Project assistant jobs in New York - Page 13

Job Description iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations. The Role: We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity. • Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities, • Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication, • Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables, • Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity, • Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations, • Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making, • Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives, • Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys, • Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries, • Global Travel Management: Coordinate domestic and international travel logistics for executives, • 8+ years of executive-level support experience, preferably in a fast-paced environment, • Possess a Bachelor's degree, • Experience managing complex calendars and global travel logistics, • Strong problem-solving skills and meticulous attention to detail, • Ability to thrive under pressure and adapt quickly in a dynamic environment, • Excellent judgment and discretion in handling sensitive information, • Event management experience, including budget oversight and vendor coordination, • Experience supporting multiple executives, managing diverse priorities and personalities, • Well-rounded, adaptable work style, ideally with startup or small company experience, • Strong organizational and prioritization skills, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job DescriptionAbout the OpportunityThis is an opportunity for an Executive Assistant to join one of the industry's top staging and design firms. This role is designed for someone organized and energetic with passion for growth and a desire to play a part in building the company alongside the rest of the team. You have two major areas of responsibility, project logistics and executive support. No two days are the same and you need to be purposeful with how you manage your time and thoughtful in how you approach your schedule. An orderly calendar and an accurate Airtable are a sign of a job well done. As a result of the remarkably high and consistent rate of growth, efficiency and increasing capabilities both on an individual and at a team level is a primary focus. The challenge of learning new things, finding new solutions and being capable of more than yesterday must be an exciting idea. Beyond this, the role is a bit your oyster. Make it what you will. The future is wide open and there are many avenues and opportunities that are now available. Lets build something stunning…if not a bit sassy.About the Company:Our client is a nationally reknowned staging and interior design firm. They offer high end home staging services that translate potential into tangible spaces. Their team partners with sellers, real estate agents, and brands in Manhattan, Brooklyn, and beyond to design memorable environments where beautiful living is easily visualized.Role and Responsibilities:This role’s responsibilities fall into three primary areas. (% are estimates) Project Logistics 70% Executive Support 20% Warehouse Support 10%Project Logistics:The primary purpose of this role is to handle the paperwork, scheduling and data entry that surround our projects. Each portion is equally important. Manage projects from lead through removal Create and update project in airtable Create/Send Agreement and Invoice Confirm receipt of agreement and invoice Communicate with the client for access to apartment Communicate with building and contractors to get COI’s and other protocols Schedule the move in/out Track renewals Coordinate with movers, painters, and designers to create a smooth install Manage Data Ensure all relevant documents and photos are being acquired and saved in correct place Ensure data, including but not limited to project metrics, install timelines, apartment metrics, airtable tasks and lists, are up to date and accurateExecutive Support: The secondary but equally important role of this position is to support the executive team, primarily the CEO, in a coordination and organizational role. The ultimate goal is to maximize the time spent in each individual's unique and valuable skills/roles. Responsible for managing CEO's email Install Email system to limit the emails CEO handles each day Review, organize and “handle” CEO’s email “regularly” Responsible for managing CEO’s calendar Create and send calendar invites when directed Install Calendar system to streamline calendar process Create color coding system Create a way to have EA schedule CEO going forward Work with Chief of Staff to refine and tailor position to organizational needs They continue to grow at a rapid pace and CEO’s needs continue to change. You, along with the Chief of Staff are responsible for ensuring this system changes to meet the changing needs Play an essential role in the development of sourcing infrastructure and systems Handle the holiday sends The holiday send is one of the largest non-staging projects of the year and is a priority within the company. Work with CEO to refine send list, card and gift Purchase card, gift and packaging materials Pack, label and ship giftsQualifications/Requirements:There are several programs they use to communicate with, and save documents and data. It is imperative that you understand how these systems work and how they work within them. Some you are probably familiar with and some may be new. Mastery of Airtable Understand how to navigate between tabs, create/update projects, tasks, contacts, etc Understand how to create and filter views Understand how to navigate the online inventory and To Do Lists Mastery of Google Calendar Understand how to create, edit, share google calendar Mastery of Google Drive Understand how to navigate within Google Drive Understand how to create, share, move documents and folders Mastery of Gmail A large portion of our communication happens over gmail. There is an expectation that emails are responded to within a reasonable time and in an organized manner At least two years of working as a high-level executive assistant, ideally from a real estate or interior design background (not a must) High-touch, high EQ, observant, prescise, and ten steps ahead Sense of humor, resilient, and excellent communicator Able to give and receive feedback Bonus if you love marketing Hours and Compensation:9-5, Monday thru Friday, in office, with some flexibilty $85,000 - $95,000 base salaryFull benefits package including healthcare

Job Description Make the Road States (MRstates) is the national home for the second-generation Make the Road family of organizations in Connecticut, New Jersey, Pennsylvania and Nevada, this in addition to New York, that serves to uplift the voices of working-class, immigrants, women, LGBTQIA people, and people of color across the Make the Road States umbrella. From an operational spectrum it serves as the Finance and Human Resources Compliance Officers for the umbrella at large. Make the Road Action (MRA), a 501(c)(4) organization is committed to building power for justice in immigrant and low-income working-class communities of color. MRA operates in fi ve states - New York, New Jersey, Connecticut, Nevada, and Pennsylvania. We work to create social change, connect voters to the candidates and issues that are most important to them, and work hands-on in a fast-paced environment to create long-term impact in the communities that need it most. Current Opening: Make the Road States/Action is seeking a full-time Executive Assistant. The Executive Assistant plays a crucial role in ensuring the efficiency of organizational operations while providing high-level support to the Co-Executive Directors (Co-EDs) and Executive Team. This role is ideal for a detail-oriented, proactive individual who excels at managing administrative tasks, coordinating operational functions, and supporting executive leadership.to provide day-to-day administrative support. The position will support the administrative departments across multiple states and assist in project management reporting to the Chief of Staff. For the office location, this position is flexible with a remote option (northeast US preferred). Key Responsibilities but not limited to: Executive Support • Provide scheduling and calendar management support for the Executive Team (ET), with a strong understanding of priorities, including: responding promptly to all incoming requests for meetings involving ET members, finalizing and confirming appts ahead of each calendar item, making sure location, zoom or call in number, info and context of mtg, and all participants are listed clearly in calendar invite; and proactively rescheduling any conflicts., • Assist with travel arrangements, timesheet submissions, and general administrative needs for ET members., • Confirm agreements/contracts have been reviewed by respective Directors, Compliance, Legal counsel, get approval for signature and proper fi ling of documents., • Support Board meeting preparation, including scheduling, materials coordination, and minute-taking., • Maintain accurate records of relevant organizational information., • Assess, develop, and implement policies and procedures in coordination with the Chief of Staff, • Ensure compliance with organizational policies, working closely with the Compliance Manager., • Assist with project management and participate in the Operations Cohort meetings., • Lead event logistics for organizational gatherings, including MRS/MRA membership events and actions., • Work closely with administrative staff at all sites to coordinate event logistics and supplies., • Support membership communication and engagement efforts., • Provide in-person support during meetings, actions, and special events as needed., • Manage and submit required finance reports (Amex, reimbursements, etc), • Collaborate with the Compliance Manager to maintain updated grant and compliance information., • Establish and maintain strong working relationships with staff and members., • Work with the IT Director to ensure ET members and staff have necessary and functioning equipment., • Eligible to work in the U.S, • Bachelor’s Degree preferred, • 2 to 5 years of experience in office management systems and procedures, • Proficient in Microsoft Office (Word, Excel, and PowerPoint), • Self-starter with strong organizational skills and strong attention to detail, • Be highly professional and team oriented with a passion for excellence and eagerness to help the department meet our goals, • Ability to multi-task, prioritize, and complete assignments under strict deadlines with minimal supervision in a fast paced environment., • Ability to work under pressure required., • Have a working knowledge of spreadsheets, Microsoft Office suite, and using a database (ideally Salesforce) to run reports., • Flexible work schedule, some evenings or weekends required, • Strong verbal and written communication skills MRStates offers an excellent benefit package including health insurance, 401K, and generous paid vacation, sick, personal days. The salary range for this position is from $70,500 to $81,900. How to Apply: Please attach cover letter/resume and submit all documents to the Make the Road States career center. Make the Road believes that social change is best achieved through grassroots community-based organizing that flows directly from and engages the community demanding the change. As a membership-based organization, we are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, criminal history, or Veteran status. We strongly encourage those from historically excluded groups to apply.

