Trabajos communications assistant en Los Angeles, California - Page 2Crear alertas

Rohadfox Construction Management is searching for an experienced Assistant Project Manager on a multi-year airport design-build construction project for our client located in West Los Angeles, CA. The FS51 Assistant Project Manager reports to the Replacement Fire Station 51 Project Manager and is responsible for assisting the Project Manager with managing the scope, schedule, budget and GMP development. The FS51 Assistant Project Manager will also support the Design Manager in interfacing with key stakeholders and Authorities having Jurisdiction on all design and construction-related activities for the project. The FS51 project is a progressive design-build project that will require quick decision-making and continuous collaboration between Client and the Design-Build Team. The characteristics of the candidate shall display a solid understanding and experience of Progressive Design Build project delivery, and the ability to develop and establish lasting communication with all stakeholders including LAFD, Client's facility and technology groups, Client's operations, and interfacing projects. The candidate shall be familiar with working under pressure and coordinating within an active operating environment (aviation, transportation, public facilities, etc.). The ability to lead a collaboration of stakeholders, designers and contractors will be critical to the project's success. Position Description Summary The FS51 Assistant Project Manager is responsible for assisting the Project Manager with managing the scope, cost, schedule and operational interfaces of all design and construction related activities for the LAX Replacement Fire Station 51 project. The FS51 Assistant Project Manager will be focused on schedule certainty, budget delivery and making sure that design and construction work meets the required quality standards while enforcing a strong health, safety, and environmental culture on the project. The FS51 Assistant Project Manager will assist the project team with the development and implementation of design, construction, testing, commissioning, turnover plans, impacts to the operations, and support the team's risk management and mitigation activities. This position is M-F 8AM-5Pm unless otherwise requested. The salary range is $164,392-$171,392. Key Identi?ers for the Position • Understanding and Experience in Design Build and Progressive Design Build Delivery, • Project Manager and Technical/Construction Leader with experience in an operating/active environment, • Management of project within budget and schedule constraints while maintaining all necessary scope elements, • Leader in stakeholder engagement to identity, communicate, resolution and accomplishment their needs, while preserving the principles and criteria of the project scope, schedule and budget constraints, • Knowledge in design and construction contracting practices and methodologies, • Knowledge and experience in the project design life cycle from Concept to Project De?nition Book to Permit to Bulletins, • Knowledge and experience in the project construction life cycle from Pre-Construction to estimating/buyout to phasing to implementation to Closeout, • Ability to assemble KPI's and decisions needed for Governance and presentation to others, including the executive sta?, • Maintaining an excellent working relationship with the design and construction professionals geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved, • Pro?cient in Microsoft O?ce Suite and Bluebeam, • 10 years or more experience, • Experience with projects more than $40 million in value., • Experience with Design-Build Delivery and speci?cally Progressive Design-Build, • Proven ability to perform in a management capacity, • Bachelor's degree in Architecture, Engineering, Construction Management, Planning or other related technical ?eld required, • Optional certi?cations may include AAAE, LEED, PE, PMP, AICP, etc. or any other relevant professional license or certi?cations., • May assume other duties as required/needed, • Maybe required to work past regular work shift, • Maybe required to work various shifts as needed, • Client will provide a desktop computer that can be VPN'd into or a laptop computer, • Consultant MUST have a company-provided laptop computer. This is required for company business and to VPN into Client's system when away from the o?ce as necessary, • Cell phone provided by consultant is required, • This is NOT a work from home position, • Must live within commuting distance of work site, • This is a salaried position based on 40 hours per week at the applicable all-in labor rate., • This is a Monday-Friday full-time position in the o?ce or on the project site

JOB DESCRIPTION Job Summary Provides support for claims activities including reviewing and resolving member and provider complaints, and communicating resolution to members or authorized representatives in accordance with the standards and requirements established by the Centers for Medicare and Medicaid Services (CMS). Essential Job Duties * Facilitates comprehensive research and resolution of appeals, disputes, grievances, and/or complaints from Molina members, providers, and related outside agencies to ensure that internal and/or regulatory timelines are met. * Researches claims appeals and grievances using support systems to determine appropriate appeals and grievance outcomes. * Requests and reviews medical records, notes, and/or detailed bills as appropriate; formulates conclusions per protocol and other business partners to determine response; assures timeliness and appropriateness of responses per state, federal and Molina guidelines. * Meets claims production standards set by the department. * Applies contract language, benefits and review of covered services to claims review process. * Contacts members/providers as needed via written and verbal communications. * Prepares appeal summaries and correspondence, and documents findings accordingly (includes information on trends as requested). * Composes all correspondence, appeals/disputes and/or grievances information concisely, accurately and in accordance with regulatory requirements. * Researches claims processing guidelines, provider contracts, fee schedules and systems configurations, to determine root causes of payment errors. * Resolves and prepares written response to incoming provider reconsideration requests related to claims payment, requests for claim adjustments, and/or requests from outside agencies. Required Qualifications * At least 2 years of managed care experience in a call center, appeals, and/or claims environment, or equivalent combination of relevant education and experience. * Health claims processing experience, including coordination of benefits (COB), subrogation and eligibility criteria. * Experience with Medicaid and Medicare claims denials and appeals processing, and knowledge of regulatory guidelines for appeals and denials. * Customer service experience. * Strong organizational and time management skills; ability to manage simultaneous projects and tasks to meet internal deadlines. * Effective verbal and written communication skills. * Microsoft Office suite/applicable software program(s) proficiency. Preferred Qualifications * Customer/provider experience in a managed care organization (Medicaid, Medicare, Marketplace and/or other government-sponsored program), or medical office/hospital setting. * Completion of a health care related vocational program in health care (i.e., certified coder, billing, or medical assistant). To all current Molina employees: If you are interested in applying for this position, please apply through the Internal Job Board. Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V. Pay Range: $14.76 - $31.97 / HOURLY *Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Do you have experience supporting a senior executive? Are you calm under pressure and comfortable working with leadership at the highest levels? If so, an Executive Assistant role in Communications at The Walt Disney Studios may be a good fit. Executive Assistants are essential members of the team.

The world's leading full-service entertainment, media, and sports agency is seeking an assistant to support the head of the corporate communications department. Assistant To The Head Of Corporate Communications.

Job Description We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to our team in West Los Angeles, California. In this contract role, you will play a pivotal part in ensuring the efficiency of daily operations, including managing schedules, coordinating travel, and supporting executive meetings. This position is ideal for someone who thrives in a fast-paced environment. Hours are 8:00-5:00, onsite Monday-Friday. Responsibilities: • Manage executive calendars with precision, ensuring all appointments, meetings, and deadlines are accurately scheduled., • Coordinate complex travel arrangements, including flights, accommodations, and itineraries., • Book travel accommodations and ensure all logistics are organized seamlessly., • Prepare and organize materials for executive meetings, ensuring all necessary documents are available., • Act as a point of contact for internal and external communications, maintaining professionalism in all interactions., • Monitor and prioritize incoming requests to ensure timely responses and task completion., • Provide administrative support for project coordination and follow-ups., • Maintain confidentiality while handling sensitive information related to the executive team., • Assist in addressing last-minute changes or urgent scheduling needs efficiently., • Proven experience as an Executive Assistant or in a similar administrative role., • Expertise in calendar management and scheduling for senior executives., • Strong skills in coordinating and booking travel arrangements., • Excellent organizational abilities and attention to detail., • Ability to communicate effectively, both verbally and in writing., • Proficiency in using office software and tools, including email and scheduling applications., • Ability to handle sensitive information with discretion and professionalism., • Strong problem-solving skills and adaptability to handle urgent or unexpected changes.

East West Bank Corporate Banking Executive Assistant. Highly Professional and interpersonal skills when dealing with clients, employees, executives and board of directors. Help draft executive communications, briefings and presentations.

Our client, a boutique RE Investment Firm, is seeking a high-level Executive Assistant to support the CEO. Real Estate Investment Firm Executive Assistant to the CEO Onsite 5x per week | El Segundo, CA $100 - $175K + 100% employer covered PPO benefits + bonus + 401K with matching Job Description: We are seeking a highly polished and proactive Executive Assistant to serve as a trusted right hand to the CEO. This individual will play a critical role in optimizing the CEO's time, managing day-to-day operations, and ensuring seamless execution across both professional and select personal priorities. This role is ideal for someone who thrives in a fast-paced environment, operates with a high level of discretion, and takes pride in anticipating needs before they arise. Core Responsibilities Executive Support • Own and manage the CEO's complex calendar, scheduling meetings and ensuring priorities are aligned with business objectives, • Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries, • Manage executive communications, including inbox oversight, drafting correspondence, and interfacing with internal and external stakeholders, • Prepare the CEO for meetings with thorough briefings, agendas, and background materials, • Track follow-ups and ensure key initiatives and action items are executed efficiently, • Act as a gatekeeper and time strategist, ensuring the CEO is focused on highest-impact priorities, • Support coordination across teams by tracking deliverables and maintaining alignment on key initiatives, • Handle sensitive and confidential information with the utmost discretion, • Assist with select personal logistics, including calendar management, appointments, and travel coordination, • Manage ad hoc personal tasks such as reservations, errands, and household-related support, • 3–5+ years of experience supporting a senior executive or CEO, • Strong organizational, multitasking, and problem-solving skills, • Exceptional written and verbal communication abilities, • High level of discretion and ability to manage confidential information, • Proactive, resourceful, and able to operate independently, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with CRM systems such as Salesforce and Concur is required Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Executive Assistant, Communications & Publicity. Disney Branded Television is seeking an exceptionally organized, proactive, and discreet Executive Assistant to support the SVP of Corporate Communications and Publicity and the VP of Publicity. Draft, proofread, and format internal reports, updates,

The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment.This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tas

Assists in drafting policies/procedures and creates department manuals and training materials. Organizes and maintains department files. Under the direction of the Executive Director/VP of Customer Relations and Communications, the Administrative Assistant provides administrative support to the Exec

Job Description For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we’re here for you! We’re seeking an Administrative Assistant to work at a premier auto manufacturer in Torrance, CA. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity. Pay: $31.18/hr Hours: Monday-Friday 8:30am-5pm This position is ONSITE in Torrance, CA, must be able to commute to Torrance, CA Why you should apply to be an Administrative Assistant: • Join a leading auto manufacturer known for its commitment to regulatory excellence and operational efficiency., • Enjoy a collaborative and fast-paced work environment that encourages proactive and detail-oriented professionals., • Benefit from a structured contract with a plan for a 1-year duration and potential for renewal. What’s a typical day as an Administrative Assistant? You’ll be: • Overseeing the logging, archiving, and distribution of regulatory documents, maintaining records retention, audit schedules, and organizational charts., • Processing purchase requests, invoices, and chargebacks, while managing permit and certification fee submissions., • Providing comprehensive support to PRO executives, including meeting coordination, event planning, and communications. This job might be an outstanding fit if you: • Have a High School Diploma or equivalent; an Associate’s degree or higher is greatly preferred., • Bring 5+ years of administrative support experience, preferably in a regulatory, legal, or technical environment., • Possess strong organizational and communication skills, with proficiency in MS Office, SAP, and document management systems. Company DescriptionA career in motion is how you'll thrive and prosper. We work with tons of companies across the nation, and with our strong connections, we'll help take your career forward. At Kelly, we've been transforming ourselves for a while now - constantly striving to reach our full potential, so we can help you maximize yours. We'll help you find what's next.A career in motion is how you'll thrive and prosper. We work with tons of companies across the nation, and with our strong connections, we'll help take your career forward. At Kelly, we've been transforming ourselves for a while now - constantly striving to reach our full potential, so we can help you maximize yours. We'll help you find what's next.

