking dynamic and customer-driven individuals to drive sales within assigned markets and provide outstanding service to its diverse client base. The administrative assistant will be responsible for assisting with marketing the company's services on a variety of platforms and performing ad hoc administrative duties assisting FLEX's Director of East Asian Markets. This position will be fully on-site at our Irvine location from Monday through Friday 11 AM to 8 PM. What you’ll do: • Market company services on a variety of platforms including: Facebook, Instagram, TikTok, Wechat and Redbook, • Support the Director of East Asian Markets with ad hoc duties and responsibilities, • Support the Irvine office as needed., • Collaborate with the Enrollment and Marketing team on ideal methods to target specific audiences., • Errands: Pick-Up/ Deliver: materials, dry cleaning, take-out as needed To Apply: Send a cover letter and your resume to and complete this online application. Requirements: What we’re looking for: • MUST be able to speak and write in BOTH Mandarin and English., • 1+ years of social media marketing experience, • 1+ year experience of social media management of WeChat or Redbook, • Strong interpersonal communication skills, ability to establish rapport with others, • Excellent time-management, attention to detail, and organizational skills, • Must be authorized to work in the United States of America., • This position will be required to do some amount of travel so a reliable source of transportation will be required.

Job Description Irvine based Plaintiff Personal Injury litigation law firm is seeking to hire a full-time Pre-litigation assistant/paralegal. Duties and skills required include: • Maintaining a pre-litigation case load of personal injury cases ranging from automobile collisions to wrongful death cases., • Must have excellent knowledge in obtain medical records and billing., • Must have strong oral and written communication skills., • Must be able to prepare written correspondence on behalf of the attorneys including demand letters., • Must be able to multi-task, manage time sensitive documents and excellent organizational skills., • Must be able to function in a busy team environment., • Maintaining client database and client files., • Calculating and calendaring case related deadlines., • Resolution of property damage claims., • Resolution of medical payments for clients., • Communicating effectively with clients, opposing counsel, opposing party, and/or third parties., • Proficient in Microsoft Office/Outlook. Knowledge of Trial works a plus · Minimum 3 Years Plaintiff Personal Injury experience required. Benefits: Paid Time Off, Holidays and Insurance including Medical, Dental and Vision.

Job Description Who are we? At 360 Behavioral Health, we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise, we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services authorities. Today, 360 Behavioral Health is one of the top ABA, enhanced personal assistance and respite providers in the United States. The commitment, dedication, and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for “The 5 Best ABA Therapy Providers for 2023”, and to us being labeled as a certified “Best Place To Work”! What would this role do? As a Center Based Administrative Assistant with 360 Behavioral Health supporting our operations, you work at a local 360 Behavioral Health clinic. You fulfill an essential role as the face of the organization to patients, potential employees and others who visit or call. You support the efforts of the entire local office staff as you work as a team to provide exceptional care to everyone you serve. What we offer (We like to get right to it!) • Competitive compensation (we value transparency) $20.00-$23.00/Hourly., • Monday- Friday 10:00AM-7:00PM Saturdays 9:00AM-1:00PM, • Student loan repayment assistance for eligible roles, • Bonus program(s) for eligible roles, • Career development and advancement opportunities, • Flexible scheduling, • Great and fun company culture, • Expansive Health, Vision, and Dental plans for our full-time partners, • 401(K) retirement savings program, • Mileage and phone reimbursement, • assisting office visitors, • Handle phone calls and emails, • Adhere to company policies and procedures, • Cover required breaks for field partners when needed, • Support with maintaining and updating schedules, • Verify assigned parent/guardian for all drop-offs and pick-ups, • Maintain Emergency Contact information for CBS client(s), • Ensure all partners follow CBS policies, • Identifies opportunities to minimize workplace injuries, accidents, and health problems, • Complete daily closing tasks, • Replenish office supplies, • Hardware Tracking and Enrollment, • Minimum high school diploma / GED., • Office experience – with 1+ years in an administrative position preferred., • Computer savvy with thorough knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Self-motivated, responsible, honest, and articulate., • Excellent organizational, communications and time management skills., • Customer service focus – with a professional demeanor, boundaries, and composure., • Ability to politely interact with individuals and families from diverse backgrounds., • Basic knowledge of developmental disabilities and/or applied behavior analysis (ABA) preferred. 360 Behavioral Health is an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system, we are committed to providing reasonable accommodations. Please contact us at 855-360-4437 for assistance. EEO/Minorities/Females/Disabled/Veterans Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to to let us know the nature of your request. For more EEO information about applicant rights click here. Americans With Disabilities Act 360 Behavioral Health, does not discriminate on the basis of disability in its services, programs, or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health, will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures contact [ADA Coordinator name and contact information] as soon as possible, preferably 30 days after the activity or event. For inquiries, please contact us at Keywords: ABA, Applied Behavioral Analysis, CNA, Certified nurse assistant, behavioral health, RBT, Registered Behavioral Tech, Mental Health, Entry Level, Aid, Respite Care, Caregiver, Paraprofessional, Assistant, Home Health, DSP, Direct Support Professional, Patient care technician, Care Tech, LPN, Psychology

Job Description Yakult USA, the world’s leading probiotic drink manufacturer, is hiring a PR Assistant. The ideal candidate is an outgoing and approachable professional who has a minimum of two years of relevant full-time work experience and exceptional public speaking and interpersonal skills. • Location: Fountain Valley, CA, • Direct Hire with Great Benefit (Medical, Dental, Vision, Life, 401K etc), • Pay: $22.50 ~ $24.50/hr, • Bachelor's Degree in a related field such as Public Relations, Marketing, Business is preferred., • At least 1-2 years of full-time related experience, preferably in the food and beverage industry, • Experience with public speaking, • Excellent communication and presentation skill, • Outgoing and friendly personality, • Able to work independently, • Able to travel to various related events, • Occasional overtime and/or weekend work is required, • Coordinate factory tours; including promoting the tours, taking reservations, and planning schedules., • Execute factory tours including guiding visitors through the factory., • Confirm the satisfaction of visitors by analyzing factory tour questionnaires., • Organize logistics and execution of PR events., • Support "Corporate Social Responsibility" ("CSR") activities by creating company policy, announcing the policy to the public, analyzing company activities, and guiding the modification of the activities if needed., • Processes applications to attend events, and arrange the event venue., • Travel to industry-related events and promote/distribute product information., • Maintain inventory of event supplies, novelty goods, place orders for supplies, oversee office storage., • Prepare and update Public Relations materials, including factory tour brochures, event materials, and other promotional materials., • Pick up / delivery product as needed, • Wear the Yakult Man costume at the end of each factory tour for visitors to take photos with the company mascot., • Collect feedback about products from visitors to PR events, and make analysis., • Organize and maintain files and records for PR activities., • Support other PR activities as needed based on supervisors' requests., • Occasional overtime and/or weekend work is required, • Perform any other duties assigned Company DescriptionFor over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.For over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.

Job DescriptionWe are currently seeking a highly motivated Z TEMP - Program Assistant (Enrollment Medicare). The Program Assistant (Enrollment Medicare) will assist with the specialized services for Medicare dual eligible members including data reporting, analysis and reconciliation. The incumbent will focus on member retention through accurate and timely resolution of issues and functions with minimal direction. The incumbent will prioritize daily tasks and work items in queue, manage turnaround times and manage items that require escalation. The incumbent will partner cross-functionally with various operational business units while supporting Health’s departmental objectives and regulatory guidelines. In addition, the incumbent will be responsible for complex and escalated enrollment and disenrollment tasks. Position Information: • Department: CS - Enrollment Reconciliation & Member Communications, • Salary: $23.92 - $33.48 DOE, • Work Arrangement: Full Office, • Work Schedule: Monday to Friday (8:00 a.m. to 5:00 p.m.), • Temporary assignment for up to 6 months Duties & Responsibilities: • 95% - Program Support, • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability., • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department., • Coordinates specialized processes for the program., • Answers all questions and interprets policies and regulations., • Develops materials, prepares and coordinates data for reports., • Ensures processes are accurate and compliant with the regulatory requirements by maintaining and documenting process workflows, desktop procedures and policies., • Represents the program on projects and acts a liaison within or outside., • Facilitates communication on specialized topics., • Prepares reports and creates reporting tools., • Acts as liaison between Enrollment and other Customer Service staff., • Conducts quality assurance audits., • 5% - Other, • Completes other projects and duties as assigned to ensure operations and department business needs are successful. Minimum Qualifications:, • High School diploma or equivalent required PLUS 1 year of experience in eligibility and/or reconciliation required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.Preferred Qualifications:, • Health insurance background (Medicare), as well as previous experience interacting with regulatory agencies, including the Department of Health Care Services (DHCS) and the Department of Managed Health Care (DMHC)., • Experience with practices related to Medicare., • Bilingual in English and in one of Health's defined threshold languages (Arabic, Farsi, Chinese, Korean, Spanish, Vietnamese).

Job DescriptionWe are currently seeking a highly motivated Z TEMP - Program Assistant (GARS). Under general supervision, the Program Assistant will assist with specialized services relevant to the Grievance and Appeals Resolution Services (GARS) department. The incumbent will work independently, exercising discretion and judgment and may assist in coordinating a function for the program assigned. The incumbent will be responsible for monitoring the GARS member and provider mailbox, fax, mail and processing appeals and grievances for assignment to key staff within the required timeframe. Position Information: • Department: Grievance & Appeals, • Salary: $23.92 - $33.48, • Work Arrangement: Full Office, • Work Schedule: Monday to Friday (8:00 a.m. to 5:00 p.m.), • Temporary Assignment for up to 6 months Duties & Responsibilities: • 80% - Program Support, • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability., • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department., • Serves as the point of contact within or outside Health for inquiries related to grievances and appeals., • Monitors incoming complaints via the Customer Service system routing, interdepartmental referral, mail, telephone, fax or via email from the website for members and providers., • Monitors inquiry requests from the Department of Managed Health Care (DMHC), Medicare Complaint Tracking Module (CTM) from the Centers for Medicare Medicaid Services (CMS), Medicare Quality Improvement Organization (QIO) and the State Hearing Office from Department of Social Services (DSS)., • Responds to DMHC requests for information in a timely manner., • Sets up complaint case files, enters cases in the GARS system with accurate classification and category types and assigns them to appropriate staff., • 15% - Administrative Support, • Works with internal and external departments and providers in gathering supporting information relevant to the case., • Generates acknowledgment letters for all lines of business per department and regulatory standards., • Assists in the development of departmental forms and intake processes., • Coordinates administrative support for state hearings, serves as a contact with DSS for incoming cases, enters cases in the GARS system, creates electronic files and routes the scanned documents to designated staff and fax required state hearing documentation to the local hearing office as necessary., • 5% - Other, • Completes other projects and duties as assigned. Minimum Qualifications:, • High School diploma or equivalent required PLUS 1 year of experience in appeal and grievance guidelines or Medi-Cal/Medicaid or Medicare programs required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.Preferred Qualifications:, • Bilingual in English and in one of Health’s defined threshold languages (Arabic, Chinese, Farsi, Korean, Spanish, Vietnamese).

Job Description Premium Parts Wholesale Ltd About Us Premium Parts Wholesale (PPW) is a growing e-Commerce retailer specializing in automotive parts and accessories. We are expanding our operation to meet the accelerating growth demand. At A-Premium, our passion for automotive excellence shapes everything we do. Our focus on customer satisfaction inspires us to source only the best products, ensuring top-notch quality in every purchase. Job Description PPW is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. In this role, the candidate will report to the Human Resources Manager. This position will support our team with a variety of clerical and administrative tasks. The ideal candidate is efficient and capable of managing multiple priorities in a fast-paced, collaborative environment. Requirements Bachelors degree preferred with at least 2+ years of proven administrative assistant experience In lieu of a degree, 5+ years of administrative assistant experience required Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent time management, organizational, and communication skills. Strong attention to detail and problem-solving abilities. Resourceful and adaptable, with the ability to thrive in a professional setting. Ability to work independently and collaboratively. May occasionally need to lift supplies (up to 25lbs.). Responsibilities Provide general administrative and clerical support including mailing, scanning, faxing, and copying. Process expense reports, credit cards, and review bank statements for the team. Prepare and modify documents including correspondence, reports, drafts, and emails. Schedule and coordinate meetings, appointments, interviews, and travel arrangements. Prep documents and onboarding for new recruits. Maintain electronic and hard copy filing systems. Handle and maintain parking transponders and validations. Process service requests in building portal. Order and track office supplies and equipment. Greet guests and direct daily deliveries. Maintain property inventory. Assist with special projects and other duties as assigned. Job Type/Location This is a part-time role, in-office position located in Irvine, CA with working hours of 4 hours per day Monday-Thursday (hours may vary). Must be authorized to work in the U.S. without current or future sponsorship. Benefits Paid sick and holiday pay. Pay $25.00 - $35.00/hourly, depending on experience. Equal Opportunity Statement Premium Parts Wholesale is an Equal Opportunity. PPW is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran or disability status, or any other status protected by federal, state, or local law. U.S. Citizenship is required for positions.

