Administrative coordinator jobs in United Kingdom - Page 2

Part-time | 20-25 hours per week | £28,000 - £30,000 depending on experience Work from home, with occasional in-person meetings in Wimbledon, London Reports to: Company Directors Start Date: beginning of June 2026 We are looking for a highly organised, proactive and approachable Part-Time Swim School Manager to support the smooth running of our swim school programme. This role is ideal for someone with management experience who enjoys creating structure, solving problems, supporting a team and improving the way things work. You will work closely with our administrative coordinator, providing oversight and stepping in where needed, while taking responsibility for the wider day-to-day operation of the programme. You will play an important part in helping us improve systems, strengthen day-to-day operations and maintain a high standard of service for both staff and customers. This role offers lots of flexibility in terms of the hours you would work - the role typically requires an average of 3–5 hours per day, which can be completed at any point between 8am and 6pm, Monday to Friday (the successful candidate will have autonomy to choose when to complete this work within the day) with only occasional evening or weekend support required in exceptional situations. This role would suit someone who enjoys working independently while having the freedom to structure their day around core responsibilities. There will also be occasions when the successful candidate is required to attend scheduled in-person meetings in Wimbledon, particularly during the initial onboarding period, when a substantial amount of training will take place over the first few months. Pool visits will be required only occasionally, typically around once every 3 months - our venues are based across the South and North West of England. Where travel is necessary, this will always be planned well in advance wherever possible, and all associated travel and accommodation costs will be fully covered. In addition, there will be times when the successful candidate is expected to be available for scheduled phone calls, team training, and important meetings, as well as provide occasional support with urgent operational matters that may arise at short notice, such as last-minute teacher absences or unexpected pool closures. This is an ideal opportunity for a highly organised, reliable individual who takes pride in keeping things running smoothly and thrives in a role with both flexibility and responsibility. Key responsibilities • Oversee the day-to-day running of the swim school programme, • Manage class programme - optimise the registers to create new classes where possible, • Manage the scheduling and processing of monthly direct debit payments through the company’s direct debit system, • Prepare and distribute bulk communications to customers in a clear and timely manner, • Lead the recruitment of new swimming teachers and manage a seamless transition between departing and newly appointed teachers, • Coordinate teacher cover arrangements during planned and unplanned absences, including sourcing last-minute cover when required, • Supervise and support the team, including the administrative coordinator, • Act as a key point of contact for staff queries and day-to-day problem solving, • Respond to customer feedback and help maintain a high standard of customer service alongside our administrative coordinator, • Improve internal systems, workflows and administrative processes, • Help streamline and automate admin tasks where appropriate, • Support smooth operations and the overall performance of the programme What we’re looking for • Previous management experience, • Experience working in children’s activities, sport, leisure or a similar environment, • Strong communication, organisational and administrative skills, • Clear, warm and professional communication, • A proactive, reliable and solutions-focused approach, • Confidence managing people, handling operational detail and working independently Experience in a swim school or similar children’s activity setting would be an advantage, along with experience improving systems or administrative efficiency. Since establishing our swim school in 2020, we have created a friendly and supportive team environment. We place a strong emphasis on clear communication, efficient operations, and delivering a well-organised and positive experience for both staff and customers. We are seeking an individual who will actively contribute to these values, bringing consistency, professionalism, and a genuine commitment to making a meaningful impact within the business. We are looking for the Part-Time Swim School Manager role to commence from the beginning of June 2026. Benefits: Flexible working hours, work from home, supportive team environment Schedule: Monday to Friday, semi-flexible working pattern, with occasional evening/weekend availability if required Work location: Home-based, with occasional in-person meetings in Wimbledon