Job Description Position Title: Unit Head- Overnight Camp Reports To: Unit Director Department: Camp/Property/Outdoor Status: Exempt Location: Summer Resident Camp – Seven Hills/Timbercrest Unit Head, Camp Seven Hills, Holland, NY JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you’d like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: The Unit Head will oversee the unit structure and will assist unit counselors facilitate activities and help campers to understand and live up to the Girl Scout Promise and Law and to develop and appreciation for and enjoy the outdoors Actual salary will be based on applicant’s experience ESSENTIAL FUNCTIONS: • Attend mandatory supervisors weekend in May (date and time to be determined), • Develops professional goals for the summer that will help support and meet GSWNY’s mission and camp goals., • Lives in a unit (female staff only) and supervises Unit Counselors and Junior Counselors in designated unit., • Assist the Unit Director in completing mid and end of season performance reviews of unit counselors, • Delegate unit tasks to Unit Counselors and Junior Counselors as needed., • Helps the girls in the unit learn to respect the rights of others and to understand the differences and similarities of other campers., • Teach activities thru the use of the Girl Scout Camping program and the Girl Scout Leadership Experience., • Plan activities and programs that co-inside with the weekly theme/camp brochure and meet the needs and interests of the campers., • Responsible for the health and safety of campers., • Coordinate, with input from campers and unit staff, unit activities that will be done throughout the week this includes, but not limited to overnights, cookouts, hikes, etc., • Work with and supervise the other staff in the unit to develop a staff team so all share in the total unit program., • Operate activities as needed under the direction of the Unit Director or Program Director., • Supervise and maintain unit housekeeping, sanitation and care of supplies., • Supervise and maintains unit first aid kit., • Apply behavior management techniques to conflict with children when necessary., • Report incidents/accidents to supervisor or health supervisor immediately., • Report suspected child abuse to supervisor immediately., • Keep records and prepare reports as required., • Attend staff meetings as scheduled/necessary., • Participates in the total camp program including supervisor’s training weekend, pre-camp, open house and post camp., • Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm)., • Accepts other responsibilities as deemed necessary by the Unit Director/Assistant Camp Director/Camp Director. Additional Requirements: • Ability to handle sensitive information and maintain confidentiality;, • Strong analytical skills and problem-solving abilities;, • Ability to project a high level of professionalism at all times;, • Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener;, • Commitment to diversity and ability to interact with diverse populations;, • Strong time management skills with ability to work independently and effectively prioritize duties and tasks., • Capacity to manage stress effectively and work well under pressure;, • Excellent oral and written communication skills and the ability to communicate clearly;, • Proven capability to work in a collaborative, service-focused environment;, • Capacity to work well with others in a congenial and effective manner;, • Ability to effectively manage and foster relationships with council staff, volunteers within the camp community;, • Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA;, • Successfully pass the required background checks at hire and thereafter;, • Maintain reliable transportation to and from home and work;, • If travel is required, must possess a valid driver’s license, meet minimum state auto insurance requirements, and meet the insurance carrier’s requirements for coverage., • Assist the campers in emergency situations., • Lift 35 pounds., • Possess strength and endurance required to maintain constant supervision., • Demonstrate sensitivity to the needs of campers., • Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations., • Participate in structured and unstructured activities., • Accept and follow directions both in verbal and written form. Hours & Travel: • Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm), • Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: • Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc., • Minimum age: 18 (per New York State Health Department), • Experience working with children, • Prior camp experience, • Interest in the Girl Scout Camping program helpful., • Supervisory experience desired, • Demonstrate the ability to guide/supervise other adults., • Leadership abilities, • Desire and ability to work with and relate to children and peers in an outdoor environment., • High School diploma or the equivalent., • Current certification in Responding to Emergencies & CPR or individual is willing to complete certification course during designated training day., • Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file., • Willingness to place the needs of girls and camp above personal desires., • Good health and stamina necessary to work in the camp setting., • The acceptance of irregular work hours. All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Job DescriptionBenefits: • 401(k) matching, • Competitive salary, • Dental insurance, • Health insurance, • Opportunity for advancement, • Paid time off BuildLabs Custom LLC is a distinguished luxury home construction company committed to delivering exceptional craftsmanship and unparalleled service in the Hamptons. With a focus on quality and client satisfaction, we take pride in creating exquisite residences that reflect our clients' individual styles and aspirations. Position Overview: An Executive Assistant provides high-level administrative support to senior executives, managing their calendars, scheduling meetings, handling communications, preparing documents, arranging travel, and acting as the primary point of contact, ensuring the executive's day-to-day operations run smoothly and allowing them to focus on strategic priorities; often requiring strong organizational skills, keeping pace with a fast paced exec, excellent communication, and the ability to handle confidential information. The role of a Project Manager is to Lead and manage construction projects, ensuring they are completed on time, within budget, and to the highest quality standards. • Estimate costs, develop budgets, and track expenses throughout the project lifecycle., • Prepare detailed reports on project status, budget updates, and any issues encountered, and present findings to stakeholders., • Resolve problems and conflicts that arise during construction, maintaining open communication with team members and clients., • Ensure compliance with safety regulations, building codes, and environmental standards., • Collaborate effectively with subcontractors, engineers, architects, and other key project team members to achieve project goals., • Negotiate contracts and agreements with external vendors and subcontractors, securing the best terms and pricing., • Delegate tasks and responsibilities to team members, providing clear guidance and support., • Keep stakeholders informed of project progress through regular communication and progress reports., • Address any environmental or community concerns related to the project, demonstrating a commitment to sustainability and community engagement., • Conduct site inspections to monitor progress, quality, and adherence to standards, taking proactive measures to address any issues that arise., • Proactively identify changes in project scope and adjust plans and budgets accordingly., • Administer the submittal review process between subcontractors, suppliers, and the design team.This role combines both into one. This is an exciting opportunity to be part of a dynamic company that values excellence in both construction and client service. Requirements: • Bachelor's degree in construction management, engineering, or related field (preferred)., • Minimum of 5 years of experience in construction project management, with a focus on high-end residential projects., • Strong knowledge of construction materials, techniques, and equipment., • Excellent leadership, communication, and interpersonal skills., • Proficiency in Microsoft Office Suite and construction/project management software., • Ability to read and interpret blueprints and construction drawings accurately., • Ability to work under pressure and coordinate multiple activities and groups., • Strong problem-solving and decision-making abilities., • Knowledge of financial and job cost accounting., • Willingness to work in both office and field environments., • Ability to lift 25 pounds and sustain a seated posture for extended periods., • Willingness to work overtime to meet project deadlines.Key Responsibilities:, • Calendar Management: Managing complex schedules, prioritizing appointments, and coordinating meetings with internal and external stakeholders., • Communication Management: Screening calls and emails, responding to inquiries on behalf of the executive, drafting and editing correspondence., • Document Preparation: Creating presentations, reports, memos, and other documents as needed., • Meeting Coordination: Setting up meeting agendas, preparing materials, managing logistics, and taking minutes., • Administrative Tasks: Managing expense reports, ordering office supplies, maintaining contact lists, and filing documents., • Project Support: Assisting with project management tasks, including tracking progress and deadlines., • Confidentiality: Maintaining strict confidentiality regarding sensitive information.Required Skills:, • Excellent Communication Skills: Strong written and verbal communication to interact with various stakeholders effectively., • Organizational Skills: Ability to manage multiple priorities, deadlines, and complex schedules efficiently., • Proficiency in Technology: Expertise in Microsoft Office Suite, calendar management tools, and other relevant software., • Discretion and Confidentiality: Ability to handle sensitive information with utmost discretion., • Attention to Detail: Ensuring accuracy in all tasks and deliverables., • Adaptability: Flexibility to adjust to changing priorities and situations., • Collaboration: Work closely with the project management and construction teams to facilitate smooth communication and workflow., • Technology Proficiency: Utilize Microsoft Office suite and other office tools for efficient document creation and organization., • Training in Procore: Receive training in Procore, our project management software, to enhance proficiency in project documentation and streamline processes., • Learning and Growth: This role offers a great opportunity to learn and grow within the firm, contributing to the success of luxury home construction projects.Qualifications:, • Administrative Experience: Previous experience in an administrative role is required., • Communication Skills: Excellent verbal and written communication skills, with a friendly and professional demeanor., • Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail., • Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new office software., • Customer Service: A customer-focused approach with the ability to interact positively with clients and team members., • Adaptability: Ability to adapt to a fast-paced and dynamic work environment., • Confidentiality: Discretion and ability to handle sensitive information with confidentiality.

Job Description Position Title: Camp Aide- Overnight Camp Reports To: Assistant Camp Director – Program Department: Camp/Property/Outdoor Status: Exempt Location: Summer Resident Camp – Seven Hills/Timbercrest Camp Aide - Camp Seven Hills, Holland, NY JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you’d like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To assist the staff with general housekeeping and organization of camp trip room, program and unit area. Actual salary will be based on applicant’s experience ESSENTIAL FUNCTIONS: • Develops professional goals for the summer that will help support and meet GSWNY’s mission and camp goals., • Responsible for keeping the program center and trip gear room neat and organized., • Assist with program center inventories., • Assist with lost and found, infirmary and kitchen laundry., • Works with the Assistant Camp Director and or Store Manager on taking appropriate camp pictures for the resident camp blog., • Assist the unit counselors with daily activities., • Participates in all aspects of camp including pre-camp, open house and post camp., • Apply behavior management techniques to conflicts with children when necessary., • Report incidents/accidents to supervisor or health supervisor immediately., • Report suspected child abuse to supervisor immediately., • Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm), • Accepts other duties as deemed necessary by the Assistant Camp Director/Camp Director. Additional Requirements: • Ability to handle sensitive information and maintain confidentiality;, • Strong analytical skills and problem-solving abilities;, • Ability to project a high level of professionalism at all times;, • Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener;, • Commitment to diversity and ability to interact with diverse populations;, • Strong time management skills with ability to work independently and effectively prioritize duties and tasks., • Capacity to manage stress effectively and work well under pressure;, • Excellent oral and written communication skills and the ability to communicate clearly;, • Proven capability to work in a collaborative, service-focused environment;, • Capacity to work well with others in a congenial and effective manner;, • Ability to effectively manage and foster relationships with council staff, volunteers within the camp community;, • Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA;, • Successfully pass the required background checks at hire and thereafter;, • Maintain reliable transportation to and from home and work;, • If travel is required, must possess a valid driver’s license, meet minimum state auto insurance requirements, and meet the insurance carrier’s requirements for coverage., • Assist the campers in emergency situations., • Lift 35 pounds., • Possess strength and endurance required to maintain constant supervision., • Demonstrate sensitivity to the needs of campers., • Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations., • Participate in structured and unstructured activities., • Accept and follow directions both in verbal and written form. Hours & Travel: • Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm), • Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: • Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc., • Minimum age: 16, • Current certification in First Aid & CPR or individual is willing to complete certification course during designated training day., • Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file., • Desire and ability to work with and relate to children and peers in an outdoor environment., • Completion of the CIT program and/or prior camp experience and/or interest in the Girl Scout Camping program., • Willingness to place the needs of girls and camp above personal desires., • Good health and stamina necessary to work in the camp setting., • The acceptance of irregular work hours., • The acceptance and understanding that employment is at a resident (overnight) camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Job Description Job Overview: As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference. Pay: $18-$20 hourly ABOUT US: Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded. At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric. YOUR RESPONSIBILITIES: • Collaborate effectively with clients, vendors, and internal team members, • Maintain discretion and professionalism when handling confidential information, • Support scheduling, project coordination, and day-to-day operations, • Ensure organizational tasks are completed accurately and on time, • Serve as a dependable and trustworthy liaison for leadership's needs OUR IDEAL EXECUTIVE ASSISTANT: • High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred, • 1+ years of experience in an administrative, customer service, or support role, • Excellent organization and time management, • Strong written and verbal communication skills, • Problem-solving mindset and resourcefulness, • Strong interpersonal skills, • Reliable, self-motivated, and able to work independently, • Professional and friendly, • Flexible and adaptable, • High attention to detail and accuracy, • Dependable and trustworthy Must have the ability to pass a background check and drug screening test.