Job DescriptionJob Title: Administrative Assistant Reports To: Chief of Staff Job Type: Temp. Part-Time, Non-Exempt Pay: $25.00 per hour Hours: Up to 29 hours per week ARTS & LEARNING CONSERVATORY VISION We exist to make high-quality arts equitable and accessible to all children, regardless of socioeconomic status. The Arts & Learning Conservatory (ALC) is a highly awarded, leading after-school arts provider in Orange County. Since 2004, ALC has reached over 30,000 children across Southern California through music, theatre, and technical arts programs. Our mission is to provide students of all ages, backgrounds, and skill levels the opportunity to learn and excel in an immersive environment of world-class performing arts. POSITION OVERVIEW The Administrative Assistant provides critical support to the Chief of Staff and the ALC team, handling administrative, communications, and event-related tasks. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include office coordination, social media content posting, event assistance, and general administrative duties. The position also requires frequent travel between ALC locations, vendors, and event sites to support operational needs. KEY RESPONSIBILITIES Manage scheduling, phone coverage, and email correspondence on behalf of the Chief of Staff and team members. Maintain and update organizational databases, contact lists, and filing systems. Prepare meeting agendas, take detailed notes, and distribute follow-up documentation. Communicate professionally with C-suite executives, board members, and external stakeholders. Create and post content for ALCs social media platforms, ensuring brand consistency. Coordinate and support ALC Signature Events, including logistics, vendor coordination, setup, and breakdown. Travel between ALC sites, vendors, and event locations to perform deliveries, pickups, and other operational tasks. Assist with the production of marketing and promotional materials. Monitor and maintain office supplies, manage print and copy requests, and handle mail distribution. Greeting and assist visitors, ensuring a professional and welcoming environment. Provide administrative support for special projects and other duties as assigned to support the organizations mission. QUALIFICATIONS Minimum Requirements: Previous administrative or clerical experience in an office or nonprofit setting. Strong written and verbal communication skills, including professional phone etiquette. Proficiency with Microsoft Office Suite and Google Workspace. Experience with social media platforms (Facebook, Instagram, LinkedIn) and content creation tools (e.g., Canva). Strong organizational skills with the ability to prioritize and manage multiple tasks. Valid drivers license, reliable transportation, and ability to travel regularly for work assignments. Flexibility to work occasional evenings and weekends. Preferred Qualifications: Experience in marketing, communications, or event coordination. Previous work in performing arts, education, or nonprofit environments. Knowledge of basic graphic design or video editing. ADDITIONAL REQUIREMENTS Live Scan fingerprinting TB Test Sexual Harassment & Bullying Prevention Training (provided by ALC) Mandated Reporter Training (provided by ALC) BENEFITS Flexible, creative work environment Professional development opportunities To apply email: with ALC Administrative Assistant as subject. Arts & Learning Conservatory is an Equal Employment Opportunity (EEO) employer

Job Description The Management Trust Position Title: Community Association Manager Location: Irvine, CA Reporting To: Regional Manager Status: Exempt, Full-Time Salary: $70,000 - $74,000/Annually DOE Qualifying Sign on Bonus of $500 COMPANY PROFILE: The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team. EMPLOYEE OWNER POSITION PURPOSE: The Community Association Manager is responsible for the management of the operations, maintenance, and oversight of designated Homeowner Association, including, but not limited to the specific tasks as outlined below. Acts as a proactive leader with Boards of Directors in taking a proactive approach to maintenance, financial forecasting, and planning for the future of client communities. Always thinks through Board Members’ positions and provide them with comprehensive information, anticipating their questions, after asking them to render decisions, which is key to Leadership Management. Presents a balanced dialogue to owners and Board members regarding processes and expectations of community operations. Maintains a position of trust with the client by listening to concerns and responding timely and completely. Actively supports client satisfaction and retention by overseeing the follow through of client tasks – fully leveraging internal support teams, systems, training, and resources. Business is conducted under the direction of the Board of Directors in accordance with state regulations, the Association’s Governing Documents, local ordinances, community management industry standards, with a professional, helpful, and courteous customer experience focus. JOB DUTIES AND RESPONSIBILITIES: • Manage a portfolio of assigned communities that may include single family, townhomes, condominiums, or commercial industrial complexes, • Coordinate with multiple support teams to oversee tasks and ensure Association deliverables are met in a timely manner, • Accountable to client requests and tasks, maintains visibility and communication with internal and external partners to ensure they meet the goals established by the Board for relevance, budget, and quality of service., • Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management (proactive planning), • Manage the proactive planning, large-scale projects, and legal deadlines for the Association. Serve as primary point of contact for the Board of Directors and Committees in coordination with an Assistant Community Manager and other support team members, • Perform periodic physical site inspections or visits as needed to oversee projects, condition of common areas, or membership compliance with Association use restrictions and operating rules. May also review the completion of inspections by other team members for property status., • Carry out the policies and directives adopted by the Board in accordance with our contractual terms and conditions and effectively communicate updates to support teams., • Maintain current knowledge of governing documents, applicable state regulations, and local ordinances that apply to each assigned community, • Responsible for oversight of the condition and recurring maintenance physical property of the Association in accordance with our contractual terms and conditions, • Direct and oversee tasks assigned to support team to compile and prepare information and paperwork for Board meeting and Annual Membership meetings, including Managers Report, agenda, previous meeting minutes, executive session items, architectural items, bank signature cards, ballots, and violation/work order reports., • Attend Board and committee meetings as needed and required, • Ensures all Association deadlines for maintenance and legal obligations are met, • Ability to review community history, reports and documentation in preparation of annual draft budget information., • Review and code invoices for payment, monitor cash and reserve accounts for cash flow planning for major improvements, issue check requests for reimbursement/other expenses, review budget and financial reports for reclassification of expenses and/or areas of concerns, and work with accounting staff to address Board questions and concerns., • Assist the Association committee(s), volunteers, and/or vendors if requested to obtain bids for projects and to coordinate the inspection and preparation of the reserve study update., • High School Diploma (or equivalent), • At least (1) year of experience as a Community Manager handling the duties and responsibilities specified above, • May require industry certifications or licensing (state dependent), • Solid knowledge of Microsoft Outlook, Excel, and Word, • Strong leadership abilities and comfort with public speaking (small and large groups), • Ability to meet deadlines and address time-sensitive issues, • Ability to manage workflow amid shifting priorities, • Willing to learn Company process and procedures, and learn/use proprietary software, • Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved, • Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future, • Strong ability to problem solve and utilize resources to bring solutions to client challenges, • Strong written and verbal communication skills, • Ability to delegate to internal support team members, while maintaining accountability for the end result, • Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings, • Must have and maintain a valid driver’s license and vehicle insurance in compliance with Company policy, • Use standard office equipment, including: computer, multiple web-based applications, smartphone, tablet, copier/scanner, etc., • Must be able to walk for up to 4 hours at a time for site visits and meetings, • Be stationary for periods of time, • Relocate up to (25) pounds, • Monday-Friday from approx. 8:00 am-5:00 pm TMT reserves the right to modify this job description at any time based on business need.

Job Description Job Scope The Floating Assistant Community Manager assists the Community Manager in the successful site management of the apartment community providing the necessary leadership, guidance and motivation to ensure a positive working environment and quality community living. The Floating Assistant Community Manager will be available at various communities and will be responsible for administering the day-to-day leasing office operations and is responsible for overseeing all computer input of the apartment community. The Floating Assistant Community Manager directs the leasing staff, and works with the Community Manager to recommend marketing and leasing strategies designed to meet the goals of Shea Properties. The Floating Assistant Community Manager, as with all Shea team members, is expected to conduct himself/herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policy. Job Duties • Leads and participates in lineup each morning., • Ensures craigslist ads are posted daily., • In conjunction with the Community Manager, supervises the input of all data into designated property management software and processing of related reports., • Reviews and approves move out statements (SODA), ensuring all statements are completed timely in accordance with state law and that all charges are necessary and accurate as outlined in Shea Properties policies., • Reviews and approves resident rental applications for move-ins in a fair and consistent manner in accordance with Fair Housing requirements and Shea Business Properties' policies and procedures., • Assists in negotiation of rent increases and lease renewals with residents and supports the Community Manager in the execution of all necessary documents to implement all approved rental increases., • In conjunction with the Community Manager, coordinates with Leasing and Maintenance staff a calendar of scheduled move-ins, ensuring all move-in appointments are completed and all apartments are inspected prior to move-in., • In conjunction with Community Manager reviews Yieldstar each morning and submits pricing recommendations., • Maintains all residents and vendor files, ensuring completeness and accuracy of all paperwork and documentation., • Under the direction of the Community Manager, ensures the preparation and delivery of all legal and formal notices, including Three Day or 30 Covenant to Quit, Rent Increase Notices, Late Charge Notices, and Notices of Violation of Community Rules and Regulations, in accordance to California Civil Code and Shea Properties policy and procedure., • Ensures the maintenance of all account records and transactions including NSF's, Rent Allowances, Concessions, Rent Increases, Utility Billing Collection, and other management approved debits/credits., • Prepares beginning of the week (Monday Morning) reports in an accurate and timely manner., • In conjunction with the Community Manager, directs the functions of the leasing office, supervise the leasing staff’s daily activities and the preparation of all leasing paperwork and documents related to residency. Ensures schedule of leasing staff to ensure proper staff levels in anticipation of traffic demands and workload., • Acts as gate keeper for Avid Exchange, • Prepares work orders and submits for approval in Go Cart., • Assists in the development, preparation and administration of the capital and operating budgets for the property., • Participates in staff selection process. Recruits, hires, and trains all leasing staff under the approval and direction of the Community Manager., • Prepares annual reviews for all direct reports, sets Incentive-Based Compensation Bonus Plan (IBC) goals and objectives and implements Professional Development Plans (PDP) for all associates., • Supports and motivates staff to participate in company sponsored classes and provided training, with the objective of completing PDP and individual goals. Ensures compliance with all mandatory training., • Oversee and/or conduct weekly sales “leasing fundamentals” meetings, sign and submit fundamentals to Regional Manager for review., • Supports industry networking and encourages direct reports to participate in industry association functions., • Effective oral and written communication skills; ability to give clear direction and respond to inquiries. Must be able to speak effectively before groups of customers or associates of the organization., • Understanding of accounting principles and budget process. Ability to read and interpret numerical information. Basic understanding of the budgeting process., • Basic understanding of marketing concepts; analyzing data; and report writing., • Customer service experience required in at least one of the following industries: property management, hospitality, retail, and real estate., • Negotiate and resolve conflicts., • Proficient with Microsoft Office products (Word/Excel/Outlook) and Yardi preferred., • Prior experience in managing a staff (supervise, train, coach, develop, motivate, interview, hire, terminate) and lead by example., • High School Diploma or equivalent. Some college level courses preferred. Physical Requirements While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands, reach with hands and arms, stoop, kneel, talk, hear, and use a telephone and personal computer. May be required to lift and/or move up to 25 pounds. Must be able to occasionally drive during the course of work. Must be able to travel, as needed, up to 75% of the time. Shea Properties is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. EOE/M/F/D/V Benefits • Starting at $27/hr., • 3 Weeks accrued PTO, • Medical, Dental, Vision, • 401k, • Apartment rent discount

Job Description Overview The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Responsibilities • Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department., • Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office., • Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments., • Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations., • Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. Qualifications Education • None required.

