Administrative assistant jobs in Elizabeth, New Jersey - Page 3Create job alerts

The Maintenance Administrative Assistant will maintain and distribute operation related information on a daily basis, coordinate data from a variety of sources and prepare reports and presentations, schedule appointments and meetings, and serve as a liaison between the manager, staff and visitors. T

Identify bottlenecks or issues and help create solutions to keep projects moving. Prior experience as an executive assistant, administrative assistant, project coordinator, or similar role preferred.

Administrative Assistant - Customer Engagement - Remote. We are looking for an Administrative Assistant 3 to support our King County audit teams.

APTIM Federal Services is currently seeking an onsite Administrative Assistant to support our project activities at an existing environmental remediation project in Linden, NJ.The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project H

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. If you are the type of person who is self-motivated a

For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative

Responsible for providing administrative support to ensure efficient operation for the administrative duties for oncology physicians.Responsible for confidential and time sensitive material.Familiar with a variety of the oncology concepts to help organize meetings with outside vendors and clinical t

We're seeking a highly motivated Administrative Assistant to provide administrative and operational support for an executive and their team.The ideal candidate possesses previous administrative support experience, has the ability to work well under pressure in a busy, dynamic environment, and is ava

Duration: 3 months onsite contract Work Hours: 9 am to 5:30 pm.High School Education or equivalent preferred.Minimum of one to two years of administrative support experience preferred.Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.Internet search skills as relevan

Receptionist/Administrative Assistant.Southern Land Company, a national real estate development and construction firm, is seeking a full-time Corporate Receptionist / Administrative Assistant to join our dynamic team in our New York office.The position will consist of three primary job functions: re

Purpose/Scope Of Responsibility To assist the Department Director/Coordinator in all administrative functions of the department including but not limited to department communication, staff and children's records, accounting records, licensing compliance, coordination of scheduling and interface with

At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices.From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence.We help

Senior Executive Assistant In Global Technology.Become an integral part of the Global Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be part of a team th

Role Overview: Are you looking for a flexible, remote opportunity to grow your career and contribute to a dynamic team? We're hiring Virtual Assistants to handle daily administrative tasks. Previous experience as a Virtual Assistant, Administrative Assistant, or Customer Service Representative is a

The Administrative Assistant will work with AUSAs, paralegals, administrative staff, and other personnel to support pending projects and initiatives within the USAO-DNJ's. The Administrative Assistant must be able to effectively manage their workload, prioritize tasks, and maintain files in a consis

The Scheduler Assistant is part of a team responsible for ensuring Elizabethtown Gas complies with regulations and completes the customer workload.This temporary role will support administrative functions.This hybrid role requires 1 to 3 days onsite weekly at the SJI Green Lane office.It is a six-mo

Finance Administrative Assistant - Prudential Center.Performs accounts receivable functions.Essential duties and responsibilities include administering activities of accounts receivables, including billing of accounts, preparation and mailing of statements, posting of payments, advanced deposits and

We're looking for a self-starter who has the ability and drive to provide high level support for an SOC leader.The responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature.This Executive Assistant role requires a

Immediate need for a talented Administrative Assistant.

Join Our Team as a Work-From-Home Data Entry Research Panelist!.Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer

Office & Data Assistant (Non-Profit) - Staten Island. AHRC New York is seeking an Office and Data Assistant for their Staten Island Advance and Earn Program. Associate degree preferred, or High School diploma with a minimum of two (2) years of experience working as an administrative assistant in a h

Sales And Marketing Administrative Assistant. Provides the director and managers of sales and marketing with administrative and clerical support including word-processing, typing, emailing, filing, data-entry, faxing, copying, corresponding, answering telephones, processing mail, taking notes and/or

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. If you are the type of person who is self-motivated a

Executive Assistant, Brand Environments.The Executive Assistant, Brand Environments plays a critical role in supporting senior leadership within a highly collaborative, creative, and fast paced organization.This role provides high level administrative and operational support to the SVP of Brand Envi

Ajilon - JobID: 7E1E1F18-739B-480F-B0F1-DE234FE3148F [Administrative Assistant / Data Entry Clerk] As a Data Entry Clerk at Ajilon, you'll: Resolve deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution; Enter customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format; Verify entered customer and account data; Purge files to eliminate duplication of data...Hiring Immediately >>

Senior Executive Assistant | Fully Onsite in Edison, NJ (M-F, 8am-4:30pm).The EA will support senior leadership, including close partnership with executive stakeholders and the comptroller.This is a hands-on, operationally focused EA role that blends traditional executive support with exposure to re

The Administrative Assistant / Reception Services professional is the first point of contact for the firm and plays a key role in delivering an exceptional client and visitor experience.This position provides comprehensive support across reception, concierge, conference, and administrative functions

The Scheduler Assistant is part of a team responsible for ensuring Elizabethtown Gas complies with regulations and completes the customer workload.This temporary role will support administrative functions.This hybrid role requires 1 to 3 days onsite weekly at the SJI Green Lane office.It is a six-mo