Job Description Executive Assistant / Project Manager Williamsburg, Brooklyn | On-Site 75k-100k Overview Seeking a highly organized Executive Assistant / Project Manager to support senior leadership and help manage day-to-day priorities and projects in a growing healthcare organization. Responsibilities * Manage calendars, scheduling, and executive support * Track projects, tasks, and follow-ups * Coordinate communication and ensure deadlines are met * Assist with operational and administrative projects Qualifications * 2+ years in an EA, Project Coordinator, or similar role * Strong organization and communication skills * Reliable, detail-oriented, and proactive Email resumes to

Job DescriptionFirm Description Chilton Trust (“CTC”) is a private wealth management firm launched in 2010 by Richard L. Chilton Jr. CTC offers full-service, bespoke private wealth management services, including asset allocation advice, management of separate portfolio accounts in equity and fixed income, open architecture manager research, trust and estate planning and family office services include tax compliance and planning. CTC has offices in New York, Palm Beach, Naples, Connecticut, Charlotte, Virginia and Delaware. Our primary mission is to provide our clients with a portfolio of financial services that capture superior long-term investment returns throughout all market cycles by executing our proven commitment to value-added, fundamental research and disciplined portfolio management. We strive to achieve these goals through a team of passionate professionals who share a common culture of mutual respect, integrity, and work ethic built on creative thinking and leadership, and always putting our clients’ interests first. Position Description The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative and operational support. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a dynamic, fast-paced environment. The ideal candidate will embody professionalism and uphold the firm’s values in all interactions. Key Responsibilities • Calendar & Scheduling: Manage complex calendars, coordinate internal/external meetings, and arrange travel., • Project Management: Assist with strategic initiatives, marketing efforts, and ad hoc projects as directed by the CEO., • Communication Management: Screen and prioritize calls, and correspondence; draft responses and prepare briefing materials., • Meeting & Event Coordination: Organize executive meetings, board sessions, and client events; prepare agendas, presentations, and follow-up documentation., • Confidentiality: Handle sensitive information and documents with the utmost discretion., • Operational Support: Process expense reports, invoices, and maintain accurate records; liaise with vendors and service providers as needed., • Cross-Functional Collaboration: Serve as a point of contact between the CEO and internal departments; ensure smooth communication and workflow.Candidate Description, • Bachelors Degree, • 3-5 years of corporate business experience, preferably in financial services, • Excellent oral and written communication skills, • Strong working knowledge of Microsoft Office, • Ability to work/interface with others in a cooperative manner, • Organized, with a strong attention to detail, • Flexible, independent and self-directed, • Ability to handle confidential matters fkas0hBq9E

Job DescriptionDescription: Executive Assistant – to the Executive Director Job Type In-person, Full-time, Exempt Description We are seeking a highly functioning Executive Assistant to support ACAP’s Executive Director. This role is critical to smooth operations and effective coordination across the organization through a wide range of executive, administrative, and office management functions. The role requires exceptional communication and organizational skills, proven discretion in handling confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination; preparing content, materials, briefings, and presentations; event planning; maintaining ACAP’s social media accounts and basic website maintenance; supervising interns; and liaising with internal and external stakeholders. The role plays a key part in aligning and supporting senior management, task force committees, and strategic initiatives led by the Executive Director. This position offers an opportunity to play a pivotal role in advancing community action, mission-driven priorities, and supporting leadership at the highest level. Benefits Include: Health, HSA/FSA, Dental, and Vision Insurance; Long/Short-term Disability Benefits, NYS-Sick, Vacation, and Personal Leave; 12 paid holidays; 403(b)Retirement Plan with employer contribution; Tuition Assistance; Employee Assistance Program (EAP); and Opportunity for Advancement! Pay starts at $62,353 (annual); Monday through Friday from 8 am to 4 pm (37.5 hours); weekends, only as needed.Requirements: Minimum Qualifications The ideal candidate will have a bachelor's degree in human services, business administration, or a related field. 5+ years of work experience as an Executive Assistant, with an “all hands-on-deck” mentality, working with executive-level professionals in fast-paced environments and the nonprofit sector, is required. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Strong emotional intelligence (EI), resilience, and adaptability. Excellent organizational, customer service, and interpersonal skills. Ability to work independently. Able to relate cooperatively and constructively with customers and co-workers. Able to work with high-level executives both inside and outside the organization. Experience handling confidential information with discretion and independent judgment. Proficient in technical skills and able to learn new software applications. Savvy with social media platforms and basic website maintenance; advanced proficiency in Microsoft Word, PowerPoint, and Excel is required. Proficiency in Vizio, Canva, and Adobe Acrobat is a plus. Responsibilities • Provides administrative support, including preparation and drafting meeting materials, prepares letters, reports, research, and project presentations that may contain highly sensitive information and require discretion and judgment when compiling., • Prepares drafts and/or edits correspondence and other written materials based upon the Executive Director's notes and/or guidance from committee leadership., • Provides support to handle public relations events, correspondence, and coordinates activities at the direction of the Executive Director and task-force committee leadership., • Provides Board support as needed, including taking minutes, as directed by the Executive Director., • Provide executive administrative support by preparing correspondence, presentations, press releases, articles, monthly newsletters, and proofreading documents for accuracy and clarity., • Maintain social media accounts and the company website; seek opportunities to develop them further., • Organize company events, board retreats, and support committees. Coordinate logistics, including obtaining contracts, securing venues, and working with vendors., • Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items., • Conduct research and gather information for the preparation of documents, reports, tables, and charts to support the Executive Director in making informed decisions., • Manage the filing system, including organization and maintenance of correspondence, notes, and other paperwork., • Provide support for front desk operations, as needed. ABOUT ALBANY COMMUNITY ACTION PARTNERSHIP Be a part of an organization that values the growth of both its customers and its staff. Albany Community Action Partnership (ACAP) is a community action agency serving individuals and families living in poverty for nearly 60 years. Our services are administered through three departments: Career and Community Services, Early Childhood Education, and Energy Services. Each year, ACAP fosters opportunities for self-empowerment and enrichment in the lives of thousands of young children and families. Our mission is to partner with families and communities to expand opportunities and build stronger networks to foster upward economic mobility. No phone calls, please. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Job Description Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits. Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond. This is a full-time, in-office role based out of our New York, NY office. The Role: Moonbug Entertainment is seeking a highly organized and proactive Executive Assistant to support our Chief Creative Officer (CCO) and VP of Brand Partnerships, while ensuring smooth day-to-day operations across the creative and brand partnerships departments, as well as overseeing the NY office operations This hybrid role blends executive support, office management, and cross-departmental coordination, offering the ideal candidate a front-row seat to the company’s creative strategy, partnerships, and global business operations. The ideal candidate is a detail-oriented self-starter who thrives in a dynamic environment, anticipates needs before they arise, and excels at juggling multiple priorities with discretion and professionalism. Key Responsibilities: Executive Support • Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation., • Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on key initiatives., • This role requires a very hands-on approach, ensuring the executive stays on schedule and transitions smoothly between meetings., • Help prepare presentations, reports, and other materials for leadership meetings and partner engagements., • Anticipate executive needs and proactively manage priorities to maximize efficiency and productivity., • Works collaboratively with Executive Assistants across the organization to ensure seamless scheduling and calendar alignment., • Other duties as assigned. Office & Operations Management • Oversee daily office operations, including vendor management, supply coordination, and space organization., • Manage logistics for internal meetings, team gatherings, and company-wide events such as All Hands, offsites, and creative workshops., • Support special projects across departments, including office moves, process improvements, and cross-functional initiatives., • Support company event planning by overseeing budgets and timelines, as well as managing vendors and handling all guest communications., • Maintain a positive and well-organized office environment that reflects Moonbug’s creative and collaborative culture, fostering a positive staff morale and inclusive culture that strengthens relationships across teams and offices., • 3+ years of experience in executive support, office management, or project coordination within a creative or fast-paced corporate environment., • Exceptional organizational and multitasking skills with strong attention to detail., • Excellent written and verbal communication skills; able to represent senior leaders with professionalism and discretion., • Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Slack, Monday)., • Experience using Travel Perks to coordinate travel is preferred but not required., • Experience coordinating events, meetings, and travel logistics., • Positive, proactive attitude with the ability to anticipate needs and take initiative., • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Training & Development, • Free Food & Snacks, • Wellness Resources, • and more!

Job DescriptionExecutive AssistantPosition Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Design and Production - a dynamic role that combines traditional executive support with active engagement in project development and cross-departmental coordination. This position is ideal for someone who thrives in a fast-paced creative environment and is excited to contribute to both strategic initiatives and hands-on project execution. You’ll support not only the SVP’s daily operations but also the success of our projects by helping to connect dots, coordinate meetings, and maintain communication across internal teams and partners. Key Responsibilities Executive Support • Provide direct administrative support to the SVP, including calendar management, travel coordination, and expense reporting., • Draft correspondence, manage communication workflows, and help prioritize incoming requests., • Provide administrative and operational support for active projects in development and production., • Coordinate project meetings, prepare agendas, take notes, and follow up on action items., • Communicate across multi-disciplinary project teams, ensuring alignment and timely flow of information., • Conduct targeted research to identify solutions for project challenges, new vendors, materials, or tools that enhance project outcomes., • Support project documentation, including tracking deliverables, maintaining shared folders, and assisting with reports or presentations., • Manage travel requests and approvals related to project site visits, meetings, and events., • Collaborate closely with internal partners across departments such as Design, Production Management, Finance, and Creative to support cross-functional initiatives.Qualifications, • 2+ years of experience as an Assistant, ideally supporting a senior creative, production, or project-development leader., • Demonstrated ability to coordinate across complex teams and projects with strong follow-through., • Excellent research and problem-solving skills, with the ability to quickly find and evaluate solutions., • Exceptional organizational and communication abilities, both written and verbal., • Proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Smartsheet, Notion, and Procore)., • Trustworthy, discreet, and comfortable handling sensitive information. The salary range for this role considers a range of variables used in making compensation decisions and may include but is not limited to experience, training, licenses, certifications, skill sets, business needs, and travel. Compensation decisions are dependent on the unique variables that are present. A reasonable estimate of the current range is $60,000 to $80,000. This range has not been adjusted based on the geographic location of the successful incumbent Powered by JazzHR jZaxt2JzXp