We have a permanent opportunity here at Dalkia UK for a Compliance Coordinator to join our team on our Selfridges contract. This role will be based on site in the London branch 5 days a week This role will provide comprehensive compliance and administrative support to the Selfridges Oxford Street account, ensuring statutory and contractual compliance documentation is accurately processed, controlled, and reported through Dalkia systems. Support the delivery of compliance assurance across four Selfridges stores and a supporting office, promoting strong governance, accuracy, and timely completion of compliance activities. Work closely with the site management team, engineers, supervisors, and central compliance functions to ensure all compliance documentation, records, and processes are completed in line with Dalkia procedures and client requirements. The Role • Check, validate, and process completed compliance documentation in line with contract and statutory requirements., • Upload, manage, and maintain compliance records within Aurora CAFM and the CAP (Compliance Assurance Portal)., • Monitor compliance status, chasing outstanding documentation and escalating gaps or risks to the appropriate manager., • Support the administration of PPM and statutory compliance workflows, ensuring documentation is correctly linked to assets and work orders., • Liaise daily with engineers and supervisors to ensure accurate submission of reports, certificates, and supporting evidence., • Generate compliance reports and dashboards for site management and central teams as required., • Maintain accurate records, audit trails, and document control in line with Dalkia quality procedures., • Deal with incoming compliance-related enquiries in a professional and efficient manner, directing issues where necessary., • Support day-to-day site administration duties, including document control, filing, data entry, and correspondence., • Assist with preparation of client-facing compliance reports and responses to audit actions., • Ensure all compliance documentation is correctly stored, version-controlled, and readily retrievable for audits or inspections., • Carry out any other reasonable administrative or compliance-related duties as required to support the contract. Hours of Work • Monday to Friday, 8am – 5pm 40 hours per week Benefits • 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year, • Pension with matched contributions between 6-8%, • Life Assurance, • Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants, • Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance, • Access to wellbeing programmes, • Company Sick Pay, • Employee recognition programmes which reward exceptional achievements, • Employee Referral bonus with generous bonuses for ‘referring a friend’, • The opportunity to use one working day per year volunteering to help the local community, • Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters Qualifications and Experience Required Essential • Proven experience in an administrative, compliance, or contract support role, ideally within Facilities Management, engineering, or a regulated environment, • Strong attention to detail with the ability to accurately check, validate, and process compliance documentation, • Experience working with computerised systems and maintaining accurate records and audit trails, • Confident user of Microsoft Office (Excel, Word, Outlook), particularly for data entry, tracking, and reporting, • Ability to manage competing priorities, meet deadlines, and work methodically in a fast-paced environment, • Strong communication skills, able to liaise effectively with engineers, supervisors, managers, and central teams, • Ability to work independently while also supporting a wider operational team, • Clear understanding of the importance of process adherence, governance, and compliance, • Willingness to be site-based at Selfridges Oxford Street and support multiple stores and an office environment Desirable • Previous experience working within Facilities Management, building services, or engineering contracts, • Experience using Aurora CAFM or similar CAFM systems, • Experience using compliance management or assurance portals (e.g. CAP or equivalent systems), • Basic understanding of statutory compliance (e.g. PPMs, certification, asset records), • Experience supporting audits, inspections, or compliance reviews, • Knowledge of document control principles and quality management systems (e.g. ISO 9001 environment), • Experience producing management or client-facing reports, • Familiarity with working in a high-profile, live operational environment such as retail or public-facing sites At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you #INDDF2

A fantastic and rarely available role for an Executive Assistant with a strong track record of supporting high-volume international meeting and travel arrangements within financial services / investment sector. Working for a tight knit Investor Relations team (and alongside two other administrative professionals), you will support two Partner-level executives directly with additional responsibilities for a couple of Associates: Duties: • High volume calendar management: calls, VCs and in-person investor meetings with attendant document printing and preparation, • Comprehensive international travel itinerary planning and expenses, • Updating investor CRM (Dealcloud) with new contacts, meeting events and interactions, • Supporting IR Coordinator with larger projects (AGM, Webinars, PR activity) Experiences and Skills required: • Minimum two years of experience in fast-paced, sales/client development area of banking, investments, professional services, • Very strong MS Office skills (Outlook, Word, Excel, PowerPoint), • Knowledge of DealCloud (or similar IR/Sales CRM), • Ideally exposure to supporting IR activity, • Ability to embrace innovative working practices (AI/automation tools) What's on offer: • Fantastic central London location, state of the art offices, fantastic perks, • Hybrid working, • Strong team culture and values inside a very international business, • Training and development opportunities for those keen to develop down the IR pathway