The Assistant Front Office Manager oversees the daily registration, account settlement, and communications services provided by Front Desk, Service Centre (PBX) and Bell staff. Coordinates and provides training for all colleagues in the front office. Ability to supervise and direct a Front Office te

Job Description Job Description We are a multidisciplinary mental health practice composed of psychiatrists, physician assistants, psychologists, and therapists. Our clinical model integrates biological, psychological, social, and environmental factors to deliver comprehensive, patient-centered care. We are seeking a highly qualified Executive & Clinical Administrative Assistant to serve as a key operational and administrative leader supporting both our executive leadership and medical practice. This role combines C-suite support, healthcare administration, and clinical operations, working closely with the CEO and Medical Director. The ideal candidate will act as a trusted liaison, ensuring seamless coordination across leadership, providers, and staff. In addition, support the daily operations of a dynamic psychiatric practice, maintain the highest quality of patient care, implement innovative practice guidelines, and drive organizational growth within an evolving healthcare landscape. This position requires strong judgment, discretion, emotional intelligence, and the ability to anticipate needs and operate proactively in a high-performance environment. Key Responsibilities Executive & C-Suite Support • Provide high-level administrative support to the CEO and Medical Director, • Manage complex calendars, scheduling, and shifting priorities across multiple stakeholders, • Serve as a strategic liaison and central point of coordination between leadership, providers, and external partners, • Coordinate meetings, prepare materials, and support executive communications, • Assist with strategic initiatives, reporting, and operational projects that support practice growth, • Provide administrative support for clinical research activities, • Coordinate logistics for speaking engagements, including scheduling, travel arrangements, and event preparation, • Cultivate and sustain partnerships with healthcare organizations to support clinical excellence and organizational growth Clinical & Practice Operations • Coordinate and optimize patient scheduling, • Supervise office flow to ensure optimal patient care, operational efficiency, and a high-quality patient experience, • Manage high-volume phone communication with professionalism and empathy, • Facilitate communication between providers, staff, and patients, • Support daily operations to ensure consistency, efficiency, and quality of care delivery Healthcare Administrative Functions • Assist with medication refill requests and tracking, • Submit prior authorizations for psychiatric medications, • Process medical records requests and maintain accurate documentation systems, • Assist with completion of disability, school, and employment-related forms, • Ensure strict adherence to HIPAA and patient confidentiality standards Qualifications • Bachelor’s degree required, • Previous experience in an Executive Administrative role, • Experience supporting executives or senior leadership strongly preferred Core Skills & Competencies • Exceptional organizational and time-management skills, • Ability to manage multiple priorities in a fast-paced environment, • Exceptional written and verbal communication skills, with the ability to communicate effectively with patients, clinical staff, and executive leadership, • Excellent interpersonal skills, • High level of professionalism, discretion, and confidentiality, • Proactive, detail-oriented, and solutions-oriented mindset, • Ability to anticipate needs and provide high-level, anticipatory support Technical Skills • Proficiency in Microsoft Office (Excel, Word, Powerpoint), • Highly adaptable with the ability to quickly learn, implement, and optimize new technologies and systems Company DescriptionBowman Medical Group (BMG) is an expert group of mental health providers and is composed of psychiatrists, a psychiatric nurse practitioner, physician assistants, psychologists, and therapists. Our multidisciplinary approach allows us to effectively integrate biological, psychological, social, and environmental factors in the assessment, diagnosis, and treatment of mental health disorders.Bowman Medical Group (BMG) is an expert group of mental health providers and is composed of psychiatrists, a psychiatric nurse practitioner, physician assistants, psychologists, and therapists. Our multidisciplinary approach allows us to effectively integrate biological, psychological, social, and environmental factors in the assessment, diagnosis, and treatment of mental health disorders.

Do you have experience supporting a senior executive? Are you calm under pressure and comfortable working with leadership at the highest levels? If so, an Executive Assistant role in Communications at The Walt Disney Studios may be a good fit. Just as important, you'll build strong working relations

Job Description Position Summary The Executive Assistant provides high-level administrative, operational, and strategic support to executive leadership. This role serves as a trusted partner to the C-suite, ensuring priorities are executed efficiently, communication flows seamlessly, and organizational initiatives remain on track. This position requires a proactive, highly organized professional who anticipates needs, exercises sound judgment, and handles sensitive information with the highest level of discretion. In a small-company environment, the Executive Assistant must be adaptable, resourceful, and willing to step in wherever support is needed to maintain operational continuity and executive effectiveness. Essential Functions Executive Support • Manage complex executive calendars, scheduling meetings and resolving conflicts strategically., • Coordinate travel arrangements, itineraries, and logistical planning., • Prepare agendas, briefing materials, and executive summaries., • Draft, edit, and manage correspondence, presentations, and reports., • Screen and prioritize incoming communications and ensure timely follow-up., • Track action items and support leadership in advancing initiatives., • Serve as a strategic gatekeeper for executive priorities, aligning meetings and communications with organizational goals. Operational & Project Coordination • Support cross-functional projects and strategic initiatives., • Assist in preparing dashboards, reports, and performance summaries., • Maintain organized digital filing systems and documentation., • Document processes, workflows, and procedures., • Monitor deadlines and promote accountability across teams. Organizational & Cross-Functional Support • Provide hands-on administrative or operational support during peak periods or special initiatives., • Step in to support departments to ensure continuity of operations., • Adapt quickly to changing priorities and organizational needs., • Demonstrate a collaborative, solutions-oriented, “roll-up-your-sleeves” approach while maintaining executive-level professionalism. Confidentiality & Professional Representation • Handle highly sensitive organizational, financial, personnel, and strategic information with discretion., • Maintain strict confidentiality and professional judgment at all times., • Support compliance, documentation, and internal standards as needed., • Represent executive leadership professionally in written, verbal, and interpersonal communications. Administrative & Event Coordination • Coordinate executive meetings, retreats, and organizational events., • Manage vendor communications and logistics., • Prepare expense reports and assist with executive budget tracking., • Support internal communications and leadership messaging initiatives. Qualifications Education & Experience • Bachelor’s degree preferred or equivalent professional experience., • 5+ years supporting senior executives or C-suite leaders preferred. Knowledge, Skills, and Abilities • Exceptional organizational and time-management skills., • Strong written and verbal communication abilities., • High level of discretion, professionalism, and sound judgment., • Ability to prioritize competing demands in a fast-paced environment., • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and collaboration tools (e.g., Teams, SharePoint)., • Ability to work independently while managing multiple priorities with minimal supervision. Core Competencies • Strategic thinking with strong attention to detail, • Proactive and anticipatory mindset, • High accountability and follow-through, • Adaptability and problem-solving orientation, • Executive presence and professional maturity, • Collaborative and service-driven approach Work Environment & Expectations • Operates in a dynamic, small-organization environment requiring flexibility and initiative., • May require occasional after-hours responsiveness to support executive needs., • May assist with logistics related to executive travel or off-site meetings. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer., • Ability to lift up to 15 pounds occasionally., • Ability to communicate effectively in written and verbal formats. Compensation Range: $25 – $30 per hour The final compensation offered will be determined based on multiple factors, including but not limited to experience, skills, qualifications, internal equity, geographic considerations, and business needs. Company DescriptionSoultenders is committed to making quality mental health services accessible to all by offering licensed mental health providers with their administrative needs so they can focus on their clients and their private practice instead of the paperwork.Soultenders is committed to making quality mental health services accessible to all by offering licensed mental health providers with their administrative needs so they can focus on their clients and their private practice instead of the paperwork.

Executive Assistant, Communications. Overview: We are looking for an experienced Executive Assistant to join our team to support the EVP/Head of Communications for Paramount's TV Media Group, and EVP of Communications for CBS Studios.

Job DescriptionExecutive Assistant - Operations Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients. You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity. The Opportunity Wilshire Law Firm is seeking a sharp, capable Executive Assistant to support senior leadership and work closely with our Senior Executive Assistant. This is not a traditional assistant role. We are looking for someone who can operate with judgment, accountability, and independence in a fast-paced, high-performance environment. The right person will be organized, confident under pressure, and able to manage strong personalities while maintaining professionalism and discretion. This role is designed for someone who can quickly become indispensable and, over time, grow into the primary executive support role if needed. You will help manage high-priority tasks, logistics, and operational needs that keep leadership running at full speed, while anticipating needs and solving problems without constant direction and own outcomes. Accountable for • Manage complex calendars, meetings, and scheduling for executive leadership, • Coordinate internal and external communications, • Handle confidential information with discretion, • Support high-priority administrative and operational tasks, • Prepare materials for meetings, presentations, and executive discussions, • Assist with travel arrangements, logistics, and event coordination, • Act as a reliable point of coordination across departments, • Anticipate needs and proactively solve problems before they escalate, • 5+ years of executive or high-level administrative support experience, • Exceptional organizational and time-management skills, • The confidence to handle strong personalities and fast decision cycles, • Strong judgment and discretion with sensitive information, • A proactive mindset and ability to work independently, • Paid time off and paid holidays, • Opportunities for growth and advancement, • Team outings and sponsored events, • Employee referral bonus programs, • Firm-paid Medical HMO with affordable upgrades, • Firm-paid Life and AD&D insurance, • Low-cost Dental and Vision plans, • 401k, • FSA (Flexible Spending Account), • EAP (Employee Assistance Program) Join Wilshire Law Firm Los Angeles, Irvine, San Diego, Oakland, Sacramento, Riverside, Torrance

UHNW CEO seeks Executive/Personal Assistant to work from his home-based Family Office in Bel Air in conjunction with two other assistants in the LA executive office to comprise a platform of comprehensive support. This role will focus on Family Office communications and philanthropic interests, support for the principal when he is working from home, and household and family-based assistance. It is preferred that the assistant is fluent in Mandarin as a proportion of his business interests are in Asia. Requirements • Minimum 6 years' experience as an Executive Assistant, Personal Assistant, or EPA including 2 years' experience supporting C-level executives or in a Family Office, • Mandarin fluency strongly preferred (professional or conversational proficiency), • Advanced proficiency in Microsoft Office, particularly Excel, with comfort handling light financial tracking and reporting, • Tech-savvy and capable of managing digital systems, schedules, and documentation, • Experience supporting principals with international business operations or travel, • Strong written and verbal communication skills, • Ability to multitask and prioritize, • Strong organizational and time-management skills with the ability to anticipate needs, • Exceptional discretion and professionalism handling confidential matters, • Comfort working between an office setting and private residence, • Polished presentation, highly developed sense of etiquette Responsibilities • Gatekeeping, • Communications with other EPAs in corporate office, corporate office teams, foreign business teams, Family Office staff, internal and external stakeholders including financial advisors, philanthropic entities, accounting and legal personnel, • Manage complex calendars, scheduling, and daily priorities for the principal, • Ensure the principal's schedule and commitments run smoothly across both business and personal obligations, • Anticipate needs and proactively solve problems to support the principal's efficiency, • Coordinate international and domestic travel, including itineraries, logistics, and accommodations, • Serve as a liaison between the principal and internal/external stakeholders across the U.S. and Asia, • Provide administrative support related to family office operations, including light financial tracking and Excel reporting, • Organize meetings, prepare materials, and track action items and follow-ups, • Assist with personal scheduling, appointments, and household logistics, • Coordinate vendors, services, and property-related matters when needed, • Maintain organized systems for documents, contacts, and records M-F 10am-6:30pm $120K+, health insurance, 401k

Company Description Black Bear is one of the world's leading independent studios, producing and releasing the highest quality films across all genres. Founded in 2011, with offices in Santa Monica and London, the studio is behind a diversified slate that blends critically acclaimed, filmmaker-driven fare with broadly commercial action and genre titles. The company directly distributes films in the U.S., U.K., Ireland, and Canada. Black Bear's original films include Academy Award nominees Train DreamsThe Imitation GameSing SingNyad, and Mudbound, as well as Guy Ritchie's The Ministry of Ungentlemanly Warfare, Craig Gillespie's Dumb Money, J Blakeson's I Care a Lot, and David Ayer's A Working Manand Ric Roman Waugh's Shelter currently in release. Role Description This is a full-time, on-site position located in Black Bear's Santa Monica, CA. The Executive Assistant to the Chief Executive Officer is one of two assistants responsible for providing high-level administrative and executive support to the CEO. Tasks include managing the CEO's business and personal calendar, scheduling meetings and appointments, coordinating travel arrangements, managing correspondences, and ensuring timely attention by the CEO to all business and personal matters, and ensuring the CEO's proper prioritization of same. The role also involves maintaining an efficient and organized office environment, handling incoming and outgoing calls for the CEO and managing the CEO's call sheet, representing the CEO in internal and external communications, and assisting in day-to-day operational activities as required. The ideal candidate will serve as a trusted point of contact for the CEO and all executives within the organization, and will have tact, discretion, a sense of humor, and immaculate organizational and communication skills. Note: This position is not a creative role, and future advancement, if any, will be within an administrative, operational or chief-of-staff capacity. Qualifications • Minimum 3 years executive assistant experience on a high volume desk, ideally at C-Suite level, • Experience and confidence with phones, scheduling, drafting, organization, and managing an executive's day-to-day workflow., • Exceptional organizational skills, attention to detail, and ability to prioritize, • Excellent written and verbal communication skills, • Ability to maintain a high degree of confidentiality and demonstrate high professional integrity, • A proactive mindset and an interest in solving problems, large and small, • Proficiency in office software (e.g., MS Office Suite, Teams, Zoom, Sharepoint, Airtable, Slack etc.), • A team mindset, willing to work collaboratively within CEO's office alongside another assistant, and with the other stakeholders at Black Bear., • Bachelor's degree or equivalent experience preferred, • Familiarity with the entertainment industry is a key advantage, but not a prerequisite Salary: The salary for this position ranges from $70,304 - $100,000