Job DescriptionAbout the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place. About the Role:As the Executive Assistant for the Head of Operations & Real Estate, you will provide dedicated support to the business as well as personal needs. This pivotal role involves managing various administrative tasks such as answering and returning phone calls and emails, calendar management, organizing travel arrangements, expense reimbursement and more. You will also streamline processes and find opportunities. Additionally, you will need to demonstrate excellent communication skills, will actively strategize to enhance operations efficiency and organizational workflows to ensure seamless operations. This role requires someone with extensive executive-level support experience who can operate with minimal oversight, exercise excellent judgement, and proactively anticipate the needs of senior leadership. This role involves supporting various organizational functions and assisting leadership in diverse projects spanning areas such as Capex, Design, People Ops, Finance, Real Estate, and beyond as needed. Responsibilities • Serve as trusted advisor and thought partner, • Independently manage competing priorities and complex scheduling demands, communications, logistics, agendas, and personal events with absolute discretion, • Coordinate all travel arrangements and detailed itineraries., • Serve as a key liaison for internal teams and members of the organization’s leadership team with special projects as needed. May include projects in Capex, Design, People Ops, Finance, Real Estate, and beyond as needed., • Proactively anticipate business needs related to scheduling, travel, and personal commitments., • Track and prepare expense reports for reimbursement and billing., • Draft personalized correspondence and documents as requested., • Plan and support events such as retreats, meetings, and staff gatherings—including research, logistics, day-of support, and invoice management., • Other various and ad hoc administrative and personal duties as needed., • Travel to project sites as needed to support ongoing projects. Ideal Background, • 7-10+ years’ experience in an executive-level/senior leadership support role required., • Undergraduate degree or equivalent experience., • A self-starter with a high energy and careful attention to detail., • Problem solver with a process-improvement mindset., • Exceptional organizational and prioritization skills honed through years of managing multiple high-level projects simultaneously, • Highly flexible,can change course quickly, and with a strong ability to multitask., • Excellent oral, written, and communication skills. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description JOB PURPOSE: The Executive Administrative Assistant will be responsible for effectively supporting the executi director and contributing to the overall success of the organization. This multifaceted role demands a diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit They will be expected to anticipate the needs of the executive director, handle sensitive information with discretion, and represent the organization professionally in all interactions. In addition to providing administrative support, the Executive Administrative Assistant will play a key role in special projects, coordinating efforts across departments, conducting research, and preparing reports. The successf candidate will be a self-starter with a strong work ethic and a commitment to excellence. RESPONSIBILITIES: The Executive Administrative Assistant will provide high-level administrative support to the executive team and manage a wide range of complex and confidential projects. This role requires exception organizational skills, attention to detail, and the ability to work independently and proactively. ● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong relationships, and coordinating their involvement in key activities. This includes preparing comprehensive reports, organizing and facilitating engaging board meetings, retreats, and targeted training sessions to enhance their effectivenes ● Calendar and Schedule Management: Efficiently manage the calendars of the executive te ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings, and complex travel arrangements, taking into account priorities, deadlines, and potential conflict ● Document Preparation and Editing: Produce high-quality correspondence, reports, presentations, and other documents that are clear, concise, and error-free. Meticulously edit and proofread materials to ensure they meet the highest standards of professionalism and accuracy. ● Meeting Coordination and Support: Coordinate and provide comprehensive support for meetings, including preparing agendas, distributing materials, taking accurate minutes, and diligently tracking action items to ensure follow-through and timely completion. ● Research and Briefing: Conduct thorough research on a variety of topics to gather releva information and insights. Prepare comprehensive briefing materials that enable the executi team to make informed decisions and effectively address key issue ● Special Project Management: Oversee and manage special projects from inception to completion. This includes meticulous planning, coordinating with internal and external stakeholders, effectively managing resources, and closely monitoring progress to ensu successful outcomes. ● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia when handling sensitive information and documents, ensuring that privacy and security are consistently upheld. ● General Administrative Support: Provide essential administrative support to ensure the smooth operation of the office. This includes professionally answering phones, efficiently managing correspondence, maintaining organized files, and performing other administrative tasks needed. ● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as assigned, demonstrating a willingness to contribute to the overall success of the team and organization. QUALIFICATIONS: ● Three to five years experience effectively supporting an executive direc ● A bachelor's degree or higher in business administration, management, or a related fiel ● Certification in project management, event planning, or executive assistance is a plu REQUIRED SKILLS/ EXPERIENCE: ● Strong organizational and time management skills: The ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines is essential for success in this role. ● Excellent communication and interpersonal skills: The ability to communicate effectively wi individuals at all levels of the organization, both verbally and in writing, is crucial. ● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill essential for managing schedules, preparing reports, and handling other administrative tasks using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and Powerpoint presentations. ● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly and effectively is important for anticipating and addressing potential challenge ● Discretion and confidentiality: The ability to handle sensitive information with discretion a maintain confidentiality is paramoun ● Experience in project management or event planning: Prior experience in managing projects or events can be a significant advantage, demonstrating the ability to handle complex tasks a coordinate with multiple stakeholders. Ultimately, the Executive Administrative Assistant will possess a combination of strong educational qualifications, relevant skills and experience, and a passion for supporting the executive director achieving their goals. REPORTS TO: ● Executive Director PRE-EMPLOYMENT REQUIREMENTS: ● Three (3) reference checks are required. ● Obtain mandated reporter training certificate (every two years) and complete other requir Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training. ● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may apply). ● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health and safety trainings. ● Ability to pass a Comprehensive Background Clearance through the following: ○ Department of Health and Mental Hygiene (DOHMH) ○ Indentogo ○ Department of Education Fingerprinting Screening ○ NYS Central Registry ○ Sex Offender Registry Clearan ○ SEL check

Job Description POSITION: Executive Assistant, Finance Department REPORTS TO: Vice President for Finance STATUS: Full-time, Exempt RANGE: $65,000 - $75,000 SUMMARY: Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller. This role ensures smooth operation of the Finance Department by managing administrative workflows, coordinating communication, handling mail and deposits, and assisting with financial documentation and reporting tasks. The position requires strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel and PowerPoint. The ideal candidate is comfortable working with financial information, drafting reports or presentations, and communicating directly with financial institutions and internal departments. Responsibilities include: • Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department., • Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs., • Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries., • Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications., • Process incoming and outgoing mail; ensure timely routing and tracking of key documents., • Receive, organize, and record checks and cash for deposit per internal controls and finance policies., • Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping., • Coordinate departmental meetings, including agendas, materials, and minutes., • Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information., • Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources., • Track and follow up on outstanding items and communications across the department., • Bachelor’s degree in business, finance, administration, or a related field., • Three or more years of administrative experience, preferably in a finance, business, or higher education setting., • Proficiency in Microsoft Office Suite, including Excel and PowerPoint., • Strong organizational, written, and verbal communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Detail-oriented and dependable, with the ability to manage multiple priorities., • Comfortable communicating with banks and external partners in a professional manner., • Demonstrated ability to use technology to streamline and improve office operations., • Experience working in a Finance, Accounting, or Budget office., • Familiarity with Ellucian Colleague, Workday, or similar ERP systems. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Job DescriptionCoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at . What You'll Do: CoreWeave's Legal Department supports a broad range of high-impact, cross-functional initiatives across the company. As the team continues to grow, we are looking for a motivated and versatile Executive Assistant to provide essential operational and administrative support to a group of five VP-level attorneys and business leaders. About the role: In this role, you will serve as a trusted partner to senior leadership by anticipating needs, driving operational efficiency, and ensuring seamless day-to-day execution within a fast-paced environment. You will manage complex scheduling, coordinate travel and events, support communication and documentation, and collaborate closely with other executive assistants and stakeholders across the organization. Success in this role requires exceptional judgment, discretion, initiative, and a team-first mindset. • Manage complex calendars and coordinate scheduling across multiple time zones, ensuring alignment of meetings, priorities, and commitments., • Oversee travel logistics and complete expense reporting with accuracy and adherence to company policies., • Plan and execute team activities, including staff meetings, all-hands sessions, off-sites, and social events., • Use task management tools (e.g., Asana) to track deliverables, follow up on action items, and support timely execution of team priorities., • Partner closely with legal leadership and collaborate with other executive assistants to ensure smooth organizational operations., • Prepare and refine written communications, reports, and presentation materials with strong attention to detail and executive polish., • 3–5+ years of experience providing executive-level administrative support to Sr. Director/VP-level leaders., • Project management experience, including use of tools such as Asana., • Proficiency with Google Suite, Google Calendar, Slack, Microsoft Office, and Zoom., • Experience planning events or coordinating team-wide activities., • Strong organizational and communication skills, with the ability to manage multiple simultaneous assignments., • Proven ability to improve processes and drive operational efficiency., • High levels of integrity and discretion when handling confidential information., • Experience supporting multiple executives simultaneously within a fast-moving environment. We believe in investing in our people and value candidates who bring diverse experiences—even if you don't meet 100% of the listed requirements. If some of the qualities below describe you, we'd love to talk: • You thrive in dynamic, fast-paced environments and enjoy problem-solving on the fly., • You are curious about how teams operate and enjoy optimizing processes. At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values: • Be Curious at Your Core, • Act Like an Owner, • Empower Employees, • Deliver Best-in-Class Client Experiences The base salary range for this role is $98,000 to $143,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility). What We Offer The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location. In addition to a competitive salary, we offer a variety of benefits to support your needs, including: • Medical, dental, and vision insurance - 100% paid for by CoreWeave, • Company-paid Life Insurance, • Voluntary supplemental life insurance, • Short and long-term disability insurance, • Flexible Spending Account, • Health Savings Account, • Tuition Reimbursement, • Ability to Participate in Employee Stock Purchase Program (ESPP), • Mental Wellness Benefits through Spring Health, • Family-Forming support provided by Carrot, • Paid Parental Leave, • Flexible, full-service childcare support with Kinside, • 401(k) with a generous employer match, • Flexible PTO, • Catered lunch each day in our office and data center locations, • A casual work environment While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration California Consumer Privacy Act - California applicants only CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: . Export Control Compliance This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.