Job Description Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services. Job description We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Bilingual (English-Spanish) $18-$20 per hour

Job Description Job description MOET LAW GROUP | Personal Injury & Accident Lawyers We are a personal injury law firm that is seeking a motivated, organized, and responsible legal secretary/assistant to join our team Full time. Fluent in Spanish is a plus. Any legal and office experience is welcomed but not required. If you want to work in a fun and exciting environment then this is the job for you! You will be responsible for: • Answering calls, • making outgoing calls to prospective clients, • Organizing and updating case files, • Calendaring, • Opening insurance claims, • Scheduling doctors appointments for clients, • Following up with clients regarding their treatments and doctor appointments, • Sending letters of representation to insurance companies and other parties, • Spanish (Preferred), • Computer proficiency, • Excellent verbal and written communication skills, • Strong organizational skills Pay: $18.00 - $23.00 per hour Benefits: • 401(k), • Dental insurance, • 8 hour shift, • Day shift

Job DescriptionDynamic Defense Firm Seeking Talented Legal Assistant! This Jobot Job is hosted by: Sharon Brown Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $90,000 - $100,000 per year A bit about us: We are looking for a dynamic and dedicated Legal Assistant to join our team. The successful candidate will be responsible for providing comprehensive support to our legal team, facilitating the smooth running of our office and ensuring the successful management of our legal procedures. This is a fantastic opportunity to work in a fast-paced environment, where you will be challenged every day. You will have the chance to work with a diverse range of legal professionals and contribute to an environment that encourages growth, collaboration, and personal development. Why join us? • Great benefits, • Well-established firm, • Dynamic case load (construction), • Friendly partners, • Great office Job Details Responsibilities: 1. Providing administrative support to lawyers and enhancing office effectiveness., 2. Handling communication with clients, witnesses etc., 3. Administratively supporting and attending trials., 4. Preparing case briefs and summarizing depositions, interrogatories, and testimony., 5. Conducting research and gathering information from various resources., 6. Organizing and maintaining documents in a paper or electronic filing system., 7. Ensuring legal documents are processed and handled in a timely and efficient manner in order to comply with appropriate regulations and deadlines., 8. Assisting in the preparation of legal opinions, reports, and correspondence., 9. Managing and updating case files, tracking deadlines, and maintaining case calendars., 10. Assisting in the development of legal compliance procedures and policies. Qualifications: 1. Proven working experience as a legal assistant or legal secretary of 5+ years., 2. Familiarity with law, legal procedures, and protocols, and court systems., 3. Satisfactory knowledge of day-to-day operations of a legal office., 4. Proficient in legal case management and legal compliance procedures., 5. Excellent secretarial and organizational skills., 6. Ability to juggle multiple activities and work under pressure., 7. Strong written and oral communication skills., 8. Proficiency in MS Office and ability to work with legal technology (court-filing computer systems, transcription software, etc.)., 9. Legal Assistant certification or diploma., 10. Strong ability to research and understand legal documents and cases., 11. High degree of attention to detail and excellent problem-solving skills. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Company DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com.Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

Job Description Be the Backbone of a Thriving Team — Launch Your Career as an Administrative Assistant at TAIT Why TAIT? • Launchpad Role – Start your professional journey with a solid foundation in administrative operations., • Real-World Impact – Support teams that design the spaces and systems shaping communities., • Fast-Paced Environment – Stay engaged with a variety of tasks that keep each day dynamic., • Collaborative Culture – Join a team that values mentorship, growth, and shared success., • Room to Grow – Build skills that can evolve into opportunities in operations, finance, or project support.At TAIT, we believe in building more than just infrastructure—we build careers. This is your chance to grow with a company that invests in your future. Role at a Glance We’re seeking a reliable, experienced Administrative Assistant to work full-time based out of our Santa Ana office. This role is ideal for someone who has worked in an administrative support or office coordinator role and is ready to take on a position with more ownership and variety. This role supports our team by keeping project files organized, managing vendor paperwork, preparing and submitting invoices, and assisting with collections and accounts receivable to help keep projects and finances running smoothly. Essential Duties & Responsibilities • Maintain and organize electronic files and project data, • Manage document filing via online platforms and systems, • Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, & vendor invoice review, • Compile invoice supporting documentation, and create and send project invoices or upload to client supplier portals, • Assist with collections and accounts receivable activities, including tracking outstanding invoices and following up with clients on payment status, • Coordinate information between internal departments and external partners, • Compile large sets of data into clear formats and actionable reports, • Balance multiple administrative tasks in a fast-paced environment, • Contribute as a dependable team member while also working independently, • At least 2 years of previous experience working in professional office environment., • Strong proficiency in Microsoft Office (Outlook, Word, Excel), • Clear, professional written and verbal communication skills, • Proven ability to manage priorities and meet deadlines under pressure, • Excellent organizational skills and attention to detail, • Comfortable working with data, reports, and intermediate computer tasks, • This is a full-time, hybrid remote/in-office position based in Santa Ana, CA, • Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs., • Valid driver’s license and current automobile insurance. Benefits TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team: • Flexible Work Schedule Options - Remote, Hybrid, In-Person, • Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage), • Dental Plans with little to no deductible, • Vision PPO plan that’s accepted widely from local offices to large retailers, • Company paid Life Insurance, • Voluntary Life, Accident and Critical Illness plans, • Dependent Care and Flexible Spending Accounts, • Employee Assistance Program, • Retirement plan 401(k) with employer match, • Paid time off to relax and recharge with vacation, holidays, and sick time., • Annual memberships with Strava and Headspace for additional health and wellness benefits, • Maternity and Paternity leave time options to care for the newest little family members, • Support for professional growth and development., • Corporate Lodging Program (CLC) TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. California Applicants - view the CA Privacy Notice here before submitting your application. Powered by JazzHR pA3Uz1dFpc

Job DescriptionBenefits: • 401(k), • Health insurance, • Paid time off Key Responsibilities: Administrative & Laboratory Support: • Assist with front desk operations including answering phones, scheduling, and patient check-in., • Support lab personnel with non-technical tasks such as data entry, specimen organization, and labeling., • Maintain accurate records of specimens, documentation, and client interactions., • Prepare and organize supplies and materials for lab use., • Ensure compliance with HIPAA, OSHA, and company policies and procedures., • Coordinate courier pickups, deliveries, and inventory restocking. Client Relations & Customer Service: • Act as a point of contact for client inquiries, scheduling, and service-related issues., • Ensure timely and professional communication with referring physicians, clinics, and patients., • Follow up with clients and partners to maintain satisfaction and encourage repeat business. Marketing & Outreach: • Assist with developing and distributing marketing materials (brochures, flyers, social media content)., • Coordinate community outreach events, health fairs, or partnership programs., • Maintain and update client databases, email lists, and marketing CRM systems., • Support digital marketing efforts, including posting on social media and monitoring engagement., • Help track marketing campaign metrics and generate simple reports., • Represent the lab in a professional manner during promotional visits to clinics or partner organizations. Qualifications: • High school diploma or equivalent required; associate or bachelors degree in marketing, business, or healthcare preferred., • Experience in a medical office, laboratory, or healthcare setting is a plus., • Strong interpersonal, communication, and multitasking skills., • Basic understanding of marketing principles and customer engagement., • Proficiency in Microsoft Office Suite and familiarity with social media platforms., • Ability to maintain confidentiality and professionalism in all interactions. Physical & Work Requirements: • Ability to stand or sit for extended periods., • Light lifting (up to 25 lbs) for marketing materials or lab supplies., • May require travel for off-site marketing or outreach efforts., • Work may involve occasional extended hours or weekends for events. Preferred Skills (Not Required): • Experience with Canva, Mailchimp, or similar marketing tools., • Knowledge of healthcare industry marketing or client development., • Bilingual abilities are a plus.

Job Description We are seeking a highly motivated and results-driven Sales and Marketing Assistant to join our dynamic sales team. The ideal candidate will support our sales team in various aspects of sales process, from prospecting and lead generation, to assisting with sales related projects, and foster positive relationships with prospects and clients. This is a 100% in-office position in Irvine. Key Responsibilities: • Lead & Prospect Management: Proactively engage new prospects through cold calling and follow-up calls, assisting the sales team in nurturing and managing leads, prospects, and customer accounts within CRM systems., • Sales Support & Coordination: Coordinate and schedule meetings, calls, and product demonstrations for potential clients. Provide essential administrative support, including managing schedules and tracking sales activities., • Product Information & Inquiries: Respond to inquiries and provide detailed information about our software products and services to prospects and clients., • Sales Project Management: Manage various sales-related projects, ensuring tasks are completed efficiently, on time, and within scope., • Customer Insights & Collaboration: Gather and analyze customer feedback to identify opportunities for product and service improvements. Collaborate effectively with cross-functional teams (development, support, marketing) to achieve project objectives., • Marketing Content & Campaign Management: Assist in the creation, execution, and optimization of marketing campaigns across various channels (e.g., email, social media, content marketing), utilizing marketing automation tools. Develop engaging content (e.g., copy, basic visuals, simple videos) for diverse marketing materials., • Minimum 2-3 years of experience in a sales, marketing and customer service role., • College degree preferred., • Strong organizational and time-management skills, with the ability to handle multiple projects simultaneously., • Ability to prioritize tasks, manage multiple deadlines, and thrive in a fast-paced environment., • Excellent communication and interpersonal skills, with a customer-focused mindset., • Proficiency in Microsoft Office Suite., • Knowledge of CRM and software sales is a plus., • Prior B2B Sales experience is a plus., • Proficiency in Adobe Creative Suite or Canva for content creation., • Proficiency in video creation and editing., • Background in marketing principles and practices is a plus. Our office location offers a variety of amenities to help you stay well and enjoy your workplace. • On-site Yoga Studio, • Full-service Gym with Shower Facilities, • Wellness Room, • On-Site Café, • Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green, • Game Room & Lounge, • EV charging station on site, • Paid time off, • Health Insurance Join our dynamic team and be part of an innovative company that offers cutting-edge ERP SaaS solutions to businesses worldwide. As a Sales and Marketing Assistant, you will have the opportunity to significantly impact our company's growth while gaining career development opportunities. Apply now and help shape the future of ERP software sales in the SaaS industry! Company DescriptionMy Office Apps, Inc. (MOA) is a leader in business improvement software solutions to automate your organization. Building on three decades of software design and development, MOA delivers Kechie, a transformative business tool. Kechie is a fully integrated Enterprise Resource Planning Software with a Software as a Service (SaaS) platform that simplifies the user experience and has the latest in cloud technology.My Office Apps, Inc. (MOA) is a leader in business improvement software solutions to automate your organization. Building on three decades of software design and development, MOA delivers Kechie, a transformative business tool. Kechie is a fully integrated Enterprise Resource Planning Software with a Software as a Service (SaaS) platform that simplifies the user experience and has the latest in cloud technology.

