Trabajos administrative assistant en New York - Page 3

Job Description Job Overview We are seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is essential in supporting our daily operations and ensuring the smooth functioning of our office. The ideal candidate will possess strong financial acumen and experience with assisting high-level professionals, making them an invaluable asset to our administrative team. Responsibilities • Provide administrative support to ensure efficient operation of the office., • Manage and organize financial documents, including invoices and receipts., • Assist in preparing financial reports and maintaining accurate records., • Perform general ledger reconciliation and bank reconciliation tasks., • Support public accounting functions by assisting with double entry bookkeeping and financial concepts., • Collaborate with team members to streamline processes and improve efficiency., • Must have prior experience in bookkeeping and admin assistance, • Strong understanding of financial concepts, including double entry bookkeeping and general ledger reconciliation., • Experience in financial report writing and analysis., • Excellent organizational skills with a keen attention to detail., • Ability to manage multiple tasks simultaneously while meeting deadlines., • Strong communication skills, both written and verbal, to effectively interact with team members and clients., • Familiarity with public accounting practices is a plus.

Job Description We are looking for an administrative assistant/bookkeeper for a construction company. Working hours are 8:00 A.M.-4:30 P.M. Monday-Friday. Assistant will be responsible for filing, answering phones, ordering insurances, filing for permits, typing invoices, calling in payroll and bank recs, payables and receivables, bank reconciliations (bank accounts, credit cards) . If interested, please email your resume. Salary will be based on experience—must be proficient and experienced with QuickBooks and have experience with the construction industry.

Job Description We are seeking a detail-oriented and organized Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support in various legal matters, ensuring that all tasks are completed efficiently and accurately. This role is crucial for maintaining the smooth operation of our legal practice and will involve a variety of administrative and case management responsibilities. Duties • Assist attorneys with case preparation, including drafting correspondence., • Manage legal case files, ensuring all documents are organized and up-to-date., • Provide executive administrative support, including scheduling appointments, managing calendars, and handling phone communications with clients and other attorneys., • Maintain confidentiality of sensitive information while demonstrating excellent phone etiquette in all communications., • Previous experience in a legal assistant or similar role is preferred.

Location Detail: 425 Post Road Fairfield (10230) Shift Detail: Mon-Fri Get MORE from your career with Hartford HealthCare Hartford HealthCare, the largest and most comprehensive healthcare system in Connecticut, has a new opportunity available for a Physician Assistant or Nurse Practitioner to provide outpatient care to MS patients and General Neurology at the established and quickly growing Multiple Sclerosis Center located in Fairfield, CT. Some highlights of this opportunity include: · The advanced practitioner provides comprehensive, quality-based care for patients with nervous system and immunology diseases, which is mostly Multiple Sclerosis patients however may include other neuroimmunology diseases and General Neurology through participating in the medical management of patients, achieving or maintaining optimal health status, managing disease, and reducing risk of illness. · The opportunity to assist in program development and potential future research opportunities · A robust MS dedicated team including MA’s, Administrative Assistants, Nurses, and Social Workers. · Monday through Friday with no call! · Monthly programmatic team meetings and the potential opportunity for involvement in future clinical trials. · Competitive compensation, matching 401k, tiered medical, and CME reimbursement. · We support your development and wellbeing through the respected Hartford HealthCare’s Office of Advanced Practice - an internal organization committed to the growth and development of our Advanced Practitioners, and the groundbreaking Office of Provider Wellness. The Ayer Neuroscience Institute at Hartford HealthCare is a rapidly expanding Institute with a focus on comprehensive patient care, academics, and research. The Institute enjoys the resources of a system committed to excellence in patient quality and experience and an impressive staff of world class Neuroscience leaders. There are no limits to what you can achieve when you join the Multiple Sclerosis Center at Hartford HealthCare’s Ayer Neuroscience Institute. The extensive capabilities of the most integrated healthcare system in CT offers Physician Assistants and Nurse Practitioners MORE OPPORTUNITY as you practice with nationally respected colleagues in a progressive, physician-led environment. Our broad network includes seven acute care hospitals including one of the largest academic and surgical hospitals in the northeast, thriving community teaching hospitals, and one of the largest multi-specialty medical groups in New England with more than 1,000 providers. This means MORE OPTIONS to propel your career to new heights and all within a deeply embedded culture of inclusion, innovation, and focus on the highest quality of care. We are teachers, researchers, innovators, leaders and, most of all, caregivers. Located between Boston and New York City, Connecticut offers you and your family access to a lifestyle that is second to none. Enjoy the finest schools in the nation, four beautiful seasons of recreational activities, and options to live at the shore, in leafy suburbs, or in vibrant urban areas. To put MORE LIFE IN YOUR LIFE, apply today! · Eligibility to be licensed as a Physician Assistant (PA), Family Nurse Practitioner (FNP), Adult Nurse Practitioner (ANP), or Adult Gerontology Primary Care Nurse Practitioner (AGPCNP) is required. · 1 year of experience practicing as an APP is required, or 2 years of RN experience within MS or neurology for New Grad Nurse Practitioners. · MS or neurology experience is highly preferred.

PLEASE DO NOT APPLY IF YOU DO NOT HAVE EXPERIENCE WORKING IN THE CONSTRUCTION INDUSTRY, AS YOUR RESUME WILL NOT BE CONSIDERED. Queens flooring firm seeking a motivated, organized candidate who is familiar and has experience within the Construction Industry to join our team. Under the direction of the ACCOUNTING MANAGER, the Receptionist/Administrative Assistant is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures.

Division Chief, Hospital Medicine Northwell Health – Lenox Hill Hospital Northwell Health’s Medicine Service Line is seeking a Division Chief, Hospital Medicine at Lenox Hill Hospital, a tertiary research and academic medical center. The Division Chief will work with departmental and organizational leadership to facilitate operations and strategic planning at both the main and Greenwich Village campuses promoting continuous improvement within our clinical and educational enterprises. Operational leadership experience is necessary. Northwell Health Hospital Medicine is dedicated to these key focus areas: care of high quality and high value, excellence in the patient experience and the clinical team-member experience, along with ongoing academic and educational growth. Highlights of the role include: Appropriate balance of administrative and clinical time to facilitate management of both campuses Regular participation and leadership in key hospital and medical staff committees Development and maintenance of continuous quality improvement programs Presence of large Internal Medicine Residency Program Close collaboration with Lenox Hill Chief Medical Officer, Department of Medicine Chairperson, and Northwell Enterprise Director for Hospital Medicine About Lenox Hill Hospital Lenox Hill Hospital, a 450-bed, acute care hospital located on Manhattan’s Upper East Side, has earned a national reputation for outstanding patient care and innovative medical and surgical treatments. The hospital is particularly well known for excellence in internal medicine, cardiovascular disease, orthopedics, sports medicine, otolaryngology/head and neck surgery and maternal/child health. The Hospital is also a recognized leader in public health education and community outreach. Patients come to us from Manhattan, Brooklyn, the Bronx, Queens, Long Island, the tri-state area and even around the world. Lenox Hill is committed to providing the highest standard of care to a socioeconomically and ethnically diverse patient population. About Greenwich Village Hospital Northwell Greenwich Village Hospital, a division of Lenox Hill Hospital, is dedicated to providing comprehensive, community-based care that keeps residents close to home. Founded in 2014 as Lenox Hill HealthPlex following the closure of St. Vincent's Hospital, Northwell Greenwich Village Hospital (NGVH) was initially launched as Manhattan's first satellite emergency department. It was later renamed Lenox Health Greenwich Village, and over time, it expanded to include comprehensive imaging services, an ambulatory surgery suite and multispecialty physician practices. The evolution into NGVH represents the next step in Northwell’s ongoing commitment to enhance health care services in the West Village. Our hospital provides surgical care, a 24/7 emergency department, orthopedics and sports medicine, gastroenterology, imaging and much more. With a new dedicated inpatient unit, we house more beds to treat conditions requiring an overnight stay. Benefits at Northwell Health include: Nationally competitive salaries Comprehensive benefits package Academic appointment at the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell College Tuition reimbursement for dependent children Northwell Health is New York State’s largest health care provider and private employer, with 28 hospitals and 1,050 outpatient facilities. We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 103,000+ employees – 19,000+ nurses and 12,000+ credentialed physicians, including members of Northwell Health Physician Partners – are working to change health care for the better. We’re making breakthroughs in medicine at the Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Nursing and Physician Assistant Studies. For information on our more than 100 medical specialties, visit our Northwell Health Website and follow us @NorthwellHealth on Facebook, Twitter, Instagram and LinkedIn. For additional information and to apply, please contact The Office of Physician Recruitment. EOE M/F/D/V

Reporting to the Director of Summer Camps and Youth Education, the Assistant/Associate Director will assist in the overall management of Hofstra University’s summer camp programs which serve over 5,000 youth from Long Island and the surrounding areas through day-to-day administrative operations of

Job Description Job Title: Part-Time Personal Assistant (Hybrid – Work From Home & Local Errands) Location: East Islip, NY Hours: Approximately 20 hours per week (flexible schedule) Job Summary: A busy family based in East Islip is seeking a reliable, detail-oriented Part-Time Personal Assistant to provide administrative support and handle day-to-day errands. This role is primarily work-from-home, with some local errands and in-person tasks as needed. The ideal candidate is organized, communicates clearly, exercises discretion, and works well alongside other household employees. Key Responsibilities: • Run local errands (shopping, returns, pickups, etc.), • Arrange and manage travel plans, itineraries, and accommodations, • Handle administrative tasks such as scheduling, correspondence, and organization, • Coordinate household-related tasks and service appointments, • Assist with special projects as needed, • Communicate effectively with family members and other household staff, • Strong organizational and time-management skills, • Excellent written and verbal communication, • Detail-oriented and proactive problem solver, • Flexible availability and ability to adapt to changing priorities, • Trustworthy, discreet, and professional, • Comfortable working independently and as part of a team, • Hybrid position: primarily remote with occasional in-person errands, • Supportive, respectful household environment

