Trabajos front desk receptionist en Newark, NJ - Page 3Crear alertas

Medical Front Desk Receptionist.The Medical Front Desk Receptionist is responsible for managing the front office, triage phone calls, scheduling, billing, filing and assisting with data entry and registration.A successful candidate will have good organizational skills and the ability to effectively

Job DescriptionBenefits/Perks • Competitive salary, • Flexible Schedule, • Great work-life balance, • Paid time off Responsibilities • Greet customers as they arrive and provide an excellent customer experience, • Answer phone calls and schedule appointments, • Assist clients with paperwork, including consent forms, • Maintain a clean and inviting environment, • Provide general customer service and attend to the needs of customers throughout their servicesQualifications, • Two or more years of experience as a receptionist or similar role is preferred, • Excellent communication skills with a commitment to customer service, • Strong work ethic and positive attitude, • Familiar with computers and scheduling software, • Excellent multi-tasking skills

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. CAMBA’s Workforce Development and Refugee Services programs annually provide thousands of community members with culturally competent case management, employment, education, vocational training, benefits access, health, financial literacy and English language services, in house and by referral. CAMBA specializes in assisting those with special barriers to employment including low skilled workers, long-term unemployed, immigrants and refugees, limited English speakers, formerly homeless, seniors, formerly incarcerated, trauma survivors and victims of human trafficking. These programs are performance-based, and success is measured by meeting enrollment, employment placement, training, retention and case management goals. Position: Administrative Assistant /Front Desk Reports To: Program Director Location: 10 Snyder Ave, 4th Floor, Brooklyn, NY 11226 What The Administrative Assistant /Front Desk Does: • Provide administrative and clerical support to ensure the smooth operations of all departments., • Organize and maintain daily attendance in the form of sheets, data logs or remote session reports., • Assist non-clerical staff with clerical work (i.e., data collection and data verification)., • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel., • Provide callers with answers to questions about the organization (i.e. eligibility, address, contact #, directions, etc.)., • Compose, type, print and send general correspondence, training curriculums, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.)., • Organize and maintain filing system(s)., • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities., • Monitor, troubleshoot, and ensure proper functioning of all office equipment, including ax and copy machines; coordinate maintenance repairs as needed., • Prepare, submit and track all MIS requests for assistance., • Prepare purchasing requests and support with procurement-related tasks (i.e. reconcile purchase orders and invoices)., • Manager the full office supply process: order, receive, track, store and distribute office supplies., • Conduct mail pickups and/or deliveries., • Have direct client service/program responsibilities in addition to the above, • At least one (1) year of relevant experience., • Ability to communicate effectively verbally and in writing to internal and external audiences and various levels of management., • Ability to operate a multi-line phone system and greet a high-volume of incoming visitors., • Ability to multi-task and work effectively in a fast paced, high volume, and deadline driven environment., • Organized and detail oriented with strong documentation skills and a commitment to upholding confidentiality., • Demonstrated ability and dedication to work with refugees, asylees, immigrants, young adults, and, • low- income populations., • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required., • Background as a front-desk receptionist or administrative assistant at a non-profit organization Preferred. Status: Full-time- In Person (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR brENUU7q0d

Job Description Position Details: • Title: Admin Assistant/Receptionist, • Location: Union, NJ, • Schedule: Full-time - 9am-6pm M-F Scheduling & Coordination: Manage appointment scheduling for therapists and clients, ensuring optimal time management and minimal disruptions. Communicate effectively with families and staff to confirm sessions, manage cancellations, and resolve conflicts in scheduling. * Inventory Management & Purchases: Monitor and maintain stock levels of clinic supplies, ensuring necessary materials are always available. Place orders, track deliveries, and coordinate with vendors to meet budget and quality standards. * Program Creation & Management: Support clinicians in organizing and maintaining treatment plans and clinic programs to promote consistency and efficiency. Help implement new initiatives that improve the quality of care and streamline clinic operations. * General Office Support: Perform front desk duties including answering phones, greeting clients, processing paperwork, and maintaining organized records. Assist with day-to-day administrative tasks to ensure the clinic runs efficiently and professionally. Who is a good fit?If you love children, are well-organized, flexible, patient, and have a growth-oriented mindset, you will do great in this role! Flywheel Centers: Our StoryFlywheel Centers is changing the experience for parents raising children with autism. We believe that no one should feel isolated, frustrated, or unsure while raising a child on the spectrum. We aim to create a space where children receive care from specialists who provide the expertise, understanding, and compassion needed to help them thrive, while also offering practical assistance to their families. *Flywheel Centers has an Equal Opportunity Policy: *We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Flywheel Centers makes hiring decisions based solely on qualifications, merit, and business needs at the time. Job Posted by ApplicantPro