About Avicenna Foundation Avicenna Foundation is a pioneering leadership development organisation dedicated to empowering the next generation of British Muslim leaders. Our vision is a society where the full potential of the British Muslim community is unlocked - enriching the UK’s social, cultural, and economic fabric and inspiring global progress. Avicenna Foundation is a part of the wider Adam Foundation family, which offers a raft of opportunities and scope for the Foundation and the role. We run the most comprehensive scholarship and leadership development programme for young British Muslims in the UK. Our approach combines academic support, mentorship, emotional and spiritual development, and real-world exposure to create ethical, confident, and visionary leaders. Grounded in our core values-Hikmah (Wisdom), Akhlaq (Ethical Character), Ithar (Altruism), Khidmah (Service), and Ihsan (Excellence)-we aim to deliver a lasting impact on communities and society as a whole. Role Purpose We are seeking a highly proactive, detail-driven Programme Coordinator who takes ownership and drives execution at pace. Reporting to the Programme Manager, you will play a central role in ensuring the Avicenna Scholarship Programme is delivered with precision, urgency, and continuous improvement. This is not a passive coordination role. You will be expected to anticipate needs, solve problems before they escalate, and push work forward without waiting for direction. You will operate in a fast-moving environment where standards are high, feedback is direct, and progress is expected. The Right Fit This role is suited to someone who combines operational discipline with intensity, drive, and ambition. We are looking for individuals who: • Take ownership without being asked and move work forward decisively, • Are tenacious in delivering outcomes, even when faced with ambiguity or resistance, • Have a healthy level of impatience – you move quickly, challenge inefficiency, and do not allow work to stall, • Are comfortable operating in a high-performance environment with clear expectations and accountability, • Enjoy working in a small, nimble, dynamic and high impact environment Key Responsibilities Scholarship Programme Support • Coordinate the day-to-day operations of the Avicenna Scholarship Programme, including events and programme delivery., • Act as the first point of contact for current scholars, supporting their journey and responding to queries., • Schedule, organise, and support logistics for scholar events (retreats, coaching sessions, socials)., • Maintain accurate scholar records and support monitoring of their progress., • Help coordinate the annual scholarship application cycle, including communications and applicant tracking. Operations and Administration • Provide operational and administrative support to the General Manager and wider team., • Maintain internal systems including scheduling, database management, and workflow tools., • Assist in preparing internal reports, grant applications, and board documents., • Support financial admin, such as invoice processing and budget tracking., • Ensure smooth office administration and vendor coordination., • Support engagement with internal and external stakeholders. Communications and Stakeholder Support • Coordinate internal communications to scholars, mentors, and partners., • Support with website and lead social media engagement., • Assist with alumni engagement and data management. Person Specification Essential: • Strong organisational and coordination skills, ideally within a nonprofit, education, or development-focused environment, • Exceptional attention to detail, with a structured and methodical approach to delivery, • Highly proactive – anticipates needs, identifies gaps, and takes action without prompting, • Tenacious and resilient – follows through on tasks, resolves issues, and delivers despite setbacks, • Comfortable working at pace – demonstrates urgency and a low tolerance for inefficiency or delays, • Receptive to feedback and challenge – actively seeks input, reflects, and improves quickly, • Coachable and growth-oriented – willing to adapt, refine approach, and develop rapidly in role, • Strong sense of ownership and accountability for outcomes, not just tasks, • Able to manage multiple priorities effectively in a fast-paced, evolving environment, • Strong IT skills (Google Workspace, MS Office, Zoom, project management tools), • Clear and confident communicator, both written and verbal, • Ability to identify inefficiencies and proactively improve systems and processes, • Understanding of digital engagement and communications (including social media), • Strong alignment with the values and mission of the Avicenna Foundation Desirable: • Experience working with scholarship or leadership development programmes., • Familiarity with Salesforce, Airtable, or similar CRM tools., • Understanding of British Muslim community contexts or Islamic leadership values., • Event coordination experience. What We Offer Avicenna Foundation operates with high standards, clear accountability, and a strong feedback culture. This role is best suited to individuals who thrive in environments where expectations are high, pace is fast, and continuous improvement is the norm. • A rare opportunity to be part of a movement with great career growth potential., • A values-driven, collaborative and mission-focused work culture., • Opportunities for personal and professional growth., • The chance to play a key role in a transformative movement-and help build a legacy.