Job Description Job Description | Executive Assistant Division | Director & CEO’s Office Reporting Relationship | Director & CEO About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides trusted support across all aspects to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and board engagement, tracks priorities and follow-up items, and coordinates communication from the Director’s office. The Executive Assistant handles sensitive projects, performs a wide range of tasks essential to the smooth, efficient and effective operations of the executive office, and ensures that the Director & CEO is supported in all activities. Work Schedule: This position is a full-time, onsite position, required to work onsite five (5) days per week. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees, including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively, and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Minimum of ten (10) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Proven expertise in managing an executive office and optimizing administrative functions., • Extensive experience liaising with the Board of Trustees and understanding nonprofit governance., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science, • Exceptional writing, research, organizational, technology, and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $90,000 – $110,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off Applications will be reviewed on a rolling basis The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact .

Assurance Care & Support Services - JobID: 100-167986021 [Medical Office Assistant] As a Home Care Administrator at Assurance Care & Support Services, you'll: Assist with daily office operations and administrative tasks; Coordinate and schedule caregiver shifts and client visits; Communicate with ca

Assurance Care & Support Services - JobID: 100-169520889 [Medical Office Assistant] As a Home Care Administrator at Assurance Care & Support Services, you'll: Assist with daily office operations and administrative tasks; Coordinate and schedule caregiver shifts and client visits; Communicate with ca

Certified Medical Assistant required. The Offsite Medical Assistant I Provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Medical Assistant - Staten Island - Full Time - Days - OFFSITE.

The Medical Assistant II provides clinical office support to physicians and surgeons and performs patient care and administrative duties necessary to deliver quality patient care.Mentors and assists less experienced staff members.Fulfills patient care responsibilities as assigned which may include:

Job Description Job description: Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for delivering outstanding administrative support. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence and growth. Duties • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace, • Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and attention to detail, • Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone etiquette, • Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents, • Assist with event planning for company meetings, conferences, and special events, including venue booking and logistics coordination, • Support bookkeeping tasks such as data entry, invoicing via QuickBooks, and basic office management duties, • Facilitate project coordination by tracking deadlines, preparing agendas, and following up on action items, • Proven experience in executive administrative support or as a personal assistant with strong organizational skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent typing speed combined with meticulous proofreading and transcription abilities, • Strong office management skills including filing, data entry, and clerical experience, • Knowledge of QuickBooks for bookkeeping tasks and basic financial record keeping, • Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools, • Effective customer service skills paired with professional phone etiquette on multi-line phone systems, • Ability to handle sensitive information discreetly while demonstrating high levels of professionalism

Northwell Health - - Responsibilities: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing.

Northwell Health - 2955 Veterans Rd W #2C [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, resp

Virtual Assistant – Remote | Full-Time / Part-Time We are looking for a proactive and organized Virtual Assistant to support our team with day-to-day administrative tasks. This is a fully remote position — work from anywhere with a reliable internet connection.

Brown, LLC is an aggressive, methodical plaintiff-side litigation firm led by Jason T.Brown, a former FBI Legal Advisor and Special Agent.The firm handles complex litigation nationwide, including whistleblower matters, class actions, commercial litigation, and labor and employment rights cases.Withi

Administrative Assistant - Nourished Neighbors (5650).Take advantage of our new sign-on bonus! Center for Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives.When you apply and get hired, you are eligible for a $250 sign-on bonus.East Orange

The Administrative Assistant to the Senior Leadership Team will play a critical role in supporting the leadership, instructional efforts, and operational excellence of OYN.This individual will provide high-level administrative and programmatic support, helping ensure the smooth execution of academic

The Analytics & Data (A&D) Organization is a key growth area within Morgan Stanley's Wealth Management Division playing a critical role in the execution of the wider Wealth Management strategy. The Administrative Assistant will provide efficient and effective executive support to a Managing Director

As a Legal Assistant (OA), you will: perform a variety of clerical, technical, and administrative tasks while providing legal support to attorneys and paralegals.

This is a full-time, on-site role reporting to the Senior Executive Assistant. Assist with scheduling, calendar management, and coverage for the Senior Executive Assistant as needed. Previous experience in office coordination, administrative support, or a customer-facing role.

Role Overview: We are seeking a highly skilled and proactive Senior Administrative Assistant to provide comprehensive support to leaders within the Institutional Annuities Department at New York Life. Facilitate onboarding for new employees and maintain office supplies.

The After-School Assistant role near 7208 supports the smooth operation of our after-school program.Primarily responsible for assisting with administrative tasks, maintaining a clean and organized environment, monitoring student behavior, and ensuring students' safety during program hours.This posit

PAL) of New York City is an independent youth development nonprofit organization and has been a vibrant and vital institution, serving as an effective, critical bridge between police and communities across all five boroughs of the City since 1914.PAL operates diverse programs for children as young a

Daily Responsibilities for Administrative Assistants.

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