Job Description Partner with our technical staff to plan and lead a variety of strategic marketing assignments which can range from qualifications statements to complex proposals and presentations. Motivated, energetic self-starter, excellent oral and written communication skills, and effective listening skills needed. Proven professional who can develop creative and original solutions to tackle challenges and be a team player ready to support a dynamic, deadline-driven environment. Vested interest in the success of AZTEC and a passion for professional advancement of the A/E/C industry. Duties: • Utilize discretion and independent judgment to direct the development, creation, and completion of marketing projects for AZTEC, which primarily includes leading proposal pursuits. Key elements include conceptualizing, researching, and producing winning marketing materials and proposals to further AZTEC’s business. In this role, the Marketing Project Manager will develop the strategy and lead the development of a resource plan to ensure a timely and compliant response; coordinate with members of the proposal pursuit team for required proposal elements; plan, schedule, and lead color review meetings; lead the creation of compelling graphics and original layouts; and support presentations and interviews where necessary., • Develop, implement, and manage written and visual content by providing professional writing, technical editing, and proofreading on marketing materials and communications., • Assist with storyboarding and message development for strategic pursuits and company presentations., • Assign work tasks to marketing support staff, such as the Assistant Marketing Coordinator or Graphic Designer., • Participate in business development functions as needed, such as representing AZTEC at corporate functions outside of the office., • Ensure AZTEC’s brand (i.e. logo use, company boilerplate information, etc.) on all marketing materials and communications., • Maintain marketing library updates, such as the upkeep of resumes, project descriptions, company photos, and other proprietary information., • Other tasks as directed. Job Qualifications (Education, Experience, and Skills): • Minimum Education: High School diploma or equivalent with 20 years of experience managing, creating, and developing original complex proposals, presentations, and related sales or business development deliverables; proven talent and intelligence in the architectural/engineering industry is a must., • Preferred: Bachelor's degree in related fields such as Journalism, Communications, English, Business, a technical/scientific discipline, or related field from an accredited university with 15+ years of experience managing, creating, and developing original complex proposals, presentations, and related sales or business development deliverables; proven talent and intelligence in the architectural/engineering industry is a must., • Advanced application and knowledge of creative and administrative software including Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.) and Microsoft programs (Word, Excel, PowerPoint, etc.), • Excellent organizational, written and verbal communication skills., • Analytic and decision-making skills related to marketing deliverables and judgment regarding underlying business objectives., • Advanced English writing and editing skills, with an eye toward messaging, themes, proposal aesthetics, and content., • Self-starter and independent thinker who requires little or no direction, can exercise creative judgment regarding marketing projects, and can consistently deliver in a deadline-driven environment. Competencies (To perform the job successfully, an individual should demonstrate the following competencies): • Communicative – interacts openly with others; can maintain relationships, works well independently or with a team., • Consultative - Consults with other disciplines as needed; tolerates different perspectives or opinions., • Decisive & Action Oriented - Has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments. Self-motivated and proactive, • Flexible - Adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver. Resourcefulness, with minimal direction., • Analytical – Uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver., • Conscientious and Organized – Believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented. Working Conditions and Environment: This position will require general supervision and will have to use independent judgment within established guidelines. Generally, uses the advanced knowledge to analyze, interpret, or make deductions from varying facts or circumstances. Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment. Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect. AZTEC Culture: • Action oriented and flexible, • Zealous supporter of clients and teammates, • Thinking toward future and personal growth, • Equitable, inclusive, and diverse, • Collaborative comradery AZTEC Benefits: AZTEC offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, Paid-time-Off, and a 401(k) plan. AZTEC Overview: AZTEC Engineering Group, Inc. (AZTEC) is headquartered in Phoenix, Arizona, and provides diversified technical and consulting services to clients in the United States. AZTEC is part of the TYPSA Group, an international consulting engineering firm with over 3,700 employees and more than 50 offices worldwide providing multidisciplinary consulting services in the fields of civil engineering, architecture, and environment. AZTEC has a diverse culture that focuses on providing rich opportunities for its employees. AZTEC is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, veteran status, housing status, or any other non-job-related characteristic under applicable law. Please apply online at .

Job DescriptionFree Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility. Free Wheelchair Mission is seeking a Manufacturing Administrative Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world. Job Summary: This is a full-time, non-exempt position for a highly organized, detail-oriented professional with outstanding interpersonal skills and a strong sense of initiative. S/He will be responsible for meeting the administrative needs of the Manufacturing team. Responsibilities: • Assist the Manufacturing Team in the management of email, calendars, meeting minutes, and internal communications., • Schedule team meetings and manage Manufacturing and Free Wheelchair Mission organization-wide calendars., • Perform data entry for manufacturing databases – such as Quality Control database, digitizing test reports, and maintaining inventory lists., • Assist Manufacturing Team with general warehouse housekeeping, such as disassembling wheelchairs and organizing samples and tools., • Manage wheelchair requests – assemble new wheelchairs as needed, review safe and ready checklist, and update wheelchair database., • Manage ECR documentation by sending forms and reminders, managing the checklist, and doing general follow-up to keep team accountable., • Assist the Manufacturing Team in maintaining and updating manufacturing and logistics processes and procedures., • Provide support by tracking and tracing shipping containers and performing subsequent updates in Salesforce., • Support shipping information data entry into Salesforce, such as general updates, logging emails and notes, and creating accounts., • Become the Salesforce Super User for the Manufacturing Team (within the first year of hire)., • Complete the process of shipping documentation, including Secretary of State and other consulate documents as needed. Includes delivering documents to local government offices., • Support in consolidating packing lists for GIK donations., • Assist in general data file organization in Salesforce and SharePoint., • Perform general follow-up of assigned actions within the department., • Other duties and tasks assigned by direct supervisor., • Occasional evenings and weekends are required., • Minimum 2 years’ experience as an administrative assistant., • Proactive individual with ability to plan ahead and manage multiple tasks with confidence and good follow through., • Excellent organizational skills with a commitment to accuracy and attention to detail., • Outstanding verbal, written, and email communication skills., • Proficiency in Microsoft Office (Word, Excel, and PowerPoint) required., • Proficiency in Salesforce and Smartsheet’s preferred., • Strong oral and written communication skills, • Must have an active driver’s license, • Strong interpersonal skills with ability to work well within a team. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. Compensation: Depending upon qualifications and experience, $20-$27 per hour. Powered by JazzHR X1Ev95zRb3

Job DescriptionDescription At Engagea Comm, we pride ourselves on being more than just a marketing agency; we are your strategic partner in growth. We understand that every brand is unique, and that’s why our approach is tailored to meet the specific needs and aspirations of each client. Job Description: We are seeking a dynamic and motivated Marketing Communications Assistant to join our innovative team. In this role, you will play a vital part in the development and execution of our marketing strategies, contributing to increased brand awareness and customer engagement. The ideal candidate will possess strong communication skills, creativity, and a keen understanding of the marketing landscape. Job: Full time Pay Range: $21.50 - $28.00 per hour Key Responsibilities • Assist in the development and implementation of marketing strategies and campaigns., • Create and edit content for marketing materials including brochures, websites, and social media platforms., • Support the execution of email marketing campaigns and analyze performance metrics., • Coordinate with internal teams to gather information and materials for marketing initiatives., • Assist in organizing promotional events and marketing presentations., • Maintain and update the marketing database and ensure all information is accurate., • Conduct market research to identify trends, competitors, and customer preferences. Skills, Knowledge and Expertise • Bachelor's degree in Marketing, Communications, or a related field., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite and marketing software tools., • Experience with social media platforms and digital marketing strategies., • Ability to work collaboratively in a team environment., • Excellent organization and multitasking skills., • Creative thinking and problem-solving abilities. Benefits • Competitive salary., • Health, dental, and vision insurance coverage., • Retirement savings plan with employer matching., • Paid time off and holidays., • Professional development opportunities., • Vibrant company culture with opportunities for growth and advancement.

Job Description Job Title: Clinic Office Assistant Location: (In person) Van Nuys Position Overview: The Clinic Office Assistant in an ABA clinic plays a crucial role in ensuring the efficient operation of the clinic, focusing on providing administrative and clerical support to the clinical team and families of children receiving ABA services. This role involves supporting scheduling, maintaining cleanliness of the clinic, supporting staff regulations, and fostering a welcoming environment for children and families. Key Responsibilities: • Greet children, families, and caregivers in a friendly, welcoming manner upon arrival., • Check-in clients and tracking attendance., • Schedule and confirm therapy appointments if they are late or need to attend a makeup using the clinic’s electronic health record (EHR) system., • Ensure client records are kept accurate and up-to-date while adhering to HIPAA and other relevant privacy regulations., • Coordinate with Behavior Analysts (BCBAs), Program Managers, and Behavior Technicians and other clinical staff to ensure smooth patient flow and adherence to therapy schedules, and staff conduct., • Answer phone calls, manage clinic emails, and respond to parent or caregiver inquiries, directing them to the appropriate staff as needed., • Assist with the preparation of client materials such as laminating, printing, mailing materials., • Maintain a child-friendly, organized front office and waiting area, including managing sensory tools or activities for children while they wait., • Assisting Behavior Technicians with breaks, toileting for clients, and diaper changes to ensure client safety and privacy., • Supporting the clinic’s culture and morale by adding holiday décor, coordinating themes, and promoting a friendly workplace., • Maintaining work regulations, safety training attendance, and overall collaboration between staff and clients., • Keeping the clinic clean across staff and client areas, opening and closing the clinic and reporting any maintenance issues to appropriate staff., • Help manage clinic inventory, ordering supplies and materials needed for therapy sessions, as directed., • Handle confidential and sensitive information with discretion and professionalism., • Must be fluent in Spanish and English, • High school diploma or equivalent required; Associate’s degree or coursework in child development, psychology, or a related field is a plus., • Prior experience in a pediatric clinic, behavioral health setting, or medical office is preferred., • Familiarity with ABA therapy, special education, or working with children with developmental disabilities is a plus., • Knowledge of electronic health record (EHR) systems and medical terminology is helpful., • Excellent communication, organizational, and multitasking skills., • Ability to interact with children, families, and staff with patience, empathy, and professionalism., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.Physical Requirements:, • Ability to sit, stand, walk, and interact with children for extended periods. Powered by JazzHR I0e3W8hf6g

Job DescriptionBenefits: • Bonus based on performance, • Flexible schedule, • Opportunity for advancement Responsibilities: • Manage daily office operations and maintain organized filing systems., • Assist in scheduling appointments and coordinating service calls for technicians., • Handle customer inquiries via phone, email, and in-person with professionalism., • Prepare and process invoices, estimates, and other administrative documents., • Support the team with data entry and maintaining customer databases., • Assist in marketing efforts, including social media and promotional materials., • Coordinate office supplies and inventory management., • Contribute to a positive team environment and collaborate with colleagues.Requirements:, • High school diploma or equivalent; additional education is a plus., • Proven experience in an administrative role, preferably in a service industry., • Strong organizational skills and attention to detail., • Excellent communication skills, both written and verbal., • Proficiency in Microsoft Office Suite and basic office equipment., • Ability to multitask and prioritize tasks effectively., • Positive attitude and a customer-focused mindset. Flexible work from home options available.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off Job Responsibilities • Prepares correspondence, memoranda, reports, etc., • May initiates routine and non-routine correspondence, • May book travel and reconcile expense reports, • Answers telephone calls, greets visitors, and resolves routine and complex inquiries, • May schedule appointments & meetings, • May enter in new job into ServiceMaster CRM, captures relevant customer and job information, • May utilize the assistance of one or more support staff members on a reporting or project basis, • Operates a personal computer and appropriate software packages or its equivalent, • May follow up with customer on work performed, • May call customers to collect payments, • May assist other departments within the company, • High school diploma/GED required, • Previous administrative assistant experience preferred but not required, • Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required, • Comfortable with using multiple types of software, • Personal time management and organizational skills, • Verbal and written communication skills, • Dependable and adaptable to operate within a fast-paced work environment, • Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects., • Sitting for long periods of time while using office equipment such as computers, phones etc., • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment., • Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

Job Description At Amen Clinics Inc. / MindWorks Innovations Inc., our mission is to be recognized as the global leader in brain and mental health. As an ESOP (Employee Stock Ownership Plan) company, every team member is an owner, contributing to our success and benefiting from it. Founded in 1989, Amen Clinics provides holistic, evidence-based mental health care to patients of all ages. Our multidisciplinary team includes psychiatrists, integrative physicians, nutritionists, therapists, and wellness coaches — all committed to transforming lives through better brain health. Position Summary We are seeking a part-time Administrative Assistant – Alumni Relations to support the operations and development of the newly established Amen Clinics Brain Warrior Alumni Network (ACBWAN). This dynamic role requires a highly organized, tech-savvy individual who can thrive in a rapidly evolving environment. The position entails frequent interaction with volunteers, scheduling and coordinating both in-person and virtual events across the country, and occasional in-person attendance at alumni events in the Los Angeles basin area. The successful candidate will also provide key administrative support for data systems, communications, content engagement, and alumni-centered initiatives. This role may expand into a full-time opportunity as the program grows. Key Responsibilities Data & Portal Management • Maintain and update alumni records in the Hivebrite platform., • Oversee data migration from the BestNotes EMR system., • Draft and deploy monthly meeting notices to alumni network committees., • Maintain accurate records of responses and track attendance for such meetings., • Create and manage spreadsheets tracking alumni engagement., • Develop visual dashboards and data summaries., • Suggest and contribute ideas for campaigns to boost alumni engagement., • Assist in planning alumni chapter events and ambassador trainings., • Schedule and organize logistics for both in-person and virtual events nationwide., • Coordinate vendors, travel, and supplies as needed., • Track and manage program materials and branded merchandise., • Handle document creation, data entry, filing, and correspondence., • Support preparation of materials and supply orders for alumni initiatives., • Provide general support to the Alumni Relations Coordinator., • Minimum 1 year of experience in alumni relations, event planning, or administrative support., • Proficiency in Microsoft Excel and Microsoft Office Suite., • Working knowledge of SMS platforms (e.g., Twilio, ClickSend, SimpleTexting)., • Familiarity with major social media platforms (Facebook, Instagram, LinkedIn)., • Strong written and verbal communication skills., • Highly organized, self-directed, and adaptable to a changing work environment. Knowledge, Skills, and Abilities • Strong attention to detail and ability to manage multiple priorities., • Proactive problem-solver with a collaborative mindset., • Strong interpersonal skills to work with a variety of individuals such as staff, vendors, and alumni volunteers., • Comfortable with digital systems and data entry., • Ability to lift up to 50 lbs., • Prolonged periods of sitting and computer use., • Frequent use of hands and fingers with office equipment., • Occasional standing, walking, and lifting., • Remote work within a temperature-controlled indoor environment., • Moderate noise level., • Reasonable accommodation provided as needed.