REVOLVE is the next-generation fashion retailer for Millennial and Generation Z consumers. As a trusted, premium lifestyle brand, and a go-to online source for discovery and inspiration, we deliver an engaging customer experience from a vast yet curated offering totaling over 45,000 apparel, footwear, accessories and beauty styles. Our dynamic platform connects a deeply engaged community of millions of consumers, thousands of global fashion influencers, and more than 500 emerging, established and owned brands. Through 16 years of continued investment in technology, data analytics, and innovative marketing and merchandising strategies, we have built a powerful platform and brand that we believe is connecting with the next generation of consumers and is redefining fashion retail for the 21st century. For more information please visit . At REVOLVE the most successful team members have a thirst and the creativity to make this the top e-commerce brand in the world. With a team of 1,000+ based out of Cerritos, California we are a dynamic bunch that are motivated by getting the company to the next level. It's our goal to hire high-energy, diverse, bright, creative, and flexible individuals who thrive in a fast- paced work environment. Some of the sweetest perks we offer aren't in a typical benefit package like hefty discount on items we carry – as in 50% or more off retail prices, free weekly lunches, and pretty rad company parties. To take a behind the scenes look at the REVOLVE "corporate" lifestyle check out our Instagram @REVOLVEcareers or #lifeatrevolve. Are you ready to set the standard for Premium apparel? Main purpose of the Retail Recruiter role: The Retail Recruiter is responsible for leading full-cycle recruitment for store-based roles, ensuring the company attracts, hires, and retains top retail talent. This role will partner closely with retail and corporate leadership to understand hiring needs, build strong talent pipelines, and deliver a high-quality candidate experience that supports continued business growth. Major Responsibilities: Essential Duties and Responsibilities include the following. Other duties may be assigned. • Manage end-to-end recruitment for retail store positions (Store Managers, Assistant Managers, Sales Associates, Visual Merchandisers), • Partner with Retail leadership to forecast hiring needs and workforce plans, • Develop proactive sourcing strategies through job boards, social media, referrals, • Build strong pipelines through networking, competitor mapping, referrals, and industry outreach, • Host hiring events and participate in job fairs when needed, • Ensure clear, consistent communications with applicants throughout the hiring process, • Travel to retail store locations Required Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Minimum Qualifications: • 2–5+ years of retail recruiting experience, preferably within contemporary and luxury brands, • Strong understanding of retail operations and store leadership structures, • Strong organizational and time management skills Preferred Qualifications: • Bilingual in Spanish A successful candidate works well in a dynamic environment with minimal supervision. At REVOLVE we all roll up our sleeves to pitch-in and do whatever it takes to get the job done. Each day is a little different, it's what keeps us on our toes and excited to come to work every day. For individuals assigned and/or hired to work in California, Revolve includes a reasonable estimate of the salary or hourly rate range for this role. This takes into account the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. A reasonable estimate of the current base hourly/salary range is $75,000-$85,000.

Do you have experience supporting a senior executive? Are you calm under pressure and comfortable working with leadership at the highest levels? If so, an Executive Assistant role in Communications at The Walt Disney Studios may be a good fit. Executive Assistants are essential members of the team.

The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment.This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tas

Overview: We are looking for an experienced Executive Assistant to join our team to support the EVP/Head of Communications for Paramount's TV Media Group, and EVP of Communications for CBS Studios. Provides administrative support to the TV Media Group's top communications officer, who reports direct

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Job DescriptionSalary: $70,304 - $85,000 Position Title: Executive Assistant Status: Full Time Department: Executive Office Reports to: President & Chief Executive Officer Position Summary: The Executive Assistant will provide high-level administrative support to the President & CEO, with this being the primary responsibility and top priority of the role. In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison between the President and CEO to the Board of Directors. EA Responsibilities: • Assist the CEO in the timely management of all written, telephone, e-mail, social media, and voicemail communication with a variety of constituents., • Prepare his daily and weekly agenda including pending items to be completed, via email, text one day before, and print as needed., • Compose internal memos and external correspondence as needed and instructed by President & CEO, track responses and follow up permanently., • Be responsible for heavy calendar management, requiring deep understanding of prioritization, interaction with both internal and external constituents, including staff, Board of Directors, other social service providers, donors, government officials, etc., • Monitor CEOs electronic and "snail" mail and prioritize for his review and follow-up on them when directed., • Assist CEO with development of materials for presentations., • Organize and attend all meetings of the Board of Directors, Board committees, and the Executive Staff, and other meetings as needed, take notes, and assist with presentation of materials., • Monitor monthly Board reports are provided by the team and prepare Board of Directors packets for monthly and a variety of meetings., • Establish and maintain productive, appropriately professional relationships with internal and external constituents with whom the President & CEO has contact., • Coordinate and arrange meetings (internal as well as external), prepare agendas, make seminar, travel and lodging reservations, and record and transcribe minutes of meetings., • Maintain file of all grants and grant applications, programmatic contracts, MOUs, etc., • Make contact with outside parties as requested by supervisor., • Performs customer service functions by answering employee requests and questions., • Other related projects as assigned duties by President & CEO, • Provide project management support for CEO-assigned initiatives and cross-departmental efforts. Track project timelines, deliverables, and ensure follow-through with key stakeholders., • Support internal initiatives including but not limited to wellness campaigns, cultural events, board meetings and retreats and staff engagement projects. Event Planning & Coordination • Assist in planning and executing key organizational events, including but not limited to:, • Annual Gala/Banquet, • Staff Meetings and Retreats, • Annual Staff Holiday Celebration, • Events organized by the Internal Affairs Committee LA Celebrations Venue Support (Lead Planner & Point of Contact) • Serve as the primary point of contact for all LA Celebrations inquiries, bookings, event coordination and external venue promotion opportunities., • Conduct initial client consultations and venue tours to assess event needs and propose solutions., • Create and manage event timelines, task checklists, and vendor schedules for each booking., • Coordinate walk-through and planning meetings with clients, vendors, and staff., • Coordinate event set-up and breakdown, ensuring alignment with client expectations and venue guidelines., • Maintain an up-to-date preferred vendor directory and build long-term relationships with trusted providers (catering, AV, dcor, security, etc.)., • Manage client contracts and coordinate with Finance on billing reports and reconciliation., • Lead post-event follow-up, including client satisfaction surveys and internal debriefs., • Provide a monthly LA Celebrations Events & Finance Report to the CEO, highlighting:, • Hosted and upcoming events, • New client leads and pending inquiries, • Revenue and forecasting updates, • Maintain the LA Celebrations Events Master Calendar and ensure event timelines are visible to all internal teams., • Keep the LA Celebrations Events Master Binder current, including contracts, floorplans, permits, insurance certificates, and run-of-show documents., • Collaborate with Marketing & Communications to execute seasonal campaigns, open house events, social media promotion and marketing materials., • Maintain on-going communication with Penelope Designs owner for event bookings and planning. Conduct monthly meetings. Cross-functional Collaboration • Work closely with the Communications & Marketing team for materials, branded events and promotions., • Liaise with the Finance team for budget tracking, invoicing, and financial reporting., • Work closely with Penelope Designs, Parking Services, Facilities, Security, and Operations to ensure logistics and event safety. Serve as a bridge between venue clients and internal departments for seamless coordination. Qualifications & Skills: • Minimum 35 years experience in executive support, project coordination, or event planning., • Strong organizational and time-management skills with attention to detail., • Excellent communication and client service skills. Bilingual (English/Spanish) strongly preferred., • Proven ability to manage multiple priorities and deadlines., • Experience managing events from conception to execution, ideally in a nonprofit or venue setting., • Proficiency in Microsoft Office, Google Workspace, Canva, and event management software preferred. Performance Metrics for events: • High satisfaction scores from internal and external event stakeholders., • Accurate and timely reporting of LA Celebrations activities and finances., • Growth in venue bookings and positive client feedback., • Up-to-date calendars, systems, and venue readiness standards are maintained.

Job DescriptionAbout Us At Arbor Energy & Resources Corporation ("Arbor Energy"), we're creating technology to power our lives while protecting the planet that sustains them. Our advanced power systems deliver clean, reliable baseload electricity with zero operating emissions—modular, fuel-flexible, and engineered for the realities of today's energy demand. At the core is a supercritical CO₂ turbine with integrated carbon capture, designed to bring carbon-neutral power online quickly at meaningful scale. Our team includes aerospace engineers, combustion experts, and systems thinkers with a shared goal: to build technology worthy of the world we want to live in. While many of us began our journeys looking to the stars, we're applying that expertise here at home to deliver dependable, emission-free baseload power and a future of lasting abundance. If you share our values and are drawn to rigorous work with lasting impact, we'd love to learn more about you. Come build what the future will run on. Steward our planet: We build for tomorrow, ensuring every bolt we tighten and every hand we lend leaves our environment stronger than we found it. Lead with Love: We champion the success of our people, partners, and planet, nurturing excellence through camaraderie and rigor. Explore the Uncharted: We embrace the unknown with curiosity, using courage and discipline to transform uncertainty into opportunity. Role Overview We are seeking a highly organized and proactive Executive Assistant to support our CEO and broader executive team. This person will play a critical role in ensuring operational excellence by supporting the leadership team's complex calendars, communications, and strategic priorities across the growing fast-growing startup. Reporting to and closely partnering with the Chief of Staff, you'll streamline operations and maintain alignment across the CEO, COO, CTO, and CCO. If you thrive in a fast-paced collaborative environment, and view organization as your core craft, then this opportunity is ideal for you! This role is remote with travel to HQ in El Segundo, CA up to 20%. Preference for those willing to work Pacific Time Zone. Responsibilities Executive Calendar and Schedule Management • Manage complex calendars for the C-Suite, including travel, participation in conferences, speaking engagements, and external events., • Lead end-to-end coordination of meetings, offsites, board-related activity, and high-impact engagements, including travel., • Anticipate needs and proactively prioritize meetings by impact to remove friction and protect executives' time., • Ensure executives are well informed of responsibilities and prepared for meetings with briefings, clear agendas, and materials., • Manage the CEO's high-volume inbox, flagging priority communications, and drafting responses when appropriate., • Serve as a gatekeeper for incoming requests and communications., • Track high-value relationships, proactively following up on outstanding deliverables, ensuring timely, accurate responses to key conversations or commitments., • Support day-to-day operational needs of the executive team, helping ensure smooth internal communications and coordinated commitments., • Collaborate with colleagues to maintain internal records, executive alignment, and accountability., • Provide ad hoc assistance with key events, materials, programs, and strategic projects. Requirements, • Bachelor's degree in business and/or relevant experience., • 3+ years of experience supporting senior executives, ideally in a startup or high-growth environment., • Strong written and verbal communication skills., • Exceptional organizational skills, attention to detail, and follow-through., • Proven ability to manage complex calendars and competing priorities in a fast-evolving environment., • Ability to anticipate needs and solve problems with a high level of discretion., • Comfortable collaborating across multiple stakeholders simultaneously., • Self-motivated and team oriented., • Highly skilled in enterprise tools (ex. Slack, Microsoft Suite, etc.), • Curious and proactive about learning and adopting new technologies (including AI-enabled tools) to drive efficiency, improve decision-making, and scale executive impact. Preferred Qualifications, • Experience in, and comfort with, regularly exercising independent judgment on matters of significance., • Proven ability to manage operational needs across multiple senior executives at once., • Strong knowledge of relationship management/CRM tools., • Experience using Airtable Compensation & Benefits, • Pre-IPO stock options, • Medical, dental, and vision insurance (Arbor covers 90% for employees), • Basic life insurance fully covered, • Health savings account (HSA) with matching, • Flexible savings account (FSA), • Unlimited PTO, • 12+ company holidays, including Earth Day!, • 401(k), • Commuter benefits, • Annual learning and development stipend Our hiring process is designed to be accessible, fair, and focused on the work that matters most for this role. Reasonable accommodations are available throughout the hiring process and employment—please let us know if you need one.

