Facilities Coordinator - Greater London, United Kingdom, United Kingdom
2 days ago
Nottingham
Facilities Coordinator - Greater London, United Kingdom, United Kingdom JOB DESCRIPTION ESSENTIAL DUTIES: Facilities & Vendor Coordination • Support the implementation and maintenance of Facilities Management processes, aligned with global standards., • Liaise with vendors and contractors for routine maintenance, repairs, and services., • Log and track all operational and maintenance activities via CMMS system., • Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards., • Assist in budget development., • Review and assist with invoice review and coding to appropriate budget category., • Assist Project team with employee moves as applicable., • Maintain data base of occupancy, ensuring floor plans and seating are current., • Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement., • Conduct or participate in periodic safety inspections and risk assessments., • Identify safety issues, notify supervisors, and follow up on corrective actions., • Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting., • Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols., • Handle incoming calls, direct queries, and maintain records of daily office visits and access logs., • Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies., • Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable) ., • Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts., • Outstanding Customer Focus, • Flexible and energized, • On-site presence during working hours, • Good communications skills both oral and written, • Command of English and French are a plus, • IT Literate (MS Suite including Teams, Excel, Word), • Competitive Salary, • Discretionary bonus, • Modern working environment, • Supportive and customer focused environment, • Team building activities