Job Description Administrative Assistant/ Medical Front Desk Receptionist Summary of Responsibilities This position will work directly with the Administrator (or Front Office Supervisor if applicable) for the smooth functioning of the reception/registration aspects of our Center. He/she will be primarily responsible for maintaining the daily schedule, answering multiple phone lines, and obtaining patient registration information on a daily basis. In addition, the Patient Services Coordinator will enter the demographic and insurance information into the billing system and verify that a pre-authorization number is obtained from the insurance company when required. Qualifications • High School Graduate, • Trained in Medical Office protocol., • At least one year of experience in a Medical Office setting with a working knowledge of Medical terminology. Prior experience with scheduling desired., • Previous experience with multiple phone lines, and routine front office equipment, e.g. fax, copier, postage machine., • Above average computer skills needed, e.g. experience in all aspects of MS Office., • Pre-employment physical with additional testing as required to meet OSHA standards. Job Relationships • Works under the direction of the Administrator (or Front Office Supervisor if applicable); reports to the Administrator., • Works cooperatively with Endoscopy Center co-workers, the staff of Physicians utilizing the Endoscopy Center and the external billing company representatives., • Presents a friendly, courteous, and helpful manner in all interactions with patients and other offices. Physical Activities and Requirements • Possesses good physical health, capable of working in a demanding environment., • Able to perform the basic functions of the job including extended hours, standing, bending, and stretching with frequent trips to all areas of the Center., • Able to lift, and carry supplies and equipment as needed., • Possesses manual dexterity, hearing acuity, and visual acuity, which are important to the performance of the job tasks., • Speaks clearly and distinctly to perform extensive communication with other staff members, patients, and their families/escorts, physicians, vendors and other third parties., • Appears professional at all times., • Wears professional attire as dictated by center policy. Responsibilities The duties and responsibilities of the Patient Service Coordinator include, but are not limited to: • Schedules the appointment and completes patient demographic and insurance information, • Accurately schedule a patient for a procedure or change an appointment in the automated scheduling system., • Calls patients that chose the phone interview option to complete their registration form, asking all questions in a professional manner., • Accurately enter data into all billing screens., • Reviews all registration forms generated from the computer or received by fax. Follows up by phone call, if any pertinent information is incomplete., • Obtains pre-authorization for procedures at the Center, • Checks every patient’s insurance to see if an authorization is needed for a procedure at the Center., • Calls the Professional office to obtain referrals for the procedure. If the procedure location is listed on the referral, obtains a copy of the referral for our chart. Inputs the authorization number to the appropriate screen, when required., • Prints list of completed patient information prior to date of procedures, thereby checking for completeness. Any missing information or authorization is to be obtained no later than the working day prior to the procedure date., • Prepares and reviews data prior to the day of the procedure, • Verifies the accuracy of the next day’s schedule and prints the completed registration forms and appointment schedule from the billing system on the morning of the working day prior to procedure date to ensure that all data is complete., • Assembles chart paperwork and checks that all papers have the patient’s identification sticker., • Calls all patients the day before the procedure as a reminder of the date and time and verifies that patient knows how to get to the facility. Reminds patient to bring their insurance card with them and why this is necessary., • Prints billing sheet the working day prior to the procedure date. Places sheet in designated location in the Procedure area., • Prepares the patient identification bracelet., • Verifies the presence of a consent form for the procedure., • Greets Patients on the day of the procedure, • Greets the patient and escort in a friendly and professional manner., • Verifies the correct procedure and correct physician with the patient and has the patient sign the consent. Then signs and dates the consent as the witness.., • Verifies the correctness of the information on the ID bracelet, utilizing proper patient identification then applies it to the patient’s wrist., • Asks the patient to review and sign the registration form, noting any changes. Makes a copy of the front and back of the insurance cards and verifies the information on the card against the registration form. Enters any changes into the billing system., • Explains the center policy on Advanced Directives, Patient Rights and Responsibilities to the patient., • Explains the Financial Policy to the patient, obtains the patient’s signature, records the date and returns a copy to the patient., • Assembles the chart, places the chart on a clipboard, leaving the Pre-Assessment Record on top for the Admitting Nurse., • Asks the patient and escort to sit in the reception area and notifies the nursing staff to make them aware that the patient is ready., • Answers the questions of family/friends regarding the progress of the procedure and informs them of any delays (the Recovery room Nurse will keep the Patient Services Coordinator notified)., • Directs the family/friends to the Recovery Room as needed, explaining to them the reasoning for only one family member per patient., • Miscellaneous Duties, • Efficiently and courteously answers multiple phone lines and directs calls as appropriate. Able to give clear, concise directions to the Center., • Maintains an adequate inventory of stationary, printed forms, copy paper and dictation tapes and coordinates ordering with his/her supervisor., • Maintains a supply of charts compiled., • Places initialed copy of Pathology report in chart and files medical charts as needed., • Operates and troubleshoots computer, fax, copier and printer., • Troubleshoots Microsoft Outlook, the electronic medical record system, the billing system, prints reports and prepares daily tape backup., • Informs their supervisor of any problem with the schedule (e.g. no shows, cancellations, delays)., • Opens the Center in the am for patients, turning off the alarm and checking for any signs of unauthorized entrance., • Keeps the reception area neat and clean during the day (throwing out cups, straightening magazines, etc.), • Completes any request for a copy of medical records at the direction of the Facility Manager., • When directed, can initiate the “911” call, and gives information according to policy., • Performs additional duties as directed (within the scope of training) e.g. gives pre-procedure instructions to patients., • Attends all staff meetings and in-service classes on regularly scheduled days