Job DescriptionJob Title: Executive AssistantLocation: Getzville, NYHire Type: Direct HirePay Range: $65,000 - $80,000Work Type: Full-timeWork Model: OnsiteWork Schedule: Monday – Friday, 8am – 5pm Recruiter Contact: Amy Dugenske, & Scope:Positional OverviewThe Imagine Group is recruiting for a Executive Assistant on behalf of our client, an innovative trading firm with an international footprint in Getzville, NY. They are a leader in the industry providing a tailored, client focused approach to metal trading. Our client has some of the best trading and back-office talent in the industry and we are currently looking for motivated, high potential employees to support growth in the industry.In this role, you will provide high-level administrative support to executive leadership, managing complex calendars, coordinating meetings, and handling confidential information with discretion. You will serve as a key liaison between executives, staff, and external partners while supporting daily operations, special projects, and organizational priorities to ensure efficiency and effectiveness. As part of our team, you will enjoy a comprehensive benefits package, including: • Competitive salary, • Health and dental coverage, • 401k with match, • Short term and long-term disability coverage, • 15 days of paid vacation, • 11 paid holidays, • Year-end bonus opportunityRole & Responsibility:Tasks That Will Lead to Your Success, • Supports Executive Leadership team., • Calendar & Meeting Management, • Coordinate complex schedules, prioritize meetings, and ensure executives are prepared with agendas and materials., • Communication Liaison, • Draft, review, and manage internal and external communications on behalf of executives. This includes emails, memos, presentations, and reports., • Collaborates and communicates with leadership, HR, operations teams., • Project Coordination, • Track initiatives, follow up on action items, and help ensure deadlines are met across departments., • Cross functional collaboration and involvement in planning, initiatives, and decision support., • Information Management, • Handle confidential documents, maintain organized records, and support decision-making with accurate data., • Travel Planning, • Plan travel itineraries, manage expenses, and assist with planning off-site meetings., • Office management, • Order and refill supplies, order team lunches, oversight of company mail, credit card program management, auto lease documentation/invoice oversight.Skills & ExperienceQualifications That Will Help You Thrive, • Bachelor’s degree- preferred., • Strong computer skills – Outlook, Excel, Teams, WhatsApp are a must., • Ability to build strong relationships internally and externally., • Excellent interpersonal and communication skills., • Ability to maintain confidentiality with information you are privy to., • Strong organizational, time management and problem-solving skills., • Must take ownership of responsibilities and tasks., • Must be a self-starter, proactive and inquisitive., • Must be able to work independently and be able to collaborate with teams across all levels of the organization., • 4 or more years of related experience., • Multi-lingual candidates highly desired.

Job DescriptionSalary: $70,000-$75,000 THE NEIGHBORHOOD SELF HELP BY OLDER PERSONS PROJECT, INC. 975 KELLY STREET SUITE 401 BRONX, NEW YORK 10459-3477 Tel: (718) 542-0006 Email: Program: SHOPP Case Management Program (CMP) Program Operation: Following a Hybrid Model, 35 hrs. weekly Position Title: Team Leader Employment Status: Full-Time, 35 Hours per Week (Hybrid) Reports To: Program Director and Assistant Director Supervises: All program support staff, including interns/ volunteers Funding Source: NYC Aging Salary Range: $70,000-$75,000 About SHOPP: SHOPPs mission is to enhance the strength and resilience of individuals, regardless of age or ability, through innovative programs and supportive services. Key programs include the Case Management Program (CMP), Community Care Network Program (CCNP), VIP Elder Justice and Crime Victims Program, NY CONNECTS, multiple senior centers, Caregiver Support Program, and SHOPP Supportive Options and Services through the SARA Project. Position Summary: The Social Worker Team Leader oversees one of three CMP case management teams, providing leadership, clinical supervision, and direct services to frail older adults with long-term care needs who wish to remain in the community. This role ensures high-quality, strengths-based case management, supports program administration, and fosters a collaborative team environment. Key Responsibilities: Direct Services: Conduct and monitor client assessments, reassessments, and care plans Provide clinical interventions and maintain complete, accurate documentation Authorize services and manage waiting lists in consultation with the Program Director Coordinate with community resources and referral sources to ensure timely, appropriate services Supervision & Leadership: Lead and supervise a team of case managers and direct service workers Maintain a collaborative, team-based approach to caseload management Conduct individual and group supervision, performance evaluations, and staff development Manage schedules, timesheets, and support social work student field placements Program Administration: Monitor case management goals, outcomes, and service delivery quality Maintain program records and reports for funders Conduct outreach, community presentations, and represent SHOPP at professional meetings Support program planning, policy implementation, and compliance with contractual obligations Maintain and update resource directories and ensure staff training/certification requirements are met Assist with recruitment, onboarding, and professional development of staff Qualifications: Masters Degree in Social Work (MSW) from an accredited school Experience in social services, preferably with older adults and community-based case management Strong leadership, clinical, problem-solving, and team-building skills Bilingual Spanish/English preferred Computer literacy mandatory; familiarity with NYC AGING Peer Place systems helpful Work Schedule & Conditions: Hybrid schedule; minimum of two days per week in the office Availability for evenings and weekends to support program events Travel to community events and fieldwork as needed Required attendance at in-person meetings, trainings, and program events Background Check Notice: All offers of employment are contingent upon the successful completion of a background check. SHOPP is an equal-opportunity employer that fosters a diverse, inclusive, and respectful workplace. Incentive Benefits: Commuter Benefits, Dental Insurance, Employee Discount, Flexible Spending Account, Health Insurance, Life Insurance, Paid Time Off,403(b) Retirement Plan, Vision insurance. To apply for this position, email your resume and cover letter to: ATTN: Tynisha Rodriguez - Chief Program Officer EQUAL OPPORTUNITY EMPLOYER

Job DescriptionThe Windfall is partnering with a Global, Sustainability Focused, Boutique Private Equity firm that is seeking to hire an Executive Assistant/Office Manager. This is working at their Flatiron, Manhattan office. You will be joining the already established team of enablement staff, while continuing to grow the firm. This role reports into the Head of Administration and you will be supporting a Partner, alongside running the office as the OM. The ideal individual will have the ability to multi-task, prioritize, stay organized, be agile, and exercise good judgment in a variety of situations. They must enjoy and have experience coordinating multiple workstreams, working with multiple internal and external stakeholders and have the capability of learning new skills quickly. They must be able to work under pressure and manage a wide variety of responsibilities, activities and confidential matters with discretion and composure. The ideal candidate is curious and displays an entrepreneurial mindset to solving problems and driving results. This is a great opportunity to get into an amazing, cool, start-up minded, sustainability focused PE firm. This role is working in the office Monday- Fridays from 8:30am-5:30pm with the flexibility for overtime as it will be required based on the needs of the day. RESPONSIBILITIES Office management: • Visitor management: Manage the NYC visitor calendar to avoid and work through guest conflicts. Operate as the primary lead in reception; managing all guest traffic and making them feel welcome in the space., • Vendor management: Coordinate and communicate with various office vendors; prospect for new vendors as needed or requested. Manage and schedule deliveries, repairs, oversee and communicate findings of repairs and installations. Liaise with building management. Setup FedEx, UPS, DHL, and similar deliveries, go to various drop off locations as required., • Office Management: Oversee office supply ordering/inventory management, managing office equipment, ordering groceries /restocking the common areas e.g. kitchen, bathrooms, conference rooms, etc., keep the office common areas, hallways, offices, bathrooms, kitchen, dishwasher clean and free of garbage and boxes and remove as needed, overall ensuring a well-organized work environment.Executive support:, • Calendar and time management: Be responsible for the management of the Executive’s schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video/conference details, IT support, catering/lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive’s team members. Note: this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative., • Travel arrangements: Make travel arrangements such as booking flights, hotels, and transportation on the Executive’s behalf. This may also involve preparing travel itineraries., • Communications: Address emails and other forms of communication on behalf of the Executive in coordination with others. - Liaise between the Executive and other team members to relay messages and information in a timely and effective manner., • Expense management: Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies.Event support:, • Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, Monday/offsite team lunches, and firm-wide events., • Responsible for catering, ordering lunch and set up/breaking down/clean up as needed/requested for office events.Project management and ad hoc support:, • Project support: Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered., • Employee celebrations: Assist with employee donations and monthly birthday/anniversary announcements; coordinate gifts as necessary, • Ad hoc tasks: Manage miscellaneous tasks and requests that may arise during business hours., • Central office administration: Oversee headquarter activities on behalf of the firm such as shepherding mail, donation form management, main office line management, oversight of corporate accounts, manage and run reception area, meet and greet guests, etc. REQUIREMENTS • 3+ years experience in another EA/OM role, preferably in the financial industry, • Superior organizational, time management, and prioritization skills; can manage and coordinate multiple competing priorities with composure, responsiveness, and a sense of urgency, • Comfortable engaging with various internal and external stakeholders with professionalism and poise, • A self-starter with strong work ethic who exhibits proactivity, results orientation, and reliability, • Positive, can-do attitude, is collaborative in team environment, and is a true team player willing to jump into various situations and add value and support, • Demonstrates flexibility to the evolving needs of multiple managers, teams, and clients; holds a high standard for service and has a natural customer/stakeholder orientated, • A resourceful, persistent, practical problem-solver who is motivated by a challenge, • Excellent written and verbal communication and exceptional people skills, • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel); Slack is a plus, • Excellent judgment and demonstrates ability to protect confidential and proprietary information of the firm PACKAGE $90,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 401k with Match Unlimited PTO + Holiday & Summer Firm Shutdown Phone, Laptop & At Home Setup Breakfast, Lunch & Snacks Provided Daily