Job DescriptionSalary: $74,000$80,000 The Opportunity Essie Justice Group (Essie) is building grassroots power to dismantle the US incarceration system, the most egregious creator of racial and gender injustice of our time. We are a loving and powerful community of women with incarcerated loved ones. Our community includes cisgender women, transgender women, formerly incarcerated women, gender expansive people, elders, and young people. After eleven years of building an active membership across California and beyond, Essie is deepening its base-building and leadership development strategies with the 1 in 4 women with incarcerated loved ones to propel bold decarceration agendas across the nation. We seek to transform the criminal legal system and create a Black feminist future rooted in care, equity, community safety, and liberation. In a period of continued organizational growth, Essie seeks a mission-driven, conscientious, highly organized, and values-aligned Executive Assistant to support our Sr. Director of Communications and Partnerships while ensuring smooth office operations, events, and special projects. This role is ideal for someone who finds meaning in behind-the-scenes work, excels at logistics and relationship care, and understands how strong systems and welcoming spaces support powerful organizing. Core Responsibilities Executive & Administrative Support Strategic Administrative Support - Provide a range of administrative support tasks to enable and enhance the ability of theSr. Director of Communications and Partnerships to utilize their time and focus on leadership and strategic tasks. • Provide high-level administrative support to senior leadership, enabling focus on strategic and leadership priorities., • Manage complex calendars, scheduling, meeting coordination, and real-time adjustments., • Coordinate travel, logistics, and expense documentation., • Draft and manage correspondence; prepare materials for meetings and speaking engagements., • Support Board of Directors and key staff meetings, including logistics and note-taking., • Organize and manage external meetings, coordinating logistics, agendas, and stakeholder communications while ensuring all details are handled efficiently for goal aligned outcomes., • Ensure a well-functioning, welcoming office environment that supports staff wellbeing and productivity., • Manage office systems, supplies, mail, inventory, and basic technology troubleshooting., • Coordinate logistics for internal and external events, including venues, vendors, timelines, and materials., • Support staff culture through celebrations, appreciation efforts, and hospitality-centered practices., • Serve as a welcoming first point of contact for partners, donors, consultants, and visitors, • Foster peer learning and establish the office as a well-connected movement hub in Los Angeles/Pasadena, serving as a key point of contact for individuals within the Essie and movement ecosystem., • Support and coordinate priority projects led by Directors across operations, organizing, campaigns, and institution-building., • Lead logistics, communication, and coordination for cross-team initiatives and events as needed., • Contribute to improving systems, processes, and workflows that support organizational growth. Who Were Looking For Qualifications • 3-4+ years of experience in administrative support, office coordination, logistics, or similar roles., • Experience supporting senior leaders in fast-paced, mission-driven environments strongly preferred., • Excellent written and verbal communication skills., • Impeccable attention to detail and strong organizational habits, • Proficiency with Google Suite, Microsoft Office, Zoom, and general office technology., • Ability to manage multiple priorities with discretion, adaptability, and follow-through., • Deep alignment with Essies values and a demonstrated commitment to racial justice, gender justice, and ending mass incarceration. Qualities • Highly trustworthy, discreet, and grounded in integrity, • Proactive, resourceful, and calm under pressure, • Warm, welcoming, and relationship-oriented, • Committed to personal and political growth, with humility and self-awareness, • Uplifting team member with a solutions-oriented mindset and a sense of humor, • Dependable, solutions-oriented coordinator. You are extremely organized and handle projects with skill and grace, especially in a fast-paced, focused environment. In your previous experience youve demonstrated exceptional follow-through by maintaining constant engagement and leadership in delegated projects from beginning to end. You value and pride yourself on absolute reliability, rooted in a deep sense of responsibility. You anticipate needs and take initiative to address them. I persist despite obstacles is one of your mottos., • Welcoming energy. You project warmth and compassion and people naturally gravitate to you because they feel seen and appreciated by you. You are a natural host and take joy in making others comfortable; your presence brings calmness to any space you are in., • Discernment and honesty we can trust. You are a thoughtful team member who acts in alignment with your integrity and are unfailingly trustworthy., • Committed to evolution. You are committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility. And, you easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate. TheExecutive Assistantis a full-time, exempt position. The opportunity includes full medical, dental, and vision benefits, an optional 401(k), a substantial vacation package, and a monthly personal wellness stipend. This position will be based in Essies office in South Pasadena, with a requirement to work from the office 4 days a week, with 1 day work from home. To Apply Please address a personal, specific, and thoughtful cover letter to the Essie Hiring Committee and submit along with a resume through our hiring portal (). Your resume tells us what you can do; your cover letter should tell us who you are and why you want to work with Essie. Essie Justice Group provides equal employment and advancement opportunities to all staff members. Employment decisions are based on merit, qualifications, and skills. Essie does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, immigration status, socioeconomic status, ancestry, age, size, sex, sexual orientation, gender, gender identity, familial status, veteran status, disability, AIDS/HIV status, medical condition, prior conviction, arrest history, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, or any other characteristic protected by law. Essie values and specifically seeks applicants who are people with incarcerated loved ones; formerly incarcerated people; people of color; women; queer, transgender, gender expansive, and gender fluid people. This policy applies to all terms and conditions of employment including: recruiting, hiring, placement, performance assessment, promotion, termination, layoff, recall,t ransfer, leaves of absence, compensation, and training. About Essie Justice Group Essie Justice Group is a nonprofit organization of women with incarcerated loved ones taking on the rampant injustices created by mass incarceration. Our award-winning Healing to Advocacy Model brings women together to heal, build collective power, and drive social change. Essie is Great Place to Work-Certified by Great Place to Work. Learn more at .

Job Description Boutique Primary Care & Behavioral Health Practice – West Hollywood Area A small, patient-centered primary care and behavioral health practice is seeking an experienced Medical Assistant / Patient Care Coordinator to support both front office and back office operations. This practice prioritizes thoughtful, patient-centered care rather than high-volume clinic workflows, allowing staff to focus on organization, communication, and quality care. This is a part-time role initially (~18–20 hours per week) in a calm, collaborative clinic environment with a mix of telehealth and in-person care. As the practice continues to grow, hours are expected to increase to approximately 24–32 hours per week over the coming months. Because this is a small private practice, strong organizational skills and attention to detail are essential. The ideal candidate is comfortable managing both patient coordination and clinical support tasks while maintaining excellent communication and reliability. This role is ideal for an experienced MA who enjoys working in a smaller, more personalized practice environment rather than a high-volume corporate clinic. Responsibilities Front Office / Patient Coordination • Answer clinic phones and assist with scheduling and rescheduling appointments, • Respond to patient inquiries via phone, SMS, or patient portal, • Coordinate referrals and send medical records when needed, • Verify insurance eligibility and assist with prior authorizations, • Communicate with pharmacies regarding prescriptions and refill requests, • Assist with patient payments and basic billing coordination, • Manage fax communications and insurance portal requests, • Maintain organized and timely patient communication Back Office / Clinical Support • Room patients and obtain vitals when needed, • Perform venipuncture and assist with lab specimen handling, • Assist with injections and basic clinical procedures, • Prepare lab orders and coordinate specimen shipping, • Maintain exam room supplies and general clinic organization Qualifications • Medical Assistant certification required, • 3+ years of medical assistant experience preferred, • Experience with both front office and back office responsibilities, • Strong venipuncture skills preferred, • Experience coordinating referrals, prior authorizations, and insurance communication preferred, • Comfortable working in a small private practice environment, • Strong attention to detail and ability to manage multiple tasks, • Excellent patient communication skills, • Familiarity with electronic medical records (EHR) Schedule • Approximately 18–20 hours per week initially, • Expected to increase to 24–32 hours per week as the practice grows, • Primarily weekday daytime hours, • Some schedule flexibility depending on clinic needs Compensation $25–30 per hour depending on experience Part-time role with potential for hours to increase as the practice grows. How to Apply Please submit your resume and include a brief paragraph describing your experience with both front office and back office medical assistant duties. To help us identify applicants who carefully review job descriptions, please include the words “organized” and “HIPAA” somewhere in your response. Company DescriptionBest Coast Medical Management supports a small boutique primary care and behavioral health practice serving patients in the West Los Angeles and greater Los Angeles area. The clinic provides patient-centered medical care with a mix of in-person and telehealth visits, emphasizing thoughtful care, strong communication, and a calm clinical environment.Best Coast Medical Management supports a small boutique primary care and behavioral health practice serving patients in the West Los Angeles and greater Los Angeles area. The clinic provides patient-centered medical care with a mix of in-person and telehealth visits, emphasizing thoughtful care, strong communication, and a calm clinical environment.

Job Description Executive Support & Operations We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant / Executive Administrator to provide high-level support to our executive leadership team while contributing to key operational initiatives. This role requires strong judgment, discretion, and the ability to anticipate executive needs, proactively communicate progress, and take initiative without requiring frequent direction. The successful candidate will function as a trusted partner to leadership—bringing structure, visibility, and follow-through to a fast-paced environment. Key Responsibilities Executive & Administrative Support • Manage complex executive calendars with accuracy, efficiency, and foresight using Outlook., • Proactively anticipate executive needs by monitoring schedules, priorities, deadlines, and commitments, and taking appropriate action without being asked., • Proactively keep executives and senior leadership informed of project status, key milestones, risks, and next steps—particularly for events and special initiatives—so leadership does not need to ask for updates., • Provide concise, timely status updates and recommendations to support executive decision-making., • Keep executives well informed of upcoming responsibilities, deadlines, and potential conflicts, following up as needed to ensure preparedness., • Screen and manage phone calls, emails, and correspondence on behalf of executives to ensure timely, professional responses., • Arrange complex domestic and international travel for executives and trade-show teams, including detailed itineraries and logistics., • Prepare executive-level presentations, reports, organizational charts, and supporting materials., • Plan, coordinate, and execute meetings and company events of varying scale., • Own the end-to-end planning and execution of major annual company events, including:, • Annual Company Picnic, • Annual Year-End Holiday Party & Awards Presentation, • For these major events, assume full ownership, including:, • Developing and managing event budgets in alignment with executive guidance, • Sourcing, negotiating, and coordinating with venues, caterers, entertainment, rentals, and other vendors, • Establishing and leading an event planning committee, including setting meeting cadence, assigning responsibilities, and driving accountability, • Creating detailed project timelines, task lists, and internal communications, • Designing and managing the run-of-show, including agendas, awards flow, speeches, and program timing, • Coordinating logistics such as invitations, RSVPs, seating, décor, audiovisual needs, and on-site setup, • Providing regular, proactive status updates to executives on planning progress, risks, and readiness, • Serving as the primary point of contact on the day of the event to ensure smooth execution, • Conducting post-event wrap-up, vendor reconciliation, and follow-up as needed, • Prepare meeting agendas, take minutes when requested, and establish systems to track and close out follow-up items., • Host key customers and visitors with a high level of professionalism and hospitality, including room preparation, refreshments, meals, and elevated service when appropriate.Operational & Relationship Support, • Coordinate with external vendors and contractors for maintenance, repairs, and operational needs., • Support executives in managing business contacts and following up on key relationships., • Collaborate cross-functionally on special projects requiring discretion, organization, and attention to detail., • Handle sensitive and confidential information with the highest level of discretion., • Represent the executive office and company professionally in communication, appearance, and conduct., • Proven experience as an Executive Assistant, Senior Executive Assistant, or Executive Administrator supporting senior leadership., • Demonstrated ability to anticipate executive needs, proactively communicate status, and drive work forward without frequent direction., • Exceptional organizational, planning, and time-management skills., • Strong written and verbal communication skills with the ability to deliver concise, executive-ready updates., • Excellent interpersonal and customer service skills, with the ability to interact effectively with executives, employees, customers, vendors, and company ownership., • Proven ability to lead cross-functional committees and hold contributors accountable., • High level of professionalism, discretion, and sound judgment., • Strong attention to detail with the ability to identify and resolve discrepancies., • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)., • Ability to learn and use enterprise systems and office technologies., • Ability to multitask, manage competing priorities, and meet deadlines., • High school diploma required., • Additional education or certification as an Executive or Personal Assistant is a plus. Salary Range $28.00 - $33.00 hourly, depending on experience. Benefits • Medical, • Dental, • Vision, • Life Insurance, • 401(k), • Paid Time Off Allstate Floral is a leading home décor company that has become known for its innovative designs and breadth of high-quality artificial flowers and home décor accessories. Products include decorative flowers, plants, trees, home accents and holiday décor sold through a broad spectrum of global retailers, distributors, and interior designers. Allstate Floral fosters an energetic work environment of creativity and collaboration. As the leading importer with the largest in-stock decorative flowers, greenery and home decor, Allstate Floral is always looking to recruit and retain exceptional people who are skilled, confident, innovative and committed to providing excellent customer service to buyers. Allstate Floral is an equal opportunity employer. Please see our Privacy Notice to California Job Applicants. Powered by JazzHR qpjhCsHHJW