Job Description SureStay Hotel by Best Western Secaucus is hiring for a hotel Guest Service Representative to serve as our guests’ first point of contact and manage all aspects of their accommodation. Hotel GSR responsibilities include registering guests, managing reservations and providing information about rooms, rates and amenities. If you have a knack for customer service and work experience in the hotel industry, we’d like to meet you. Ultimately, you will help create a pleasant and memorable stay for our guests. Best Western brand experience is preferred but not required. Responsibilities • Perform all check-in and check-out tasks, • Manage online and phone reservations, • Inform customers about payment methods and verify their credit card data, • Register guests collecting necessary information (like contact details and exact dates of their stay), • Welcome guests upon their arrival and assign rooms, • Provide information about our hotel, available rooms, rates and amenities, • Respond to clients’ complaints in a timely and professional manner, • Liaise with our housekeeping staff to ensure all rooms are clean, tidy and fully-furnished to accommodate guests’ needs, • Confirm group reservations and arrange personalized services for VIP customers and event attendees, like wedding guests, • Upsell additional facilities and services, when appropriate, • Work experience as a Hotel Front Desk Agent, Receptionist or similar role, • Experience with hotel reservations software (Jonas Chorum), • Understanding of how travel planning websites operate, like Booking and TripAdvisor, • Customer service attitude, • Excellent communication and organizational skills, • Degree in hotel management is a plus

Job Description We are seeking a reliable, organized, and proactive Legal Assistant / Receptionist to join our team. This dual-role position is ideal for someone who enjoys both front-desk responsibilities and hands-on support in a legal setting. You will be the first point of contact for clients and visitors while also assisting in essential pre-litigation legal tasks. Spanish-speaking is preferred, but not required, as we serve a diverse client base. Key Responsibilities: Reception & Front Desk Duties: * Answer and direct incoming phone calls in a courteous, professional manner * Greet and assist clients and visitors as they arrive * Manage office email correspondence and relay messages to appropriate team members * Schedule appointments and maintain attorney calendars * Maintain an organized, welcoming reception area Legal Assistant Duties: * Perform telephone intakes on new potential cases * Request, obtain, and organize medical records from providers * Assist with pre-litigation tasks, including: * Completing no-fault applications and related forms * Preparing and organizing client files * Opening and maintaining electronic case files in firm software * Data entry and maintenance of case information * Draft basic correspondence under attorney supervision * Perform clerical tasks such as scanning, photocopying, and filing * Ensure confidentiality and professionalism at all times Preferred Qualifications: * Previous experience in a law office (Personal Injury experience is a strong plus) * Familiarity with legal software, particularly SmartAdvocate or similar systems * Spanish-speaking preferred, but not required * Strong communication skills, both written and verbal * Excellent organizational skills and attention to detail * Proficient with Microsoft Office (Word, Outlook, Excel) * Ability to handle sensitive information with discretion * Comfortable working in a fast-paced, team-oriented environment What We Offer: * Supportive and collegial team atmosphere * Hands-on training and opportunities for growth * Exposure to all phases of personal injury pre-litigation * Convenient Manhattan location * Long-term career potential for the right candidate Company DescriptionWe are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.We are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.

Job Description We are seeking a reliable, organized, and proactive Legal Assistant / Receptionist to join our team. This dual-role position is ideal for someone who enjoys both front-desk responsibilities and hands-on support in a legal setting. You will be the first point of contact for clients and visitors while also assisting in essential pre-litigation legal tasks. Spanish-speaking is preferred, but not required, as we serve a diverse client base. Key Responsibilities: Reception & Front Desk Duties: * Answer and direct incoming phone calls in a courteous, professional manner * Greet and assist clients and visitors as they arrive * Manage office email correspondence and relay messages to appropriate team members * Schedule appointments and maintain attorney calendars * Maintain an organized, welcoming reception area Legal Assistant Duties: * Perform telephone intakes on new potential cases * Request, obtain, and organize medical records from providers * Assist with pre-litigation tasks, including: * Completing no-fault applications and related forms * Preparing and organizing client files * Opening and maintaining electronic case files in firm software * Data entry and maintenance of case information * Draft basic correspondence under attorney supervision * Perform clerical tasks such as scanning, photocopying, and filing * Ensure confidentiality and professionalism at all times Preferred Qualifications: * Previous experience in a law office (Personal Injury experience is a strong plus) * Familiarity with legal software, particularly SmartAdvocate or similar systems * Spanish-speaking preferred, but not required * Strong communication skills, both written and verbal * Excellent organizational skills and attention to detail * Proficient with Microsoft Office (Word, Outlook, Excel) * Ability to handle sensitive information with discretion * Comfortable working in a fast-paced, team-oriented environment What We Offer: * Supportive and collegial team atmosphere * Hands-on training and opportunities for growth * Exposure to all phases of personal injury pre-litigation * Convenient Manhattan location * Long-term career potential for the right candidate Company DescriptionWe are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.We are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.