About Criterion Capital Criterion Capital is expanding its architectural design department and is seeking a highly organised and detail-oriented Document Controller & BIM Coordinator. This is a dual-role position offering the opportunity to play a key part in supporting Project Architects while shaping document control processes and BIM standards across a growing portfolio of projects. The Role This position combines document control and BIM management responsibilities, with a primary focus on supporting Project Architects by streamlining administrative and information management tasks. You will also play a crucial role in continuously reviewing, improving, and implementing document policies and BIM systems. Key Responsibilities Document Control • Maintain document systems, ensuring all files are accurate, up-to-date, and properly stored, • Receive, review, and register incoming and outgoing documents (drawings, contracts, specifications, reports), • Ensure all documentation complies with company standards, templates, and naming conventions, • Distribute documents to stakeholders and track approvals and acknowledgements, • Manage document workflows, including version control and revision tracking, • Develop, implement, and maintain BIM standards and execution plans across projects, • Manage BIM workflows to ensure consistency and compliance with project requirements, • Support project teams with BIM tasks such as model setup and clash detection, • Mentor team members on BIM tools, workflows, and best practices, • Ensure alignment with industry standards including ISO 19650, PAS 1192, and COBie Requirements • Strong organisational skills with exceptional attention to detail, • Proficiency in document management systems (e.g., Procore, SharePoint, EDMS platforms), • Extensive experience with Revit workflows, including model coordination, templates, and families, • Excellent communication and coordination skills, • Ability to manage multiple tasks and meet deadlines in a fast-paced environment, • Familiarity with industry documentation standards Apply Now If you’re a proactive and detail-driven professional looking to take the next step in your career, we’d love to hear from you.

About The Role: We are partnering with a vibrant, mid-sized architecture practice in Central London, seeking a robust, positive, and proactive Practice Manager to join the studio and take responsibility for the smooth day-to-day running of the business. This is a varied and influential role at the heart of the business, working closely with the Directors and wider team. They are looking for someone proactive, organised, and calm under pressure, a natural problem-solver who enjoys wearing multiple hats and keeping things running seamlessly behind the scenes. You will be responsible for line managing the Front of House Coordinator and will focus on key areas such as operations, HR, finance administration, IT, ISO compliance, Health & Safety, employee relations, and more. This is a fantastic opportunity to join a reputable, design-led studio that values collaboration and growth. You’ll benefit from a friendly, supportive team environment, along with perks such as a yearly team-building trip, a personal development fund, a discretionary bonus, health cash plan and more. Key Responsibilities: • Oversee the day-to-day running of the studio, ensuring smooth operations across facilities, HR, IT and administration, • Lead office compliance including ISO9001 / ISO14001 audits, health & safety, risk assessments and statutory requirements, • Manage onboarding, recruitment coordination, appraisals and salary review processes in collaboration with the Director team, • Act as the main point of contact for the landlord, building management, IT partner and external suppliers, • Oversee payroll changes, benefits administration and visa compliance, liaising with external accountants and brokers, • Line manage the Front of House Coordinator, • Manage software licences, renewals and office systems, ensuring cost-effective and timely procurement, • Support finance processes including invoicing, expenses and year-end submissions, • Coordinate studio culture initiatives, socials and events, supporting a positive and well-run working environment, • Provide light PA and administrative support to the Directors when required Key Skills / Requirements • Proven experience in a Practice / Studio Manager role within architecture, design or the built environment, • Highly organised, detail-oriented and confident managing multiple operational functions simultaneously, • Strong IT literacy with the ability to oversee systems, software and external providers, • Excellent communication skills with the discretion to handle sensitive information, • Diligent, pro-active and robust with a collaborative approach, • Comfortable working in a fast-paced studio environment; experience with Xero, Hubdoc, CMAP or Atvero is advantageous, • Strong experience using Microsoft Suite (Excel, Docs, PowerPoint, etc) To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