Job Description Compensation Range: $17.00 - $18.00 About Us: One of the reasons why we are the nation’s leading parking management expert is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn “Every Thank You,” which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies. (Ace Parking. Our Legacy) Culture: We have a strong, distinctive culture – a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely. About the Position: This position is an integral part of our team, embodying our core values of accountability, communication, family, exceptional service, and profitability. Your primary responsibility is to provide administrative support to our operations department while upholding these values. Work schedule is Monday -Friday, from 7 am - 3:30pm. Accountability • Manage incoming and outgoing mail and packages., • Perform data entry and maintain databases., • Provide administrative support to the management team., • Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication., • Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties., • Prepare reports, presentations, and correspondence., • Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements., • Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family., • Answer and screen phone calls, taking accurate messages when necessary., • Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations., • Maintain a welcoming and organized office environment that reflects our commitment to exceptional service., • Greet clients, visitors, and guests in a professional and friendly manner., • Process expense reports and invoices., • Order and maintain office supplies. You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include: Your Qualifications: • 1-2 years’ experience as an Administrative Assistant preferred., • Strong organizational and multitasking skills., • Excellent written and verbal communication abilities., • Proficiency in office software, including Microsoft Office Suite., • Attention to detail and accuracy in administrative tasks., • Ability to work effectively in a team environment., • Pay Range is $17.00 - $18.00 per hour., • Medical, dental, vision, life insurance coverage, • Flexible Spending Accounts, • 401k, • Vacation/Sick, • Holiday, • Discount programs Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: describing the accommodation.

Job DescriptionAdministrative Assistant – Data Operations & Reporting FocusTalley, LLPSuccess ProfilePosition SummaryThe Administrative Assistant (Data Operations & Reporting Focus) is a full-time, in-office role responsible for providing data-driven operational support across departments. This individual will play a critical part in maintaining the integrity of internal systems, ensuring consistency in project execution, and enhancing administrative processes. They will interface with various departments and management levels and will be an integral part of supporting Talley’s operational rhythm through task coordination, CRM upkeep, and performance reporting. This role requires advanced Excel skills, high attention to detail, and the ability to balance multiple priorities with excellent communication and organizational ability. Candidates must thrive in a team-oriented, high-performance environment.Responsibilities- Timely and accurately update and manage data in CRM platforms and internal databases (e.g., client status, lead follow-ups, task completions). • Assist with internal project tracking using Teamwork or other platforms; ensure timely and accurate time entries and task completions., • Generate and maintain Balanced Scorecards and other Excel-based tracking documents for project milestones and team performance., • Support our monthly close processes by coordinating billing matters, tracking status of open items., • Maintain new hire onboarding documentation, scheduling, and task list compliance in coordination with HR and department leads., • Facilitate team meetings: coordinate schedules, prepare agendas, record outcomes, and ensure timely follow-up on action items., • Maintain internal standard operating procedures (SOP) documentation and quality control logs; ensure all team entries are timely and complete., • Generate topics for weekly marketing/drip campaign emails, schedule emails and social media posts (Constant Contact; LinkedIn; Facebook)., • Perform periodic audits of open task lists in project management and CRM systems to ensure all items are current., • Execute special projects and reporting requests from managers and department heads as assigned.Essential Functions of the PositionQualities- Advanced time management and multitasking, • High organizational discipline, • Strong written and verbal communication, • Accuracy and precision in data handling, • Team-oriented and responsive to cross-departmental needs, • Proactive problem-solver with critical thinking skills, • Tech-comfortable and quick to learn internal systemsTechnical Skills- Advanced Excel: Pivot tables, non-simple formulas, conditional formatting, filtering, and data validation, • CRM and task management platform fluency (e.g., Salesforce, Teamwork, Asana), • Proficient in Microsoft Office Suite, • Familiarity with shared drive tools (e.g., Dropbox, Google Drive)Client & Internal Service- Provide timely and accurate updates to management and staff, • Support staff and partners with administrative follow-ups and project coordination, • Maintain a service-first, team-supportive approach in all interactionsPreferred Attributes- 1–3 years of experience in an administrative, operations, or data entry role, • Prior experience in a professional services or project-based environment preferred, • High school diploma/GED required; associate degree or coursework in Business or Data Management a plus, • Strong interpersonal skills and ability to work independently with minimal supervision, • Ability to prioritize and manage multiple tasks efficiently under deadlines, • Flexibility to support special projects and occasional extended hours This is a remote position Powered by JazzHR oRumWMIO3a

Job Description Yakult USA, the world’s leading probiotic drink manufacturer, is hiring a PR Assistant. The ideal candidate is an outgoing and approachable professional who has a minimum of two years of relevant full-time work experience and exceptional public speaking and interpersonal skills. • Location: Fountain Valley, CA, • Direct Hire with Great Benefit (Medical, Dental, Vision, Life, 401K etc), • Pay: $22.50 ~ $24.50/hr, • Bachelor's Degree in a related field such as Public Relations, Marketing, Business is preferred., • At least 1-2 years of full-time related experience, preferably in the food and beverage industry, • Experience with public speaking, • Excellent communication and presentation skill, • Outgoing and friendly personality, • Able to work independently, • Able to travel to various related events, • Occasional overtime and/or weekend work is required, • Coordinate factory tours; including promoting the tours, taking reservations, and planning schedules., • Execute factory tours including guiding visitors through the factory., • Confirm the satisfaction of visitors by analyzing factory tour questionnaires., • Organize logistics and execution of PR events., • Support "Corporate Social Responsibility" ("CSR") activities by creating company policy, announcing the policy to the public, analyzing company activities, and guiding the modification of the activities if needed., • Processes applications to attend events, and arrange the event venue., • Travel to industry-related events and promote/distribute product information., • Maintain inventory of event supplies, novelty goods, place orders for supplies, oversee office storage., • Prepare and update Public Relations materials, including factory tour brochures, event materials, and other promotional materials., • Pick up / delivery product as needed, • Wear the Yakult Man costume at the end of each factory tour for visitors to take photos with the company mascot., • Collect feedback about products from visitors to PR events, and make analysis., • Organize and maintain files and records for PR activities., • Support other PR activities as needed based on supervisors' requests., • Occasional overtime and/or weekend work is required, • Perform any other duties assigned Company DescriptionFor over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.For over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.

Job DescriptionWe are currently seeking a highly motivated Z TEMP - Administrative Assistant (Scheduler). The Administrative Assistant (Scheduler) will assist operations by providing key clerical and administrative support. The incumbent will be assigned to projects that involve some specialized background or knowledge relevant to the assignment. The incumbent will often communicate with participants, family, caregivers, other departments and external stakeholders. Position Information: • Department: Administrative, • Salary Grade: 302 - $49,754 - $69,655 ($23.92 - $33.4880), • Work Arrangement: Full Office, • Work Schedule: Monday to Friday (8:00 a.m. to 5:00 p.m.), • Temporary 6-month assignment Duties & Responsibilities:, • 80% - Program Support, • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability., • Maintains and supports current Quality Initiatives related to specialty care services., • Provides reception relief according to business needs., • Arranges transportation services with participants, family, caregivers and contracted transportation vendors., • Schedules specialty appointments with providers on behalf of participants., • Maintains communication with participants and/or families regarding specialty services., • 15% - Administrative Support, • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department., • Coordinates work with other administrative staff within the center., • Maintains confidential and sensitive information and files regarding participants, policy and personnel with appropriate follow-up., • Coordinates specialty appointments and services in collaboration with the clinical team., • Reports any pertinent information to the clinical team and Interdisciplinary Team (IDT) to facilitate completion of specialty appointments., • Documents interactions into medical records as per current workflows., • 5% - Other, • Completes other projects and duties as assigned Minimum Qualifications:, • High school diploma or equivalent PLUS 1 year of experience working in a clinical setting required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying., • CPR and First-Aid Certification required or must be obtained within six (6) months of date of hire.Preferred Qualifications:, • Associate degree., • 1 year of health care experience., • Bilingual in one of the health’s threshold languages (Spanish, Vietnamese, Arabic, Farsi, Korean, Chinese).