Job DescriptionDescription: About Opto-Knowledge Systems, Inc. Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies supporting aerospace, defense, and scientific applications. Our teams combine engineering, optics, and machine learning expertise to deliver innovative solutions to complex technical challenges. Position Overview OKSI is seeking a highly organized Executive Assistant to provide administrative and operational support to executive leadership. This role manages complex schedules, coordinates meetings and travel, prepares communications and reports, and helps ensure smooth coordination across teams. The Executive Assistant plays a key role in supporting leadership priorities and helping executives stay focused on strategic initiatives. What You Will Do • Manage calendars for executive leadership including scheduling meetings, coordinating priorities, and ensuring efficient use of time, • Coordinate internal and external meetings including scheduling, agenda preparation, and follow up on action items, • Arrange domestic and international travel including flights, lodging, transportation, and itineraries, • Draft correspondence, reports, and presentations on behalf of executives, • Support coordination across departments by tracking deliverables and helping manage deadlines, • Maintain organized records and documentation while handling sensitive information with discretion, • Assist with coordinating executive visits, customer meetings, and company events, • Strong organizational and time management skills, • Ability to manage multiple priorities in a fast paced environment, • High level of discretion and professionalism when handling confidential information, • Ability to anticipate needs and proactively resolve scheduling conflicts, • Strong attention to detail and accuracy, • Experience supporting executive leadership or senior management teams, • Experience coordinating complex calendars and travel logistics, • Experience using Unanet or similar ERP systems for timekeeping or expense reporting, • Experience preparing professional reports, presentations, or briefing materials, • Three to five years of administrative or executive support experienceWork Environment and Schedule, • Full-time positionCompensation and Benefits, • Salary range: $68,000 - $92,000 annually., • Medical, dental, and vision coverage fully paid by the employer for employees., • Three weeks of vacation to start, • Automatic company contribution to 401K – 5% of earned wages (no matching required), • Educational assistance and professional development opportunities This employer participates in E-Verify.

Job DescriptionIn a world of noise, we find the signal — the pulse of potential. We weave the strands of talent, vision, and purpose into organizations that endure. Blending intelligence with intuition, we honor the human art of connection at the heart of every great company.About the Job Signal & Strand is partnering with a leading entertainment production company supporting one of the most prominent comedians in the industry. This high-performing team produces large-scale touring, podcast, and digital content projects while operating across multiple business and personal entities. We are seeking a highly organized, detail-oriented, and operationally strong Executive Assistant to support the CEO/Founder. This role blends executive support with property oversight and requires someone who thrives in fast-paced, high-expectation environments. This is a hands-on, high-trust position with significant exposure and responsibility. The Mandate Provide seamless executive and operational support across business and personal priorities while ensuring day-to-day logistics — including property operations — run efficiently, discreetly, and without friction. Key Responsibilities Executive Support * Manage complex calendars, travel arrangements, and communications for the CEO/Founder * Serve as gatekeeper for scheduling, correspondence, and priority management * Coordinate HR logistics, onboarding, and contractor support * Handle confidential information with discretion and professionalism * Track priorities, take meeting notes, and ensure follow-through on key initiatives * Oversee podcast and content production logistics * Generate, track, and organize contracts, invoices, and payments * Book meetings, dinners, travel, and personal appointments * Manage receipts, payroll coordination, and administrative systems Property Management * Oversee operations across multiple properties (residential and office) * Coordinate vendors, maintenance teams, and property staff * Track budgets, expenses, and household operating costs * Ensure properties run smoothly, securely, and efficiently Ideal Profile * 3+ years supporting a C-level executive or founder (entertainment industry experience strongly preferred) * Experience managing residential and/or commercial properties * Exceptional organizational skills and attention to detail * High level of discretion, professionalism, and emotional intelligence * Tech-fluent across Apple systems and tools including Microsoft Office, Google Workspace, ADP, Airtable, Notion, Basecamp, and similar platforms * Comfortable operating in fast-paced, dynamic environments with shifting priorities Location & Work Model • West Hollywood, CA If this role aligns with your background—or you know someone with strong touring or live events operations experience who may be a fit—we welcome a confidential conversation. Base Compensation Range$75,000—$110,000 USD Equal Opportunity & Non-Discrimination Statement Signal and Strand is an Equal Opportunity Employer. We—and our clients—do not discriminate in employment or contracting on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, military or veteran status, or any other characteristic protected under applicable federal, state, or local laws. We comply fully with the provisions of the U.S. Equal Employment Opportunity Commission (EEOC) and the California Fair Employment and Housing Act (FEHA). All employment decisions are made based on qualifications, merit, and business needs. We are committed to providing a workplace that is inclusive, respectful, and free from discrimination, harassment, and retaliation.

Job DescriptionABOUT THE LUCAS MUSEUM OF NARRATIVE ARTOpening in September 2026, the Lucas Museum of Narrative Art is dedicated to illustrated storytelling. Founded by George Lucas and Mellody Hobson, the museum’s collection features works by artists including Norman Rockwell, Kadir Nelson, Jessie Willcox Smith, N. C. Wyeth, Beatrix Potter, Judith F. Baca, Frida Kahlo, and Maxfield Parrish; as well as comic art legends such as Winsor McCay, Jack Kirby, Frank Frazetta, Alison Bechdel, Chris Ware, and R. Crumb; and photographers Gordon Parks, Henri Cartier-Bresson, and Dorothea Lange. The Museum also houses the Lucas Archives, containing models, props, concept art, and costumes from Lucas’s filmmaking career. Designed by Ma Yansong of MAD with a landscape by Mia Lehrer of Studio-MLA, the Museum is in Exposition Park, Los Angeles, on an 11-acre campus that includes new green space and a 300,000-square-foot building with galleries, two theaters, a library, restaurant, café, retail store, and community spaces. POSITION SUMMARY The Executive Assistant to the Chief Security Officer (CSO) & Security Manager is a pivotal role within the Lucas Museum of Narrative Art, providing essential support in the administration and operation of the Security Department. This role is central to fostering a collaborative, inclusive, and creative work environment. The ideal candidate will be a detail-oriented, exceptional communicator capable of building strong relationships with internal and external stakeholders. The Executive Assistant must be nimble, highly responsible, trustworthy, and adaptable, offering a unique opportunity to engage with diverse and dynamic teams. A significant focus will be on assisting day-to-day administration, managing confidential and time-sensitive materials, and overseeing the Officer and Manager’s schedule and travel. This role requires a solid understanding of the museum's operations and business practices and is integral to the seamless operation of the organization, requiring a combination of administrative expertise, strategic thinking, exceptional project and time management skills, with technical writing skills in law enforcement or other legal fields.RESPONSIBILITIES • Administrative and Strategic Support: Manage the CSO & Security Manager’s calendar, schedule, expenses and travel arrangements, • Project Management: Coordinate projects anticipating department needs. This includes planning, executing, and tracking progress to ensure alignment with strategic goals along with compiling SOP’s, Plans & Policies content, • Communication and Coordination: Manage correspondence, communications, and meetings effectively. Engage collaboratively across various museum departments, especially with the CEO’s office, People & Culture, Finance, and Information Technology, • Budgeting and Reporting: Assist in the budgeting process and monthly reporting for the People and Culture department. Ensure timely execution of financial responsibilities, • Meeting Logistics: Manage and assist with scheduling, meeting logistics, preparing agendas, and coordinating technical requirements, • Strategic Initiative Support: In partnership with the CSO and Security Manager, monitor and report on the execution of the department’s strategic priorities, • Confidential Support: Provide high-level confidential support related to the professional responsibilities of the CSO and Security Manager. Evaluate incoming requests and materials to prioritize in alignment with department goalsCORE COMPETENCIES, • Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision., • Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best output possible., • Collaborative Excellence: Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others' communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders., • Adaptive Resilience: Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity., • Inclusive Interaction: Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute freely.QUALIFICATIONS, • Bachelor's degree from an accredited college or university required, with a preference for majors in Business Administration, Law, or a related field. A legal background or paralegal certification is a plus, as is experience working in law enforcement, law firm or other comparable experience, • At least two (2) years prior administrative experience with experience at the C-level, and/or start-up or arts institution environment, are strongly encouraged to apply

Job Description OVERVIEW: Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing. RESPONSIBILITIES • Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications), • Draft correspondence, • Coordinate agreement approvals and execution, • Track transaction negotiations and documents, • File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol, • Handle word processing, employing correct grammar, spelling, and formatting, • Create spreadsheets, • Schedule calls, videoconferences, and meetings, • Process new client/matter requests, • Maintain contact lists and calendars, • Enter billable time in billing program and prepare expense reports, • Must be well organized, highly efficient and pay close attention to the details, • Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks, • Resourceful and creative problem solver, • Excels when multi taking, meeting deadlines in fast paced environments, • Experience working with contracts in an entertainment environment, • High level of integrity, discretion and handling confidential information, • Professional with a collegial manner; able to interface with clients and other professionals, • 3 years+ experience required working as a productive Legal/Business Affairs Assistant, • Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system, • Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude, • Law Firm Experience a plus

Job DescriptionBenefits: • 4 Weeks Holiday Pay, • Sick Leave, • Paid time off Job Summary The Executive Assistant to the Preschool Director will provide high-level administrative support to the Director and assist in the efficient operation of the preschool. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will manage schedules, communication, and documentation while ensuring a smooth flow of day-to-day activities. Key Responsibilities • Administrative Support: Provide comprehensive administrative support to the Preschool Director, including managing schedules, appointments, and meetings, both in-person and virtual., • Communication: Act as a liaison between the Director and staff, parents, and external partners. Manage incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses., • Scheduling & Event Coordination: Coordinate meetings, events, and conferences for the Director, ensuring all logistics are organized and managed efficiently. This includes scheduling staff meetings, parent-teacher conferences, and school events., • Document Preparation: Prepare and proofread reports, presentations, and correspondence as needed. Maintain accurate records, files, and documentation, ensuring confidentiality and compliance with school policies., • Project Management: Assist with special projects as assigned by the Director, providing support in planning, executing, and monitoring progress., • Office Management: Maintain office supplies, equipment, and files, ensuring a well-organized and efficient workspace. Assist in onboarding new staff and provide general office support as needed., • Support to Leadership: Offer administrative support for meetings with parents and staff. Also, provide in class support for teachers as needed. Qualifications • Education: High school diploma or equivalent required; Associates or Bachelors degree in business administration, early childhood education, or a related field is preferred., • Experience: Minimum of 3 years of experience in an executive assistant or administrative support role, preferably in an educational or childcare setting., • Skills:, • Strong organizational and time-management skills., • Excellent written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to manage multiple tasks with competing priorities., • Discretion and confidentiality in handling sensitive information., • Strong problem-solving abilities and proactive approach to challenges., • Personal Characteristics: Professional demeanor, positive attitude, strong interpersonal skills, and the ability to work independently and as part of a team. Preferred Skills • Familiarity with Brightwheel school management software for managing parent communication, attendance, billing, and other administrative tasks is highly preferred., • Experience with other educational or school management software systems is a plus. Working Conditions • Full-time, Monday through Friday, with occasional evening or weekend hours for school events., • Office environment within a preschool setting., • Occasional lifting and carrying of materials or supplies up to 25 pounds. Compensation and Benefits • Competitive salary based on experience., • Paid time off (PTO) and holidays., • Opportunities for professional development and growth within the organization.

