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DocCafe is the premier physician and advanced practice job board to help you advance your healthcare career. Register now to apply for this job and for access to 120,000+ other openings.

Overview: Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary Ramp agents provide all necessary and required under-wing ground support services as contracted by the customer, including, but not limited to, loading and unloading baggage and cargo, marshalling, water and lavatory servicing. The expected pay rate is $21.26/hr. Your activities • Marshall aircraft during arrival and departure, • Unload passenger luggage and air cargo, bulk and/or containers/pallets, onto carts and/or dollies, • Unload wheelchairs and child strollers and deliver to designated location, • Provide special handling of luggage/cargo as required/directed, • Deliver passenger luggage to claim area and unload onto conveyor system, • Deliver air cargo to appropriate recipient, • Drive and/or operate ground support equipment to include tow tractors, tow bars, belt loaders, container loaders, baggage tugs, water/lavatory service trucks, aircraft ground power units, aircraft air start units, air stairs, aircraft de-icing units, baggage carts, cargo dollies and passenger vans., • Collect and load mail, live animals, wheelchairs and child strollers onto aircraft, • Service aircraft water and lavatories, • Inspect ramp areas adjacent to gate and aircraft for debris and remove/dispose of when found., • Report all equipment malfunctions to the appropriate supervisor/manager, • Comply with all federal, state, municipal, airport authority and carrier security requirements, • Other duties as assignedYour profile, • Previous ramp experience is a plus, • Valid driver's license, • Good communication skills, • Good command of the English language both verbal and written, • Language skills, • Must be able to work in inclement weather, • Flexible to work on various shifts (days, evening, nights, weekends, and holidays), • Excellent Health & Safety awareness, • Lift heavy objects that could reach 70 pounds (32 kilograms) At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Visit our website at ___ to learn more about Life at Swissport. Join Swissport today and be part of a team that connects the world of aviation!

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking Paralegal / Legal Assistant / Secretary for our client's firm in Miami, FL. • Assists with taking complex cases from inception through trial., • Analyzes documents., • Summarizes deposition transcripts., • Prepares, reviews, and drafts standard correspondence and other legal documents., • Maintains attorney calendars, including coordination of depositions, hearings and appointments., • Handles court filings., • Reads and sorts incoming mail, as well as profiles scanned mail, faxes, hand-deliveries and outgoing mail., • Opens files, requests conflict of interest checks and prepares new matter reports/retainer letters., • Pulls cases from legal database per the attorney’s request., • Prepares index for files to be closed., • Prepares documents to produce in electronic document database format., • Processes and uploads documents into electronic document review platforms., • Maintains and organizes document production into electronic document database for review and organization of case., • Prepares demonstrative exhibits, timelines and charts for attorneys’ use in court., • At least 3 + years of relevant experience., • Bilingual (English/Spanish) preferred., • Attention to detail, exceptional organizational skills, and the ability to communicate effectively, both orally and written, • Ability to multi-task, • Works well under pressure and meets deadlines, • Knowledge of Local, State and Federal Court Systems, • Proficient in Microsoft Outlook and Word, • Familiarity with E-filing procedures, • Must be able to work in a fast-paced environment

Job Description This position performs a variety of legal administrative support duties and delivers high-quality service to clients, exhibiting commitment to integrity and excellence. Candidates for the role must have a thorough knowledge of law firm and practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters, and associated practices. The scope of responsibilities includes prioritizing, managing, and following through on multiple projects, as well as communicating effectively, courteously, and professionally with clients, attorneys, staff, and peers. Essential Functions • Proven ability and experience handling all aspects of administrative support needed to assist attorneys in estate planning matters and the administration of estates and trusts with a sustained record of high-quality work., • Working knowledge of the rules of procedure governing estate and trust administrations as they relate to this role., • Using various court filing systems, must have experience filing pleadings in the state in accordance with the related court requirements., • Experience working in a mid to large-sized firm and collaborating with various firm-wide departments in the handling of multiple responsibilities, including case opening, conflicts checks, billing, training, records, etc., • Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents., • Experience tracking firm, attorney, and client expenses and using an application software to process reimbursements and payments., • Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms., • Schedule state court hearings in accordance with court requirements., • Understand court requirements to calculate deadlines and ensure the attorney and team meet them., • Schedule client and other appointments in coordination with the attorney., • Managing electronic and paper case files., • Handling incoming and outgoing mail and other correspondence., • Answering, screening, directing, and placing telephone calls and emails., • Completing tasks and following through with issue resolution, including the ability to meet deadlines and work in a fast-paced environment., • Physical attendance and punctuality at the place of work., • The above description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in different functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload. Requirements Experience • Must have a minimum of five years of law firm administrative experience as an estate planning or estate and trust administration legal assistant and/or paralegal., • Ability to work efficiently and effectively under pressure and time constraints., • Ability to effectively balance multiple assignments and workflow from various attorneys., • Ability to multitask and handle multiple responsibilities and high volume is crucial., • Strong attention to detail, initiative, and follow-through required., • Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information., • Establish and maintain effective working relationships with employees, other departments, vendors, and the public., • Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required., • Knowledge of iManage, SmartTime, Aderant, Wealth Counsel, Estate Works, and Hot Docs are a plus.

