Receptionist jobs in Irvine, CaliforniaCreate job alerts

Our client is looking for a Receptionist who enjoys being the face of the office and creating a welcoming, positive experience for both employees and visitors. This is a great opportunity for someone looking to grow their career within a company that truly values internal promotion and long-term development. The environment is casual, collaborative, and team-oriented, making it a comfortable place to build relationships across departments and gain exposure to leadership. They offer a laid-back, lifestyle-driven culture where employees genuinely enjoy coming to work and being part of the team. Job Title: Receptionist Location: Irvine, CA Type: Contract to hire Pay: $25 - $28/hr Benefits: This position is eligible for medical, dental, vision, and 401(k). Job Description: This position acts as the main point of contact at the front office while also providing day-to-day administrative support to the HR team. The role is responsible for maintaining a welcoming and professional office experience, assisting with employee-related processes, and helping support various people operations initiatives across multiple departments. Key Responsibilities: • Manage day-to-day front desk operations while creating a professional and welcoming office environment for employees and visitors., • Handle incoming calls, mail distribution, visitor coordination, and conference room preparation for meetings and events., • Maintain office and kitchen inventory supplies while supporting overall workplace organization and facility needs., • Provide administrative and clerical support to the HR team across a variety of employee-related functions and projects., • Maintain employee records, tracking reports, and assist with HR compliance, audits, and timekeeping processes., • Serve as a bilingual Spanish resource for employee communication, onboarding, HR discussions, and system support., • Translate HR-related materials and ensure confidential, accurate communication for Spanish-speaking employees., • Assist with company events, employee engagement initiatives, and coordination of internal meetings, catering, and team activities. Qualifications: • High School Diploma, • Fluent in Spanish & English, • Prior experience as a receptionist or administrative assistant, • Professional, trustworthy, and welcoming Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

We are partnering with a great organization to hire an Administrative Assistant / Receptionist for an on-site opportunity (contract to hire) in Irvine, CA. This role will serve as a key front office presence, with a strong focus on high-volume phone coverage, reception, visitor support, and general administrative assistance across departments. The ideal candidate is polished, fluent in English and Spanish, highly organized, and comfortable managing a busy front desk while jumping in on a variety of office projects and day-to-day administrative needs. Key Responsibilities • Serve as the first point of contact for incoming calls, taking and routing messages, answering general questions, and providing professional phone support to callers., • Provide consistent phone and receptionist coverage, balancing walk-in traffic, incoming calls, and administrative tasks in a fast-paced office setting., • Support multiple departments with general administrative duties, including scanning, filing, copying, document preparation, printing, packaging, and mailing., • Assist with ad hoc administrative projects such as organizing files, updating documents, assembling packets, data entry, and helping with special assignments as needed., • Help support office workflows by maintaining records, tracking spreadsheets, and assisting with general clerical tasks., • preparing materials, coordinating schedules, and helping with related documentation., • Assist with scheduling, calendar coordination, meeting logistics, and follow-up communications for various departments., • Help maintain internal organization of documents, records, and office materials to support efficient day-to-day operations., • Pitch in where needed to support other teams, departments, and office functions as priorities shift. Qualifications • Fluency in English and Spanish required, • 2+ years of experience in reception, front desk, administrative support, or office coordination, • Strong experience handling multi-line phone systems and providing professional phone coverage, • Comfortable supporting a busy front desk while also managing administrative and clerical tasks, • Experience with scanning, filing, document management, and general office support, • Proficiency in Microsoft Office, • Strong communication and customer service skills, • Highly organized with strong attention to detail, • Able to multitask and shift priorities in a fast-paced office environment, • Professional, dependable, and team-oriented, • Comfortable assisting multiple departments with changing administrative needs Schedule: Monday – Friday, 8:30am – 5:30pm