The role holder is responsible for Contract Administration activities reporting into the Procurement function and supporting the Contract Holder/Contract Company Representative, in the effective administration of Contracts within the area of competence. RESPONSIBILITIES • Responsible for the Contract Administration activities within their competence in accordance with applicable Regulatory Framework;, • Provides support/assistance to Contract Holder / Compliance, Vendor Management, and Reporting Coordinator / Procurement Manager to address issues relevant to post-award contract management (such as procedural clarifications, disputes, contractual changes, etc.);, • Attends handover meetings and receives relevant information from competent Company’s internal functions to carry out their tasks in a proper and efficient manner;, • Attends the contractual kick-off meetings together with the Contract Holder and any involved internal functions as well as progress meetings;, • Prepares minute of meetings within their competence;, • Performs monitoring activities with respect to specific key performance indicators of assigned contracts, such as the progress of the spending against the relevant administrative contract value and expiry date of contracts;, • Verifies that the awarded contractor has supplied all the documentation required and requested under the contract to ensure that all contractual obligations and requirements are fully met in accordance to Regulatory Framework;, • Ensures that the competent Contract Holder/User Unit is notified of any irregularities identified during the execution of the contract within his/her area of competence;, • Collects information on the awarded contractor's performance during the contract execution phase and gets Contract Holder relevant approval to enable the issue of appropriate feedback;, • Reviews any requests for changes to the contract and assesses any disputes that might arise during contract execution phase by verifying their admissibility and applicability under the terms of the contract, • Captures and disseminates contract administration lessons learned within the Company;, • Reviews the admissibility of any claims and the applicability of any liquidated damages or volume discounts provided for in the contract;, • Assists Procurement Manager / Compliance, Vendor Management and Reporting Coordinator/Contract Holder with preparation / review of correspondence with contractors on post-award contractual / commercial matters within the area of competence;, • Liaises and handles correspondence with Contractors, ensuring traceability and involving, if necessary, all relevant functions;, • Files the contract management documentation. REQUIREMENTS • Knowledge of the post award contract management process: application of client post award procedures., • Basic knowledge of pre-award activities: Procurement planning and management – Technical Bid Evaluations – Knowledge of various types of contracts and different Procurement Strategies., • Good knowledge of English, both written and spoken., • Contractual requirements: - Knowledge of: Regulation applicable to contracts and subcontracts – Health Safety and Environment – Safety at worksites – Technical Specifications and standards – Contract Terms and Conditions., • Proficient personal computer skills (mail, spreadsheet, etc.), • Be proactive, a self-starter and ability to work with minimum supervision., • Systematic thinker and good organisational skills/time management., • Personal and professional integrity

Talent Acquisition Coordinator West End | 4 days in the office | £40,000–£45,000 + bonus + benefits | 18-month fixed term contract We’re working with a highly regarded, global financial services firm to appoint a Talent Acquisition Coordinator into their London office. This role sits within a busy HR function, supporting both lateral and early careers hiring across EMEA and APAC. You’ll work closely with the wider HR and Talent Acquisition teams, with a strong focus on coordination, delivery, and candidate experience. The role will involve: • Coordinating interviews across EMEA, including scheduling and managing stakeholder feedback, • Supporting campus recruitment processes, including assessment centres and interview logistics, • Arranging travel and logistics for candidates, interviews, and campus events across Europe, • Assisting with offer processes, including drafting documentation and coordinating approvals, • Supporting background checks, referencing, and onboarding activity, • Maintaining accurate recruitment records, CV logs, and candidate data, • Coordinating intern onboarding and training programme logistics, • Supporting recruitment events and early careers initiatives, • Processing invoices and managing administrative tasks related to recruitment activity, • Assisting with wider Talent Acquisition projects and team support What makes this opportunity stand out: • Exposure across both lateral and campus recruitment, • A global remit working across multiple regions and time zones, • A highly professional, well-regarded financial services environment, • A collaborative team offering strong development They are looking for someone: • With a background in recruitment coordination or talent acquisition support, • Highly organised, with strong attention to detail, • Comfortable managing multiple processes in a fast-paced environment, • Confident communicating with a range of stakeholders, • Proactive, adaptable, and team-oriented in approach This is an excellent opportunity for someone looking to further their career within talent acquisition, gaining exposure to both early careers and experienced hiring within a global environment.