Job Description Location: Bell Gardens, CA Job Type: Full-Time Pay: $20.00 Per Hour ⸻ Job Description: We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and comfortable handling a variety of administrative tasks in a fast-paced environment. ⸻ Responsibilities: • Answer and direct phone calls, emails, and other communications, • Schedule appointments and manage calendars, • Maintain filing systems (digital and physical), • Assist with data entry, reports, and document preparation, • Coordinate meetings and take notes when needed, • Order office supplies and manage inventory, • Provide general support to team members and management ⸻ Qualifications: • High school diploma or equivalent, • Proven experience as an administrative assistant or similar role, • Strong organizational and multitasking skills, • Excellent written and verbal communication, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Ability to work independently and as part of a team ⸻ Preferred Skills: • Experience with scheduling software or CRM systems, • Attention to detail and problem-solving skills, • Professional attitude and strong work ethic ⸻ How to Apply: Submit your resume through ZipRecruiter. We look forward to hearing from you! Company DescriptionWe're the highest rated staffing company in California and have vast experience specializing in warehouse, manufacturing, assembly, and food industry labor. Our Values: -\tSelf-Actualization Self-Actualization is the fulfillment or realization of one’s own potential. We strongly believe that businesses exist to maximize people, not just profits. -\tFeedback & Courage Giving and receiving feedback effectively requires both courage and vulnerability. Feedback is a powerful tool that we use to see ourselves and grow. -\tTransparency & Trust Transparency builds trust. Trust is the belief and confidence in the integrity, reliability and fairness of a person or organization. Trust is the foundation of relationships and it is essential to high-performing teams. -\tExcellence & Humility Our business strategy is based on providing excellent service and we must have the humility necessary to recognize when we must improve.We're the highest rated staffing company in California and have vast experience specializing in warehouse, manufacturing, assembly, and food industry labor. \r\nOur Values: \r\n•\tSelf-Actualization\r\nSelf-Actualization is the fulfillment or realization of one’s own potential. We strongly believe that businesses exist to maximize people, not just profits. \r\n•\tFeedback & Courage\r\nGiving and receiving feedback effectively requires both courage and vulnerability. Feedback is a powerful tool that we use to see ourselves and grow. \r\n•\tTransparency & Trust\r\nTransparency builds trust. Trust is the belief and confidence in the integrity, reliability and fairness of a person or organization. Trust is the foundation of relationships and it is essential to high-performing teams. \r\n•\tExcellence & Humility \r\nOur business strategy is based on providing excellent service and we must have the humility necessary to recognize when we must improve.

Job Description College Graduate, reliable Office Administrator / Personal Assistant. Responsibilities Include: • Admin tasks. Phone communications with workers, customers, vendors, and suppliers., • Scheduling customers' appointments., • Dispatching service calls and estimates., • Managing agendas/travel arrangements/appointments, etc., • Managing phone calls and correspondence (e-mail, letters, packages, etc.), • Maintaining budgeting and bookkeeping., • Create and update records and databases with personnel, financial, and other data., • Keeping track of office supplies and placing orders when necessary., • Submitting timely reports and preparing presentations/proposals as needed., • Assisting colleagues whenever necessary., • Managing rentals., • Personal assistance to the very busy company owner., • Enter data daily into Quickbooks., • Reconcile credit cards and bank accounts., • Accounts payable., • Accounts receivable., • Keep filing records in immaculately, Meticulous condition., • Various personal assistant tasks., • Competent in prioritizing tasks and working with little supervision., • Self-motivated and trustworthy. Requirements: • Excellent proficiency in the English language, with perfect spelling, grammar, and clean and clear speech., • Clean and clear written communication., • Outstanding communication and interpersonal abilities., • Organizational skills., • Computer savvy., • Zero Tolerance for ALL drugs & alcohol., • Clean background check., • Live in the San Fernando Valley, within 15 Miles of Reseda., • Valid California driver's License in good standing., • Vehicle to your name with insurance & registration., • Available to start immediately. Schedule (Two shifts): • First from 6:00 a.m. to 1 p.m., • Second from 12 noon to 7:00 p.m., • Every other Saturday.Company DescriptionAir Breeze Inc. Air Conditioning & Heating.Air Breeze Inc. Air Conditioning & Heating.

Job Description ADMINISTRATIVE ASSISTANT- FLOORING General Flooring Contractor seeking highly organized individual for an administrative assistant position. $21-$23 Per Hour Responsible for the following duties. -Answer phones and support client needs. -Basic data entry for Quickbooks. Administrative accounting functions a plus. -Prepare communications to include, memos, emails, invoices, reports, estimates, follow up responses both written and verbal, and other correspondence as needed. -Process necessary information through job runner. -Prepare and edit documents to include letters, reports, instructional documents and others. -Assist team in processing SOP’s. -Receive and process PO’s. -Create work orders for sub-contractors when jobs are scheduled. -Communicate with customers regarding daily and upcoming schedules and keep them informed of job progress with all standard jobs. -Ensure existing customers are receiving the service in which they need and are satisfied with RCS. -Purchasing of materials, inventory control, ordering and processing through the receiving of inventory. -Basic Accounts receivable functions. -Create quotes/bids for clients and contractors. -Process payables & payroll for subcontractors. -Other duties as needed by management. Strong Candidates will exhibit the following: o Bilingual, Spanish Speaking a plus o MS Office/PC proficient o Flexible, resourceful, and intuitive o Ability to set priorities in a fast-paced environment o Strong work ethic o Organized & detail oriented Company DescriptionEstablished in 1989, Regal Commercial Services is the premier flooring and construction contractor in the So. Cal. marketplace.Established in 1989, Regal Commercial Services is the premier flooring and construction contractor in the So. Cal. marketplace.

Job Description Summary We are currently representing a well-established General Contractor seeking experienced Assistant Project Managers to support delivery of critical public infrastructure projects across California. With a strong pipeline of K-12, DSA-regulated, and Public Works projects, this role offers an opportunity to contribute to high-impact work while growing into a future leadership position. Key Responsibilities * Assist in managing projects from preconstruction through closeout on K-12, DSA, or Public Works assignments * Support project managers in coordinating all construction phases to ensure timely, budget-conscious delivery * Participate in preconstruction activities such as constructability reviews, estimating, and bid support * Help track budgets, prepare cost reports, and support change order documentation * Assist with subcontractor procurement, bid evaluations, and contract preparation * Monitor project schedules and update timelines with input from field teams * Support documentation control, including RFIs, submittals, and meeting minutes * Help ensure compliance with safety standards, DSA guidelines, and QA/QC expectations * Coordinate communications between the field, project teams, and stakeholders * Assist in final closeout activities, including punch list tracking and project turnover Qualifications * Minimum of 3+ years of experience in construction, preferably on DSA, K-12, or Public Works projects * Familiarity with California public contracting procedures and DSA compliance * Experience with Procore, Bluebeam, MS Project, and Microsoft Office Suite * Bachelor’s degree in Construction Management, Civil Engineering, or related field preferred * Strong organizational, problem-solving, and communication skills * Ability to support multiple projects and work collaboratively in team settings Compensation + Benefits * Competitive salary based on experience * Performance-based bonus structure * 401(k) with employer match * Medical premiums covered with reimbursement options for vision and dental * Flexible Spending Account (FSA) for medical and personal expenses * Long-term disability insurance * Paid vacation, holidays, and sick time

Job DescriptionSalary: 30 Organization: Strategic Concepts in Organizing & Policy Education (SCOPE) Position: Executive Assistant Employment Type: Full-Time, Non-exempt, Staff Position Supervisor: Executive Director Position Description: SCOPE seeks an experienced Executive Assistant to work closely with the Executive Director (s) and the Board of Directors to provide support for daily operations, project coordination, and administrative duties. The overall responsibilities include assisting with meeting logistics planning and execution, managing calendars and scheduling, ordering and maintaining supply inventories, and providing administrative support to the Executive Director(s) and the Board of Directors. In addition, the Executive Assistant will lead and execute organizational special projects as needed. The Executive Assistant plays a key role in promoting a sustainable, professional, organized, and collaborative atmosphere. This role requires a highly trustworthy, flexible team member who can maintain discretion and demonstrate good independent judgment on significant matters pertaining to organizational success. Organization Overview: SCOPE builds grassroots power in low-income communities of color to eliminate economic, environmental, and racial disparities. Established in 1993 in response to the 1992 civil unrest in South Los Angeles, SCOPEs work is grounded in the needs and priorities of South LA residents, who are largely African American, Latinx, and immigrant, and live on the frontlines of pollution and poverty. As a membership-based organization, SCOPE plays a critical role in the movement for systemic changeorganizing marginalized communities of color and poor and working-class residents to ensure that they have a powerful voice in the decisions that impact them. SCOPE organizes communities, develops grassroots leaders, builds alliances, and engages in strategic research and communications to advance policy solutions that shift power and resources to low-income communities of color. Essential Duties & Responsibilities: Executive Leadership Support (70%) • Screens all incoming calls and delegates messages for the Executive Director(s), directing queries to the appropriate offices and/or programs, • Provides scheduling and logistical support for the Executive Directors internal and external meetings. This includes note-taking, printing materials, disseminating information, meeting follow-ups, food, and room reservations., • Provide logistical support for events and internal programs flexibility to work evenings and weekends as needed., • Attend key meetings with or on behalf of the ED, taking detailed notes and ensuring accurate documentation of discussions and action items., • Serve as a proxy for the ED in meetings when necessary, representing the EDs perspective and ensuring that relevant information is communicated., • Screens and sorts incoming correspondence and general emails for review by the Executive Director (s), • Maintains the Executive Directors calendar, including scheduling and confirming meetings, and keeping the calendar available to SCOPEs Board and Staff, • Maintains contact list and files for the Executive Director(s), • Organizes travel schedule for the Executive Director(s), including coordinating airfare and hotel accommodations, scheduling meetings at the destination location, ordering meals, maintaining a file for trip documents, and creating an itinerary, • At the direction of the Executive Director(s), assist with communication and coordination for special projects, as needed. This includes setting up meetings, taking and distributing notes, following up on action items to keep projects moving forward, and developing and tracking budgets., • Supports the Executive Director(s) through the creation of documents, communications and digital tools for staff to collaborate and share information across teams, including instruction manuals, mapping out work flows, etc. General Administrative Support (20%) • Maintains consistent communication with the SCOPE Board of Directors, • Supports board committees and general SCOPE Board meetings/retreats, and participates in meetings as needed, • Provides administrative and coordination support for organizational event planning, as needed. This includes developing and tracking event and project budgets in real time, and working closely with relevant staff, partners, and stakeholders across the organization to coordinate meetings or events., • Provides support for general office duties such as mass mailings, filing, faxing, copying, etc., • Provides support for donor and membership management, communications, and tracking, • Provides support in the implementation of fundraising special events and activities, as needed, • Manages organizational calendar for internal and external events, • With the guidance of the Executive Director(s), supports systems that share information across components including budgets, contracts, grants, and calendared events Operations and Facilities Support (10%) • Supports the development and maintenance of purchasing systems and inventory controls, including daily operations supplies and equipment, • Supports the daily operations of the office including opening and closing the building, • Supports organizational events, meetings, and actions by securing vendors, ordering supplies, and coordinating overall logistics Essential Knowledge and Abilities: • Minimum of 3 years proven work experience as an Executive Assistant or similar role required, • Bachelors Degree preferred, or equivalent combination of education, training, and experience, • Strong organizational, project coordination, and problem-solving skills, • Ability to maintain sound judgment, flexibility, and patience, • Ability to exercise discretion in handling confidential and sensitive matters, • Excellent meeting, event planning and logistical coordination skills, • Broad knowledge of office administration procedures, • Strong verbal and written communication skills (via phone, email, other online communication tools, and in-person), • Proficiency using Microsoft products including Windows and Office Suite, • Comfortable using cloud-based technology including Google Suite and dynamic databases, • Ability to demonstrate attention to detail while maintaining a high level of accuracy in a fast paced team environment, • Impeccable multi-tasking abilities, • Team player with the capacity to be resourceful and flexible, • Commitment to the principles and goals of SCOPE within a racial and social justice lens, • Bilingual in English/Spanish is a plus Work Environment: This position operates 100% on site in a professional office environment. This role routinely uses standard office equipment such as computers, phones and photocopiers. The noise level in the work environment is usually quiet. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires that the employee must occasionally lift and/or move up to 20 pounds. Also required is the ability to listen, hear, speak, read, write, concentrate, and climb stairs, bend, and stoop. Must be able to use a telephone and computer to accomplish a variety of job tasks. Employment Type: This is a full-time, non-exempt, at-will staff position of 40 hours/week. The schedule may fluctuate depending on organizational needs, and may require occasional evenings and weekends. Non-exempt employees serve a probationary period during their first six months of employment. Compensation & Benefits: Competitive starting salary of $30/hourly, fully paid benefits (health/dental/vision), 401k, generous vacation and sick time, professional development, and room to grow professionally. SCOPE is a values-based organization committed to challenging discrimination and oppressionpeople of color and people of diverse gender identities and abilities are strongly encouraged to apply. To Apply: Please submit 1) a one-page cover letter, 2) resume, and 3) three professional references via email to: ; include Executive Assistant in the subject line.