Job description: Receptionist is responsible for providing excellent customer service while greeting internal and external clients in person or on the phone. This role helps manage the day-to-day operations of the office. Duties will include answering incoming calls, operating the reception desk, and conducting security-related activities such as monitoring cameras and managing access control systems. Temporary part-time position with an anticipated duration of at least six months and potential for extension. Schedule: Fridays, 8:30 AM–5:00 PM Responsibilities • Greet guests warmly and professionally, provide them with refreshments, direct them to the conference rooms, and advise the appropriate department/staff that the visitors have arrived, • Maintain situational awareness and ensure only authorized guests gain access to the area, • Monitor office cameras, • Answer and screen incoming calls, • Prepare, send out, and receive shipments, • Screen incoming mail for security threats, • Manage office access control and fingerprint enrollment system, • Compile daily news report, • Keep lobby and reception area neat and clean, • Schedule conference rooms as needed, • Arrange office luncheons and Dessert Fridays (if Office Services is unable to do so), • Notify Office Services when service providers are needed (e.g., for water, coffee, etc., and Transtar for building matters), • Other duties as assigned Skills • Professional and pleasant demeanor, • Minimum one year of administrative/clerical experience preferred, • Excellent customer service skills, in person and on the phone, • Able to handle multiple projects simultaneously and meet deadlines upon request, • Work well under pressure with minimal supervision, • Strong attention to detail and solid organizational skills, • Basic knowledge of PC applications (Microsoft Word, Excel, PowerPoint, Outlook, etc.), • Excellent written and oral communication skills, • Basic CPR/AED, • Excellent attendance record; punctual and dependable

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Metro One Security - 700 Newport Center Drive - Responsibilities: Monitor visitor activity and CCTV; Issue badges and access cards and maintain logs; Monitor access control; Maintain visitor management system; Handle incoming calls and emails.

Metro One Security - 700 Newport Center Drive - Responsibilities: Monitor access control and verify identification; Manage visitor management system and issue badges; Monitor CCTV system; Answer phones and respond to emails; Maintain lobby and ensure accessible egress corridors.

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career. You will make an impact by: Answer a high volume of inbound calls/outbound dials and provide outstanding customer service to prospective students, fellow co-workers, and executives. Receive and screen inbound calls for both American Career College and West Coast University. Route them to appropriate departments or individuals at the campuses, take detailed/accurate messages and forward accordingly. Follow scripts based on call and provide information to prospective students in response to inquiries; perform data entry of personal information (name, address, source, email, phone number, etc.), transfer calls to the Admissions team member and assign the CRM record/information to the advisor based on rotation. Be responsible for outbound calls for, both, American Career College and West Coast University using a Telephone Automatic dialing system to all web/affiliate inquiries that inquire via the internet. Follow script and schedule Info-Sessions and/or appointments for prospective students to visit the campus. Take appropriate information for Career Service Employer calls. Transfer calls to program specialist accordingly or take detailed messages and forward. Monitor multiple queues throughout the day and review the invalid inquiries or inquiries that have been returned to queue. Your Experience Includes: Minimum 2 years’ experience preferred. Customer Service experience. A minimum of one to two years’ experience as a Call Center, Customer Service Representative, receptionist, or office related position. Experience with handling a high volume of telephone calls with courtesy, speed, and accuracy. Telephone Auto Dialing System experience preferred. Education: High School Graduate or equivalent required. Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University. At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth. West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates. Campus: Administration Irvine Function: Customer Service

This position requires a person who is passionate about healthcare, has a keen eye for detail, and possesses exceptional organizational and multitasking abilities. Facilitate patient care by managing medical records, reports, and correspondence. Qualifications: Minimum of 2 years of experience in a

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information

Why join us? Medical, Dental and Vision Insurance 401k w/ Match PTO Holiday Pay Sick Pay Monday-Friday 8:30A-5PM Schedule Job Details Job Details: We are seeking a dynamic, motivated, and passionate individual to join our healthcare team as a Consulting Vietnamese Speaking Medical Receptionist. Sala