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionEstablished and still growing hedge fundEstablished and still growing hedge fund

Title: Virtual Assistant Company: MNY Ventures Location: Eastern Europe, Latin America, or Southeast Asia. Structure: Hourly 1.5k - 3k per Month About the Role MNY Ventures operates a rapidly scaling ecommerce portfolio across DTC, Amazon, and TikTok Shop in the health and wellness category. As the business grows, we are hiring an Operations Virtual Assistant to help maintain the reporting and operational systems that support inventory, forecasting, and supply chain execution. This role is focused on operational data accuracy and reporting, not customer service or general administrative work. The position is responsible for maintaining operational spreadsheets, pulling platform reports, updating inventory tracking systems, and ensuring internal dashboards remain accurate. The ideal candidate is highly detail-oriented, comfortable working inside spreadsheets and ecommerce platforms, and able to follow structured workflows provided through Loom videos, SOP documentation, and step-by-step guides. Core Responsibilities Operational Reporting • Maintain and update internal operational spreadsheets and dashboards, • Pull daily and weekly reports from Amazon Seller Central, TikTok Shop, and other systems, • Update inventory tracking sheets used for forecasting and operational planning, • Ensure data is formatted correctly and stored for historical tracking, • Flag discrepancies or unusual data patterns in reportingInventory & Supply Chain Data, • Maintain inventory reporting across Amazon, TikTok Shop, and DTC channels, • Update inventory balance sheets and operational tracking systems, • Support forecasting worksheets used for supply chain planning, • Monitor inventory levels and flag potential stock risks, • Maintain COGS and inventory reconciliation worksheetsPlatform Reporting, • Export operational data from seller platforms including:, • Amazon Seller Central, • TikTok Shop Seller Center, • Fulfillment or other reporting systems Example Workflows Amazon Restocker Reporting • Download FBA inventory reports from Amazon Seller Central, • Organize and archive reports in Google Drive, • Hard-code inventory snapshots to maintain accurate historical records, • Import data into internal inventory planning worksheetsTikTok Inventory Reporting, • Export goods inventory from TikTok FBT, • Download the last 30 days of seller performance data, • Maintain historical inventory tracking inside Google SheetsInventory Balance Sheet Updates, • Pull inventory reports from Amazon, TikTok, and fulfillment partners, • Update weekly reporting templates, • Reconcile tracked inventory with actual platform inventory, • Maintain inventory and COGS accuracy across reporting sheets Requirements Mandatory • Fluent written and spoken English, • Must work U.S. East Coast business hours, • Strong proficiency with Excel or Google Sheets, • Comfortable working inside Amazon Seller Central, • Ability to follow structured workflows from Loom videos and SOPs, • Comfortable performing detailed operational tasks with high accuracy, • Reliable internet connection and professional remote work setup Preferred • Experience working in ecommerce operations or inventory roles, • Familiarity with TikTok Shop Seller Center, • Experience maintaining inventory or forecasting spreadsheets, • Experience supporting Amazon or ecommerce reporting workflows Ideal Candidate Profile The best candidate for this role is someone who: • Is extremely detail-oriented and process-driven, • Is comfortable executing structured operational tasks repeatedly with high accuracy, • Can work independently and maintain discipline in remote environments, • Quickly learns new workflows and systems, • Is comfortable identifying and flagging operational issues in data, • Prefers structured operational work over creative or ambiguous work, • We prefer candidates based in Eastern Europe, Latin America, or Southeast Asia., • We are looking for grinders — people who are self-motivated, highly reliable, and genuinely love executing structured work at a high level., • This is a role for someone who takes pride in operational excellence and is ready to put in the work to grow with a fast-moving team. Tools Used in This Role • Google Sheets / Excel, • Amazon Seller Central, • TikTok Shop Seller Center, • Google Drive, • Loom

Sales Assistant, French Connection Location: New York, NY – Midtown Manhattan, Fashion District Department: Sales Reports To: Director of Sales About G-III Apparel Group: G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution, and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team’s entrepreneurial spirit and our deep relationships across the industry. Position Summary: We are seeking a motivated and detail-oriented Sales Assistant to join the French Connection team at G-III. This role supports the sales team in managing wholesale accounts, processing orders, and ensuring smooth communication between clients and internal departments. The ideal candidate is organized, proactive, and passionate about the fashion industry. Key Responsibilities: • Assist the sales team with administrative tasks, including updating account lists and profiles, maintaining the PO log, and managing the wholesale event calendar, • Facilitate communication between clients and the account management team for in-store event planning, goal setting, and performance tracking, • Coordinate planning for NY markets, • Maintain and monitor selling reports for all major accounts, • Manage seasonal order confirmations and ensure weekly shipping updates are delivered promptly, • Verify vendor orders for accuracy and assist in order processing, EDI/order confirmation, and shipment tracking, • Manage advertisement and showroom samples, track sample requests, and maintain showroom organization, • Collaborate with the Logistics department to ensure client communication and timely order shipping Who You Are: • Organized and detail-oriented with excellent multitasking and prioritization skills, • Strong communicator with the ability to collaborate effectively with internal teams and external clients, • Independent and proactive, yet a team player, • Passionate about fashion and up-to-date with current trends Qualifications: • Bachelor’s degree in Merchandising or equivalent, • 1–2 years of industry experience, preferably in fashion wholesale/sales, • Proficiency in Excel, • Strong organizational, communication, and interpersonal skills What We Offer: • Competitive salary: $55,000 – $60,000 per year ($26.44 – $28.85 per hour, based on a 40-hour work week), • Comprehensive benefits including medical, dental, vision, and 401(k), • PTO and company holidays, • Employee discounts G-III Apparel Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. About G-III Apparel Group, Ltd. | ___ G-III’s owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports, and more. G-III has fashion licenses under Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville, and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris, and Donna Karan brands.

Job Description The Fountain Group is currently seeking a Executive Administrative Assistant II for a prominent client of ours. This position is located in 501 West 30th Street - New York - NY 10001. Details for the position are as follows: Please send me your updated resume to Pay Rate : $39 Hourly on W2 Title: Executive Administrative Assistant II Location: 501 West 30th Street - New York - NY 10001 Duration: 9 months (Possible extension/conversion based on performance and budget) Required skills: • Bachelor's degree, • 5+ years experience as an Executive Assistant, • A high degree of professionalism, • Extremely strong organizational and interpersonal skills, • Ability to deal with all levels of internal and external senior management in a professional manner, • Knowledge of MS Office Suite #LI-MT2 #Zip

Job description: Our client is a globally recognized lifestyle brand has been rooted in authentic sports heritage for over 100 years. As the official on-field cap for MLB, official sideline cap for NFL, and official on-court cap for NBA, it has become a symbol of sport, culture, and self-expression worldwide. In addition to headwear, the brand offers apparel and accessories for men, women, and youth. Founded in 1920 and family-owned, the company is built on craftsmanship, innovation, and cultural influence. Excellence and authenticity drive everything it does. The upcoming NYC Flagship Store in SoHo will serve as more than a retail space — it will be a destination where creativity, style, and community connect. Job Summary We are seeking an energetic and motivated Sales Lead / Keyholder to join our dynamic retail team. In this pivotal role, you will serve as a trusted leader and keyholder, responsible for opening and closing the store, managing daily operations, and ensuring an exceptional customer experience. Your passion for retail sales, strong leadership skills, and ability to foster a positive team environment will drive store success. This position offers an exciting opportunity to develop your management skills while contributing to a vibrant shopping atmosphere. Duties • Lead by example in delivering outstanding customer service, ensuring each guest feels valued and satisfied, • Assist in daily store operations including opening, closing, and cash handling procedures with accuracy and integrity, • Supervise and motivate team members, providing coaching, training, and development to enhance performance, • Manage inventory control, stock replenishment, merchandising, and pricing strategies to maximize sales potential, • Oversee POS (Point of Sale) transactions, ensuring smooth checkout experiences and accurate cash handling, • Coordinate employee scheduling, shift management, and payroll processing to maintain optimal staffing levels, • Proven experience in retail sales or store management with supervisory or assistant manager responsibilities, • Strong leadership skills with demonstrated success in team management and employee development, • Excellent communication skills in multiple languages or bilingual proficiency preferred, • Experience in negotiation, customer service excellence, and conflict resolution techniques, • Familiarity with inventory management systems, POS technology, and retail math principles, • Background in recruiting, interviewing, onboarding new employees, and conducting training sessions Job Type: Full-time Work Location: In person