Job Description Powerhouse Paralegal Wanted in Miami Lakes! Great Pay, Health & Retirement Benefits, Generous Paid Time Off, Opportunities for Continuing Education, & a Team That Values You Do you want to help people navigate one of the most difficult and life-altering times of their lives? Do you want to fight for fairness, uncover the truth, and be the dependable right hand to a team that truly cares? We’re a business-minded, fast-growing boutique family law firm in Miami Lakes, and we’re looking for a Powerhouse Paralegal to join our team and help clients move from chaos to clarity, working directly with the owner. Our mission is to make a positive impact on people's lives by guiding them through emotionally challenging times towards a brighter future. This isn’t your typical paralegal job. We’re looking for someone who thrives in a fast-paced environment, doesn’t flinch under pressure, and genuinely loves being the backbone of a legal team that gets results. If the following resonates with you, you might be the perfect fit for us: • You think in terms of outlines, chronologies, and indexes., • You see an opportunity for organization where other people see a mess., • You can juggle multiple deadlines with grace and precision., • You understand that sometimes it’s OK to leave a message, but sometimes you gotta keep trying until you speak to a person., • You are an amazing scheduler with a sickening degree of attention to detail., • You are very good with calendars, e-mail, spreadsheets, word processing, and the internet., • Your middle name is “No Drama.”, • You are an awesome juggler of tasks and can change gears quickly., • You do not think scanning and copying are “beneath you.”, • You excel at bringing order to chaos., • You have a thirst for knowledge and continuously seek ways to enhance efficiency. This is a full-time in-office position requiring 37-40 hours per week, with occasional overtime needed to meet court deadlines or trial preparations. Initial compensation will be based on experience, with opportunities for performance-based increases. We seek meticulous applicants with outstanding communication skills. Submit your resume today to be part of our team! Compensation: $23 - $27 hourly Responsibilities: • Ensure completion of 30 hours of billable work weekly, including daily time entry, • Draft and electronically file court documents with minimal grammatical and formatting errors, • Manage scheduling and calendaring of hearings, mediations, and depositions, • Collaborate with clients to collect financial documents and prepare for production, • Demonstrate the capability to oversee cases from inception to resolution, • Proficient in handling mandatory disclosures and meeting discovery deadlines, • Organize financial records for trial presentation, • Calculate child support guidelines accurately, • Provide assistance to the assigned attorney as necessaryQualifications:, • Minimum 2 years of experience working in a law firm setting, handling primarily family law cases as a Paralegal or a position with similar responsibilities, • Excellent spelling and grammar, • Knows how to calculate court deadlines, • Excellent time management skills and ability to follow detailed instructions, • Ability to speak to clients with compassion and understanding, • Ability to speak Spanish is a plus, but not required About Company We are passionate about helping clients avoid the drama and get their family's sanity back. Our firm represents clients in divorce, child support, and custody cases. We offer a collaborative work environment and are looking for a new superstar to join our team. Our goal is to leave each client better than when they came to us for help.