Job Description TITLE: Adjunct Faculty – Laboratory Instruction (On-Site) COURSES: ANA6210 – Gross Anatomy of the Extremities (4 lab hours/week) ANA6220– Clinical Neuroanatomy (2 lab hours/week) CAMPUS: Long Island Campus PROGRAM: Doctor of Chiropractic DIVISION: Academic Affairs Note: As a member of our exempt work force there could be occasions when a commitment beyond the normal workweek may be required. Salary information: $50/hr. assist instruction; $65/hr. lead instruction Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education. GENERAL DESCRIPTION: Members of the faculty are responsible for the instruction of the curriculum and the assessment of student learning. Faculty also advance the mission of the institution through their work in the areas of research and scholarly activities and citizenship in accordance with the parameters of the Faculty Handbook. POSITION DESCRIPTION: Part-time faculty position with teaching responsibilities in one or a combination of the departments of foundational sciences, clinical sciences, principles of healthcare practice, integrated chiropractic therapies, or health centers. Teaching responsibilities in the health centers includes management of patient care. ORGANIZATIONAL RELATIONSHIPS: Responsible to the Assistant Vice President of Academic Affairs for all aspects of the chiropractic educational program. Responsible to the Director of the Long Island Campus for the educational operations at the Long Island Campus. Responsible to the Dean of Clinical Education / Assistant Dean of Clinical Education for all clinical responsibilities. RESPONSIBILITIES: • Teaching, • Each instructor is responsible for planning and presenting course material; establishing course objectives and requirements, and communicating them to students; selecting and ordering texts and supplemental materials; preparing, administering and grading papers and examinations; and assigning grades without discrimination, in accordance with the nondiscrimination policy as it appears in the College catalog., • Specific responsibilities include providing students with appropriate, current course material consistent with the overall curriculum; assuring student comprehension and competency; and providing unbiased outcome assessments., • Demonstrates mastery of the following characteristics and traits: command and analytical approach to subject matter, recognition and evaluation of variant interpretations of appropriate data, and integration of current knowledge within the field into traditionally accepted subject matter., • Clearly explain expectations and subject matter, recognize student levels of comprehension, define objectives, summarize major points, organize material logically, and emphasize important ideas., • Encourage student participation and interaction, be sensitive to class response, deal with students ethically, allot ample time for consultation, and seek a professional rapport with student., • Motivate and academically challenge students, be dedicated to subject material and the teaching profession, display self-confidence, and communicate a sense of enthusiasm for pursuit of knowledge., • Faculty must be prepared and willing to academically assist, advise and counsel students regarding their work in classes and to recognize when a student requires professional assistance with problems of a personal or academic nature so that professional help can be obtained., • As a Faculty Clinician, adhere to policies and procedures for delivering patient care at your assigned health center site. QUALIFICATIONS: • Possess earned doctorate degree with relevant qualifications and experience in the course subjects from an accredited institution., • Teaching experience at a post-secondary institution for didactic courses (preferred)., • Post-Graduate training (degrees, diplomates and professional certificates) is preferred for clinical responsibilities., • NY State Licensure in good standing as a Doctor of Chiropractic is required to teach some of the curricular courses (e.g., TCH and HCA prefix)., • Ongoing professional development is expected., • A demonstrated aptitude for teaching health science students., • Excellent interpersonal and organizational skills with the ability to function in a team., • Highly developed written and verbal communication skills. METHODS OF ACCOUNTABILITY: Yearly written evaluation of performance in the work areas of teaching, research and scholarly activities, and citizenship by the faculty supervisor in accordance with the Northeast College Faculty Handbook. If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: • Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.

Job DescriptionSalary: $110,000-$125,000 Job Title: Executive Assistant to Office Head About Nardello & Co. Ranked as the pre-eminent US investigative firm byChambers & Partners, Nardello & Co. is a global leader in complex investigations. Our experienced professionals support clients across civil and white-collar criminal litigation, arbitration, due diligence, anti-corruption and fraud investigations, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships, and compliance consulting. Our clients include top law firms, financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals, governments, NGOs, sports organizations, and academic institutions. With offices in New York, London, Washington, DC, Los Angeles, Hong Kong, Dubai, and Singapore, our team comprises former federal prosecutors, international lawyers, law enforcement and intelligence professionals, forensic experts, and analysts. Position Overview: We seek a highly organized and proactive Executive Assistant to support the Office Head. This position is critical to driving operational efficiency and advancing strategic initiatives for the Head of Office and the New York team. The ideal candidate will excel in managing priorities, maintaining confidentiality, and supporting business development in a fast-paced environment. Key Responsibilities: Administrative Support • Manage and optimize the Office Heads schedule and calendar., • Prepare agendas, distribute preparatory materials, and document meeting outcomes with follow-up tracking., • Coordinate execution of the New York Office business plan, to include tracking client outreach and managing thought leadership projects., • Maintain accurate contact lists and oversee conflict checks and client intake process for the Office Head., • Support case management tasks for the New York team, tracking budgets, work-in-progress (WIP), staffing, and deadlines., • Minimum 7 years of executive support experience in a global, client-facing professional services environment; law firm experience preferred., • Exceptional organizational and project management skills, with strong attention to detail., • Excellent written and verbal communication skills., • Ability to work independently and collaborate across domestic and international teams., • Proficiency in MS office; Salesforce, a plus., • Bachelors degree a plus. Nardello & Co. offers a competitive compensation and benefits package. We are an Equal Opportunity Employer

Job DescriptionPlanned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a highly motivated, organized, and detail-oriented Special Assistant to the President. This position reports to the Deputy Chief of Staff in the Office of the President of PPFA. The Office of the President provides strategic, operational, and relationship management support critical to advancing PPFA’s mission and ensuring the effectiveness of the President in leading the organization.Purpose: • The Special Assistant to the President plays a pivotal role in ensuring the President is supported in advancing the strategic priorities and in their day-to-day leadership of Planned Parenthood Federation of America and Planned Parenthood Action Fund. The Special Assistant ensures the President’s time and attention are maximized toward advancing organizational priorities, and serves as a bridge between the President’s office, internal teams, and external partners. Serving as a trusted advisor and problem-solver, the Special Assistant combines exceptional organizational skills with sound judgment, emotional intelligence, and discretion in representing the President’s office.Delivery:, • Executive Support:, • Provide high-level administrative, scheduling, and logistical support to the President, ensuring that all commitments, materials, and follow-ups are handled with excellence and timeliness., • Primary for supporting the President’s travel and advance needs, including accompanying the President in person to external events (includes extensive travel, estimated around 40%), taking detailed notes, managing real-time requests, and ensuring impeccable follow-up., • Execute day-today inbox management , including drafting correspondence on behalf of the President, triaging communications and escalating per the Director, Scheduling & Advance’s framework., • Lead special projects and provide flexible, responsive support to the President and Deputy Chief of Staff on emerging organizational priorities., • Scheduling:, • Manage a high volume of all internal scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Director, Scheduling and Advance, prioritizing strategically and aligning with organizational priorities., • Track and manage key relationships with affiliates, partners, and external stakeholders; design and implement intentional outreach strategies to strengthen these connections., • Partner with administrative staff and key contacts to prepare comprehensive briefing materials, agendas, presentations, and action lists for the President’s meetings and engagements, ensuring strategic clarity and successful outcomes., • Partner with administrative staff and key contacts to ensure streamlined logistics for all Presidential meetings and events, including Managing travel itineraries, video conferencing / presentation equipment, and cateringEngagement:, • Collaborate with the Deputy Chief of Staff and Director, Scheduling and Advance to ensure seamless coordination of the President’s time and priorities across the National Office and Federation., • Build and maintain strong internal partnerships with executive leaders, board members, affiliates, and staff to facilitate alignment, preparation, and follow-through., • Foster external relationships by tracking engagement efforts, identifying opportunities for outreach, and supporting strategic relationship-building initiatives., • Serve as a professional and discreet representative of the President’s office, consistently demonstrating diplomacy, cultural competence, and sound judgment., • Adapt quickly to shifting circumstances, exercising high emotional intelligence and problem-solving skills to support the President in complex, high-pressure, and fast-paced contexts., • Exemplify PPFA’s values of equity, diversity, and inclusion in all interactions, strengthening trust and collaboration across the Federation.Knowledge, Skills and Abilities (KSAs):, • Minimum 7 years of professional experience, including at least 3 years supporting senior-level executives (CEO, President, or equivalent) in fast-paced, mission-driven environments., • Proven track record of ability to complete projects according to outlined scope, budget, and minimum timeline (at least 5 years) at the staff, board, and/or affiliate levels with the ability to manage multiple simultaneous projects in a highly-matrixed environment., • Experience in the social justice, nonprofit, advocacy, or philanthropic sectors preferred, with deep alignment to reproductive health, rights, and justice., • Exceptional organizational and project management skills; proven ability to manage multiple priorities, create systems, and deliver results under tight deadlines., • Outstanding written and verbal communication skills, with the ability to draft correspondence, prepare materials, and synthesize complex information clearly and persuasively., • High emotional intelligence, integrity, and interpersonal skills, with the ability to navigate delicate situations and build trusting relationships at all levels., • Demonstrated capacity for diplomacy, discretion, and sound judgment in representing executive leadership., • Deep understanding of the sensitivity of information handled by the Office of the President and a demonstrated ability to safeguard confidentiality when accessing high-level policy or organizational data., • Resourceful, adaptable, and comfortable working in a dynamic, high-pressure environment; thrives as both a collaborative team player and an independent contributor., • Proficiency with Google Suite and virtual collaboration tools; ability to learn new platforms quickly., • Excellent skills in collaborating across divisions, functions, and geography, with a knack for engaging colleagues at all levels in projects and processes while continuing to own and drive them., • Flexibility and ability to adapt to quickly changing priorities and ambiguous situations