Job DescriptionInfinite Peripherals, a leading innovator of mobile business solutions, empowers businesses to operate more efficiently. The company offers barcode scanner data and insights that impact the bottom line in real-time as well as secure payment processing solutions on the sales floor. Infinite Peripherals also delivers solutions that help associates engage with customers in impactful ways. With over one million solutions deployed, Infinite Peripherals enhances operations in several industries including retail, inventory management, hospitality, healthcare, and travel. The company is committed to help businesses go paperless in an effort to reduce carbon footprints and energy consumption. With mobility, the possibilities are INFINITE. Office Assistant- 30 hour weekly position Local candidates only. Relocation / H-1B is not offered.Our innovative tech company is looking for an Office Assistant to join our team. DUTIES AND RESPONSIBILITIES: • Receive Visitors, • Answer Phone Calls, • Manage Mail, • Monitor Security, • Clerical responsibilities, • Organize Meetings, • Reception Area Maintenance, • Provide support for different departments when approved by manager, • Development Portal, • RMA /CUSTOMER support, • Coffee Machine maintenance, • Office lunch coordinator (order/pickup), • Restock common areas, • Not a remote or work from home positionThis description is meant to be a guide it does not include every responsibility of role QUALIFICATIONS: • Strong organizational skills; able to manage priorities and workflow., • Ability to work independently and as a member of various teams and committees., • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm., • Occasionally required to stand., • Occasionally required to walk., • Frequently required to sit., • Continually required to utilize hand and finger dexterity., • Occasionally required to climb, balance, bend, stoop, kneel or crawl., • Continually required to talk or hear. Benefits: • A full suite of traditional benefits, • Paid vacation and holidays, • 401k with Company-Match As per company policy, official hiring will be pending background check and drug test. We use e-Verify. Equal Opportunity Employer IPCMobile (founded as Infinite Peripherals Inc.) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description About our company: Anderson Sport and Wellness a Physical Therapy Corporation is a privately-owned practice dedicated to the health and wellness of our patients in a one-on-one environment. We use specialized manual therapy, exercise techniques, high-end technology, and nutritional consultation tailored to the individual's needs. We specialize in helping people with chronic pain, orthopedic injuries, and returning to sport. Our culture is client-centered and family-friendly. We offer MELT method, Pilates, and free workshops regarding various health topics. We are a Premier Holistic PT and Wellness clinic in Newport Beach specializing in orthopedic manual therapy and wellness services! This Role: You will work closely with the owner, front desk staff, aides, other interns, physical therapists, and other team members, you will be mentored in how to manage a medical office. This internship is a commitment of 180 hours/12 weeks whichever comes first. There is opportunity to be hired long-term after the internship is over if a position is available. This internship is offered on a rolling status. Positions are immediately available, it is not just a summer internship. The ideal candidate has the following characteristics: * Positive, friendly personality, and strong interpersonal skills. * Superior communication skills- both written and verbal. * Strong detail orientation. * Excellent organizational skills. * Able to quickly and proficiently understand new information, yet willing to ask questions when something doesn’t seem clear. * Resourceful- not everything always goes according to plan. Able to adjust and adapt to adversity. * Proactive - (brings new ideas to the company). * Persistence - demonstrates tenacity and willingness to go the distance to get something done. * Superior time management skills- prioritizing critical drivers of success in the role. * Strong conflict resolution skills – company culture emphasizes respect and honor. * Strong working knowledge of- Microsoft Office, Google Calendar, Google Drive, Gmail, JazzHR, experience working with client relationship management software (we currently use physiofunnels), social media (overseeing post creation by other staff and contributing when needed), youtube, podcasting support (light editing for youtube videos and podcasts). Job duties under the mentorship and supervision: * Assists with daily operations and tasks and also in evaluating current and proposed systems and procedures. Recommends changes when necessary and assists in the implementation of new processes. * Meet with the service providers (physical therapists, and the owner of the clinic) weekly regarding any office issues and/or new ideas and suggestions to ensure office growth and financial viability. * Maintain computer systems by working closely with IT staff. * Maintain inventory of required supplies and ensure availability of supplies to the office by ordering new supplies before levels are critically low. * Implement and administer policies and best practices to streamline processes and work with the owner and other team members to ensure compliance. * Ensure that client/new client inquiries are responded to by team members within 24 hours. * Manage the schedule – audit for double bookings and make sure every patient who has a plan of care is scheduled out for their plan of care. * Assist the front office to ensure that clients are charged for services so that revenue is maximized. * Assist the owner in ensuring that the company complies with State, County and Federal regulatory bodies. * Scrutinize expenses and suggest alternatives to improve financial efficiency. * Input revenue, patient encounters, and the number of leads into a document used to track this data so the owner can make informed business decisions. Opportunity for Advancement: There is an opportunity to advance to become an Assistant Office Manager and ultimately the Lead Office Manager - the key point of contact for problem-solving with systems or personnel, doing regular performance reviews for team members, managing recruitment, and overseeing the operations of the clinic while the owner is absent. The ideal candidate would be interested in taking over these responsibilities in the future either with our company or another company in the future. Currently, the owner is on-site nearly every day, working as the lead therapist in the practice. Qualifications: • Must be currently pursuing a Bachelor’s or Master’s Degree in Business Administration or Business related degree at an accredited institution with a graduation date of 2025 for 2026., • 3.5 GPA or higher 2 years full-time work experience. Salary: $18.50 - 30.00/hr depending on experience with opportunity for advancement based on performance. Benefits: * Mentoring in small business entrepreneurship/management via daily check-ins and bi-weekly 1 on 1 coaching sessions with the owner and founder. * Sick time * Your choice of curriculum/track of study: general business administration, marketing, sales, HR, and general entrepreneurship topics. Includes training videos on these topics and a capstone project. Powered by JazzHR mOweL4v6ge

Job DescriptionDescription: Introduction: Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity. At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live. Summary: This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operation, and emergency service duties. Essential Duties and Responsibilities: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions • Provide administrative and clerical support to the General Manager such as reports, letters/correspondence and forms., • Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner., • Prepare board packets, spreadsheets and documentation needed for monthly Board of Director meetings., • Maintain calendars, contact lists and schedules: and conduct appropriate receiving and screening of calls and correspondence for the General Manager., • Send checks and coded invoices to Seabreeze. Track checks and make sure they have the necessary signatures., • Prepare, code and research invoices and check requests for payment of services or products related to office functions. May include C3 research and/or contacting vendors for additional information regarding past due statements or invoices., • Prepare drafts of Board Meeting minutes. Scan and file signed minutes upon Board approval., • Maintain phone lists for extensions, direct dial list, elevator phones, vendor emergency list and employee contact list., • 3 – 5 years administrative experience, • Excellent verbal and written business communication skills, • Must utilize discretion in managing highly confidential or sensitive information, • Strong interpersonal skills; able to work with all levels of management and clients, • Proven ability to manage multiple tasks with competing priorities and deadlines, • Ability to read, understand, and implement established policies and procedures The individual must have strong written and verbal communication skills to communicate effectively with employees and clients at all levels of the organization. Availability: The schedule is 12 hours/ week with the ability to work a flexible schedule that may include holidays. No weekends. Work Environment: The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.

Job DescriptionDescription: Introduction: Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity. At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live. Position Summary: At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. Through sound judgment and analytical decision-making, the onsite administrative assistant acts as a compass of our motto and, under the guidance of the Seabreeze Board of Directors, oversees the entire homeowner association. Essential Duties and Responsibilities: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Familiarity with the existing governing documents (CC&R’s, Bylaws, Rules and Regulations, Architectural Guidelines, Fine Policy, etc.) will be required., • Checking voicemail, at a minimum, three times per day and returning calls received in the morning by the afternoon and calls received in the afternoon by the following morning. Providing courteous customer service to homeowners and vendors., • Maintenance of a call log. All calls are to be documented for the associations permanent files and should include the date, time, name and address of the homeowner who was spoken to and the details of the conversation., • Conducting site inspections twice a week for rule violations, architectural violations, and common area concerns., • Send out violation letters to homeowners in violation at time of inspection and to those being cited by neighbors/homeowners, (Rules and Violation report) who witness the violation, and for architectural NOCs not submitted., • Email all violation notices to Owners as courtesy on daily basis., • Tracking and logging completed and outstanding compliance items., • Ensure violations are followed up on weekly by using Cinc., • Determine if the violation has been cured in the allotted time frame., • Send “thank you” letters to residents following their meeting compliance request., • Prepare Enforcement Hearing section of board packets for Executive meetings, including all back up for violations and hearings. (I.e., incident reports, violation letters, homeowner correspondence, photographs)., • File/Scan correspondence (violation letters, rules and violation reports, and emails) in homeowner files and file all Incident Reports in proper files., • Close all violations that have been cleared (by inspection)., • Keep in contact with Patrol for any outstanding or re-occurring violations or concerns by homeowners., • Schedule appointments for homeowners, vendors, or guests, to view any gate incidents recorded on video and are being disputed., • Schedule Hearing times and send hearing notices to homeowner and hearing results letters after meeting in Executive Session meeting of the Board., • Assess fines to homeowner accounts, as directed, following hearings at executive session., • Monitor non-submittal of Notice of Completion (NOC), notice homeowners for subsequent hearing for failure to submit NOC’s and refund/fine landscape deposits as directed. Update NOC report for accounting department., • Assist homeowners in person and via telephone., • Attend and provide assistance at community events, when necessary, at the direction of the General Manager., • Update residents’ information in DwellingLIVE., • Send out e-blast to all residents., • Install transponders upon request., • Logs checks received by Homeowners (keys, clubhouse reservations, architectural deposits and fees, etc.) on excel sheet (if applicable), and sends to GM with weekly report each week., • Addresses HOA concerns regarding the Rules & Regulations, so the board and community are meeting their operational obligations and fiduciary duties., • Keep track of community action items, monthly maintenance calendar, and permits. Prepare and post community notices, and update Connect with monthly approved meeting minutes and newsletter (If applicable)., • Update Cinc with Workorders on Fridays and send Work orders report every Monday to contractor vendors., • Adhere to Association's policy and procedures making sure it is in compliance with civil code, state and federal obligations, and the association's governing documents., • Collect checks and money from homeowners and make arrangements with the GM to pick it up., • Work with various Committees on projects, events, and tasks., • Coordinate meetings with residents when necessary., • Minimum of 1 year of community association and/or property management experience., • Effectively coordinate multiple projects, use time management skills, and exercise independent judgment., • Intermediate mathematics as well as written and oral communication skills., • Strong internal/external customer relation skills to communicate with all levels of management, employees, homeowners, and other stakeholders., • Work with confidential/sensitive information and use diplomacy and discretion in communicating such information., • Effective follow-up skills., • Professional image or business image, per policy, as well as personal etiquette., • Organizational, planning, project management, time management, and problem-solving skills., • Effectively and efficiently handle priorities and deadlines., • Meet scheduling and attendance requirements, per policy., • Minimum Education: Bilingual Preferred The individual must have strong written communication skills, and the ability to communicate effectively with employees and clients at all levels of the organization, both verbally and in writing. Availability: Regular business hours and after regular business hours, as necessary. Weekend availability required. Work Environment: The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.

Job Description Opportunity: Senior Administrative Assistant, Federal Government Contractor - Aliso Viejo, CA Opportunity Overview SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security - U.S. Customs and Border Protection - Program Management Office (PMO). The Administrative Assistant support to the DHS CBP BPAM PMO. This is a demanding, fast-paced role. The position is in Aliso Viejo, CA. Currently the position is 80-100% telework. Responsibilities Include • Facilitates and coordinates with Management Team for all Management meetings, team meetings and prepares presentations/meeting materials, takes detailed meeting notes/minutes and circulates to team as action items for completion;, • Provides high level executive support by managing calendars and day-to-day routine;, • Heavy scheduling, maintains schedule to accommodate unexpected meetings, visitors and any last-minute changes to daily schedule;, • Disseminates "taskers" rapidly, in a timely manner as they are received, to those who are responsible for completing the taskers;, • Performs several administrative duties for the Office of Acquisition Operations to include scheduling, controls, deliverables, time and attendance, reservations, calendar maintenance, and mail;, • Coordinates weekly reports, perform ad hoc projects/taskers, edits and compiles for PMO leadership;, • Maintains/updates division telework and alternate work schedules;, • Reserves Meeting Space, conference rooms/conference bridge lines for various meetings;, • 5+ years of experience; preferably supporting medium to large teams and performing administrative duties;, • Bachelors' Degree or equivalent years of experience is preferred;, • Ability to work well with teammates in a very fast-paced environment;, • Good analytical ability;, • Proactive and detail oriented;, • Able to quickly learn client environment and key stakeholders and understand the larger PMO support work;, • Ability to build and maintain meaningful client relationships;, • Excellent communication skills, both orally and written;, • Excellent customer service skills;, • Experience and solid working knowledge of Microsoft Office suite., • DHS experience, • Hold a current, active CBP or DHS Public Trust suitability background investigation, • Full-time, W2 employment, • Exempt, salaried, • Clearance requirement: Must be able to pass a minimum background investigation for U.S. Government Public Trust clearance, • Must be U.S. citizen We are a fast-growing company who puts people first. Our focus is on building the right team to provide exceptional services to our customers and to grow with our organization. We offer very competitive compensation and a very attractive benefits package. We believe in corporate citizenship and provide several levels of support to students, schools, teachers, and other organizations in our local community. If you are looking for a new opportunity to make a difference and build your career in a positive way, please join us. We're waiting for you. Equal Opportunity Employer SD Solutions, LLC is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. Whenever possible, SD Solutions makes reasonable accommodations for qualified individuals with disabilities to the extent required by law. Candidate Referral Fee Program SD Solutions wants to reward you for helping us identify qualified, talented professionals to join our team. Send us your friends and professional connections and we'll reward you with a cash bonus! To submit a qualified referral, please visit our website. You'll need to send the candidate's contact information and/or resume to SD Solutions and include "Candidate Referral" in the subject line. Your referral must be an active candidate interested in new opportunities. You must include the candidate's full name and contact information (i.e., email address and phone number). Please for more details of the Candidate Referral Fee Program.

