Clerical jobs in United States

We are seeking a highly organized and detail-oriented individual to join our team as a Clerical Assistant. The ideal candidate will be responsible for performing various clerical and administrative tasks to support the efficient operation of our office or department. Responsibilities: Provide general administrative support including answering phone calls, responding to emails, and handling correspondence. Assist in maintaining office files and records, both physical and electronic. Handle data entry tasks accurately and efficiently. Schedule appointments, meetings, and conferences as needed. Assist in coordinating travel arrangements and accommodations for staff members. Prepare and distribute documents, reports, and presentations. Assist with inventory management and ordering office supplies. Provide support in organizing and coordinating events or special projects. Collaborate with team members to ensure smooth workflow and efficient operation of the office. Perform other administrative tasks and duties as assigned. Requirements: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience in a clerical or administrative role is preferred. Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both written and verbal. Attention to detail and accuracy in data entry and record-keeping. Ability to work independently with minimal supervision as well as in a team environment. Discretion and confidentiality when handling sensitive information. Adaptability and willingness to learn new tasks and procedures. Positive attitude and willingness to contribute to a positive work environment. Benefits: Competitive salary Health insurance Retirement plan Paid time off Professional development opportunities $30- $40 per hourly pay.

NBYNANCY is a small business in New York, NY. We are agile, fast-paced, demanding and our goal is to Provide top fashions all over the world and to keep expanding our brand. Our work environment includes: Modern office setting Modern office setting Modern office setting Overview: We are seeking a highly motivated and customer-oriented individual to join our team as a Customer sales representative and clerical assistant. You will have many duties including taking orders over the phone, reaching out to our clients with new products, maintaining backorders and more in an office environment. Duties: - Communicate with customers via phone, email, and chat to provide assistance and resolve issues promptly - Maintain a high level of professionalism and phone etiquette in all customer interactions - Utilize bilingual skills (English and Spanish) to assist customers who require language support - Upsell products and services to customers based on their needs and preferences - Provide accurate and efficient data entry for customer information and order processing - Collaborate with other departments to resolve complex customer issues - Conduct outbound calling campaigns to follow up on customer inquiries or promotions Experience: - Previous experience in a customer service role is preferred - Strong communication skills, both verbal and written - Bilingual proficiency in English and Spanish is highly desirable - Sales experience or familiarity with upselling techniques is a plus - Ability to handle high call volumes while maintaining a positive attitude - Proficient in data entry and computer skills At our company, we value our employees and offer competitive compensation packages. As a Customer Service Representative, you will have the opportunity for career growth within our organization. Join our team today and make a difference in providing exceptional service to our valued customers. Note: All positions at our company are paid positions, including internships. Job Type: Full-time Pay: $16.00 - $18.00 per hour Expected hours: 40 per week Experience level: 1 year Shift: 8 hour shift Weekly day range: Monday to Friday Work setting: In-person Office

We are looking for a well-presented, friendly, organized, and service-oriented front desk agent to join our company. You'll be responsible for performing various administrative tasks, such as answering telephones and answering all guests’ questions and concerns, and assisting in the daily operations. Front desk employees are often the first employee that the customer or the public comes into contact with, so you must be personable and have outstanding interpersonal communication skills. You'll also be responsible for leaving a good first impression for the organization Duties and Responsibilities: Greet guests with a welcoming smile and professional yet friendly demeanor Help maintain a clean and organized facility Assist with building events and parties Answer phones and direct calls to appropriate personnel Check and send emails Make and confirm reservations Maintain a clean and tidy workspace at all times Resolve customer complaints and problems calmly and effectively Notify management of any serious issues that you cannot resolve Maintain a friendly, personable disposition Perform various clerical tasks as needed (sorting mail, paper filing, etc.) Requirements and Qualifications : Previous experience in customer service Ability to work both independently and collaboratively. High school diploma or GED equivalent is required Experience is hospitality is prefered. Must display strong verbal and written communication and phone skills, including a professional phone demeanor Excellent interpersonal skills, diplomacy, and the ability to interact effectively with individuals and groups at all levels The ability to retain a calm and personable attitude Excellent customer service skills Ability to maintain calm, politeness, and patient in stressful situations Organized and detail-oriented