As a Brand Licensing and Partnership Coordinator you will work across the team to ensure that we can manage and support licensees and partners, a critical growth area for our business. Through co-ordinating enquiries, working closely with Marketing, Design & Sales teams you will ensure that licensing initiatives are supported and are connected to the core business. About Us: Sanderson Design Group plc is a luxury interior design house, home to six iconic brands with over 165 years of history: Sanderson, Morris & Co., Harlequin, Zoffany. Our portfolio spans fabric, wallpaper, and paint, with manufacturing capabilities through Anstey and Standfast & Barracks. Our purpose is to ‘bring the beautiful into people’s homes and lives’ and we are the proud owner of one of Europe’s largest design archives, with over 75,000 historical documents and artworks. We also have a growing international licensing programme which supports our strategic global expansion. Responsibilities: • Take ownership of a broad range of administrative and organisational responsibilities, playing a pivotal role in maintaining the seamless and efficient operation of this dynamic department. Your proactive approach will help ensure processes run smoothly and support the wider team in achieving its goals., • Provide essential support to the licensing and partnerships team by managing commercial tasks such as facilitating NDAs, drafting bespoke agreements, and verifying royalty statements for product accuracy., • Serve as the primary point of contact for all general enquiries within the department, offering prompt, professional, and knowledgeable assistance to both internal and external stakeholders, thereby ensuring clear communication and positive experiences., • Curate and compile engaging licensing highlights and newsletters for internal communications, keeping colleagues informed and inspired by sharing successes, innovations, and key developments within the licensing programme., • Actively contribute to the planning and administration of events, ensuring that every detail is considered and executed to the highest standard., • Undertake research and provide support in identifying new licensing partners and opportunities, helping to drive business growth by staying ahead of market trends and expanding our network of collaborators., • Assist in preparing impactful presentation materials and comprehensive information packs for pitches, brand initiatives, and departmental purposes, ensuring our messaging is clear, persuasive, and tailored to the audience., • Take responsibility for project managing and coordinating a select group of licensees, fostering effective collaboration and delivering successful outcomes for both Sanderson Design Group and its partners. Skills and Experience Required: We’re looking for someone who enjoys working in a team and closely with a number of internal and external stakeholders. In addition, our ideal candidate would: • Demonstrate strong organisational skills and consistently meets tight deadlines through effective planning and execution., • Pride themselves on their high attention to detail., • Display confidence in computer skills including, Microsoft Office, Outlook, Word, Excel and PowerPoint, • Show a ‘Can do’ attitude, • Have proven experience of prioritising work-load and using initiative, • Share an interest in the industry and our brands Previous licensing experience would be an advantage. Qualifications Required: Degree or equivalent level qualification Values & Behaviours: • Intrepid: Proactively seek solutions, make thoughtful decisions quickly and step forward with confidence., • Imaginative: Be resourceful, be curious, share knowledge and work inclusively with others to drive creativity and innovation, • Respectful: Positive communication and collaboration