Job DescriptionLHH Recruitment Solutions is currently seeking an Executive Assistant who will provide high-level administrative support to senior leadership while also contributing to multiple ongoing projects across the organization. This role requires exceptional organizational skills, the ability to track deadlines and deliverables, and the agility to manage shifting priorities. The ideal candidate is proactive, detail-oriented, and able to operate effectively in a fast-paced environment. Responsibilities: • Manage complex calendars, schedule meetings, coordinate travel, and prepare expense reports., • Serve as a professional and proactive point of contact for internal and external stakeholders., • Draft, review, and manage correspondence, meeting materials, and presentations., • Handle sensitive information with discretion and maintain strict confidentiality., • Support executives in managing multiple concurrent projects by tracking milestones, deadlines, action items, and deliverables., • Coordinate with cross-functional teams to gather updates, follow up on outstanding tasks, and ensure timely execution., • Prepare status summaries, consolidate information, and surface issues that need executive attention., • Assist in organizing project-related meetings, including agendas, notes, and follow-up tasks., • Maintain organized filing systems, shared documents, and project tracking tools., • Assist with meeting minutes, capturing decisions, risks, and required next steps., • Support ad-hoc tasks, research, and administrative needs to ensure smooth daily operations.Qualifications:, • 5+ years of experience as an Executive Assistant or in a similar administrative role., • Strong organizational and multitasking capabilities with excellent attention to detail., • Proven ability to track deadlines, manage competing priorities, and follow tasks through completion., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite and comfort learning new systems., • Ability to exercise good judgment, maintain confidentiality, and work independently.Hours:, • 8:00am-5:00pm, • Monday through FridayWorksite Type:, • 100% in officeEmployment Type:, • Contract to HireAt LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $50.00 to $55.00 per hour Search managed by: Coral Dunn Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description We are seeking a clean-cut, professional female Personal Assistant to support day-to-day operations and assist with client interactions. The ideal candidate is organized, personable, and comfortable working in a dynamic environment that includes travel and hands-on tasks. Responsibilities: • Communicate professionally with clients and coordinate appointments, • Assist with home staging tasks, including making beds, light cleaning, and organizing spaces, • Support decorating and presentation of homes for showings or events, • Run occasional errands and assist with general administrative duties, • Travel between Philadelphia, New Jersey, and New York as needed Requirements: • Fluent in English (additional languages are a strong plus), • Valid driver’s license and reliable transportation, • Professional appearance and strong communication skills, • Ability to multitask and maintain attention to detail, • Experience with home decorating, organizing, or staging preferred, • Comfortable performing light housekeeping tasks related to staging Preferred Qualities: • Friendly and client-oriented personality, • Flexible schedule and willingness to travel locally, • Prior experience as a personal assistant, home stager, or in hospitality is a plus If you are organized, dependable, and enjoy helping create beautiful, well-presented spaces, we’d love to hear from you.

Job Description We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities: • Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events., • Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives., • Process and manage expense reports accurately and in a timely manner using Concur., • Provide day-to-day administrative support, including handling correspondence and meeting preparation., • Collaborate with internal teams to ensure smooth communication and operational efficiency., • Assist in organizing executive meetings by preparing agendas and documenting minutes as needed., • Maintain confidentiality while managing sensitive information related to executive activities., • Utilize Google Workspace tools to support various administrative tasks and streamline workflows., • Monitor deadlines and prioritize tasks to meet the needs of executives effectively., • Adapt quickly to shifting priorities and demands in a high-profile environment., • Minimum of 3 years of experience as an Executive Assistant or in a similar role., • Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Drive., • Experience using Concur for expense management and reporting., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent verbal and written communication skills., • Proven ability to handle confidential information with discretion., • Comfortable working in a fast-paced and high-profile entertainment industry setting., • Availability to work onsite four days per week.

Job DescriptionEmpower Leadership, Drive Impact The Interactive Advertising Bureau (IAB) is looking for a highly skilled, organized, and proactive Executive Assistant to provide critical support to our Chief Growth Officer, SVP, Centers of Excellence & Industry Initiatives and SVP, Member Development. This is a unique opportunity to be at the heart of IAB’s mission, ensuring two of our most senior executives are equipped to lead with focus, efficiency, and impact. In this role, you’ll do much more than manage schedules, you’ll serve as a trusted partner, keeping operations running smoothly, enabling leadership success, and representing IAB with professionalism and discretion. What You’ll DoExecutive Support & Calendar Management * Manage complex calendars, ensuring schedules are up-to-date and free of conflicts. * Proactively adjust and prioritize meetings to accommodate urgent or time-sensitive requests. * Keep executives fully briefed on upcoming deadlines, meetings, and priorities. Travel & Logistics * Organize domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries. * Anticipate executive needs and provide complete travel documentation and confirmations. Expense & Administrative Management * Prepare and submit accurate monthly business expense reports. * Track reimbursements and follow up proactively. * Draft and distribute correspondence, invoices, agendas, and reports. * Coordinate reservations for business meals and meetings. Meeting & Event Coordination * Prepare and circulate agendas and supporting materials in advance of meetings. * Record meeting recaps, track action items, and provide timely follow-up. * Book and set up meeting rooms with all necessary technology and equipment. Operational & Strategic Support * Provide status updates and track action items for executives, escalating when needed. * Partner with cross-functional teams to support initiatives across the organization. * Perform additional administrative and project-related duties as assigned. Who You Are * Experienced EA: A minimum of 5 years of experience supporting senior executives, preferably in media, technology, or a fast-paced industry. * Detail-Oriented: A master of organization who anticipates needs and catches the small things before they become big. * Strong Communicator: Excellent written and verbal skills, with confidence in handling communications at all levels. * Discreet & Professional: Trusted to manage confidential information with the highest integrity. * Tech-Savvy: Proficient in Outlook and Microsoft Office Suite; experience with Salesforce, Zoom, and expense platforms a plus. * Adaptable & Proactive: Thrives in dynamic environments, solving problems with creativity and resourcefulness. Why You’ll Love Working at IAB * High Visibility: Support senior executives who are shaping the future of digital media, marketing, and technology. * Industry Impact: Be part of an organization that drives standards, innovation, and growth across the ad-supported internet. * Collaborative Culture: Join a team that values diverse perspectives, open communication, and shared success. * Growth & Learning: Gain exposure to strategic initiatives, industry events, and opportunities for professional development. * Work-Life Balance: Hybrid schedule with flexibility, plus a culture that values well-being and personal growth. This is a chance to contribute to the future of digital advertising and marketing while providing indispensable support to IAB leadership. If you’re ready to make an impact behind the scenes while growing your own career, we’d love to hear from you.

Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in New York, NY 10017 - Onsite Job Position Title: Executive Administrative Assistant Location: New York, NY 10017 - Onsite Job Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Contract : 2 months contract with possible extension. Payrate : $38.00 per hour on W2 Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per Job responsibilities • The role requires an ownership approach to all tasks, initiative and confidence to complete assignments with limited supervision, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize in a fast-paced work environment while maintaining a strong attention to detail and high quality work output., • The ideal candidate possesses excellent communication skills (written and verbal) and phone etiquette., • Hours are 8am to 5pm, with the flexibility to work additional hours to meet deadlines/needs., • Provide day-to-day support without prompting, and advise in advance of issues or delays., • Screen incoming calls and determine the level of priority while using caution in dispensing information., • Manage the logistics of internal and external meetings/events, • Process expense reports and invoices., • Ensure company policies are followed and items are processed within provided guidelines., • Act as a subject matter expert for policies and procedures., • Arrange extensive travel, both domestic and international., • Assist with staff on-boarding, which includes requesting and monitoring equipment set-up and system access., • Produce high quality emails and messages to individuals at all levels of the organization About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job Description HYBRID C-LEVEL EXECUTIVE ASSISTANT AT GLOBAL FINTECH FIRM Base Salary is $175K to $220K; Including Paid OT (if worked) Incredible Organization; Discretionary Year-end Bonus; and Excellent Benefits Solidly established Global Hedge Fund/FinTech Firm is looking for an experienced, highly capable, forward-thinking individual to serve as a strategic partner to a Senior Member of the Firm. This individual will enable high-functioning operations by anticipating needs, exercising exceptional judgment, and driving key initiatives that advance Executive Committee Priorities. This is a unique opportunity to gain deep insight into how the firm operates at the highest levels while working closely with Senior Leaders in a fast-paced, intellectually rigorous environment. We work in a hybrid model where you are in the office Tuesday through Thursday with the option of working from home on Monday and Friday. SKILLS AND QUALIFICATIONS • Bachelor’s Degree or Higher in any Academic Field is required., • At least Twelve to Fifteen (12-15) years of Work Experience, along with a demonstrated talent in academic and/or professional endeavors required., • We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required but would be a decided plus., • Experience in Client Services or Other Customer-focused Roles is a meaningful plus., • Flexibility and diligence with well-developed organizational, analytical, time management, and multitasking skills., • Excellent judgement, meticulous attention to detail, and keen written and verbal communication skills., • The ability to manage confidential information with the utmost discretion is critical. DUTIES AND RESPONSIBILITIES • Manage a broad range of responsibilities supporting both strategic and administrative needs., • Maintain complex and dynamic calendars, prioritize and triage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders., • Coordinate travel, meetings, and events with precision, providing high-quality administrative support ensuring seamless day-to-day operations., • Gain opportunities to own ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments. Company DescriptionA leading apparel wholesaler.A leading apparel wholesaler.

Job Description Top-tier Executive Assistant A well-established investment firm based in New York City is seeking an Executive Assistant to support the Executive Office of the Chair and Vice Chair. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year, a sign-on bonus, and a generous benefits package. Compensation will be commensurate with credentials and experience. Requirements: • Bachelor's or advanced degree, with evidence of academic or other intellectual distinction, • Ability to communicate clearly and concisely, both verbally and in writing, • Strong research and analytical skills, • Willingness to enthusiastically complete both high-level and low-level tasks The company is an equal opportunity employer. Company DescriptionA well-established New York firm is seeking a top-notch candidate.A well-established New York firm is seeking a top-notch candidate.

