Office Assistance
24 days ago
San Fernando
Job Description GENERAL DESCRIPTION OF DUTIES: The Office Assistant serves as the main telephone operator, responsible for answering all calls, directing them appropriately, and handling various administrative tasks. This individual plays a vital role as the first point of contact for incoming calls, ensuring efficient communication within the organization and with external parties. The Office Assistant will handle various general clerical duties as described below, including mail distribution, ordering and distributing office supplies and others will be assigned as needed. During employment in this position, you will be exposed to highly confidential information pertinent to our business operations. It is imperative that this information remains strictly confidential and is not shared with anyone outside of your direct responsibilities. This includes discussions or disclosures to other Senior Managers, unless explicit prior consent is obtained from your reporting Manager. Must maintain a positive work atmosphere by behaving and communicating in ways that foster good relationships with those inside and outside the company, while achieving and enhancing performance standards. ESSENTIAL JOB FUNCTIONS: Telephone Operations: • Answer and screen incoming phone calls promptly and courteously, routing callers to the proper department or individual., • Direct calls to the appropriate personnel or department efficiently and accurately., • Prepare outgoing mail, including special requirements such as certification, Fed Ex, etc., and call for pick up as needed., • Order postage and mailing supplies as needed., • Order and distribute office supplies, maintaining inventory as needed., • Perform various clerical duties as assigned, which may include copying, filing, data entry, scanning documents and other administrative support tasks., • Travel arrangements for personnel as needed., • Data management, assisting with data entry, document preparation, and other administrative tasks as needed., • Taking and distribute meeting minutes., • Train employees in receptionist duties and switchboard operation for back up on breaks and in the event of absence., • Assist other departments when needed., • Must have regular, punctual attendance., • Perform other administrative tasks when required and requested by Management. REQUIREMENTS: • Minimum High school diploma, • AA/BS in Office Administration would be a plus., • Excellent communication skills, both verbal and written., • Pleasant, courteous telephone voice and manner., • Ability to multitask and prioritize tasks effectively in a fast-paced environment is a must., • Strong organizational skills and attention to detail., • Professional and courteous demeanor., • Ability to lift at least 20 lbs., • Minimum One year of experience as a telephone receptionist in an office environment., • Knowledge and experience of computer proficiency and comfort with using telephone systems and other office equipment (phones, copiers, scanners, etc.), • Good working knowledge of Microsoft Office Suite (Excel, Outlook, Word), • Must report to any company facility according to company need, sometimes with same-day notice., • This is a full time, temp-hire positionCompany DescriptionAFF manufactures custom juice and flavor blends for a wide variety of industrial users worldwide. Companies come to us for the latest and best ingredient blends and flavor systems for their products. In business over 50 years, we have two manufacturing plants and a distribution warehouse in Southern California. On April 1, 2016, American Fruits and Flavors was acquired by Monster Energy Company which expanded American Fruits and Flavors’ resources, significantly. American Fruits and Flavors, LLC is an equal employment opportunity employer and does not discriminate in hiring or employment upon any basis prohibited by law, including race, color, creed, religion, age, sex, national origin, cancer, genetic characteristics, genetic information, pregnancy, ancestry, sexual orientation, marital status, veteran status, or disability. None of the questions or information sought in this application is intended to discriminate based upon any status protected by law. Compensation Range: Actual salary/hourly wages are determined upon a variety of factors such as level of experience, skills, education and /or certifications, location, and position level **AFF manufactures custom juice and flavor blends for a wide variety of industrial users worldwide. Companies come to us for the latest and best ingredient blends and flavor systems for their products. In business over 50 years, we have two manufacturing plants and a distribution warehouse in Southern California. On April 1, 2016, American Fruits and Flavors was acquired by Monster Energy Company which expanded American Fruits and Flavors’ resources, significantly.\r\n \r\nAmerican Fruits and Flavors, LLC is an equal employment opportunity employer and does not discriminate in hiring or employment upon any basis prohibited by law, including race, color, creed, religion, age, sex, national origin, cancer, genetic characteristics, genetic information, pregnancy, ancestry, sexual orientation, marital status, veteran status, or disability. None of the questions or information sought in this application is intended to discriminate based upon any status protected by law.\r\nCompensation Range: Actual salary/hourly wages are determined upon a variety of factors such as level of experience, skills, education and /or certifications, location, and position level **