Project & Commercial Coordinator London (Greenwich Office + Sites) £36,000 – £43,000 + Benefits Permanent | 7:00am – 4:00pm (1hr paid lunch) We’re currently recruiting for a Project & Commercial Coordinator to join a well-established and growing organisation within the construction and critical services sector. This is a fantastic opportunity for someone with strong administrative and commercial experience in construction who is looking to step into a varied, fast-paced role with real responsibility and career progression. The Role As a key member of the Projects team, you’ll play a vital role in supporting both the operational delivery and financial management of projects. You’ll act as the link between Project Managers, clients, and subcontractors—ensuring projects run smoothly, efficiently, and within budget while maintaining high standards of quality and compliance. Key Responsibilities Project Coordination • Manage project trackers, forecasts, and reporting, • Attend meetings, take minutes, and track actions, • Coordinate project documentation (RAMS, permits, O&M manuals, handovers), • Support procurement of subcontractors, materials, and services, • Assist with applications for payment and invoicing, • Raise and manage purchase orders, • Track costs, variations, and project budgets, • Support forecasting and financial reporting, • Act as a key point of contact for clients and subcontractors, • Build strong working relationships through regular communication and site visits, • Maintain accurate and compliant project documentation, • Support supplier onboarding and compliance checks, • Assist with health & safety and office/site audits, • Provide wider admin support to the team What We’re Looking For • 3+ years’ experience in a construction-based admin or coordination role, • Strong commercial awareness and understanding of financial processes, • Advanced MS Excel skills (pivot tables, formulas, tracking), • Experience with systems such as Procore, NetSuite, or similar, • Excellent organisation and time management skills, • Confident communicator with strong client-facing ability, • Proactive, detail-oriented, and able to manage multiple projects, • Knowledge of Health & Safety documentation (RAMS, permits, etc.) What’s On Offer • Salary: £36,000 – £43,000 (depending on experience), • Private healthcare & dental insurance, • Life insurance & pension scheme, • Employee-Owned Trust (after 12 months), • Length of service rewards, • Retail discount schemes, • Access to private financial advice If you’re a highly organised and commercially aware coordinator looking to take the next step in your career within a supportive and growing business, we’d love to hear from you. Apply now or reach out for more information.

We are excited to announce an opportunity for a HR Coordinator to join a prestigious global museum, offering a unique chance to enhance your career in the field of human resources. In this role, you will be responsible for supporting various HR functions, including recruitment, employee relations, and performance management, while collaborating with a diverse team dedicated to fostering a vibrant workplace culture. As a HR Coordinator, you will play a vital role in supporting the HR Manager by managing various administrative tasks throughout the employee lifecycle. Your responsibilities will include identifying opportunities for process improvements and enhancing efficiency within the People operations, ensuring that the museum maintains its high standards of excellence in employee engagement and organizational effectiveness. Some responsibilities: • Supporting with HR projects locally and globally, • Data Management: Gather, analyse, and present relevant data to support decision-making for People projects., • Maintain accurate records and generate reports to track project progress and performance metrics., • Oversee the entire recruitment process, from initial briefing to job advertisement posting and assist in candidate selection., • Coordinate all aspects of the recruitment workflow, • Assist employees regarding People-related queries: Serve as a point of contact for employees participating in People projects., • Ensure compliance with company policies, legal standards, and industry regulations., • Provide payroll support by compiling necessary documentation and updating payroll records monthly., • Conduct right to work checks for all staff. This role is based in Central London and it will be 4 days a week in the office and 1 day working from home. (Hours are 10am-6pm).