Full job description Allyn & Fortuna LLP Law Office Administrative Assistant (Part-time) New York, NY (On Site) Allyn & Fortuna (A&F) is a small collegial law firm located in midtown New York City. Founded in 1990, clients include Fortune 500 companies, regional and closely held businesses. Our practice includes commercial litigation, employment law, administrative law and real estate. ROLE DESCRIPTION We are seeking a dependable, detail oriented, collaborative Administrative Assistant with a learning mindset. The position offers a great work environment and variety of work in a legal environment. The Assistant works closely with the full A&F team. Responsibilities include clerical tasks, answering phones and transferring calls, processing outgoing and incoming mail, greeting visitors and clients, data entry, maintaining physical and digital files, scanning documents, maintaining inventory of office supplies, assisting attorneys in their day-to-day work, assisting with marketing projects for the firm, and various other duties. The position is part-time (weekdays approximately 1:30 pm-5:30 pm) and in person. To foster a collaborative work environment, accelerate skill development, and serve clients most effectively, A&F maintains an in-person office policy, with flexibility as needed for personal responsibilities. Allyn & Fortuna is dedicated to fostering a diverse and inclusive workplace. We are committed to reflecting the city in which we work and encourage members of traditionally underrepresented populations to apply. CORE RESPONSIBILITIES Specific duties include but are not limited to: · Answering multi-line phone system, obtaining accurate identification of callers before transferring calls, and taking detailed phone messages. · Greeting clients and visitors. · Word processing. · General administrative duties, including complex clerical and administrative work, data entry, filing, scanning, photocopying, correspondence, compiling of legal documents and exhibits and Bates-stamping. · Processing incoming and outgoing mail. · Maintaining inventory of office supplies. · Online research and special projects. · Working with attorneys to assist in finalizing court filings, including using court electronic filing systems. · Assisting in marketing tasks. · Coordinating meetings. QUALIFICATIONS AND SKILLS Collaborative and adaptive mindset. Proficiency in Microsoft Word, Excel and Adobe. Comfortable working in an in-person environment. Strong organizational skills and attention to detail with demonstrated ability to work independently, manage multiple priorities/projects, and meet deadlines. Excellent interpersonal skills, including the ability to work with staff at all organizational levels and to interact professionally with colleagues and clients in person, via telephone, and through email communication. Team player with professional demeanor and positive attitude. HOW TO APPLY · The hourly rate for this position is $20.00 (commensurate with applicant’s qualifications and relevant experience). Allyn & Fortuna is an equal opportunity employer. Job Type: Part-time Pay: $20.00 - $22.00 per hour Expected hours: 20 per week Schedule: 4 hour shift Monday to Friday No weekends Travel requirement: No travel Work Location: In person

Offering a medical assistant position with dermatology practice in Manhattan. Office hours are Monday through Thursday 9am-5pm, Friday 9am to 4:00pm. Third Saturday of the month. Requirements: Must be a team player, friendly demeanor. Engaging personality is a must! Customer service with a huge smile! Educate patients as directed by physician or provider, including using take-home instruction sheet when applicable. Assist provider in cosmetic procedures Assuring cleanliness and orderliness of examination rooms Restocking rooms and supplies Checking equipment for proper functioning Clean all instruments and equipment used a manner accepted by recognized standards of practice Perform clerical duties, upon request if the front desk needs additional assistance Maintain confidentiality of all patient information Salary: 22-23.50 per hour

Executive Assistant Job Responsibilities: - Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. - Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. - Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. - Prepares reports by collecting and analyzing information. - Represents the executive by attending meetings in the executive’s absence and speaking for the executive. - Maintains customer confidence and protects operations by keeping information confidential. - Completes projects by assigning work to clerical staff and following up on results. - Secures information by completing database backups. - Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. - Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. - Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques. - Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. - Contributes to team effort by accomplishing related results as needed. Executive Assistant Skills and Qualifications: - Written and verbal communication skills - Reporting skills - Supply management - Scheduling - Computer software skills including Microsoft Office - Organization skills - Time management skills - Presentation skills - Office equipment maintenance - Travel logistics Education and Experience Requirements: - Bachelor’s degree preferred, but not required - Two to five years of administrative experience - Two to five years of executive assistant experience - Experience managing multiple calendars - Experience booking travel

Full job description Busy dental office seeking experienced full-time or part-time front desk receptionist Compensation: competitive Employment type: full-time or part-time Busy Dental practice in Flatbush Brooklyn is seeking a friendly, smart, punctual, detail oriented, self-motivated, and compassionate front desk receptionist. You will be the face of the office! Front Desk include but are not limited to: Greet patients; Register patients according to established protocols; Ensure patient information is accurate including billing information; Verify insurance and obtain authorization; Inform patients and collect copays; Maintain and manage patient dental records; Answer incoming calls and deal with inquiries; Complete other clerical duties as assigned; Safeguard patient privacy and confidentiality; ++Experience in a dental office required++ +Prefer if you have Dentrix knowledge+ +prefer if you're bilingual (Spanish, creole)+ We offer competitive salary. If you are the right candidate for this position, please submit your resume. Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Work Location: In person