Job Description We are currently recruiting for multiple Executive Assistant (Financial Services) in NYC (Hudson Yards Area) – in-office 5 days a week. There are multiple roles available suppoting different teams within Private Equity, Finance, Global Solutions, Real Estate etc 105K – 120K Base + OT + Bonus + Benefits Package Responsibilities: • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents, • Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise, • Prepare for meetings supporting the needs of executives involved., • Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports, • Manage highly sensitive, confidential information with complete discretion, • Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts), • Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • 5-8+ years of experience as an Executive Assistant; college degree, • Financial industry knowledge highly desirable, • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations, • Excellent writing, editing, and verbal communication skills, • Research savvy with extensive experience using online resources, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you. Key Responsibilities Executive & Administrative Support • Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events, • Oversee inbox management; draft responses and flag priority items, • Attend meetings, take notes, and manage follow-up action items, • Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals, • Act as a gatekeeper, managing the CEO’s time and workload effectively, • Coordinate domestic and international travel (including arrangements for her small dog), • Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support • Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity, • Offer creative input for event outfits, content shoots, and personal brand moments, • Source, pick up, and return items for content, events, and daily needs, • Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support • Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion, • Maintain the CEO’s office space and household organization and logistics, • Assist with CEO’s small dogs, as needed (must be dog-friendly), • Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC), • Handle expense reports, reimbursements, and bill payments Project & Event Coordination • Organize personalized gifting and coordinate events, • Help plan and coordinate company events and special projects, • Support internal creative initiatives and cross-functional priorities, • Anticipate the CEO’s needs and proactively look around corners for solutions You Are... • Highly organized, detail-obsessed, and thrive at managing chaos with calm, • A natural problem solver who’s proactive and solutions-oriented, • A strong communicator — professional, clear, and personable, • Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok, • Fashion-forward and social-media fluent with a sharp eye for aesthetics, • A team player with positive energy who’s service-minded and discrete, • Someone with a valid driver’s license who can confidently navigate NYC Requirements • 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments, • Based in NYC with deep familiarity navigating the city, • Comfortable managing both professional and personal tasks with professionalism and care, • Prior experience supporting social media or a personal brand is a strong plus, • Must love dogs and be flexible to assist as needed, • Available for occasional evening/weekend needs based on CEO’s schedule or travel/events Bonus Points If You... • Have experience with small-business operations or startup environments, • Have a background or interest in fashion, beauty, or influencer marketing, • Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: • Be a key strategic leader at a fast-growing brand!, • Competitive salary + performance-based bonuses, • Nice office located at the Brooklyn Navy Yard, • Hybrid schedule with 1-2 days a week in office, • PTO Days + Specified National Holidays Off, • Health Insurance coverage + other benefits, • Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

LHH Recruitment Solutions is currently seeking a Sales Assistant with 2+ years of experience working in a similar role. This is a Direct Hire opportunity within the fabric and textile industry, located in Manhattan, NY. Responsibilities: • Utilize PLM systems and customer portals to manage product information, monitor deadlines, and track progress across multiple accounts., • Review purchase orders in detail to verify accuracy of pricing, quantities, dates, and terms before approval and processing, • Provide daily operational and administrative support to the Executive Sales Manager, assisting with all aspects of account management and sales coordination., • Prepare agendas and materials for sales meetings, participate in discussions, capture detailed notes, and convert conversations into clear, actionable follow-up items., • Manage the complete product sample process, including requests, tracking, shipping, and returns, while maintaining accurate and organized documentation., • Oversee the full order lifecycle from item creation and data entry through delivery tracking, consistently maintaining a 99% accuracy rate across all submissions and records., • Complete item setup submissions for retail partners via portals and spreadsheets, ensuring all product specifications, fields, and requirements are fully accurate prior to submission., • Maintain and update Excel master tracking reports with a strong focus on accuracy and visibility of order and delivery status., • Ensure timely, professional, and well-documented communication with internal teams and external partners to support smooth sales operations. Experience: • 2+ years of experience supporting or working with a sales team, preferably wholesale experience Compensation: $60K - $65K, depending on experience. Benefits: • Medical, dental insurance, • 401(k) plan with employer match, • Paid holidays, • Paid vacation Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Job Description Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X: Company DescriptionAbout Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.About Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.

Job Description Executive Assistant/Office Coordinator– Global Investment Firm A prestigious global investment firm is seeking a polished and proactive Executive Assistant/Office Coordinator to join their New York team. This role supports a high-performing group of professionals that value their EA and the work they do. The ideal candidate is someone who thrives in a professional, team-oriented atmosphere, and can really anticipate needs. Location: Midtown East, in office Monday-Friday Hours: 8:00am–5:00pm Compensation: $100k-115k DOE + discretionary bonus + exceptional benefits Responsibilities include (but aren't limited to): • Executive Support: Manage complex, multi-time zone calendars and facilitate meetings by preparing all necessary documents and briefing materials., • Travel Coordination: Arrange intricate domestic and international travel, including itineraries and visa processing., • Administrative Management: Proactively handle emails and correspondence; manage detailed expense reports and reimbursement processes., • Office Operations: Support the office with daily operations, including meeting and greeting clients/investors, managing conference room logistics, ordering catering for meetings, and ensuring kitchen and office supplies are fully stocked., • Stakeholder Interface: Act as a professional point of contact for the building’s reception and external guests, • Ad Hoc Support: Assist with printing and any projects required to ensure the New York office runs seamlessly. Ideal Candidate • Experience: 4+ years of EA experience, ideally within finance or professional services., • Culture Fit: You are reserved, detail-oriented, and highly observant. You understand the pace of finance and can match the energy of a sophisticated investment team., • Mindset: A "no task too big or too small" attitude. You are a flexible team player who enjoys being the backbone of an office and collaborating closely with other assistants., • Skills: Advanced proficiency in Microsoft Outlook and the MS Office Suite; highly articulate in both written and verbal communication., • Attributes: Poised under pressure, exceptionally organized, and able to work autonomously with limited guidance. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Our client, an apparel company, is looking for a Sales Assistant to join their team in NYC! Key Responsibilities: • Assist the sales team in managing account needs and daily communication with buyers and internal departments (design, production, logistics)., • Maintain and update sales tools, including line sheets, order forms, and product information., • Prepare samples and sales materials for market appointments, trade shows, and client meetings., • Enter and track purchase orders, ensuring accuracy in style details, pricing, and delivery timelines., • Support market preparation by organizing showrooms, merchandising samples, and coordinating appointments., • Monitor weekly sales performance reports and assist with analyzing business trends., • Assist in prospecting new accounts and maintaining contact lists and client databases., • Bachelor’s degree in Business, Fashion Merchandising, Marketing, or a related field preferred, • Strong interest in fashion, apparel sales, or merchandising., • Excellent communication and organizational skills, with attention to detail., • Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with PLM or ERP systems a plus., • Ability to multitask, meet deadlines, and work collaboratively in a team environment., • Positive, proactive attitude and willingness to learn.

Buyer Assistant Overview: London Jewelers is a premier jewelry business, family owned and operated for over 90 years. We continue to set the standard for quality and service in providing customers with the finest selection of diamonds, designer jewelry, fine timepieces and gifts, presented in a luxurious style and setting with superior customer service. We are seeking a Buyer Assistant to join our Buying team at our corporate location in Glen Head, NY. Responsibilities: • Supports watch buyer in all administrative functions., • Helps buyers communicate with vendors on product costs, quantity, quality and/or delivery times., • Assists with the processing of special orders, purchase order entries, cancellations and changes, and product details, • Create item descriptions, • Administrative – Data entry, prepares reports for management and corporate; audits all receipts before sending to corporate; researches customer/product information through various systems., • Communicates with stores, inventory and vendors to locate product, • Request store transfers Qualifications/Experience: • 1-3 years experience working in a buying office or assistant buyer., • Understanding of detailed reporting., • Excellent communication, follow-up and organizational skills., • Ability to problem solve and to learn new systems., • Good computer skills, proficiency in excel and word., • Must be detail oriented with strong customer service aptitude. Preferred Qualifications: • Knowledge of jewelry & watches a plus. Job Type: • Full-time Salary: • $25.00 - $30.00 Benefits: • 401(k) matching, • Dental insurance, • Employee assistance program, • Employee discount, • Flexible spending account, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Vision insurance Shift: • Monday – Friday, • In Office, • Seasonal weekend Availability We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.

About Gina Group: Gina Group is an industry-leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets. Categories include footwear, hosiery, cold weather, intimate apparel, handbags, small leather goods, tech accessories, home goods, and more across a multitude of national brands. Gina has been supplying retail markets with kids, juniors, misses, and men’s products for over 35 years and continues to keep pace with the ever-changing retail landscape. Visit us at to learn more about us. Sales Assistant The Sales Assistant is a key player in the sales process which serves as the liaison between design, sales, production, and logistics. This role is responsible for supporting the needs of the sales team and ensuring that all customer requests are addressed and that all orders flow through the system smoothly. Responsibilities: • Serve as liaison between design, sales, production, and logistics, • Monitor inventory and available to sell reports, • Review daily inventory allocation reports, • Analyze, understand, communicate, and resolve any allocation issues, • Follow up with logistics on shipping related issues, • Setting up detailed item set up sheets for customers and ensuring items properly set up in our ERP system, • Ensure showrooms are organized and set up properly, • Put together sales recaps and follow up with buyers as needed, • Ensure that all selling tools are updated as needed, • Review EDI and non-EDI orders with CSR’s to include backorders, oversold and late orders, • Submit work orders and transfer requests when needed, • Manage reporting to include bulk order reports, open orders by Salesperson, old bulk order alert CTO, Oversold order report, and backorders by salesperson, • Buyer communication as directed by Sales, • Import bulk orders into ERP, • Participate in weekly meetings as conducted by the Senior Fulfillment Operations Manager, • Keep management informed of situations that will impact department goals, • Perform other related duties as assigned by management to support the department’s business needs., • Understand and follow Gina’s employee policies and procedures. Qualifications: • Associate or Bachelor’s degree, • 1 year in an administrative capacity preferably in the fashion industry, • High energy level, positive attitude, and ability to multi-task, • Above average Excel skills, • Must work well under pressure and tight deadlines, • Strong problem-solving ability, • Strong organizational, communication and attention to detail are a must Benefits and Perks: • Hybrid work schedule (4 days onsite; 1 day work from home) & early Fridays, • Generous PTO and paid holidays, • Comprehensive health, dental and vision coverage with FSA or HSA options, • Pet insurance and pet discounts, • Identity theft protection, • Discounted life insurance, • Short and long-term disability insurance, • Critical illness, accident, and hospital indemnity insurance, • 401K & Profit sharing, • Pre-tax commuter benefits, • Professional development, • Team building and Company events NY Pay Transparency: The pay range for this position is ($50,000 – $55,000) annually based on skills and experience. Equal Opportunity Employer: Gina Group is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Recruitment Agencies: Gina Group does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.

Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in New York, NY 10017 Position Title: Executive Administrative Assistant Location: New York, NY 10017 Onsite Job Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Contract : 6 months contract with possible extension. Payrate : $40.00 per hour on W2 Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per Job responsibilities • Support senior-level executives and investment bankers. Proficient in word processing. Arrange travel services and meetings for Executives., • The ideal candidate possesses excellent communication skills (written and verbal) and phone etiquette., • Provide day-to-day support without prompting, and advise in advance of issues or delays., • Screen incoming calls and determine the level of priority while using caution in dispensing information., • Manage the logistics of internal and external meetings/events, • Process expense reports and invoices., • Ensure company policies are followed and items are processed within provided guidelines., • Arrange extensive travel, both domestic and international., • Assist with staff on-boarding, which includes requesting and monitoring equipment set-up and system access., • Produce high quality emails and messages to individuals at all levels of the organization About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job Description Executive Assistant Renowned investment firm has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionInvestment Advisory / Wealth ManagementInvestment Advisory / Wealth Management

About Us Star Children's Dress Company is a leading designer and distributor of high-quality children's apparel, known for our unique, elegant, and fashion-forward designs. With a passion for craftsmanship and an eye for detail, we specialize in dresses that help children look and feel their best for every special occasion. Position Overview We are seeking a dedicated and highly organized Sales Assistant to support our growing sales team. This in-office role plays a key part in ensuring smooth daily operations, coordinating with clients and internal departments, and helping drive our continued success in the children's apparel market. Key Responsibilities • Provide administrative support to the sales team including order entry, invoicing, and customer communication., • Serve as a point of contact for retailers, boutiques, and other B2B customers., • Assist in the preparation of sales reports, seasonal line sheets, and inventory updates., • Coordinate sample requests, returns, and showroom maintenance., • Track shipments, resolve customer service inquiries, and liaise with logistics providers., • Maintain accurate records of client information and sales activities in CRM systems., • Support the team during market appointments and trade shows as needed., • Collaborate with the production and design teams to ensure timely delivery and product availability. Qualifications • 1–2 years of experience in a sales support, customer service, or administrative role (experience in fashion or wholesale preferred)., • Strong communication and interpersonal skills., • Highly detail-oriented with excellent organizational abilities., • Proficiency in Microsoft Office (Excel, Outlook, Word); familiarity with ERP or CRM systems a plus., • Ability to multitask and thrive in a fast-paced, collaborative environment., • Passion for children's fashion and retail is a plus. What We Offer • Competitive salary in the range of $45,000–$55,000, based on experience., • A supportive, family-oriented work culture., • Opportunity to grow within a dynamic and creative industry., • Hands-on experience in the fashion wholesale business., • Health Insurance, Dental, Vision, • Free Life Insurance, • Free Gym & Locker room access, • FSA Account, Transit Checks, • Updated building with amenities

Job Description We are a Law Firm that supports families whose children have special needs and are seeking an appropriate education. Our team is passionate about the work we do and seeking a team member who cares. We are looking for an Executive Assistant who has a meticulous attention to detail, combined with the ability to understand issues at hand and work diligently to resolve them in order to support the Firm’s Owner. This role also requires skills to deliver our clients and potential clients the ultimate client service experience and to handle critical attorney support tasks. Doing this job well requires the right combination of empathy, strong written and verbal communication skills, attention to detail, and technical skills. You will play an integral role in creating memorable client experiences and helping the Owner of the Firm grow the business. APPLICATIONS THAT DO NOT COMPLETE SCREENING QUESTIONS OR ATTACH A RESUME WILL NOT BE SEEN OR RECEIVE A RESPONSE. This important position involves critical administrative duties in support of the Firm’s Owner. The Firm is growing quickly, and the Owner needs front-line support to “keep the trains running on time.” The basic duties of the position are: · Scheduling and ensuring Owner’s calendar is up-to-date and organized · Approach tasks with a sense of urgency and strategic thinking to determine next steps · Understanding the important role of being delegated to and being able to delegate to others to complete meaningful, time-sensitive work · Assist in set up of marketing and team events · Backup the Client Services Specialist with intake and client onboarding as needed · Maintain referral database and send information to referral sources as directed · Support the legal team and reception service by helping to direct client calls when clients are unsure who they need to speak to · Communicate to building support about space concerns, conference room needs · Set up for new hires · Pulling reports and data entry as needed · Mail support, preparing cards for clients This is a full-time role, the right candidate will work the Firm's regular office hours due to needs of the role. The role is hybrid, but the ability to in office as needed is critical, usually this will be at least 2x a week but on occasion additional days may be needed (for example, preparing for interns or if the office moves). Please note: · Customer service and administrative experience in an office is required. Legal experience is a plus · You will be working on many tasks and cases concurrently, over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so that we never miss a deadline · You must be comfortable with a computer and common office applications (Microsoft Suite, Outlook email & calendar, cloud storage, etc.). Experience with legal case management software is a plus · You must have excellent spelling and grammar · You must possess strong communication skills · A penchant for accuracy and attention to detail are required to avoid mistakes that can cost our clients (and us) dearly · You MUST be a positive person. If your middle name is “Drama,” you will not be successful here · You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as one on Monday morning at 9:00 a.m. Benefits: · Competitive pay and benefits · Retirement plan (401k) · Health benefits · Generous paid time off Company DescriptionLaw Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.Law Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.

Job Description Job Summary:The Executive Assistant provides comprehensive administrative and operational support to senior stakeholders, ensuring smooth day-to-day business operations. This role involves calendar management, travel coordination, communication handling, and preparation of presentations and reports. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment while maintaining professionalism and confidentiality. Key Responsibilities: • Manage telephone coverage, take accurate messages, and track executive availability, • Maintain calendars, schedule meetings, and coordinate conference calls, • Arrange conference rooms, catering, and audio/video conferencing setups, • Assist with client coordination including meetings, dinners, and events, • Plan and manage all travel arrangements including flights, hotels, transportation, and itineraries, • Prepare and submit expense reports in a timely manner, • Draft and format correspondence, memos, and presentations, • Prepare presentation materials including printing, binding, and organizing documents, • Maintain filing systems and organize documents and correspondence, • Coordinate with internal departments to gather information and fulfill requests, • Conduct research using internal and external resources, • Manage incoming/outgoing mail, faxes, and courier services, • Provide backup support to team members during absences, • Strong communication, judgment, and problem-solving abilities, • Excellent organizational and time management skills, • High attention to detail and accuracy, • Ability to multitask and work in a fast-paced environment, • Strong interpersonal skills and team collaboration, • Flexibility to support multiple teams and shifting priorities, • Familiarity with research tools and internet-based resources, • Experience with event coordination and executive-level support Education: High School Company DescriptionCompunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice. We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.\r\n\r\nWe have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.

Job DescriptionWe are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones. Responsibilities: • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings., • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics., • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English., • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness., • Maintain attorney calendars, track event registrations, and oversee time entries and firm records., • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution., • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs., • Provide informal translation services and ensure accurate communication in Mandarin and English., • Coordinate with other departments to execute assignments and support special projects., • Offer legal secretarial support and serve as backup for the secretary team when needed.• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting., • Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills., • Bachelor's degree or higher in a related field., • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook., • Exceptional organizational skills with a keen attention to detail and accuracy., • Ability to manage multiple priorities and adapt to a fast-paced environment., • Strong client service orientation and the ability to build relationships with diverse stakeholders., • Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities.