Executive Assistant & Engineering Team Coordinator Contract: Temporary (start immediately) with strong potential to become permanent after 4-6 weeks Rate: £20–£22 per hour Location: London / Hybrid (minimum 4 days per week in office; client sites as required) Start: ASAP Reports to: Managing Director About the Role We are seeking a highly organised, proactive Executive Assistant & Engineering Team Coordinator to support a growing engineering consultancy delivering critical infrastructure projects across the NHS and wider public sector. The work spans power, fire safety, ventilation, civil works, and health & safety. This is a senior support role requiring someone dependable, structured, and confident working in a technical environment. You will be the operational backbone of the engineering team, ensuring documentation, systems, and processes run smoothly so project managers and engineers can focus on delivery. You will take ownership of administrative workflows, project documentation, and day‑to‑day coordination across multiple live projects. The role begins as a temporary contract with a clear pathway to a permanent position for the right candidate. Key Responsibilities Executive & Engineering Team Support • Provide high‑level PA support to the Head of Engineering and wider technical team., • Manage complex diaries, meetings, and shifting priorities across multiple projects., • Track actions, deadlines, and follow‑ups to ensure timely completion., • Maintain project and technical files to audit‑ready standards., • Oversee version control for drawings, specifications, reports, and site documentation., • Manage expenses, timesheets, and travel logistics., • Support compliance documentation and project close‑out packs., • Identify and implement process improvements to streamline team operations. Office & Project Coordination • Receive, log, and track deliveries (samples, materials, equipment)., • Prepare and package items for client meetings, site visits, or external shipment., • Maintain organised storage areas for samples and equipment., • Assist with tender submissions, client presentations, and document production., • Step in to resolve practical office or on‑site tasks at short notice., • Anticipate needs and proactively remove obstacles for the engineering team. Person Specification Essential Experience & Skills • 5+ years’ experience in PA, administrative, or project support roles., • Background in engineering, construction, infrastructure, or similar technical environments., • Exceptional organisational skills and meticulous attention to detail., • Strong process mindset with the ability to build and maintain robust systems., • Comfortable with both desk‑based coordination and hands‑on practical tasks., • Reliable and able to attend the London office at least 4 days per week., • Excellent communication skills across technical and non‑technical stakeholders., • Calm, pragmatic, and solutions‑focused under pressure., • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Experience with document control, version management, and audit‑ready filing., • Proven ability to manage multiple priorities independently. Desirable • Experience supporting tender submissions or bid preparation., • Knowledge of NEC contracts or construction project governance., • Familiarity with NHS or public‑sector environments., • Experience using AI tools to improve efficiency. Personal Attributes • Organised, dependable, and calm under pressure., • Takes pride in accuracy and follow‑through., • Enables others to perform at their best., • Proactive problem‑solver who anticipates needs., • High level of integrity and discretion., • Comfortable working independently and taking ownership.

My client is a leading and award-winning law firm with an impressive client base, who are looking to recruit a Learning & Development Coordinator into their wider HR team, in the London office on a permanent basis. The Learning & Development Coordinator will be responsible for providing administrative and operational support within the L&D and Legal Education space, working closely with Lawyers and the wider team. The key duties will include: • Responsible for creating attendance surveys, running the reports and inputting, updating and maintaining the attorney training records in the London office, • Checking weekly and monthly training reports and making any required adjustments on the Firm’s tracking system, • Creating attorney development onboarding and leaver checklists, • Assisting with arranging Practice Group trainings (attorneys and trainees) including Attorney Training Calendar, booking rooms, issuing calendar invitations, updating training tracker, • Issuing compliance courses to new attorneys and tracking completion, • Providing training reports for attorneys on their training compliance, • Assisting with England & Wales license regulatory requirements i.e. Continuing Competence, • Creating CLE training accreditation applications and liaising with peers to ensure London training is accredited for global admitted attorneys and filing materials, • LMS administration including and not limited to creating events, lessons, learnings paths and applying training credits The ideal candidate will have experience in a high-volume HR or L&D administrative role, as well as having a proactive and professional approach and good knowledge of HR and LMS systems. The ideal candidate will have exceptional communication skills and offer a personable and efficient approach to their workload.

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT • Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines., • Work through order allocation ensuring relevant teams are responsible for dispatch., • Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate., • Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required, • Assist with shopping team to coordinate stock for trunk shows and events, • Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL • Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end., • Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors, • Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC’s., • Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders, • Administrate stock transfers ensuring that movements are tracked end-to-end., • Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures., • Coordinate stock takes and report to key stakeholders on discrepancies and errors., • Maintain Stock room standards, • Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained., • Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units, • Ensure product ticketing is correct and reflects most relevant information, • Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders, • Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards., • Work with internal teams to support requests championing the important of saleability of stock LOGISTICS • Liaise with courier companies to mitigate potential delays or service interruptions., • Be first point of contact for courier services to provide export and entry paperwork., • Inputting data and updating Ship Station and other shipping platforms for easy access of product information., • Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates., • Creation of returns paperwork optimising the use of courier options., • Administrate the stock returns procedure following system and reporting requirements., • Update Shopify customs product information. Who we are looking for: • Highly computer literate in Office 365, especially Excel., • Self-motivated and able to demonstrate using initiative, • Excellent written and verbal communication skills, • Highly organized with great time management, • Experience of analysis and interpretation of information and data., • Numerate, • Enjoys a fast paced environment and is comfortable working under pressure, • A fast learner, who is proactive and takes ownership of allocated tasks, • Good problem solving skills Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction.

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