Job DescriptionBenefits: • Health insurance, • Paid time off, • Training & development, • Vision insurance, • Competitive salary Key Responsibilities: Clinical Responsibilities: • Patient Care:, • Greet and prepare patients for examination by obtaining and recording their medical history, vital signs (blood pressure, pulse, temperature, etc.), and other relevant health data., • Assist physicians or healthcare providers with patient examinations and procedures., • Administer basic medical procedures and treatments, such as wound care, injections, immunizations, and specimen collection (e.g., blood, urine)., • Prepare and maintain examination rooms, ensuring that equipment is sanitized and ready for use., • Perform routine laboratory tests and diagnostic procedures under supervision., • Provide patient education on health management, treatments, and procedures as directed by physicians., • Clinical Documentation:, • Document patient information, including medical history, physical exams, and treatment plans in electronic health records (EHR)., • Ensure accuracy and completeness of patient charts and documentation in compliance with healthcare regulations., • Assist with the ordering and preparation of diagnostic tests, procedures, and medications as per physician orders., • Patient Communication:, • Communicate with patients regarding test results, follow-up instructions, and scheduling of appointments as directed by the healthcare provider., • Provide support and guidance to patients during procedures and treatments to reduce anxiety and ensure comfort.Administrative Responsibilities:, • Front Desk and Patient Interaction:, • Answer phone calls, schedule patient appointments, and manage the clinics calendar., • Greet patients and visitors, providing excellent customer service and ensuring a positive patient experience., • Verify patient insurance information and update demographic details., • Medical Records Management:, • Maintain and organize patient records, ensuring accuracy, confidentiality, and compliance with HIPAA regulations., • Assist in preparing and processing medical forms, including billing and insurance claims., • Billing and Coding Support:, • Assist in the preparation of billing documents and insurance claims, ensuring that codes for procedures and diagnoses are accurate., • Collect co-pays and process payments from patients as needed., • Supply Management:, • Monitor and maintain inventory of medical supplies, ensuring that the clinical area is properly stocked and organized., • Order supplies and ensure the clinic has necessary equipment for daily operations., • Insurance and Referral Coordination:, • Assist patients with insurance verifications, referrals, and pre-authorizations as needed., • Coordinate between healthcare providers, insurance companies, and patients to ensure smooth and timely care delivery.Qualifications:, • Education: High school diploma or equivalent; completion of an accredited Medical Assistant program preferred., • Certification: Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) preferred., • Experience: At least 1-2 years of experience as a Medical Assistant in both clinical and administrative roles.Physical Requirements:, • Stand for extended periods and assist with patient mobility as necessary., • Sit for extended periods of time and assist with phone and computer work.Work Environment:, • Clinical office settings such as medical offices, urgent care centers, or outpatient clinics., • Patient-facing role requiring direct interaction with patients in both clinical and office settings.Compensation:, • Benefits and opportunities for continuing education and career advancement.

Job Description Job Summary: Successful entrepreneur, writer, speaker, and mom, Tana Amen is seeking a highly organized and detail-oriented Administrative Assistant with basic accounting knowledge to join her team. This is a great opportunity for someone looking for a role assisting a dynamic women. Responsibilities: • Provide administrative support to staff, including:, • Answering phone calls and responding to emails, • Scheduling appointments and managing calendars, • Preparing and editing documents, reports, and presentations, • Maintaining accurate and up-to-date records and files, • Perform basic accounting tasks, including:, • Accounts payable and accounts receivable, • Processing invoices and payments, • Reconciling bank statements, • Maintaining accurate financial records, • Assist with special projects and events as needed, • Accounts payable and accounts receivable, • Invoicing and payment processing, • Bank reconciliations, • Proficiency in Microsoft Office, including Excel, Word, and Outlook, • Strong organizational and time management skills, • Excellent communication and interpersonal skills, • Ability to work independently and as part of a team, • Experience with accounting software, such as QuickBooks or Xero, • Familiarity with financial management and reporting, • Competitive hourly rate of $25-$30 per hour (based on experience), • Full-time schedule

Job Description We are seeking a highly organized, resourceful, and detail-oriented Executive Assistant to support our Director of Operations. This is a critical role that ensures the smooth coordination of administrative and operational priorities. You’ll serve as a right hand to the Director, facilitating day-to-day tasks, streamlining communication, and playing an active role in project execution and vendor coordination. This position is based on-site to start, with potential for hybrid flexibility. Key Responsibilities • Executive Support and Coordination, • Manage and prioritize a dynamic calendar and schedule, • Coordinate work-related travel arrangements, agendas, and itineraries, • Provide general administrative support to the Director of Operations as needed, • Collaborate closely with the President and General Manager to coordinate on tasks, priorities and projects., • Customer, Vendor and Internal Communications and Reporting, • Interface professionally with customers and vendors, ensuring clear communication and follow-up, • Monitor shared inboxes; draft and manage email correspondence on behalf of the Director, • Prepare and organize reports, presentations, and documentation for internal and external meetings, • Coordinate with cross-functional teams, suppliers, and logistics partners to ensure smooth workflow, • Collaborate closely with the Logistics Coordinator to track ocean and inland shipments and assist in reporting, • Prepare summaries of meetings, decisions, and follow-up tasks, • Project & Operations Support, • Support project planning, tracking, and execution by collaborating with internal teams, • Assist in tracking operational KPIs, metrics, and project timelines, • Coordinate interdepartmental updates and assist with team meeting agendas/follow-ups, • Help develop internal SOPs and documentation for recurring operational processes, • Order and maintain office supplies and operational tools as needed, • Provide backup support to facilitate order processing, • Provide backup support in interfacing with Shipping Manager, • 2+ years of experience as an Executive Assistant or similar role, • Proficiency in:, • Microsoft Excel, PowerPoint, Outlook, and Teams, • QuickBooks and ERP systems (preferred), • Data entry in various business platforms and web portals, • Strong written and verbal communication skills, • High attention to detail and accuracy, • Proactive organizational and prioritization skills, • Ability to manage multiple tasks in a fast-paced environment, • Creative problem-solving approach and initiative to improve systems, • Process-Oriented Thinking: Able to break down tasks into repeatable, efficient steps, • Professional demeanor, discretion, and accountability, • A strong desire to grow business operations knowledge and skillset, • The Director of Operations is consistently briefed, prepared, and focused each day, • Projects move forward with clear documentation and follow-up, • Communication with vendors and customers is timely and professional We are a family-owned company of ~25 employees, committed to collaboration, continuous improvement, and respect in the workplace. Our team thrives on trust, professionalism, and a shared commitment to excellence. You’ll join a close-knit team where individual skills and contributions are valued, and where your role will make a direct impact on the operations of the company. Company DescriptionJoneca Company has seen continuous growth over the last 40 years which has erupted over the last 5. We supply both in-store and online kitchen appliances to long established customers such as Costco, Home Depot, Lowes and more. Joneca is also a top rated seller in eCommerce marketplaces such as Amazon, Overstock and eBay. We are a family run company with an intimate team, offering fully covered health insurance as well as excellence additional benefits.Joneca Company has seen continuous growth over the last 40 years which has erupted over the last 5. We supply both in-store and online kitchen appliances to long established customers such as Costco, Home Depot, Lowes and more. Joneca is also a top rated seller in eCommerce marketplaces such as Amazon, Overstock and eBay. We are a family run company with an intimate team, offering fully covered health insurance as well as excellence additional benefits.

Job Description At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. Legal Administrative Assistant - Business Department We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services. This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc. Responsibilities and duties include: • Coverage for administrative assistants, file clerks, and paralegals who are out of the office., • Billing entry and expense reports for partners/attorneys., • Manage calendars including scheduling and confirming meetings or phone calls with clients., • Help prepare documents for client meetings., • Create and maintain database records., • Scan documents and save emails to database., • Update project lists and spreadsheets., • Preparation of flow charts for clients to depict project details., • Various other tasks to assist attorneys and paralegals as needed. Requirements: • Minimum 2-3 years administrative experience in a law firm/office environment., • College degree is preferred., • Verbal and written communication skills are a must., • Proficient in MS Office Suite and Windows., • Word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential Physical Requirements: • Frequent standing and walking, • Sitting for up to four hours at a time, • Bending and stooping as needed Benefits: • 6 medical plan options (3 offering an employer-funded HSA), • Dental and vision plans, • 401(k) plan with significant employer matching, • Great working environment, • Orange County Register 2024 Top Workplace, • OC Business Journal 2025 Best Place to Work Schedule: • 38-hour workweek including a ½ day on Friday, • On-site position (this role could be hybrid eligible after 6 months of employment) Salary is dependent on experience. Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.

Job Description LITIGATION LEGAL ASSISTANT – ORANGE COUNTY Musick, Peeler & Garrett LLP has an opening available for a Litigation Legal Assistant with a minimum of 5 years of experience to join the Costa Mesa office. This position is full-time, non-exempt, and a hybrid position (one (1) day work from home after 90-days), with hours of 8:30 a.m. to 5:00 p.m. or 9:00 a.m. to 5:30 p.m. Requirements: This position requires solid knowledge of federal, state, and appellate court filing rules and procedures with a strong litigation background that includes e-filing and calendaring experience. Background that includes supporting attorneys who practice real estate (some transactional work), business litigation and professional liability defense is preferred. Must have knowledge of preparing tables of contents and authorities. Must have excellent proofreading and writing skills, and great attention to detail. Excellent administrative, follow-up, initiative, and organizational skills are required. Excellent typing, formatting, and computer software skills needed with specific knowledge of Word 2010 or higher, Outlook, and iManage or similar document management system. Knowledge of CompuLaw, Best Authority, Adobe Pro, and CCC Macros are a plus. Benefits/Compensation: Excellent benefits package that includes paid vacation, paid sick leave, paid firm holidays, paid medical/ dental/ vision, 401(k), Group Life Ins., LTD, Supplemental insurance policies offered, Flexible Spending Account, EAP, and a monthly travel/parking allowance. MPG offers a professional working environment with a collaborative firm culture. Salary range for this position is $92K+ DOE. Firm Info: Please visit for more detailed information about our firm. Musick, Peeler & Garrett LLP provides equal employment opportunity to all employees and applicants without regard to race, color, creed, gender, religion, marital status, age, national origin, sex or any other applicable category protected by state and/or federal laws. In addition to federal law requirements, Musick, Peeler & Garrett LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the firm has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, retention, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training

Job DescriptionLegal Assistant - Personal Injury Pre-Litigation (On-Site) Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients. You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity. The Opportunity As our Legal Assistant in our Personal Injury Pre-Litigation department, you will have the opportunity to assist our Paralegals and Attorneys in progressing our wrongful death, TBI, catastrophic injury, and major orthopedic cases through pre-litigation. Accountable for • Prepare documents for filing., • Draft complaints and minors compromises., • Understand and monitor court deadlines and statute of limitations., • Communicate with clients in an effective and courteous manner., • 1+ year(s) of experience drafting complaints., • Bilingual in Spanish is a plus., • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint., • Ability to work in a high-volume and fast-paced environment., • Detail oriented., • Experience working in Personal Injury law a huge plus., • Paid time off and paid holidays, • Opportunities for growth and advancement, • Team outings and sponsored events, • Employee referral bonus programs, • Firm-paid Medical HMO with affordable upgrades, • Firm-paid Life and AD&D insurance, • Low-cost Dental and Vision plans, • 401k, • FSA (Flexible Spending Account), • EAP (Employee Assistance Program)

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off Job Responsibilities • Prepares correspondence, memoranda, reports, etc., • May initiates routine and non-routine correspondence, • May book travel and reconcile expense reports, • Answers telephone calls, greets visitors, and resolves routine and complex inquiries, • May schedule appointments & meetings, • May enter in new job into ServiceMaster CRM, captures relevant customer and job information, • May utilize the assistance of one or more support staff members on a reporting or project basis, • Operates a personal computer and appropriate software packages or its equivalent, • May follow up with customer on work performed, • May call customers to collect payments, • May assist other departments within the company, • High school diploma/GED required, • Previous administrative assistant experience preferred but not required, • Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required, • Comfortable with using multiple types of software, • Personal time management and organizational skills, • Verbal and written communication skills, • Dependable and adaptable to operate within a fast-paced work environment, • Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects., • Sitting for long periods of time while using office equipment such as computers, phones etc., • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment., • Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