Job Description Nurse Manager - Skilled Nursing Facility | Long Term Care Leadership Role | Finger Lakes, NY Join a distinguished 130-bed skilled nursing facility in the beautiful Finger Lakes region as a Nurse Manager, where you'll lead a dedicated healthcare team in delivering exceptional patient care. This career-defining leadership opportunity offers competitive compensation ($90,000-$105,000), comprehensive benefits, and the chance to make a meaningful impact in the lives of residents requiring long-term care and specialized services. Position Overview We are seeking an experienced Registered Nurse with proven management expertise to oversee nursing operations in our state-of-the-art long-term care facility. This full-time day shift position with rotational weekend coverage reports directly to the Director of Nursing and provides leadership to a multidisciplinary team including CNAs, LPNs, RNs, and unit clerks across our specialized care units. Key Responsibilities • Oversee daily nursing operations and staff management across skilled nursing and special needs units, • Implement quality improvement strategies to ensure exceptional patient safety and outstanding resident/family experiences, • Lead, mentor, and develop nursing staff while fostering a collaborative, empowering work environment, • Ensure compliance with New York State Department of Health (DOH) regulations and healthcare standards, • Coordinate interdisciplinary care delivery and facilitate effective communication among healthcare team members, physicians, patients, and families, • Allocate resources efficiently to promote compassionate, fiscally responsible nursing care, • Participate in recruitment, selection, retention, orientation, and credentialing of nursing personnel, • Utilize analytical skills to assess departmental needs, develop interventions, and evaluate outcomes, • Manage multiple priorities, meet critical deadlines, and lead project management initiatives, • Maintain proficiency with healthcare management systems, electronic health records (Meditech preferred), and Microsoft Office applications, • Graduate from an accredited Registered Professional Nurse (RN) program, • Current, active New York State Registered Professional Nurse license, • Minimum 2 years of recent Nurse Manager or nursing leadership experience in a long-term care (LTC) facility, • Demonstrated consistent work history in skilled nursing or long-term care settings, • Strong interpersonal and communication skills with proven ability to lead diverse healthcare teams, • Knowledge of management systems, processes, and organizational leadership principles, • Familiarity with NYS Department of Health regulations and compliance requirements, • Computer literacy including word processing, spreadsheets, and presentation software, • Experience managing Special Needs Units or behavioral health programs, • Nursing Supervisor or Assistant Director of Nursing experience, • Proficiency with Meditech electronic health record system, • Competitive Compensation: Annual salary range of $90,000-$105,000 based on experience, • Comprehensive Benefits Package: Excellent medical, dental, and vision coverage, • Work-Life Balance: Generous paid time off (PTO) and employee-friendly scheduling, • Relocation Assistance: Financial support available for qualified candidates, • Career Advancement: Direct hire position with opportunities for professional growth and development, • Innovative Programs: Lead cutting-edge initiatives including Music and Memory program, Life Enrichment Program for dementia care, and comprehensive therapeutic activities, • State-of-the-Art Facility: Modern 151-bed facility featuring specialized units including skilled nursing, neurobehavioral care, secure dementia unit, and respite care services, • Supportive Environment: Work with advanced rehabilitation services, beautiful dining facilities, enclosed courtyards, and family-friendly amenities Our distinguished long-term care facility features 130 skilled nursing beds, 20 behavioral health beds, and one respite bed for short-term stays. We operate four specialized units delivering comprehensive care services: • Two skilled nursing units providing post-acute rehabilitation and long-term care, • Neurobehavioral unit with specialized programming for complex behavioral needs, • Secure unit offering memory care and specialized services for cognitively-impaired residents Discover Waterloo, NY - Your Gateway to the Finger Lakes Located in the heart of New York's stunning Finger Lakes region, Waterloo offers an exceptional quality of life combining small-town charm with easy access to metropolitan amenities. Residents enjoy world-renowned wine trails, breathtaking gorges, dramatic waterfalls, and year-round outdoor recreation. The area features top-rated shopping destinations, excellent restaurants showcasing farm-to-table cuisine, and rich historical attractions. Waterloo's centralized location provides convenient access to Rochester and Syracuse, both within a short drive, offering big-city entertainment, healthcare, and cultural opportunities while maintaining the peaceful lifestyle of the Finger Lakes region. This is an ideal location for healthcare professionals seeking career excellence and an outstanding living environment. Apply Today If you are a passionate, experienced nursing leader ready to make a difference in long-term care, we want to hear from you! This is your opportunity to join a respected healthcare organization committed to exceptional resident care, staff development, and clinical excellence. Qualified candidates are encouraged to apply immediately for this direct hire, full-time Nurse Manager position. Take the next step in your nursing career and become part of our dedicated team serving the Finger Lakes community. Relevant Keywords Nurse Manager | RN Manager | Nursing Supervisor | Director of Nursing | DON | Long Term Care Manager | Skilled Nursing Facility | SNF Manager | LTC Nursing Leadership | Registered Nurse Manager | Geriatric Nursing Manager | Healthcare Management | Nursing Administration | Clinical Manager | Patient Care Manager | Nursing Leadership | Long Term Care Facility | Nursing Home Manager | Memory Care Manager | Dementia Care | Behavioral Health Nursing | Special Needs Unit | Neurobehavioral Care | Post-Acute Care | Rehabilitation Nursing | Staff Supervision | Nursing Operations | Quality Improvement | Patient Safety | New York Nursing | NYS RN License | Waterloo NY Jobs | Finger Lakes Healthcare | Rochester NY Area | Syracuse NY Region | Healthcare Leadership | CNA Supervision | LPN Supervision | Interdisciplinary Care | DOH Compliance | Meditech | Electronic Health Records | Nursing Staff Development | Clinical Excellence | Resident Care | Family Centered Care | Music and Memory Program | Life Enrichment | Respite Care | Skilled Nursing Leadership | Healthcare Career | Nursing Jobs New York | RN Manager Jobs | Long Term Care Careers | Senior Care Management

Job DescriptionSalary: Monthly allowance of $2,000 for the duration of the contract LEGAL ASSISTANCE OF WESTERN NEW YORK INC. (LawNY) is seeking an AMERICORPS LEGAL ASSISTANT (6 month Term) - Bath, NY The Access to Justice Project is a partnership between LawNY and AmeriCorps, Americas most preeminent volunteer service program, which seeks to address the legal needs of clients with low income by expanding the level of legal assistance available and helping them to access the legal system in order to achieve economic benefits, decent housing, health care and other critical basic needs. In addition, members work to recruit and support community volunteers and enhance efforts at collaboration with local human services agencies. AmeriCorps members provide intake and screening services for income-eligible persons seeking legal assistance with civil law problems and outreach to underserved populations. They are offered the opportunity for direct, substantive legal experience, excellent training and a chance to make a critical difference for low-income and vulnerable populations and their communities. Member Benefits: Members receive a living allowance of $2,000 Monthly for the duration of the contract term. They may also be eligible for aid in obtaining basic health coverage, housing and food assistance, an educational award, childcare expenses, and deferment of student loans. The successful candidate will serve a contract term of 6 months (900 hours) with the possibility of renewal depending upon continued funding. This position is based out of our Bath office. For a 6 month contract, the term of service must begin anytime between 11.1.2025 and 5.1.2026. Member Qualifications: Members should have at least two years of college or equivalent experience. Prior experience working with clients with low income is preferred but not required. Must live within commutable distance to the specified office. Application Procedure: To apply, please submit your cover letter, resume, and three references through LawNY's BambooHR platform, linkedhere: at. Questions? Contact Michelle Grillone We are committed to creating an inclusive and accessible work environment. If you require any accommodations to support you in your role - whether for your interview, onboarding, or your day-to-day work, please let us know by sending an email to:. Any information shared will remain confidential and only be used to ensure the appropriate support is in place before your first day. As part of your employment, LawNY will provide the necessary hardware to support your role.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Job Title: Administrative Assistant to CEO and President Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Key Responsibilities: • Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility., • Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes., • Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials., • Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism., • Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects., • Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans., • Support the CEO and President in preparing for board meetings, investor presentations, and industry events., • Manage expense reports, budgets, and reimbursements for executive activities., • Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups., • Assist with light research on market trends, zoning regulations, or potential development opportunities as needed., • Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: • Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives., • Experience in real estate development, construction, or a related field is highly preferred., • Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting., • Proficiency in Microsoft Office Suite, Google and real estate tools, • Strong written and verbal communication skills, with a professional and polished demeanor., • Ability to handle sensitive information with discretion and maintain confidentiality., • Quick learner with adaptability to shifting priorities and tight deadlines., • Knowledge of real estate development processes, terminology, or regulations is a plus., • High energy, initiative, and a problem-solving mindset.

Job DescriptionAbout us: We are a rapidly growing, high-performance food manufacturing company. We are dedicated to producing safe, high-quality products that meet strict USDA, FDA, and third-party audit standards. Our team is committed to operational excellence, continuous improvement, and maintaining a strong culture of food safety and accountability. As our organization continues to expand, we are strengthening our leadership support to ensure clear communication, efficiency, and alignment across the company. Position Summary: The Executive Assistant will provide high-level administrative and operational support to the CEO and COO in a fast-paced food manufacturing environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities. The ideal candidate will be proactive, professional, and able to anticipate the needs of senior leadership while maintaining confidentiality and supporting efficient executive operations. Key Responsibilities: Executive Support * Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO. * Prepare and organize executive-level reports, presentations, and documents. * Handle confidential information with discretion and professionalism. * Coordinate travel arrangements, itineraries, and accommodations. * Assist with day-to-day administrative needs, including correspondence, filing, and communication management. * Serve as a primary point of contact between executives and internal/external stakeholders. * Prioritize and manage multiple tasks, ensuring timely completion. Operational & Project Support * Support cross-functional initiatives and special projects as assigned by leadership. * Assist in preparing materials for board meetings, leadership meetings, and company-wide communications. * Track deadlines, deliverables, and follow-up items for executive projects. * Maintain organized systems for documentation, records, and administrative processes. Facility & Team Coordination * Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment. * Assist in planning onsite events, leadership visits, and executive activities. * Help ensure consistent communication between the executive team and operational departments within the facility. Qualifications: * Associate or Bachelor’s degree preferred; equivalent experience considered. * 3+ years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment. * Excellent written and verbal communication skills. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Highly organized with strong attention to detail and the ability to manage competing priorities. * Ability to work independently, take initiative, and anticipate needs. * Professional demeanor, strong interpersonal skills, and commitment to confidentiality. Why Join Us? * Opportunity to work directly with executive leadership * Growing organization with a dynamic, fast-paced environment * Competitive compensation and benefits * Ability to make a meaningful impact on organizational efficiency and leadership operations

Job Description School-Hours Schedule Location: Southern Westchester Area, New York (Yonkers, Scarsdale, Bronxville) Schedule: Approximately 15–20 hours per week, during typical school-day hours Commitment: Minimum 2 years Compensation: Commensurate with experience and skill set About the Role A busy professional—attorney, author, and content creator who is also, first and foremost, a mother of an active household—is seeking a part-time Personal Assistant who is looking for long-term, stable work that fits comfortably within a school-day schedule. This role is ideal for someone who wants meaningful, engaging work while still being fully available for their family outside of school hours. Who This Role Is Perfect For Someone who wants their professional schedule to align with their child's school schedule, and who thrives in a dynamic, fast-moving environment. You should love organizing, but be adaptable enough to pivot when life and work get chaotic. If you’re a person who anticipates needs, thinks creatively, and takes initiative, you’ll excel here. Ideal Attributes • Discretion and trustworthiness—able to handle sensitive information responsibly., • Flexibility to adapt as priorities change., • Calm, solutions-oriented energy., • Strong judgment and the ability to anticipate needs before they arise. What This Role Is Not • This is not a stepping-stone to full-time employment., • This is not a temporary or short-term project., • Provide day-to-day personal and administrative support to a busy professional., • Manage scheduling, reminders, and coordination of personal and family obligations., • Assist with content development tasks, light research, and organizational projects., • Handle tasks that require close attention to detail and discretion., • Maintain strong situational awareness—understanding that the employer’s legal license and professional reputation require absolute confidentiality and reliability., • Execute errands and miscellaneous support tasks within the Southern Westchester, NY area., • Bachelor’s degree (4-year college degree required)., • Strong proficiency with Excel (must be comfortable with formulas, organization, and data tracking)., • Excellent written and verbal communication skills., • Highly organized, proactive, and able to manage multiple moving parts., • A self-starter who can work independently with minimal supervision., • Creative problem solver who can stay focused and effective amid occasional chaos., • Valid driver’s license and reliable transportation.About Company The Law Firm of Poppe & Associates PLLC is a boutique matrimonial and family law firm based in New York, NY.

