Events Operations Manager
7 days ago
Pittsburgh
Job Description Job Title: Events Operations Manager Reports to: Senior Manager of Visitor Services FLSA Status: Exempt Compensation: $45,000 per year About the Museum The Children's Museum of Pittsburgh provides innovative and inclusive museum experiences that inspire kindness, joy, creativity and curiosity for all learners. We forge connections with artists, community partners and neighbors to work on behalf of children, youth and families. We have a vision to transform education. We believe people of all ages can benefit from different types of learning experiences. Benefits: We are proud to offer a comprehensive benefits package to eligible employees that includes: Medical, Dental, Vision, Flexible Spending Account. Paid Time Off (Vacation, Sick, Holidays, and Floating Holidays). 403(b) Savings Retirement Plan. Life Insurance, Short Term and Long Term Disability. Free Museum membership. Parking at a discounted rate. Position Summary: The Events Operations Manager is responsible for the execution of all special events as well as the effective operation of the overall program. This position is primarily operations management, scheduling, training and supervision of staff during all events. The manager is required to work a flexible work schedule including weekends and late nights. Supervisory Responsibilities: • Manager is the key Museum staff member during an event, ensuring the safety and security of all employees, visitors and contractors., • Works as the liaison between upper management, partners, outside contractors and clients., • Responsible for coordinating all planning, set-up, clean-up etc. for events including external, donated and internal events., • Manage third party catering and bar service contractual agreements and on site workers., • Accepts reservations, including credit card payments for special events., • Orders and maintains supplies as needed within budget constraints., • Maintains reports of all special events as needed by the Senior Manager of Visitor Services, the Finance Department, and other museum staff., • Assists in the recruitment and training of part-time staff., • Coach and discipline employees in line with employee handbook and Collective Bargaining Unit requirements., • Scheduling, training and supervision of all Event and Birthday staff., • Creates full-time & part-time staff schedules to ensure adequate coverage. Approves payroll in line with created schedules., • Ensures knowledge and preparedness to respond to issues that may arise relating to facilities, security, safety, staffing, catering, cleaning and contractors., • Customer service interaction and customer service management issues and decisions including accident/incident reports before, after and during events., • Works with Visitor Services management to cross train staff and allow for employee sharing within the department., • Follows appropriate security measures. Job Qualifications: Education: • 1-2 years of prior experience in special event planning and coordination is required., • Highly organized., • Excellent problem solving skills., • Demonstrate the ability to think objectively and make a quick decision in the best interest of the facility and the client., • Excellent customer service skills., • Level-headed in a fast paced environment., • Knowledge of floor planning software., • Basic awareness and understanding of event permitting, sales agreements, and event vendors or suppliers., • Proficient in Microsoft Office Suite including Excel., • Moves about the museum floor on a regular, consistent basis to set-up events, monitor events, supervise staff, and breakdown events. Work Environment, Hours of Work, and Travel Requirements: • Required to work evenings, weekends and extended hours. at: The Children's Museum of Pittsburgh provides equal employment opportunities without regard to race, color, ancestry, national origin, gender, sex (including pregnancy), sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran or military status, or any other characteristic or trait protected by local, state, or federal law.