Job Description Nature of Work The Executive Assistant provides administrative support to the Director of Operations and Director of Programs & Planning, facilitating time management by coordinating access to the Directors for both internal and external needs. The position also assists in reporting and invoicing for departments managed by the Director of Programs & Planning (Horticulture, Community Cultivation, Facility Planning) Responsibilities · Manage all aspects of the Directors’ calendars, including setting appointments and organizing meetings. · Screen calls, maintain phone log (field and direct all phone calls for prompt response). · Prepare and review all reimbursements for business related expenses · Coordinate with Finance Department to generate monthly financial reports for departments. · Assist with invoice coding/tracking, cash disbursements and cash receipts to ensure accurate data entry, proper invoicing and timely payments [Horticulture and Community Cultivation Departments] · Assist on special projects, including weekly reports, monthly reporting to Board of Directors [Commercial Property, Horticulture and Community Cultivation Departments] · Draft, prepare and revise documents for public events and presentations · Correspond with vendors, contractors and tenants as needed, including but not limited to composing letters and memos and fielding billing and payment inquiries. · Maintain and update departmental files. · Support to main office staff as necessary. Minimum Qualifications Education and Experience Minimum 3 years’ experience in secretarial and/or administrative assistance. BA preferred. Experience with property management and/or public events preferred but not required. Knowledge, Abilities, and Skills Proficiency and experience in MS Word, Excel, Outlook, and PowerPoint. Must be highly organized and able to work within competing timeframes. Must be able to work independently as well as receive directions from multiple staff. Excellent verbal and written communication skills. Reports to Director of Operations and Director of Programs and Planning Manages None SalaryRange 60K – 70K Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Job Description Great Senior Leadership and Management team The Executive Assistant provides high-level support to senior leaders in the Client Advisory team. Admin, Events, Client Service and Recruiting This is a dynamic, multi-faceted role that blends executive support, client service, internal coordination, and cross-functional project management. Supporting several senior professionals and collaborating with client teams, the EA ensures efficient operations, outstanding client experiences, and streamlined internal processes across meetings, travel, recruiting, events, and compliance. This role is ideal for a highly organized, proactive individual who thrives in a collaborative, fast-paced, client-first environment. • Provide high-level administrative support to several senior members of the Client Advisory team., • Perform heavy calendaring duties, scheduling complex internal and external meetings, and ensuring schedules are well-coordinated and aligned with business priorities., • Serve as the first point of contact for clients, representing executives with professionalism, discretion, and excellent judgment., • Plan and coordinate all logistics for internal events and client meetings (on-site, virtual, and off-site)., • Assist with the creation and production of client books, ensuring accuracy and timely delivery., • Handle sensitive and confidential information with the utmost discretion., • Coordinate complex domestic travel arrangements, including flights, accommodations, and ground transportation, managing changes in real time., • Submit and reconcile expense reports using expense management system, • Partner with the Office Manager and Receptionist to ensure seamless meeting-day execution., • Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiency and help the team execute tasks effectively., • Coordinate senior leaders’ involvement in boards and committees., • Be an active member of the Administrative team, serve as backup receptionist as needed., • Assist with recruiting efforts as needed by scheduling interviews., • Perform notarizations (training and certification provided if not already a Notary Public). Qualifications: • Not mandated for a Bachelor's degree, but some college and EA/administrative experience out of a busy professional services firm, • Minimum 3+ years of experience as an Executive Assistant supporting senior-level managers., • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Box, Teams, and OneNote is a plus., • Exceptional organizational skills with the ability to manage multiple time-sensitive priorities while maintaining attention to detail., • Strong verbal and written communication skills., • Ability to thrive in a fast-paced, deadline-driven environment with multiple supervisors., • Operates with integrity, professionalism, and sound judgment., • Positive, proactive, “no job is too small” attitude., • Flexible and willing to work overtime if needed., • Client service mindset with the ability to build strong relationships internally and externally.

Job Description Key Responsibilities & Duties • Calendar Management: Scheduling meetings and calls., • Communication Management: Screening, answering, and directing emails and phone calls, and drafting correspondence., • Travel Coordination: Booking domestic/international travel, including flights, hotels, and transportation, along with detailed itineraries. Assist with event planning, board meetings, or leadership offsites as required., • Information Management: Preparing reports, presentations, and, in some cases, taking meeting minutes., • Liaison: Acting as a liaison between the executive and staff/clients, • Special Projects: Managing special projects., • Operational Support: Performs additional office management tasks as directed. Supports other members of the leadership team as directed. Provide backup reception/clerical support as needed. Handle other administrative tasks as needed., • Confidentiality: Maintaining strict confidentiality regarding sensitive company information. Required Skills and Qualifications • Proficiency in Technology: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and, calendar management, software., • Communication Skills: Strong written and verbal communication abilities., • Organizational Skills: Exceptional organizational and time-management skills., • Experience & Education: Proven experience as an Executive Assistant or in a similar senior administrative role., • Soft Skills:, • High emotional intelligence, discretion, and the ability to anticipate executive needs and proactively address issues before they arise., • Ability to manage competing priorities with minimal supervision, • Strong attention to detail, follow-through and time management. Work Environment • This is an office position. The company operates during normal business hours.Company DescriptionPioneer is a market leader with with nearly 80 years of history and consistent growth. We specialize in providing tailored lifecycle sales and distribution solutions to manufacturing companies serving the military market to support our warfighters around the globe. Pioneer is part of a publicly traded business in the Aerospace & Defense industry with extensive resources.Pioneer is a market leader with with nearly 80 years of history and consistent growth. We specialize in providing tailored lifecycle sales and distribution solutions to manufacturing companies serving the military market to support our warfighters around the globe. Pioneer is part of a publicly traded business in the Aerospace & Defense industry with extensive resources.

Position Purpose: the General Manager at Felice Port Chester is responsible for overseeing overall operation of restaurant. This position requires an established restaurant professional with the ability to lead, uphold guest satisfaction and maintain the integrity of the business on full time basis based on hours of operation of the restaurant. Key Responsibilities/Accountabilities: Managerial • Responsible for departmental logistics efficiency – monitor what works and what does not and be flexible to adjust to achieve expected outcome., • Continually suggest new offerings for dining room guests based on demand and guest’s comments and feedback and/or current trends (suggestions for new menu options, brunch offerings, cocktails, etc.), share with your management team and present to Chef and Director of Operations to analyze, seek decision and follow up on outcome., • Assisting and working closely with all employees – training and teaching about products and items we sell, monitoring how they speak with customers and guiding them if they need to improve., • Responsible for all new hire training checklist completion; responsible for full training of employees – following company standards (especially barista)., • Communicating any counter or product related problems to director of operations., • Ensure all operational tasks and procedures are adhere to by the management team and follow up on performance and driving tasks to completion. Dining Room Service: • Be an amazing host and create memorable experiences through personalized service., • Representing all the products and presenting them to our customers, explaining the brand and flavors using sales techniques that work., • Creating relationships with our regular customers making sure they return., • Communicating all companywide changes, changes in standard operating procedures, product-related facts, and any other changes to all employees., • Assist dining room staff during service and oversee the service and flow of entire restaurant by being present on the floor during all meal periods when scheduled., • Communicate all guest related issues or requests to the appropriate service staff and culinary team and guide them towards succession., • Support dining room staff with any other tasks and resolve brought up issues and always communicate/consult resolution of issues with Director of Operations, VP, or ownership., • Personalize service by leading by example - using guest’s name, building relationships with loyal guests, checking on satisfaction by being involved and touching every single table. Labor Management: • Create and manage schedules directly on scheduling platform according to labor budgets considering applicable laws and regulations regarding breaks and 80/20 rule., • Direct daily work activities of all scheduled staff and monitor efficient staffing levels in your absence under leadership of your Assistant General Manager and other managers., • Continually review performance of all staff - address shortcomings and recognize success., • Serve as role model and mentor by setting a positive example in all aspects of business and personnel management, develop your peers and guide them when it comes to decision making by elaborating on examples and learning from mistakes., • Support and work closely with Assistant General Manager and other managers so as team you uphold the service and hospitality standards in the restaurant., • Work closely with the entire staff of Felice Restaurant to establish a group hospitality minded employees who will develop and maintain our philosophy and values., • Understand, follow, and direct others in current safety procedures. Product Presentation • Monitor and make sure quality of food and beverages is at its highest., • Maintain control over inventories – beverage, china/glassware/silverware., • Responsible for overall grooming of service staff., • Monitor the neatness and attractiveness of showcase display with pastries and desserts at all times., • Conduct or assist in completion of inventories – beverage/wine, china/glassware/silverware., • Responsible for monitoring of florals of the entire dining room and overall decoration and aesthetics of outdoor area., • Responsible for overall grooming of service staff and cleanliness of the FOH areas; spot checking and supporting BOH areas by working closely with chef. Financial • Follow an organizational structure that ensures maximized productivity and communication – overview of daily floor plan and section division, assign manager duties, follow up on side work completion, etc., • Maintain the safety and security of all employees, guests, and company assets., • Maximize financial performance and profit – keep the food & beverage costs down., • Suggest promotions and bring revenue increase ideas, train staff on up selling, build guest loyalty by touching every single table, monitor schedules and actual hours worked, etc., • Enforce federal, state, and local laws including health & labor. Administrative • Ensure accuracy of menus, wine list, beer and house cocktail lists and POS postings., • Personally respond to all guest requests and/or complaints in timely manner, • Find a way to actively respond to all company/operation emails whenever possible and always in professional manner (not on the floor in the view of the guests and not during the service), • Participate and monitor Avero reports regarding the daily performance of the restaurant., • Ensure all daily reports and invoices are sent to the office in timely manner., • Ensure all employee communications including terminations, employee disciplinary actions, and pending HR issues or concerns are communicated urgently to HR., • Ensure all ordering is done in timely manner – coffee, tea, paper products, air filters, office supplies, Dine Market, uniforms, and linen based on needs., • Follow up on all needed repairs immediately by calling appropriate persons, be present and communicate outcome in detail to all involved and Avero., • Attend all necessary meetings scheduled by Director of Operations or ownership Self- Development It is understood that as General Manager at Felice Port Chester you are responsible to maintain current knowledge of the world of restaurants when it comes to food, wine, beer, and spirits. You will be required to continually develop this knowledge on your own time and stay on top of current industry trends. Your progress in education will be evaluated on ongoing basis. Likewise, the company will assist in any way possible with any educational goals that relate to your duties as Assistant General Manager (with prior management approval). Minimal Essential Requirements: • The ability to work as part of a team, and personal cleanliness., • Very basic food handling, preparation, and cleaning skills are welcomed., • Time management and ability to work under pressure to manage high volume of production., • Active listening and learning skills., • Ability to communicate and understand direction in English to ensure safety in the workplace. Ability to understand, respond, and engage with co-workers, managers, and guests in English., • Reading and speaking comprehension skills, • Discipline to follow set standards., • Ability to lift up to 25lbs., • Current Food Handler’s Certificate ADA: SA Hospitality Group will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. I have read, fully understand, and agree to full responsibility for the duties laid out in the job description.