Job Description Job Details Downtown Los Angeles, CA Onsite – 5 Days $75,000 – $105,000 / Year Marketing Message Are you a highly organized, proactive executive assistant who thrives in a fast-paced, high-growth environment? Archer Meat Snacks is hiring an Executive Assistant to support our CEO/Founder and President/CFO while helping manage our Downtown Los Angeles office. In this role you will serve as a trusted partner to the company’s most senior leaders, ensuring their time, priorities, and communications are managed effectively while keeping the office running smoothly day to day. You will report jointly to the CEO and President/CFO and work closely with cross-functional leaders across the organization. We are looking for a resourceful, detail-oriented professional who can anticipate needs, manage competing priorities, and operate independently with strong judgment. If you enjoy being at the center of a growing business and want exposure to executive leadership in a dynamic environment, this role is for you. What You Will Own Executive Support and Calendar Management • Manage complex executive calendars, anticipating conflicts and proactively planning schedules, • Coordinate meetings, calls, and priorities while ensuring alignment across stakeholders, • Monitor and manage inbound communications, summarizing key information and action items for leadership, • Prepare correspondence, presentations, and briefing materials as needed, • Take meeting notes, track action items, and follow through on key deliverables Travel and Logistics • Manage and book domestic and international travel arrangements, • Process expense reports and maintain accurate documentation, • Coordinate logistics for on-site and off-site meetings, events, and conferences, • Serve as a professional point of contact between executives and internal and external partners Office Operations and Team Support • Oversee day-to-day office management for the Downtown Los Angeles location, • Ensure office operations run smoothly including supplies, kitchen, and facilities coordination, • Partner with IT and vendors to maintain conference rooms and office equipment, • Support ad hoc projects, reports, and administrative initiatives for the executive team What Sets You Apart • 5 or more years of experience supporting senior executives in an administrative capacity, • Exceptional organizational, communication, and time management skills, • Ability to manage multiple priorities and operate independently with minimal guidance, • Strong interpersonal skills and ability to work across teams and functions, • Proficiency in Microsoft Office Suite including Outlook, Teams, Word, PowerPoint, and Excel, • High level of discretion when handling confidential information, • Comfortable working in a startup or high-growth environment with evolving priorities, • Strong sense of urgency and proactive, solutions-oriented mindset Why Join Archer Meat Snacks • Impact: Work directly with senior leadership and play a key role in enabling company growth, • Exposure: Gain insight into executive decision-making and cross-functional operations, • Culture: Join a collaborative, fast-paced environment where initiative and ownership are valued, • Growth: Opportunity to develop alongside a scaling brand in the natural foods space, • Benefits: Competitive salary, PTO, and employer-sponsored benefits How to Apply If you are a highly organized and proactive executive assistant looking to support senior leadership in a dynamic environment, we would love to hear from you. Archer Meat Snacks is committed to creating a diverse and inclusive work environment and is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Job DescriptionABOUT SKR GROUP: SKR Group is a vertically integrated real estate development and management platform with holdings mostly in the greater Los Angeles submarket. Our structure allows us to oversee every stage of the real estate lifecycle—from acquisition and development to operations and management—giving us the ability to create long-term value in the communities we serve. Our goal is to create value for tenants and key stakeholders, and the best mechanism for that is by working with the best in the industry! Join us and make an impact today. POSITION PURPOSEThe Residential Maintenance Technician reports to the Property Manager under the supervision of the Maintenance Supervisor and performs general maintenance and repair to ensure apartment units and other property facilities are maintained per CIM Group operating and safety standards. Responsibilities include diagnosing, troubleshooting, and repairing heating, ventilation and air conditioning (HVAC) units; electrical appliances, outlets, and light fixtures; plumbing, carpentry, and locks. Additional responsibilities include, but are not limited to, assisting with preparing vacant apartment units for rental and following a planned preventative maintenance schedule. RESPONSIBILITIES: The following will involve working with the Property Manager, Assistant Property Manager and/or Maintenance Supervisor: • Ensure all tenant/building work orders are responded to within 24 hours, and handled in the most efficient manner with documentation as to work-completed on work order., • Complete preventive maintenance work in house such as appliances or as may be directed by a member of the property management team., • Coordinate repair and/or maintenance of the following items to the standards identified including but not limited to:, • Doors: re-key, hang, paint and/or replace., • Clean out appliance filters, check drain lines and pans; know how to operate all systems including high end appliances in order to assist residents as required., • Replace HVAC filters, wet vac condensation pans, verify thermostat settings and know how to operate the unit in order to assist residents as required., • Plumbing snake and clear blockages up to 25 feet., • Replace electrical sockets, switches, light bulbs and check breakers., • Flooring reattach thresholds., • Minor wall repair (drywall, mud, tape and paint) as required., • Ceiling repair (drywall, mud, tape and paint)., • Replace plumbing fixtures such as levers, faucets and drains., • Examines and diagnoses problems with heating, ventilation and air conditioning units for property facilities. Determines the best method to repair or replace all or part of the unit. Makes repairs and/or replacements according to standard. Performs preventative maintenance on HVAC units by replacing filters, cleaning coils, etc., • Performs minor to moderate-level plumbing repairs, replacements, and/or installations including repairing leaks and removing clogs in sinks and toilets., • Performs minor electrical repairs and replacement of light fixtures and related items., • Repairs and replaces furnished kitchen appliances such as refrigerators, stoves, washers and dryers. Consult with Maintenance Supervisor to make more advanced or severe repairs or replacement, ensuring all appliances are properly disposed of and removed from the building with appropriate approval., • May perform painting projects ranging from full interior painting of property units to minor touch up and repair of walls and sheetrock., • May perform “make ready” projects for the preparation of vacant units available for prospective tenants., • May perform swimming pool maintenance or other facility and/or landscape projects to ensure property aesthetics meet or exceed standards., • Adheres to CIM safety and hazard communications programs, policies and procedures and maintains a safe work environment., • Required to furnish basic work tools., • Maintain a maintenance office with tools organized, tools and supplies inventoried and neatly stacked or organized and maintain maintenance files as requested or required by the Property Manager., • While performing the duties of this job the associate primarily works in an outdoor environment exposed to adverse weather conditions as well as dirt and/or dust.NON-ESSENTIAL FUNCTIONS:, • May work irregular hours (evenings, weekends), including on-call and overtime hours, as required due to maintenance emergencies.SUPERVISORY RESPONSIBILITIES:, • None.EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.), • High school diploma, GED or equivalent., • Must possess a valid state-issued driver’s license., • One to three years of experience in facility maintenance and/or mechanical repair required., • HVAC experience required., • EPA Type II or Universal and/or Pool Certification required at hire or within 90 days of assuming the position.KNOWLEDGE, SKILLS AND ABILITIES:, • MS Office including Excel, Word, PowerPoint, Outlook.PERFORMANCE METRICS:, • Meet stated Investments approved operating budgets based on leasing objectives, cost control and annual NOI., • Manage each buildings’ preventive maintenance calendar and schedule with a goal to minimize use of third-party vendors, • A variety of Medical, dental, and vision benefits plans, • Health Savings Account with a generous employer contribution, • Company paid life & disability insurance, • 401(k) savings plan, with company match #LI-KO1 *Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on SKR Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process. SKR does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of SKR and no fees will be due or paid. If you wish to become an approved Agency with SKR or any of its Affiliates, please contact a member of the SKR Talent Acquisition Team.

Job DescriptionAbout the Company Ice Speak Social is a fast-growing customer engagement company focused on delivering high-quality communication solutions. We are expanding our team and looking for individuals eager to grow in communications and client interaction. Job Summary We are seeking an Entry-Level Communications Assistant to support internal and external communications, assist with messaging, and help maintain consistent brand voice across platforms. This is a great opportunity for someone starting their career in communications. Key Responsibilities • Assist in drafting and editing internal and external communications, • Support email correspondence and client messaging, • Help coordinate communication between departments, • Maintain communication records and documentation, • Assist with preparing reports, presentations, and materials, • Ensure consistency in messaging and toneQualifications, • Bachelor’s degree in Communications, Marketing, Business, or related field (or equivalent experience), • Strong written and verbal communication skills, • Attention to detail and organizational skills, • Basic computer skills (Microsoft Office, email platforms), • Ability to multitask and meet deadlines, • Positive attitude and willingness to learnWhat We Offer, • Paid training, • Career growth opportunities, • Supportive team environment, • Hands-on experience in communications

Job Description THE POSITION The Executive Assistant is essential to ensure smooth day-to-day operations and administrative support. You will be a thorough and detail-oriented multitasker with a passion for creative, entrepreneurial environments. What You Can Expect To Do • Coordinate and facilitate communications between various leaders and departments, • Prepare meeting agendas, attend meetings, take notes, and prepare follow-up lists, • Review and proofread presentations, memos, legal documents, and reports, and respond in a timely manner, • Work with Co-Founder/Principal to manage top priorities and follow-up items within the company and with third parties, • Prepare documents for execution and coordinate distribution of executed versions to necessary parties, • Maintain calendar, schedules, and appointment reminders; arrange conference calls and in-person appointments, • Arrange travel for individuals or groups for various conferences or meetings, • Liaise with House Manager/Personal Assistant for seamless scheduling, • Serve as the point of contact for all visitors, vendors, packages, and mail, • Function as the liaison with outside suppliers and vendors, ensuring the office is fully stocked with office supplies, equipment, and break room snacks, • Assist with team culture and morale; help with team building activities, happy hours, lunches, service events, and on occasion, parties and retreats, • Coordinate with the building property management team for building requests, • Prepare monthly expense reports, • Interface with external consultants and groups to establish company accounts as needed (printing vendors, etc.), • Welcome visitors and new employees; work with onsite Human Resources to ensure desk set up, new hire swag, conference room space, and help with suite/building/parking access, • Attend meetings as a representative of the company with internal and external partners, • Maintain a high degree of discretion and confidentiality on all privileged, sensitive information, • Participate in ad hoc projects with other departments as needed What You Should Have • At least 2 years of relevant administrative experience, plus if experienced with C-level executives, • Interest in real estate, • Demonstrated ability to be proactive, take initiative, anticipate needs of the team, and exercise independent, sound judgment, • Strong attention to detail with a high level of efficiency and accuracy, • Proficiency with Microsoft 365, including Word, Excel, Project, and PowerPoint, is required, • Experience with Concur or a similar expense reporting system, • Self-starter with ability to prioritize and multitask, • Ability to work both independently and as part of a team, • Excellent communication (both verbal and written), • Ability to work well under pressure in time-critical situations and be productive and self-motivated during slow periods, • Ambition, a strong desire to learn, to achieve, to advance your career, • Organizational skills; the ability to manage your time, focus, and communicate with clarity, • A sense of urgency, an internal clock that helps you move with purpose, • The ability to travel on occasion What You Should Be • Personable; you enjoy engaging with those around you and thrive in a collaborative environment, • Highly organized; with a desire to continuously innovate to make something bigger or better, • Curious and ambitious by nature; a highly motivated person, • A person who values hard work; you ideally learned early on how to get things done when it matters, • An independent self-starter; you don’t wait around too long looking for directions from others, • Highly accountable; you take ownership, follow through, meet deadlines, and care about the quality of your work product, • A world-class communicator, or the desire to become one, • Able to work collaboratively in a small team environment; willingness to “roll up your sleeves” and pitch in when and where necessary, • Ready to work in a fast-paced environment and be part of an amazing team doing valuable work THE COMPANY Standard Communities is a leading owner, investor, and developer of affordable and middle-income housing. As one of the largest owners of affordable housing in the U.S., we believe housing is a pathway to prosperity. We deliver high-quality, sustainable homes that foster community and offer our 75,000+ residents the opportunity to build brighter futures. With over $6 billion in assets under management and a portfolio of nearly 30,000 units across 200 properties in 22 states + Washington, D.C., our team blends nationwide scale with local expertise. As a Certified B Corporation and California Benefit Corporation, we value high performance, social responsibility, and innovation. Headquartered in Los Angeles and New York, with offices across the country, we’re driven by a shared mission: to transform housing, empower residents, and strengthen communities. We don’t just build housing—we build opportunities. If you’re passionate about real estate, community impact, and professional growth, we’d love to hear from you. At Standard Communities, we value urgency in execution, precision in our work, and empathy in our interactions. These core principles guide us in how we build, collaborate, and grow together. At this time, Standard Communities is not able to sponsor a new applicant for employment authorization for this position. Standard Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