Head Cashier Responsibilities are but not limited too…. *Greeting customers *Processing POS transactions *Helping customers with product and service selection *Maintaining stores inventory, cleanliness, etc. *Clerical duties ie. answering phones, taking messages, generating daily reports, etc. 2 Years of customer service required

Full job description Transitional Services for New York, Inc., (TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. Seeking Administrative Assistant for one of our Queens, NY locations. Benefits/PTO/ Vacation Position Summary To provide administrative and clerical support to staff in Facilities Operations and Development. Essential Functions Provide general administrative and clerical support to the staff in Facilities Operations and Development. Review maintenance, repair and supply invoices at properties designated by the Divisional Director of Facilities Operations and Development, and determine what percentage of each invoice is a building expense and what percentage is a program expense based on criteria provided by staff. Review New York City records for unpaid bills and violations at properties designated by the Divisional Director of Facilities Operations and Development. Keep a log of all utility bills and New York City charges at properties designated by the Divisional Director of Facilities Operations and Development, and on a monthly basis, transmit this information to designated members of the staff. Keep a log of New York City and New York State registrations that are due annually, and inform staff two months before the next annual registration is due. Establish and maintain computer files of information related to the above functions. Perform other administrative and clerical tasks and duties that are assigned by a member of the staff in Facilities Operations and Development. Be able to sit and stand as needed, with or without reasonable accommodation. May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation. Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation. During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan. Perform other related duties as required. Experience/Education/Skills/Abilities A Bachelor’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the US Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and one year of relevant experience. Or, an Associate degree or 60 semester credits from an accredited college and three (3) years of progressively responsible relevant experience. Prior office/administration experience and strong organizational skills are required. Excellent oral and written communication skills are required. Strong interpersonal skills are required. Ability to work well under pressure while juggling multiple tasks simultaneously. Ability to prioritize with minimal supervision and work independently, as well as function as a member of a team Proficiency in technology, including web based applications and MS Office applications, such as Excel and Word.

Full job description Benefits: 401(k) 401(k) matching Bonus based on performance Health insurance Paid time off Training & development Pharmacy Clerk with room for growth! We will train you in the clerk/cashier position. For the right candidate this could be a great starting position with room for advancement. The right candidate that shows strong work ethic and potential can be trained for a Pharmacy Technician position. Responsibilities As a Pharmacy Clerk & Cashier, you will combine your clerical abilities with a dedication to customer service in order to support the everyday operations at Parkside. You will handle OTC pharmacy orders, provide general and OTC customer service, complete administrative tasks and support the dispensing of pharmaceutical medications. Must be able to use cash register to check out customers and charge credit cards. Perform Clerical Duties You will play the role of receptionist, answering phones and greeting new customers in person. You are the face and voice of customer service for our patients at Parkside. You will receive customer requests and try to resolve any customer issues, while referring to supervisory staff when necessary. You will also assist patients with OTC products, monitor OTC inventory, reorder & restock OTC products. Receive and Process Orders You will receive prescription orders and then must accurately enter all necessary prescription, insurance and customer information in the appropriate computer system. You will prepare accurate documentation of orders and send them to the Pharmacist to be filled. Conduct Pharmacy Transactions Once an order is filled, you will be responsible for packaging it and completing the sales transaction. This can include creating, printing and attaching appropriate prescription labels and packaging. You will also acts as a cashier, processing sales and operating the pharmacy’s POS system. Assist Pharmacy Staff You may be asked to perform any number of additional duties in order to support the operation of the pharmacy and our personnel. This often includes taking inventory, noting stock levels and notifying our pharmacist of any inventory that is low or close to expiring. It can also include performing some pharmacy services under direct supervision of the pharmaceutical staff. Pharmacy Clerk Skills MUST have previous Pharmacy experience. MUST have upbeat and friendly attitude towards customers, providers and staff. Team player with ability to proactively offer help where needed. Detail-oriented with strong interpersonal skills. Meet deadlines in a fast-paced environment Excellent communication abilities, both verbal and written. Entering data quickly and accurately Providing customer service, both face to face and on the telephone Standing for long periods of time Operating cash registers and other related machines HOURS: Monday - Friday from 9:30am - 5:30pm