Job Description Job Opportunity: PT Administrative Assistant Location: Irvine, CA (Irvine Campus) - 770 Roosevelt, Irvine, CA 92620 Job Type: Part-Time (15-20hrs/week) Hire Date: ASAP Pay Range: $20-22/hr About Us Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated adminitrative assistant to join our team and play a pivotal role in shaping the educational experience for our students. Job Description As an Office Administrator at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day office affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg). Key Responsibilities • Assist with Think Academy's daily operations including:, • Create and manage calendars, schedules, and rosters, • Assist with the organization and set up for events and activities, • Provide supreme customer service to visitors, parents, and students, • Answer phone calls from parents or address concerns, inquiries from parents in-person, • Oversee and assist as needed while classes are in session, • Maintain and organize the campus facility, equipment, and classroom to a high standard, • Communicate regularly with parents, addressing their concerns and providing updates on related matters, • Foster a culture of respect, inclusivity, and teamwork among students and staff, • Support teachers and staff in maintaining a safe and conducive learning environment, • Assist in student enrollment process and other academic administration activities, • Assist with other projects and perform other duties as needed, • Availability to work on Friday, Saturday, and Sunday, • Must be able to lift 25+ lbs (11+kg), • Working knowledge of Microsoft Office Suite (e.g. Excel), • Excellent communication and collaboration skills, • Strong organizational skills with an attention to detail, • Able to flawlessly handle multiple projects concurrently, • Comfortable moving in a fast pace environment and working with an education start-up, • Proactive entrepreneurial growth mindset, • Demonstrate a passion for education and working with children, • Previous experience in educational coordination, administration, customer service, or related roles preferred but not required, • Can speak both Mandarin and English Think Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Diversity, Equity, and Inclusion (DEI) are fundamental values at Think Academy. We believe that a diverse workforce brings different perspectives and ideas, fostering creativity and innovation. Our commitment to DEI extends to all aspects of employment, including hiring, advancement, and development opportunities At Think Academy, we strive to create a workplace where everyone feels valued and included. We are dedicated to providing equal opportunities for employment and advancement, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, or any other protected status. If you require accommodations to participate in the job application process, please let us know once you have received an update about your application moving forward with the company. We are committed to providing reasonable accommodations to individuals with disabilities throughout the recruitment process

Job DescriptionSalary: 22.00- 24.00 hourly Administrative Assistant Job Description/Bulletin JNH Lifestyles is currently seeking an experienced Administrative Assistant to join our growing team. The position will be responsible for performing a wide range of administrative and clerical tasks in support ofthe operationto facilitate the efficient and smooth day-to-day operation of the office. RESPONSIBILITIES • Answer, screen, and transfer inbound telephonecalls., • Receive and direct visitors, customers, andvendors., • General clerical duties, including photocopying, faxing, andmailing., • Maintainelectronic and hard copyfilingsystem., • Retrieve documents from filing system as needed bymanagement., • Handle requests for information anddata., • Assist in the preparation of regularly scheduledreports., • Resolve administrative problems andinquiries., • Prepare written responses to routineinquiries., • Prepare and modify documents, including correspondence, drafts, memos, andemails., • Schedule and coordinate meetings, appointments, and travel arrangements formanagement., • Open, sort, and distribute incomingcorrespondence., • Maintain office supplyinventory., • Coordinate maintenance of officeequipment., • Support marketing efforts as required by the marketing department. REQUIREMENTS • Minimum 2 years experienceas an Administrative Assistant, Executive Assistant, or OfficeClerk., • Knowledge of office management systems, policies, andprocedures., • Working knowledge of office equipment such as printers, scanners,photocopiers and computers., • Excellent computer skills, including strong proficiency in Google Workspace and other SaaS, • Strong verbal and written communicationskills., • Ability to multi-task, prioritize, and manage timeefficiently. BENEFITS At JNH Lifestyles, we understand that benefits matter. As a valued member of the Team, you will have access to the following: • Medical, Dental, Vision and Voluntary Term Life Plans, • Paid Vacation, • Paid Sick Leave, • Company Sponsored 401k Retirement Plan, • Employee Discounts on Products We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionSalary: $22 - $24 per hour Job Title: Administrative Assistant - Behavioral Health Salary: $22- $24 per hour Location: Tustin, CA Openings: 1 Position Available Position Purpose:The Behavioral Health Back Office Assistant is responsible for performing a variety of clerical functions to ensure an efficient operation of the office and to enhance patient experience. This role is responsible for patient check-in, patient check-out, insurance eligibility, referrals, and other related back office duties. Core Duties and responsibilities, include but are not limited to: * Manage internal and external referrals and ensure timely response and connection to services * Assist in the management of the behavioral health waitlist by outreaching to patients, scheduling intakes as appropriate, and providing weekly updates to manager * Support the eligibility specialist by gathering updated patient demographic information and by collecting and verifying patient insurance * Assist in determining patient copays and collecting copays * Assist with coordination of transportation for patients * Carry out administrative duties such as scheduling appointments, confirming appointments, and coordinating resource referrals * Provide administrative support to psychiatrist, including scheduling follow-up appointments and providing referrals to patients * Confirm all behavioral health appointments and follow up with missed appointments, no shows, and cancellations * Assist with overseeing provider schedules to ensure maximum productivity * Secure patient information and maintain patient confidentiality by completing and safeguarding medical records and other patient health information * Maintain safe, secure, and healthy work environment by following agency standards and procedures and by complying with legal regulations * Represent the organization in a professional manner * Perform other related duties, as assigned *This job description in no way states or implies that these are the only duties to be performed by the employee. He or she will be required to follow any other instructions and to perform other duties, within scope, as assigned by his or her supervisor. Qualifications, Skills and Experience: * Understanding of clerical and back office administrative procedures * Basic knowledge of medical insurance plans (i.e. Medi-Cal, Medi-Care, and commercial plans) * Excellent written and verbal communication skills * Excellent organizational and time management skills * Critical thinking and ability to problem solve * Basic conflict resolution skills * Excellent customer service skills * Proficient in Microsoft Office, Teams, Excel or similar software * Bilingual English/Spanish required Education and Experience: * High school diploma or equivalent required * Associates degree or vocational school training preferred * 3 years experience in medical office setting * Experience working in community mental health clinic preferred Families Together of Orange County (FTOC) is proud to be an equal opportunity employer. FTOC does not discriminate based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

Job DescriptionSalary: 23-28 Pacific College is dedicated to putting students first, providing an exceptional education in a chosen degree program, and teaching relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values: Professionalism - As an individual or institution, we demonstrate professionalism in everything we do. Altruism As an individual or institution, we practice the principle of unselfish concern for the wellness of others. Community As an individual or institution, we share responsibility for the welfare of our community. Identity As an individual or institution, we strive to establish a sense of true being that will determine our future. Fulfillment - As an individual or institution, we create an environment where academic and professional goals can be achieved. Inclusion As an individual or institution, we embrace differences to promote full participation and a sense of belonging. Collaboration - As an individual or institution, we work as a team to realize shared goals. ROLE DESCRIPTION The role and responsibilities of the LVN Program Administrative Assistant are to plan, organize, and provide administrative and project support for the daily activities in the VN departments under the supervision and direction of the LVN Program Director and/or designees. Manage the day-to-day program activities and challenges on campus in a timely and effective manner to ensure streamlined operations. Multi-tasking is essential for this position and execution of all tasks are performed at the highest standard. This position supports the mission and philosophy of Pacific College and represents the VN program daily for students, faculty, and staff. PRIMARY RESPONSIBILITIES 1. Welcomes and assists students, faculty, and guests, addressing inquiries and directing communication to the relevant personnel., 3. Serves as the main contact for office and classroom equipment requirements and issues., 5. Establishes distribution lists as required to facilitate efficient program communications., 9. Aid in admissions procedures, which involve scheduling interviews with prospective students and ensuring organization of student admission files prior to initial DON interviews., 10. Handle inquiries from faculty, staff, students, and external agencies, providing referrals as needed., 11. Monitor student activities related to academic resources, clinical/lab/simulation/course schedules, and clinical supplies., 12. Coordinate the processes for ordering and distributing student textbooks, clinical supplies, and uniforms., 13. Inspire students towards success in the VN program., 14. Support VN Program Directors and faculty in coordinating various activities and events, such as first semester orientation, clinical schedules, faculty meetings, workshops, pinning ceremonies, commencements, and student meetings., 15. Provide reports, training, and technical assistance to faculty and students as needed., 18. Ensures consistent attendance and active participation in department-level meetings by circulating agendas beforehand, recording meeting minutes, distributing them to attendees, and properly filing them., 20. State Laws and regulations related to licensure, certification, and accreditation., 21. Exhibit positive work attitude, strong work ethic, and professional image and attire., 22. Expected to hold sensitive student and personnel related information strictly confidential., 23. Time management skills and comfortability with routinely shifting demands., 24. High degree of attention to detail and data entry and management experience, 25. Excellent verbal and written interpersonal communication skills modeling the mission and vision of Pacific College. Ability to refer to necessary departments to apply and explain rules, regulations, policies and procedures, as needed., 26. Establish and maintain cooperative and effective working relationships with interdisciplinary Pacific College team., 27. Analyze situations accurately and adopt an effective course of action., 28. Strong time management skills and demonstrates flexibility with work schedule., 29. Ability to sit at a desk and work on a computer, stand, walk, bend, kneel, crouch, to retrieve items, etc. Frequently lift and /or move up to 10 pounds and occasionally lift and/or move up to 15-20 pounds. Items to be lifted or carried might include but are not limited to boxes or files, copy paper, supplies, materials, etc. Most items will be carried by hand or via dolly. Most items must be liftedto knee or waist level, some to chest level, and only a few items overhead. Frequently push and pull objects to open and close file drawers, occasionally move items around the office such as a box of copy paper or computer paper, a small piece of furniture, the office chair, trashcans, small microwave, coffee maker, etc. Occasionally flex upper trunk forward at the waist and partially flex knees, sometimes twisting or rotating upper trunk to right or left while sitting or standing. Occasionally place arms above, at, and below shoulder height to reach. Occasionally climb stairs or inclined surfaces. REQUIREMENTS FOR THE POSITION 1. Associates degree or higher educational degree preferred., 2. Customer service and people skills required., 3. Experience with Microsoft Office required., 4. Excellent technology skills a must., 5. Must work at least one weekend day.

Job Description Practice Support Assistant/Legal Assistant (Real Estate) Must Haves • 1–2 years of experience in a law firm, title company, and/or escrow company supporting legal secretaries, • Experience with redlining and document reviews, • Proficiency in Microsoft Office applications A law firm in Irvine, CA is seeking a Practice Support Assistant to join their team! In this role, the Practice Support Assistant will provide flexible support across the real estate department, which includes 6 secretaries. The assistant will step in wherever help is needed—whether that’s redlining documents, reviewing reports, or assisting with closings. The assistant may also support the closing manager to help finalize transactions if needed. The role is highly collaborative and involves direct communication with various team members to ensure tasks are completed efficiently and accurately. The role is 4x a week on site in Irvine, CA with Fridays remote.

Job Description Eggs Unlimited is one of the world’s largest suppliers of eggs, serving the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We are seeking an Administrative Assistant to manage a wide range of administrative and personal tasks. The ideal candidate will be resourceful, detail-oriented, and comfortable managing both professional and personal responsibilities. Responsibilities: • Manage scheduling, appointments, and calendars., • Handle email correspondence and basic admin tasks., • Run personal errands, such as picking up dry cleaning, managing deliveries, or minor shopping., • Handle sensitive and confidential information with discretion and professionalism., • Must have a valid driver's license and reliable means of transportation., • A proactive “go-getter” attitude with the ability to work independently., • Adept at using technology, including office software and scheduling tools., • 1-3 years of experience as an administrative assistant is preferred., • This onsite role is based in Irvine, CA, and requires in-person work Monday through Friday. Compensation and Benefits: • Full range of benefits, including medical, dental, and vision coverage., • Company-paid Life and Disability Insurance., • 401(k) with a company match., • Generous PTO accrual, increasing each year., • Free Lunch Daily., • Unlimited Snacks & Refreshments., • We are experiencing hyper-growth – lots of opportunities for advancement! Notice to Recruitment Agencies: Eggs Unlimited does not accept unsolicited assistance from recruitment agencies for this employment opportunity. Resumes submitted by agencies without an active and signed agreement with Eggs Unlimited's HR department will become the sole property of Eggs Unlimited. No fees will be paid for candidates hired through unsolicited referrals or any other means. Powered by JazzHR k0D3POtt3B