At Newport Orthopedic Institute, we take pride in bringing motion back to the lives of the patients we serve. As the largest coastal orthopedic specialty group in Orange County, NOI has established a remarkable track record of innovation and medical care that enables our providers to improve the lives of our patients. Our facilities are located in Newport Beach, Huntington Beach, San Clemente, and Irvine. With NOI, you are given the opportunities and challenges you desire to embrace your potential and achieve your personal best every day. What you'll find here is something special it's purposeful work done with a shared sense of community that brings us all together. We are a growing organization and have immediate openings for eager and driven professionals. Come join our world-class team of Board-Certified Physicians and professionals in Newport Beach. The Medical Receptionist is responsible for patient intake and care. Responsibilities include, but are not limited to, greeting and registering patients, verification of insurance eligibility and benefits, payment collection and posting, scheduling appointments and answering patient questions in a professional and respectful manner. Patient empathy, data entry, and ease of handling a high volume of patients are fundamental requirements for this position. Responsibilities: • Greets high volume of patients with courteous, proactive, and responsive customer service, • Facilitates patient flow by notifying the clinical staff of patients' arrival, being aware of delays, and communicating with patient and clinical staff effectively, • Accurately documents patient data including demographic, billing, and insurance information during the registration process, • Verifies insurance eligibility, • Explains financial requirements to the patient or responsible parties, collect payments accordingly, • Follows appointment scheduling protocol per physician instructions, • Ensures work space, reception and patient waiting areas are neat and organized at all times, • Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by the practice., • Meets all Productivity Standards/Goals, • Performs other General Office Duties as required Desired Qualities: • At least 1 year of previous medical reception experience highly preferred, • Proficiency in NextGen a plus, • Strong data entry skills, • Proficient with Microsoft Office, • Ability to work in a fast-paced environment while maintaining a positive attitude Typical Physical Demands Position requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and may need to lift up to 15 pounds. Reasonable accommodations may be made be made to enable individuals with disabilities to perform the essential functions. We are an equal opportunity employer. Typical Working Conditions Moderate noise. At times, a demanding office environment. Pay Range: $21-$23 hourly depending on experience Travel Required Yes. Ability to travel to Orange County offices to train and help with coverage

California State Gov - JobID: 5340974 [Customer Service Representative] As a Customer Service Representative at the State of California, you'll: Provide first response to customer service requests regarding availability of water, wastewater, and recycled water services; Perform receptionist duties,

Where first steps, new friendships, and confident learners are born.At KinderCare Learning Companies, we offer a variety of early education and child care options for families.Whether it's KinderCare Learning Centers, Champions, or Crme de la Crme, we build confidence for kids, families, and the fut

Receptionist/Office Administrator.Are you a warm, bubbly, and enthusiastic individual who loves creating unforgettable first impressions? If so, we invite you to join our luxury collision repair group as a Receptionist/Office Administrator and be the welcoming face of our state-of-the-art facilities

The Front Office Associate is responsible for welcoming, greeting, and checking in/out patients and collecting insurance and patient personal information.The Front Office Associate answers phones and calls patients to verify appointments, as well as assists in filing and maintaining patient files, b

The mission of The Los Angeles Cancer Network is to provide unparalleled care to each patient that comes through our doors.We offer individualized treatment using the most recent and relevant proven advances in cancer care, curated with deliberation and compassion.LACN is committed to educating and

Patient Service Representative.Artificial Intelligence; Advanced Technology; The very best in patient care.With decades of expertise, we are Leading Radiology Forward.With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with t

We are seeking a friendly and organized Front Desk Receptionist to join our team at a busy medical office in Fountain Valley.The ideal candidate will be fluent in Vietnamese and English, with excellent communication skills to assist a diverse patient base.Responsibilities include greeting and checki

Job Summary: We are seeking a dynamic and personable Office Receptionist to be the first point of contact for our company.This role demands a professional who is organized, efficient, and skilled at multitasking, as you will be responsible for managing a range of administrative and clerical duties.A

Pay Rate: $23 Location: 4000 Macarthur Blvd Newport Beach, CA.Resource's typical working day:.Not heavy phone, mostly redirecting.Booking conference rooms, in a system for the client.Could be backing up the mail room.Experience in an office setting.A couple of years in a receptionist.Client is very

We have been helping patients relieve pain, retrain movement, restore function, and live pain-free for 20 years!.Status: Full Time (40 hours/week.Benefits: Health, Dental & Vision insurance, Paid Holidays, PTO, & 401k w/ company matching.Location: This position will be covering shifts in our North C

Davita - - Responsibilities: Manage front desk operations and provide administrative support to the Corporate Business Office.

Take your dental career to the next level at West Coast Dental! We are seeking a friendly and motivated individual to join our team! If you have an outgoing personality, excellent communication skills, and a passion for connecting with people, we would love to meet you. For more than 30 years, West

Greets all guests, walk-in traffic and employees in a professional and hospitable manner and directs or escorts them to specific locations.Receives and answers all incoming calls; ensures calls are directed appropriately.Helps schedule meetings for fellow associates and Executives/Managers.Performs

Ensures Compliance with Company policies, as well as State, Federal and other regulatory bodies.