Job Description Executive Assistant Renowned Private Equity Firm with global reach has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionPrestigious Private Equity firm continuing to growPrestigious Private Equity firm continuing to grow

Job Description We are seeking a highly adaptable and energetic Executive Assistant to provide direct, on-the-go support to our President. Please note: This is NOT a traditional desk job. You will spend the majority of your time traveling with the President to various construction sites, client meetings, and project walkthroughs across the city. We are looking for a fast learner with excellent organizational skills, a positive attitude, and the flexibility to keep up with a fast-paced, 6-day workweek. Key Responsibilities: • Executive Shadowing & Field Support: Accompany the President to daily meetings, active construction sites, and business events., • Meeting & Site Documentation: Take clear, actionable notes during meetings. Take photos and document basic observations during construction site visits., • On-the-Go Coordination: Help manage a dynamic, frequently changing daily schedule. Ensure the President is prepared with the necessary documents and information before each meeting., • Communication Liaison: Act as a bridge between the President, the office team, and field personnel, relaying messages and ensuring follow-ups are completed., • Ad-hoc Assistance: Handle miscellaneous administrative tasks, run errands, and provide general support to ensure the President's day runs smoothly. Qualifications: • Bachelor’s degree required., • Minimum 3 years of professional experience, • Must be comfortable being on your feet, navigating the city, and visiting active construction environments (wearing hard hats, walking on uneven surfaces)., • Detail-oriented with the ability to multitask and manage time effectively in a non-office setting., • Willingness and ability to commit to a strict Monday through Saturday work schedule. Company DescriptionWe are a premier facade subcontractor specializing in high-end, high-rise, and mixed-use developments. With a focus on custom engineering and precision installation, we bridge the gap between architectural ambition and construction reality. Our mission is to deliver high-performing building envelopes that define skylines and stand the test of time. We don’t just install facades; we provide comprehensive solutions that ensure aesthetic integrity, energy efficiency, and structural durability.We are a premier facade subcontractor specializing in high-end, high-rise, and mixed-use developments. With a focus on custom engineering and precision installation, we bridge the gap between architectural ambition and construction reality. Our mission is to deliver high-performing building envelopes that define skylines and stand the test of time. We don’t just install facades; we provide comprehensive solutions that ensure aesthetic integrity, energy efficiency, and structural durability.

Job Description The Big Picture Our client is a globally recognized executive search and leadership advisory firm that partners with organizations to solve complex leadership challenges at the highest levels. This Executive Assistant role sits at the center of that work. You’ll support a senior Consultant, serving as a true partner in the execution of high-level search mandates and client engagements. This is far more than calendar management. It’s about ownership, discretion, and ensuring complex, high-stakes projects move forward seamlessly. If you thrive in a fast-paced, professional services environment and enjoy juggling multiple priorities with precision and poise, this is an exceptional opportunity to operate at the heart of meaningful, executive-level work. What You'll Tackle You’ll operate as a strategic partner across high-priority projects, ensuring senior leaders and cross-functional stakeholders stay aligned and on track. Executive Support & Operations • Manage complex, ever-changing calendars across internal and external stakeholders, • Coordinate detailed travel, itineraries, and meeting preparation, • Draft, edit, and manage confidential communications and documentation, • Process expenses and support billing and administrative workflows, • Maintain accurate records and documentation across internal systems, • Provide general operational and office support as needed Project & Stakeholder Coordination • Serve as the central point of contact for active projects, • Keep timelines, milestones, and deliverables organized and on schedule, • Facilitate communication between senior leaders and cross-functional partners, • Prepare polished materials for meetings, presentations, and external engagements, • Anticipate bottlenecks, proactively problem-solve, and ensure follow-through, • Support preparation of business development materials and strategic initiatives This role requires strong judgment, careful prioritization, and the ability to manage multiple moving parts with discretion and professionalism. What You Bring Experience • 7+ years of administrative experience, ideally within a professional services, consulting, or financial environment, • Proven experience supporting senior-level executives, • Bachelor’s degree preferred You Tend To Be... • Highly organized and detail-oriented, with exceptional time management, • Comfortable navigating ambiguity and shifting priorities, • Discreet and professional when handling confidential information, • A proactive problem-solver who thinks ahead, • A strong communicator, both written and verbal, • Collaborative by nature and motivated by supporting team success The Perks & Practicalities Location: New York (Midtown) Compensation: $100-130k + OT + Bonus Benefits: comprehensive medical, dental and vision; 401k with company match and discretionary contribution; paid parental leave; PTO + paid holidays Work Model: Hybrid, 4 days in office with some flex for a 5th

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

Job Description Summary/Objective We are seeking an experienced Executive Assistant to support senior leadership in a fast-paced, executive driven environment. This role sits at the intersection of executive and legal support and requires an individual who brings maturity, confidence, sound judgment, and discretion to their work. The successful candidate is a seasoned, proactive self-starter with prior legal or law firm experience, exceptional organizational instincts, and the ability to remain calm and effective in a high expectation, dynamic setting. The candidate is comfortable working closely with executives, managing competing priorities, and communicating professionally with a wide range of sophisticated stakeholders, including attorneys, financial professionals, C-suite leaders, and high net worth individuals. The candidate is able to think ahead, anticipate needs, and handle sensitive and confidential information with the highest level of professionalism. This role is best suited for someone who thrives in an in-person, executive centric environment and values the day to day rhythm of senior leadership. Job Duties Executive & Legal Support • Serve as the primary administrative support for the Chairman and CCO, managing complex priorities, communications and confidential matters with discretion and sound judgement., • Support legal and compliance initiatives, including document preparation, proofreading, version control, and the coordination of approvals., • Prepare, review, and edit correspondence, agreements, presentations, and executive materials with a high degree of accuracy and professionalism., • Manage dynamic, frequently changing calendars with competing priorities and minimal notice., • Coordinate complex domestic and international travel, including detailed itineraries and real-time adjustments., • Provide administrative and operational support to legal and compliance functions, including engagement letters, proposals, invoices, expense reports, and timekeeping., • Support compliance initiatives by assisting with documentation, tracking approvals, and maintaining audit‑ready records., • Coordinate preparation for compliance reviews and external legal or regulatory engagements., • Maintain organized electronic and physical filing systems for legal, executive and compliance records in accordance with company policies and regulatory requirements., • Assist with records retention and information governance, including adherence to retention schedules, legal holds, and approved document destruction practices., • Anticipate executive needs and proactively address issues before they escalate., • Collaborate closely with other executive assistants, legal staff, and operations teams., • Provide backup support to senior administrative colleagues, as needed. Competencies • Professionalism & integrity, • Proactive problem solving, communication & collaboration, • Highly detail-oriented, • Resourceful with the ability to think outside of the box, • Technically proficient, • Advanced Communication (Written & Verbal), • Ethical Preferred Education and Experience • Bachelor's degree and/or five (5)+ years of providing executive administrative level support., • Strong technology aptitude, with the ability to quickly learn and effectively use new tools and systems; ability to assess and resolve technical difficulties in a high pressure environment., • Advanced proficiency with Microsoft 365 and related productivity tools (e.g., Outlook, Teams, SharePoint, OneDrive, PowerPoint, Excel) to support executives and legal/compliance workflows., • Prior experience in a law firm, legal department, or compliance-driven organization, a plus., • Exceptional written communication, editing, and document management skills., • Demonstrated ability to manage confidential information with discretion and integrity., • Experience working in a very fast-paced environment with multiple competing priorities., • Strong judgment and foresight in anticipating executive needs. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m. May occasionally require working additional hours or working outside regular business hours due to either last-minute schedule changes and/or urgent and important matters. Physical Requirements While performing the duties of this job, much of the work may be done sitting at a desk, using a computer, typing, handling phone calls, filing, and using office equipment such as l printers and copiers. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Salary Range The base annual salary range offered for this position is based on numerous factors, including job-related skills and knowledge, experience, specific location, relevant education and/or training. In addition to the annual salary, we offer a full benefits package. Guidepost Solutions is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law.

Job Title: Operations / Office Assistant (Temp-to-Perm) Location: New York, NY (SoHo) – Fully Onsite Industry: Fashion / Retail / Operations Schedule: Monday – Friday, 9:00 AM – 5:00 PM (35-hour work week) Pay Rate: $20/hr Employment Type: Temp-to-Perm (approx. 4 months before permanent conversion) A well-known fashion brand based in SoHo is seeking a Junior Operations / Office Assistant to support their operations and office management team. This is a great opportunity for someone early in their career who is eager to gain hands-on experience in a fast-paced fashion environment and contribute to a variety of operational projects. This role is ideal for someone who is highly organized, detail-oriented, and comfortable taking on both administrative and hands-on responsibilities. Work Environment • Fully onsite office in SoHo, • Open office layout with collaborative team seating, • Casual, creative environment with visible merchandise and inventory in the workspace Operations & Office Support • Assist with day-to-day office operations and administrative projects, • Order and manage office supplies, • Coordinate with building management and vendors (cleaning services, security access, etc.), • Receive, check in, and organize incoming merchandise, • Pack and prepare clothing inventory for shipping, • Scan and track inventory items and maintain records, • Prepare inventory documentation and reports, • Upload and format inventory data in Excel, • Review and organize invoices, • Prepare documentation and purchase orders for accounting, • 1–2 years of administrative, operations, retail, or office support experience preferred, • Comfortable handling inventory and light physical tasks (lifting boxes, packing shipments), • Strong attention to detail and organizational skills, • Proficiency in Microsoft Excel, • Strong communication skills and a proactive attitude, • Flexible and willing to support multiple operational functions, • Positive, motivated, and eager to learn, • Hands-on team player with a “no task too small” mentality, • Full benefits package, • $3,000 annual clothing allowance