Job Description About the role SURMOUNT, a premier real estate investment and brokerage firm is looking to a hire Office Coordinator / Receptionist for their New York City office. The Office Coordinator / Receptionist will be primarily focused on greeting all visiting including employees, clients, and guests, and connecting them with the appropriate team contacts. This person will be the welcoming face of the firm, and also be responsible for answering phones, directing calls, taking messages, and maintaining a log of incoming visitors. Additionally, this person will perform a variety of administrative duties including maintaining office supplies, managing the office pantry / kitchen, assisting with meeting and event preparation and catering, and other special projects as needed. Responsibilities · Create a positive first impression as you greet clients, guests, and visiting employees · Answer and direct incoming calls, taking messages, and maintaining a log of incoming visitors · Manage incoming and outgoing courier and other packages or mail · Assist with conference room set up, food ordering, and meeting / event preparation · Maintain office supplies and kitchen / pantry needs · Demonstrate confidence, professionalism, responsiveness, and exceptional customer service skills · Assist with special projects as needed Required Qualifications · Minimum 1 year of experience in a Front Desk, Reception, and/or administrative role ideally within the financial services, real estate, or sales/marketing industries · Bachelor’s or equivalent Degree · Proficient in a range of information technology tools and platforms · Excellent organization and communication skills, both oral and written · Proficient in Microsoft Office products (Excel, PowerPoint, Word) · Ability to provide a great experience internally and externally · A desire to work within a fast-paced, collaborative and entrepreneurial environment · Ability to maintain a positive attitude Compensation for this role is approximately $20-25 an hour.

Job Description Job Title: Operations Assistant Location: Manhattan Office Employment Type: Full-Time Reports To: Operations / Executive Team Pay: $20/hr Position Summary: We are seeking a highly organized and adaptable Operations Assistant to support our dynamic amenities management team. This hybrid role combines administrative office responsibilities, executive assistance, front desk reception duties, and occasional on-site staffing support at client locations (e.g., as a receptionist). The ideal candidate is proactive, personable, and thrives in a fast-paced environment with a wide range of responsibilities. Key Responsibilities: Office & Administrative Support • Provide daily administrative support to the operations team and corporate leadership on various tasks and projects., • Manage scheduling and correspondence for the CEO., • Maintain digital and physical filing systems and assist in document/site materials preparation., • Order and organize office supplies and inventory., • Prepare reports, meeting agendas, and take meeting minutes as needed., • Run errands periodically (such as to the bank, post office, client sites, Brooklyn office). Receptionist & Front Desk Duties • Serve as the first point of contact for clients, vendors, and visitors (in-office or via phone/email)., • Greet guests professionally and ensure a positive front-of-house experience., • Manage incoming calls, messages, and general inquiries., • Distribute mail and coordinate deliveries (including incoming uniform shipments)., • Perform light cleaning and office organizing. Client Site Support • Provide support or coverage at client locations as needed (in the case of staff shortages, special events, or high-traffic periods) serving as: o Front Desk Attendant/Receptionist: Greeting residents/visitors, checking in guests, responding to community inquiries. o Operations Assistant to Iowa operations team (Operations Coordinator, VP of Operations), Club Managers, District Managers, and/or CEO • Maintain professionalism and excellent customer service while working at any site. Qualifications: • 1–3 years of experience in an administrative, receptionist, or operations role., • High school diploma or equivalent required; associate or bachelor’s degree preferred., • Lifeguard/CPR certification (preferred)., • Strong communication and interpersonal skills., • Excellent organizational skills and attention to detail., • Proficient with Microsoft Office Suite, Google Workspace, and general office technology., • Ability to regularly work in the office, travel to various client sites as needed., • Flexibility to work occasional evenings/weekends depending on needs. Work Environment & Physical Requirements: • Office-based with occasional travel to Brooklyn office, client properties, other misc locations., • May involve prolonged standing or sitting. Occasional lifting of heavy items., • May require lifeguard duties in outdoor or pool environments (seasonal/weather dependent).