Ultimate Staffing Services is actively seeking a dedicated and professional Receptionist to join their client's team in Orange County,.This role is crucial for ensuring a welcoming and efficient environment at the front desk and involves various administrative tasks that support the company's operat

Location: Providence Imaging Center- Irvine, CA.Rezolut is a national emerging platform of diagnostic medical imaging services.With focus on four key platforms, our vision is to provide topnotch patient care partnered with innovative technology to achieve better health outcomes.We provide high-qual

At Encompass Health, you'll experience the difference the moment you become a part of our team. Flexible spending and health savings accounts. Assist in the entry of information related to admits, discharges, and physician changes.

Join Silverado Tustin, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services.Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions.We're a certified Great Place to Work and proud to offer competit

We're inviting individuals from all backgrounds, including those searching for entry level positions, such as, receptionist or typist roles, to express interest in joining upcoming consumer research studies.

We partner with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing and vetting high level career seeking candidates in the industry and match them with our partners current open roles.Our objective is to help our general c

Children's Dental FunZone is seeking a Front Office Receptionist who sets the tone and holds that same value, and wants to help our dental practice serve our patients more efficiently and compassionately. A Front Office Receptionist needs to have excellent interpersonal skills, as well as work in a

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. If you are the type of person who is self-motivated a

Manages the salon software, customer appointments and salon traffic flow. Report to Salon Manager and/or Salon Owner. Sharkey's Cuts for Kids, Lake Forest is a children's salon.

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. We welcome you to apply if you are the sort of person that is self-motivated and comfortab

Part-Time Receptionist (Temporary Position).Schedule: MondayFriday, 9:30 AM2:30 PM Pay Rate: $21.Overview: We are seeking a friendly, organized, and reliable Part-Time Receptionist to support our front office and internal departments.This is a temporary position with consistent weekday hours.The ide

Experienced Full-Time Receptionist.Bremer Whyte Brown & O'Meara is currently accepting resumes for an experienced full-time receptionist in our Newport Beach office.The ideal candidate must be organized and proficient in handling multiple phone lines.They must have a front office professional and po

A minimum of one to two years' experience as a Call Center, Customer Service Representative, receptionist, or office related position. Experience with handling a high volume of telephone calls with courtesy, speed, and accuracy. Answer a high volume of inbound calls/outbound dials and provide outsta

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Hello and thank you for your interest! We're looking f

Receptionist & Switchboard Operator.Schedule: Monday - Friday | 8:00 AM - 5:00 PM | 1-Hour Lunch.Location: Newport Beach, CA 92660.We are seeking a polished and professional Receptionist & Switchboard Operator to support daily front desk and administrative operations within a high-expectation corpor

Arch Beach Veterinary Clinic is proud of the trust we have built within the Laguna Beach community, reflected by our excellent 4.We are seeking veterinary professionals who are passionate about delivering exceptional patient care and building meaningful relationships with clients and one another.Our

Call Center Representative, Full Time. A minimum of one to two years' experience as a Call Center, Customer Service Representative, receptionist, or office related position. Be responsible for outbound calls for, both, American Career College and West Coast University using a Telephone Automatic dia

A minimum of one to two years' experience as a Call Center, Customer Service Representative, receptionist, or office related position. Transfer calls to program specialist accordingly or take detailed messages and forward. Experience with handling a high volume of telephone calls with courtesy, spee

Part-Time Receptionist (Temporary Position).Schedule: MondayFriday, 9:30 AM2:30 PM Pay Rate: $21.Overview: We are seeking a friendly, organized, and reliable Part-Time Receptionist to support our front office and internal departments.This is a temporary position with consistent weekday hours.The ide

Data entry clerks originate from all different backgrounds consisting of, data entry, telemarketing, customer service, sales, clerical, assistant, management assistant, receptionist, call center, part-time. At this task, you will be executing various jobs such as data entry, executing email response

Legal Administrative Assistant/Receptionist.Are you a friendly and positive individual with excellent administrative and customer service skills? Do you aspire to work at a law firm that is passionate about making a positive impact? Our firm specializing in Trusts, Estates, and Special Needs law is

Better Companies is a multi-brand financial services organization providing debt relief, tax support, and business funding solutions.As we continue to grow, we are focused on building a more polished, organized, and people-first office environment across our brands.We are seeking a highly organized,

We are a very busy office and are looking for our next great team member.We are an established, growth-oriented agency with a team of highly motivated individuals.Our team works hard to reach our goals together as a team and have fun while we are doing it! If you want to work in an environment that