Position Title: Executive Assistant to Chief Human Resources Officer (Contract) Location: Midtown Manhattan, NY — Fully Onsite (5 days/week) Pay Rate: $65/hour Assignment Type: Ongoing contract with potential to convert to permanent About the Role Our client, a globally recognized luxury brand within an international group of prestigious maisons, is seeking an experienced Executive Assistant to support the Chief Human Resources Officer and their broader leadership team. This role operates in a highly visible environment supporting senior global leadership and requires a candidate who can thrive in a fast-paced, high-velocity organization. The ideal candidate will bring a high level of professional maturity, discretion, and strategic thinking, while managing complex executive operations and anticipating the evolving needs of a global HR organization. Key Responsibilities Executive Support • Provide high-level administrative support to the Chief Human Resources Officer, • Manage complex and constantly evolving executive calendars, proactively anticipating scheduling conflicts and shifting priorities, • Coordinate domestic and international meetings, travel logistics, and executive communications, • Prioritize requests and make independent decisions regarding scheduling, logistics, and meeting coordination, • Assist with planning and coordinating team events, leadership meetings, and internal gatherings, • Partner with cross-functional teams to collect information and support broader HR initiatives, • Provide administrative and coordination support to members of the extended leadership team The CHRO oversees approximately 50 direct and indirect reports across several global functions including: • Global Talent, • Global Human Resources, • Global Learning & Development The role also interacts regularly with international stakeholders, global partners, and leaders across multiple business units, requiring comfort navigating a large, global organization and operating in a highly professional environment. Communication & Professional Style The ideal candidate will demonstrate: • Strong professional maturity and emotional intelligence, • A personable, empathetic, yet direct communication style, • Comfort receiving direct feedback and operating in a high-expectation environment, • Discretion and sound judgment when handling confidential information, • Concise communication and the ability to avoid unnecessary detail, • Confidence in decision-making and prioritization, • Thoughtful navigation of complex situations and shifting priorities Qualifications • Experience supporting senior executives or C-suite leadership, • Proven ability to manage highly complex calendaring and executive logistics, • Experience working in large or global organizations, • Strong strategic thinking even within an executive assistant capacity, • Excellent organizational, prioritization, and problem-solving skills, • Strong proficiency in Microsoft Office Preferred Background • Experience supporting a Chief Human Resources Officer or senior HR executive, • Experience in a global or multinational organization, • Background in luxury or premium brands is not required, but candidates must be comfortable operating in a polished corporate environment

Job Description Westchester Reform Temple [WRT] is an established house of worship located in Scarsdale, New York, and serves over 1,000 member households. WRT provides a wide variety of activities through regular worship services, special holiday celebrations and events, life-cycle events, after-school & preschool classes for children, adult education opportunities, and many volunteer-led cohorts and related activities. WRT seeks an experienced, highly organized, proactive, and people-centered professional for this role. Ideal for someone who will thrive in a dynamic synagogue environment and enjoys managing complex programs and tasks, we are looking for someone who will take pride in supporting clergy, congregants, musicians, and staff with warmth, professionalism, and care. In this highly visible position, you will be a key partner to the cantorial team, providing executive and administrative support while coordinating logistics support for worship and music programming, and administering the B’nei Mitzvah experience from planning through execution. Using strong project management skills and exceptional attention to detail, you will anticipate needs, manage logistics, and ensure that programs and services run smoothly. Strong communication, organization, and comfort in a fast-paced environment are essential, along with a basic knowledge of Jewish traditions and synagogue life. (Music and/or prayer background not required). Above all, this role is for someone who takes pride in helping others, supporting meaningful moments in congregants’ lives, and contributing to the sacred work of the Westchester Reform Temple community. Key responsibilities for this role include: Music Program ● Oversee logistics of guest artists, concerts, recording projects & special programs ○ Manage contracts, invoices and reimbursement requests ○ Book travel and lodging for guests ○ Schedule spaces for rehearsals and performances, coordinate catering, and manage other related details ○ Organize and distribute music folders to musicians ● Choir ○ Maintain lists of participants ○ Distribute music for rehearsals ○ Maintain schedule of rehearsals, performances, and accompanists ○ Book accompanists as needed, and manage their invoices ● Create and maintain a digital Music Library of materials for worship and programming ● Work with A/V manager to schedule piano tunings and manage those invoices B’nei Mitzvah Program ● Oversee entire B’nei Mitzvah date assignment process ○ Prepare and send date information forms to families ○ Based on information provided, draft B’nei Mitzvah date schedule ○ Prepare and send date assignment letters to families ○ Create and maintain a public online calendar of B’nei Mitzvah dates ○ Interface with B’nei Mitzvah families around date and preparation issues ○ Manage and update B’nei Mitzvah clergy officiation spreadsheet ○ Prepare and send officiation letters ● Manage Tutoring logistics ○ Create and maintain documentation of student Torah and Haftarah portions ○ Prepare all tutoring materials for students, and manage inventory of materials ○ Together with Senior Cantor and Learning Differences coordinator, pair and schedule students with appropriate tutors ○ Collect and submit tutoring invoices to Payroll Manager ● Manage Service logistics ○ Schedule all B’nei Mitzvah-related appointments (D’var Torah, rehearsals, cantor check-ins, family meetings) with clergy and interns ○ Reserve sanctuary for all rehearsals ○ Coordinate photography schedule with families, obtain certificates of insurance from photographers, and reserve sanctuary for photography appointments ○ Prepare gifts and certificates for all B’nei Mitzvah ○ Coordinate Trustees for all B’nei Mitzvah services ○ Ensure that A/V staff share recordings of B’nei Mitzvah (and other life cycle events) with families promptly ● Liaise with Salesforce team around development and testing of B’nei Mitzvah module ● Partner with JLL team as needed in planning 6th grade Shabbaton Coordination of Worship Logistics ● Create calendar invitations for all worship services and invite appropriate clergy, musicians, and A/V staff ● Musicians ○ Maintain spreadsheet of musician schedules for all services ○ Maintain payroll spreadsheet of musicians and submit invoices to Payroll Manager weekly ○ As requested by cantors, book musicians for services ○ As requested by cantors, send service cue sheets and music to musicians ○ Send regular reminders to musicians of upcoming bookings ○ Manage payroll onboarding for new musicians with Payroll Manager ○ Book additional musicians for B’nei Mitzvah services upon request from families ● Book ASL Interpretation providers upon request, and manage their invoices ● Slides for worship ○ Send weekly service cue sheet to graphic designer for service slides ○ Collect song lyrics and texts for slides and send to graphic designer ● Update weekly yahrzeit lists with B’nei Mitzvah celebrants and bima honors ● Music Licensing - log all music used for services in J License portal each week ● High Holidays ○ Coordinate scheduling of rehearsals, including space and catering needs ○ Maintain spreadsheet of all High Holidays musician bookings ○ Oversee High Holiday payroll ○ Assist with High Holiday honors assignments as needed ○ Coordinate travel and lodging needs for musicians and clergy interns ○ Manage receipts for travel reimbursements from musicians and clergy interns ○ Assemble texts for slides and send to graphic designer ○ Assemble and send music and cue sheets to musicians General Support ● Manage all scheduling and appointment requests for Cantors ● Schedule clergy coverage for ECC sanctuary time, holidays and special programs ● Create and maintain spreadsheets of participants in all programs led by Cantors ● Schedule large group meetings and rehearsals ● Schedule regular meetings between Senior Cantor and employees she supervises ● Collect and manage miscellaneous invoices ● Collect and submit travel reimbursement receipts from cantorial intern(s) ● Monitor and update the Music and Cantor’s program pages of the website regularly ● Coordinate with A/V staff to upload to the website musical recordings regularly ● Prepare materials for life cycle events (unveilings, baby namings, wedding notes, etc.) The ideal applicant for this position will demonstrate the following qualifications: ● 10+ years of administrative experience, including an Executive Assistant role. ● Strong project management skills, owning programs from start to finish. ● Excellent interpersonal and communication skills, including handling customer dissatisfaction calmly and effectively to prevent issues from escalating. ● Ability to communicate effectively with musicians, artists, and creative talent. ● Highly organized and detail-oriented, able to anticipate needs and challenges, and take initiative to resolve them. ● Comfortable in a dynamic environment, while remaining composed and responsive. ● Basic knowledge of Jewish traditions, holidays, and synagogue life. ● Proficiency in Microsoft Office and Google Workspace. Knowledge of Constant Contact and Salesforce is a plus. ● Some knowledge of music and/or musical programming is a plus ● Some knowledge of Hebrew is a plus, but not required The salary range for this role is $82,000-$92,000 depending on credentials, relevant experience, and skills. This is an exempt position, with in-office hours: Mondays 12:00 pm - 5:45 pm; Tuesdays, Wednesdays, Thursdays 8:45 am - 6:00 pm; and Fridays 8:45 am - 4:45 pm (with flexibility based on special events and the needs of the Senior Cantor). WRT believes that all applicants should be considered fairly for job opportunities. We are most interested in finding the best candidate and recognize that strong candidates may come from a less traditional background. We encourage you to apply if you feel you are poised to excel at leading this important work with us. WRT abides by all applicable federal, state and local laws which prohibit discrimination on the basis of any protected characteristic as established by law. To apply, email your cover letter and resume to: . Applications will be reviewed on a rolling basis and the search will remain open until a candidate is hired.

Reporting to the Director of Budget and Administrative Services. The Assistant Budget Director supports the financial planning and administrative operations of the Facilities and Operations Department.

Administrative Assistant 1, Full-time, Permanent.The Administrative Assistant 1 will perform office support and clerical work for the Office of Academic Affairs - Empire Online.In order to maintain a welcoming environment for prospective students, students, community members, and visiting university