Job DescriptionDescription: Omega Law Group is a prestigious personal injury law firm serving California and Texas. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury. To learn more, please visit our website: . Position Overview: We are seeking a highly organized and proactive Personal Assistant to provide high-level support to our Managing Partner. This role is crucial in ensuring seamless daily personal operations and managing executive priorities. The ideal candidate will be a polished professional with exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. Responsibilities: • Support family logistics by coordinating and completing pick-ups and drop-offs for school and activities., • Provide personal assistance, including running errands, scheduling appointments, event planning, ordering meals, etc., • Oversee task and project management, ensuring timely completion of key initiatives., • Draft and manage professional communications, handle internal messaging, and serve as a liaison with external vendors., • Must be available to occasionally travel with the family, including accompanying them on vacations, to provide ongoing personal and logistical support as needed., • Arrange and coordinate all aspects of executive travel, including flights, accommodations, transportation, and itinerary planning while handling last-minute changes or emergencies., • Minimum of 3+ years of experience supporting senior leadership and children., • High level of discretion and professionalism in handling confidential information., • Strong interpersonal, written, and verbal communication skills., • Customer service-oriented, diplomatic, and able to problem-solve independently., • Ability to exercise sound judgment, prioritize tasks, and manage multiple responsibilities efficiently. $25 to $30 per hour We are an equal opportunity employer and offer competitive compensation and benefits, and opportunities for growth. Requirements:

Job Description Are you in search of a fulfilling and meaningful position? Do you want to work for an organization that promotes growth and development? Here at Men's Health Foundation we envision a world where inequity and stigma do not separate people from healthcare. "Reimagining Healthcare" is our commitment to affirming the unique experience of every patient. We prioritize our patients’ evolving needs and strive to help each patient feel comfortable, understood, and respected. Why Men's Health Foundation? Men's Health Foundation is seeking compassionate, mission-driven individuals. We believe that by reimagining how healthcare is delivered, we can help create greater health equity for those most at risk, breaking down barriers to care. We welcome all backgrounds, gender identities, and expressions. We recognize our staff as the heart of our organization and seek to provide a generous and competitive benefits package to support our employee's well-being. We offer the following: • Medical, Dental, Vision, Life and LTD insurance (may be eligible on the 1st of the month following date of hire), • 12 Paid Holidays (including 1 mental health day), • 401(k) Retirement plan (may be eligible for employer matching up to 4% following completion of 90th day of employment), • Flexible Spending Account (FSA), • 40 hours of sick pay (following completion of 90th day of employment), • Provide high-level administrative support to the Chief Nursing Officer (CNO) and Senior Director of Clinical Research Operations (SDCRO)., • Manage complex calendars, coordinate meetings, and schedule appointments across multiple departments and stakeholders., • Screen, prioritize, and respond to incoming communications including calls, emails, and internal requests., • Prepare, edit, and distribute professional correspondence, reports, presentations, spreadsheets, and other confidential documents., • Maintain strict confidentiality and manage access to sensitive organizational, clinical, and research information.Operational & Department Coordination, • Coordinate and help streamline the flow of work across the nursing and clinical research departments to support efficient operations., • Serve as a liaison between leadership and staff to facilitate communication, information exchange, and follow-up on operational initiatives., • Assist with meeting coordination, preparation of agendas, minutes, and tracking of action items., • Coordinate with external vendors, study sponsors, and service providers that support clinical operations and research activities.Clinical Research & Compliance Support, • Assist with preparing and submitting documents to sponsors, vendors, and other study-related entities., • Support implementation of research study procedures through familiarity with study protocols, standard operating procedures, and regulatory requirements., • Maintain organized research documentation and assist with tracking regulatory and operational requirements related to clinical studies.Clinical Operations Support, • Assist with maintaining inventory of medical supplies, vaccines, and medications., • Scan and organize medical documentation within the Electronic Health Record (EHR)., • Assist with completion, reporting, and indexing of Confidential Morbidity Reports as required., • Maintain recall systems for annual follow-up visits and other patient outreach initiatives.Patient Coordination & Customer Service, • Communicate directly with patients, families, medical staff, nursing staff, and interdisciplinary team members to coordinate services and support care delivery., • Assist with patient check-in, check-out, appointment scheduling, and patient communication when needed., • Support initiatives that promote high levels of patient satisfaction and customer service in collaboration with front desk and call center staff.Other Responsibilities, • Perform additional duties and special projects as assigned to support departmental and organizational goals.Qualifications, • Excellent interpersonal and communication skills, with the ability to interact professionally and compassionately with patients, staff, leadership, and external partners., • Demonstrated critical thinking skills and the ability to remain calm, organized, and effective in fast-paced or high-pressure situations., • Strong project coordination, planning, and implementation skills with the ability to manage multiple priorities simultaneously while maintaining a high level of accuracy and attention to detail., • Exceptional organizational and time-management skills with the ability to anticipate needs, take initiative, and proactively manage competing priorities., • High level of professionalism with a strong understanding of confidentiality, discretion, and appropriate workplace boundaries., • Ability to work both independently and collaboratively as part of a multidisciplinary team., • Strong written, verbal, analytical, and problem-solving skills., • Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and other common office productivity tools., • Flexibility to occasionally adjust work hours to meet organizational needs and deadlines., • High school diploma or GED required; Bachelor’s degree preferred., • Minimum of 2–3 years of administrative assistant experience in a professional office environment required; experience supporting senior leadership or executives strongly preferred., • Prior experience in healthcare, clinical research, or nonprofit health organizations preferred., • Experience working with diverse communities, including LGBTQ+ populations, or in men’s health settings is a plus.Company Requirements, • Must be able to pass a pre-employment drug test, physical, and a background check to include a 7-year criminal, 10-year SSN & employer history reference check., • Must be able to provide proof of COVID-19 vaccination on the first day of work., • Excellent interpersonal skills., • Attention to detail., • Must take yearly flu shot or wear flu mask during flu season for patient-facing positions and test for tuberculosis as required by the Centers for Disease Control and Prevention.

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment, • 2025 Revenue is up 60% year over year compared to 2024, • 2025 Ratified acquisitions are up 70% year over year compared to 2024, • Q4 2025 sales are up 100% compared to Q3 2025, • Q4 2025 revenue is up 152% compared to Q4 2025, • Q4 Ratified acquisitions are up 64% compared to Q4 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Total Compensation Range: $60,000- $100,000/ year

Job Description A New Paradigm For Space Operations. Who We Are:Space Kinetic is a cleared, venture-backed startup focused on addressing urgent national security priorities. Our goal is to deliver a suite of asymmetric capabilities for space superiority and missile defense leveraging our proprietary electromechanical deployment system, which enables the rapid deployment of low-cost payloads through space without firing a thruster. Space Kinetic is currently assembling its TRL-5 prototype. Our goal is to leverage this platform to provide the United States with a new tool for securing the space domain & catalyzing the emerging space economy. What You'll Do: As Executive Assistant to the Executive Leadership, you will play a central role in helping leadership operate efficiently and ensuring key company priorities stay on track. You will help coordinate critical activities across engineering, manufacturing, and operations while managing the day-to-day demands of a fast-growing aerospace startup. This is a full-time Hybrid position based in El Segundo working in a fast-paced start-up environment. * Executive Support • Manage complex calendars for Executive leaders, including scheduling meetings across time zones, • Coordinate travel arrangements, itineraries, and expense tracking, • Prepare meeting materials, presentations, and internal communications, • Track action items and follow-ups from leadership meetings, • Help prioritize requests and manage inbound communication to founders, • Support day-to-day operational activities across engineering, manufacturing, and administrative teams, • Maintain organized documentation and shared company resources, • Help streamline administrative processes as the company scales, • Source vendors and suppliers for equipment, materials, and operational needs, • Obtain quotes, compare vendors, and coordinate purchases, • Track purchase orders, shipments, and delivery timelines, • Maintain vendor contact lists and procurement records, • Track company equipment, tools, and operational supplies, • Maintain inventory records and support restocking efforts, • Coordinate incoming and outgoing equipment shipments, • Assist with administrative coordination for proposal development efforts, • Help organize proposal documentation and internal collaboration, • Coordinate meetings and document sharing across engineering, operations, and leadership teams, • High School Diploma, GED or equivalent, • 3+ years experience supporting executives, leadership teams, or startup operations, • Experience managing calendars, travel coordination, and administrative workflows, • Strong organizational skills and attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Strong written and verbal communication skills, • High level of discretion and professionalism, • Calendar and scheduling platforms, • Collaboration tools (SharePoint, Teams, etc.), • Project management platforms are a plus Experience supporting founders or senior executives • Experience with purchasing, vendor coordination, or supply chain logistics, • Familiarity with project management or collaboration tools, • Experience working in a startup, engineering, or manufacturing environment, • Highly Competitive PTO and Holiday Calendar, • Comprehensive Medical, Dental, and Vision Coverage, • Unique Performance-Based Bonus Structure, • Health and Wellness Stipend Equal Employment Opportunity: Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability or any other legally protected status. The annual base salary for this role is below. Pay Grades are determined by role, level, location, and alignment with market data. Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate, job-related skills, relevant education/experience, certifications, abilities of the candidate and internal equity. Pay Range$85,000—$95,000 USD

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee discounts, • Paid time off, • Training & development At Terravanta we're more than just a company; we're a community dedicated to social and environmental responsibility. We prioritize safety, foster a collaborative environment, embrace open mindedness, adaptability, strive for quality in all we do, and are committed to continuous improvement. If you share these values and are looking for a meaningful career, we invite you to join our team. We are seeking a highly skilled and independent financial professional. The ideal candidate will possess extensive experience in bookkeeping and accounting, particularly within government projects and FAR Part 31, alongside exceptional communication and organizational abilities. This job is for you if you are highly accountable and possess the flexibility to manage a range of administrative and financial/bookkeeping tasks, adapting to our evolving small business needs. Roles and Responsibilities Financial Duties: • Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries., • Prepare and process invoices, receipts, and payments., • Reconcile bank statements and manage cash flow., • Assist in the preparation of financial reports, budgets, and forecasts., • Ensure compliance with financial regulations and standards., • Support the preparation of tax documents and liaise with external auditors and accountants., • Reconcile accounts payable and receivable, • Ensuring compliance with federal, state and local legal requirements, • Advising management on compliance needs, • Assisting in financial activities such as running payroll and generating invoices, • Manage all accounting transactions, • Lead monthly financial meetingsAdministrative Assistant Duties:, • Manage CEO calendars, including scheduling meetings, appointments, and travel arrangements., • Prepare and edit correspondence, communications, presentations, and other documents., • Coordinate and organize Company and Client meetings, including preparing agendas, taking minutes, and following up on action items., • Support on the coordination and writing of bidding proposals., • Handle confidential information with discretion and professionalism., • Liaise with internal and external stakeholders on behalf of the executives., • Perform general office duties such as ordering supplies, managing office equipment, company promotionals, maintaining office organization, etc., • Bachelors degree in accounting, finance or related discipline, • CPA (preferred), • FAR expertise (preferred), • Bookkeeping experience, accounting experience required, • Experienced in Construction, federal, government contracts (highly desired), • Ability to work hybrid - party time in Long Beach, CA and party time from home, • Annual Salary Range: $50k-$65k, • Paid Time off, Paid Holidays, • Volunteering Days 1 day to be used to promote young students in Energy, STEM, Construction or to participate in projects to reduce carbon footprint, • Cellphone reimbursement - $50 dollars / month, • Retirement Account with company match and Financial Advisor, • Medical, Dental, and Vision Insurance Flexible work from home options available.