Job DescriptionWe are currently looking for an Executive Assistant for our client located in mid-Westchester. Duration: This is an 8-month temporary assignment. Work Schedule: Monday through Friday 7.5 hour work day with .5 hour unpaid lunch. Pay Rate: $25-30/hr DOE Project OverviewResponsible for aiding, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning. Job Functions & Responsibilities• Perform administrative functions for the Business Unit. Responsible for coordination and oversight of all materials to be approved by these offices. • Maintain an accurate up-to-date calendar for the Business Unit head. Make travel and lodging arrangements, perform expense reporting and schedule important daily meetings including independently determining priority for conflicting schedules. • Ensure overall compliance and adherence to the guidelines, requirements of the administrative policies. • Screen and respond to phone calls and email as appropriate. • Coordinate Business Unit meeting arrangements including agendas, notes and follow-up. • Responsible for the coordination of office space, tracking and planning. • Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, research and create presentations. • Make travel arrangements and track appropriate approvals and resulting expenses. Skills• Proven ability to independently exercise sound judgment and take initiative. • Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook. • Excellent ability to organize, multi-task and be detail oriented. • Ability to proofread and edit documents with attention to detail. • Recognize and maintain confidential information. • Ability to operate effectively in a fast-paced environment with little supervision. • Capable of building strong relationships with other individuals and departments to accomplish tasks and achieve goals. • Ability to plan and coordinate major projects. • Strong ability to manage time efficiently to undertake a variety of assignments. Education & Certifications4-year degree preferred.

Job DescriptionThe Windfall is representing a Nonprofit that is seeking to hire an Executive Assistant on a Trial to Hire Basis. This role is supporting their new Chief Legal Officer and working at their Manhattan office. This nonprofit organization currently advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. This role is working in the office Monday-Thursdays, WFH Fridays from 8:00/8:30am-5:00/5:30pm with the flexibility for overtime. RESPONSIBILITIES Executive support: • Calendar and time management: Be responsible for the management of the Executive’s schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video/conference details, IT support, catering/lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive’s team members. Note: this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative., • Travel arrangements: Make travel arrangements such as booking flights, hotels, and transportation on the Executive’s behalf. This may also involve preparing travel itineraries., • Communications: Address emails and other forms of communication on behalf of the Executive in coordination with others. Liaise between the Executive and other team members to relay messages and information in a timely and effective manner., • Expense management: Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies. Event support:, • Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, offsite team lunches, and firm-wide events., • Responsible for catering, ordering lunch and set up/breaking down/clean up as needed/requested for office events.Project management and ad hoc support:, • Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered., • Manage miscellaneous tasks and requests that may arise during business hours. REQUIREMENTS- 3+ years of relevant EA work experience with similar responsibilities - Love of non-profits- Bachelor Degree is a plus - Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom are a plus- Ability to work quickly in a fast-paced environment - Positive, can-do attitude- Strong work ethic with the desire to learn and grow with the companyPACKAGE$90,000 Base Salary Discretionary Bonus Nicely Covered Benefits 401K Options Perks#ZR

Job Description About impact.com impact.com is the world's leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the entire customer journey. From affiliates and influencers to content publishers, brand ambassadors, and customer advocates, impact.com empowers brands to drive trusted, performance-based growth through authentic relationships. Its award-winning products—Performance (affiliate), Creator (influencer), and Advocate (customer referral)—unify every type of partner into one integrated platform. As consumers increasingly rely on recommendations from people and communities they trust, impact.com helps brands show up where it matters most. Today, over 5,000 global brands, including Walmart, Uber, Shopify, Lenovo, L'Oréal, and Fanatics, rely on impact.com to power more than 225,000 partnerships that deliver measurable business results. Your Role at impact.com: We are seeking an exceptional Executive Assistant to provide high-level, strategic, and confidential support to our Chief Customer Officer (CCO) and Chief People Officer (CPO). This is not a traditional scheduling role — it's a critical business partnership with two executives leading functions central to our company's success: delivering an outstanding customer experience and building a high-performance, engaged global workforce. You will anticipate needs before they arise, protect and optimize the executives' time, and ensure they can focus on their most strategic priorities. You will also be a key connector between leadership, internal teams, and external stakeholders, operating with diplomacy, judgment, and absolute discretion. In this role, you will combine operational excellence, business acumen, and emotional intelligence to create impact at the highest levels of the organization. What You'll Do: Executive & Operational Support • Manage complex calendars for two executives, proactively resolving conflicts and ensuring optimal prioritization of time., • Coordinate and prepare agendas, briefing materials, and follow-up actions for leadership, board, customer, and cross-functional meetings., • Handle a high volume of inbound requests, ensuring executives' focus remains on high-value initiatives., • Plan, coordinate, and execute global travel itineraries, ensuring seamless logistics across multiple time zones., • Organize leadership offsites, customer advisory boards, and company-wide events, including vendor management and budget oversight., • Capture meeting minutes, track deliverables, and follow up to ensure commitments are met. Stakeholder Management • Act as a trusted liaison for internal and external contacts, maintaining professionalism in all interactions., • Build strong relationships across the organization to facilitate information flow and collaboration., • Represent the CCO and CPO with tact, professionalism, and cultural sensitivity in a global environment. Process & Project Support • Partner with Chiefs of Staff, other EAs, and business operations teams to streamline executive workflows., • Maintain department documents, dashboards, and reporting trackers., • Support special projects, including organizational initiatives, customer programs, and people experience projects. What You Bring: • 7+ years of Executive Assistant experience supporting C-suite leaders, ideally in a global technology or high-growth company., • Track record of managing multiple executives and complex calendars across time zones., • Advanced proficiency with Google Workspace and/or Microsoft Office Suite, plus collaboration tools like Slack, Zoom, Trello, or Asana., • Exceptional organizational skills and attention to detail., • Strong business judgment and ability to operate autonomously. Preferred: • Experience supporting both customer-facing and HR/People functions., • Event planning and project management experience. Benefits and Perks: At impact.com, we believe that when you're happy and fulfilled, you do your best work. That's why we've built a benefits package that supports your well-being, growth, and work-life balance. • Medical, Dental, and Vision insurance, • Office-only catered lunch every Thursday, a healthy snack bar, and great coffee to keep you fueled, • Flexible spending accounts and 401(k), • Flexible Working: Our Responsible PTO policy means you can take the time off you need to rest and recharge. We're committed to a positive work-life balance and provide a flexible environment that allows you to be happy and fulfilled in both your career and your personal life., • Health and Wellness: Your well-being is a priority. Our mental health and wellness benefit includes up to 12 fully covered therapy/coaching sessions per year, with additional dependent coverage. We also offer a monthly gym reimbursement policy to support your physical health., • A Stake in Our Growth: We offer Restricted Stock Units (RSUs) as part of our total compensation, giving you a stake in the company's growth with a 3-year vesting schedule, pending Board approval., • Investing in Your Growth: We're committed to your continuous learning. Take advantage of our free Coursera subscription and our PXA courses., • Parental Support: We offer a generous parental leave policy, 26 weeks of fully paid leave for the primary caregiver and 13 weeks fully paid leave for the secondary caregiver., • Technology Financial Support: We provide a technology stipend to help you set up your home office and a monthly allowance to cover your internet expenses. impact.com is proud to be an equal-opportunity workplace. All employees and applicants for employment shall be given fair treatment and equal employment opportunity regardless of their race, ethnicity or ancestry, color or caste, religion or belief, age, sex (including gender identity, gender reassignment, sexual orientation, pregnancy/maternity), national origin, weight, neurodivergence, disability, marital and civil partnership status, caregiving status, veteran status, genetic information, political affiliation, or other prohibited non-merit factors. #LI_NewYorkCity

Job Description The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system. As a leading national voice on voting rights, constitutional law, redistricting, campaign finance, criminal justice reform, and the fight for racial justice, we are at the center of great national fight for the future of American democracy. The Brennan Center is a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C. Position Overview: We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. Mr. Waldman has led the Center since 2005. He is an author of numerous books and came to the Center after serving as Director of Speechwriting and a senior White House aide to President Bill Clinton. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization. The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector. Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week. Responsibilities: • Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media, • Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams, • Manage the President’s calendar, schedule internal and external meetings, • Make travel arrangements for frequent trips, • Assist with fundraising, including donor relations and events, and participate in fundraising team meetings, • Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings, • Organize mailings, maintain contact lists, and other inter-department initiatives, • Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances, • Prepare and proofread correspondence on behalf of the President, • Manage President's expense reports and lobbying disclosures, • Facilitate invoices, contracts, and other documents requiring President's approval, • Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization, • Keep informed about major projects; stay abreast of current priorities as they relate to the organization’s goals and strategy Qualifications: • Minimum 5-7 years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.), • A bachelor’s degree, • Experience in managing fast-changing schedules, • Very well-organized and detail-oriented with a commitment to excellence, • Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances, • Strong project management experience, • Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders, • Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues, • Strong written and oral communication skills., • Research-savvy; internet and resource proficient, • Proficiency in MS Office applications required. Salesforce knowledge a plus., • A willingness to work overtime hours to meet important deadlines or complete urgent projects We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. Whether you are new to the nonprofit law and policy sector, returning to work after a gap in employment, looking to make a career transition, or seeking to advance your professional path, we welcome your application. If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. Therefore, please consider submitting your application. In your cover letter, please share your interest in the position and what you hope to contribute to the role. Application Instructions : To apply, visit >>LINK HERE<<. Please upload the following documents: (1) a cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all the previously listed materials will not be considered. Please, no phone calls or faxes; it is strongly preferred that you apply on our website. If you have difficulty with the online system, you may send your application by e-mail to: with “Executive Assistant to the President” in the subject line, after registering in the online system. Compensation and Benefits: The Brennan Center is a fantastic workplace! We offer competitive salaries and a comprehensive benefits package that is regularly assessed based on workplace trends and employee feedback. The salary range assigned to this position is $115,000-$139,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s qualifications and internal equity considerations. Additionally, we offer a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks. The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law. To this end, we welcome all qualified applicants to apply. Powered by JazzHR ffexqMS3OY