Job Description Overview Now Hiring! Part-time Bookkeeper & Office Assistant Location: Miami, FL Salary: $21.00/hr - $25.00/hrSchedule: Approximately 15–20 hours per week on site in Miami, FLJob Summary: Reporting to the Accounting Lead, the Part-time Bookkeeper & Office Assistant is a critical support role that ensures the accuracy, efficiency, and organization of Nuage’s financial records and office administration. This position provides day-to-day support across accounting functions, assists the sales team with reporting and client documentation, and maintains smooth operational workflows. This position will manage bookkeeping tasks, reconcile accounts, process invoices, and prepare financial reports while also coordinating administrative duties that keep the office running effectively. This role requires strong communication skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. This is a part-time position (approx. 15–20 hours per week) with the potential to grow into a full-time role as the company expands. What You’ll Do:Accounting & Finance Support: • Send daily invoices to clients and partners, • Perform daily reconciliation of Stripe to the ERP (IE) and resolve discrepancies, • Input and update resale exemption certificates, • Collect receipts from employees to substantiate expense transactions, • Follow up with vendors to update contracts and receive W-9s; assist with annual 1099 issuance, • Support sales tax reconciliation and form filing, • Assist with bank reconciliations, • Assist with bookkeeping entries in Quickbooks and Ramp software, • Manage credit reference requests and complete vendor profile forms, • Support the accounting and sales team to follow up on net-terms payments, review the aging report for outstanding invoices, and review accounts on hold periodically Data Entry & Analysis: • Input data from various reports to support budget analysis and KPI tracking, • Track labor costs by department from agency and ADP invoices, • Extrapolate and manage various reports from the ERP system for revenue analysis, • Maintain accuracy and consistency across internal databases Office & Administrative Support: • Order and manage office supplies and equipment, • High school diploma or equivalent required, • Asssociate’s degree in Accounting, Finance, or related field preferred, but not required, • Coursework or certification in bookkeeping, accounting, or QuickBooks (or willingness to pursue) is an asset, • 1–2 years of bookkeeping, accounting, or administrative experience (internships, part-time, or related office work acceptable), • Strong attention to detail and accuracy in handling numerical data Basic understanding of accounting principles (debits/credits, reconciliations, expense categorization) • Proficiency with Microsoft Excel/Google Sheets; experience with accounting software (e.g., QuickBooks, Xero, or similar) a plus, • Strong organizational skills with the ability to manage multiple tasks and meet deadlines, • Effective english verbal and written communication skills, • Ability to maintain confidentiality and handle sensitive information with discretion, • Comfortable working in a collaborative, team-oriented environment, • Self-starter who is able to work independently and, at times, with little supervision, • Bilingual in English and Spanish is a plus If you meet the qualifications and are interested in this exciting opportunity, please submit your resume for consideration. We offer competitive compensation, benefits, and opportunities for growth and advancement. Who we are: Born in Miami, set at tables around the world, Nuage is a leading linen and event rental company with an extraordinary track record of helping customers execute their creative visions by incorporating our beautiful products when bringing milestone celebrations to life. We take pride in our extremely loyal customer base and our talented team, composed of genuinely caring individuals dedicated to delivering on our promises. We value imagination, diversity, and the growth opportunities we provide to our team. We're seeking innovative, smart, and hard-working individuals who thrive on creative thinking and ingenuity. Join us in our mission to inspire customers, create products that tell stories, and continually evolve our brand. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Description Legal Secretary #4163 Lawyer Regulation | Miami Minimum starting salary $42,751.09 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities: Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.). Types and finalizes drafted pleadings and correspondence. Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily. Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system. Misc. (Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel). Other duties as assigned. Knowledge: • Correct spelling, punctuation and grammar, • Standard business formats and styles, • Adobe Acrobat, • Legal terminology, • Style and format of legal pleadings, • Office procedures and practices, • Computers, printers, facsimile machines, copiers, and scanners. Skills: • MS Office (Outlook, Word and Excel), • Use of databases, • Basic arithmetic, • Use of personal computer Abilities: • Type sixty (60) correct words per minute, • Pay attention to detail, • Type letters, memoranda and pleadings in correct format, • Create ADA compliant forms and documents using Adobe, • Organize and prioritize work, • Communicate effectively and professionally, both verbally and in writing, • Handle multiple tasks, • Operate well under pressure and in a team atmosphere, • Tactfully manage difficult situations, • Demonstrate initiative in group projects and individual settings, • Consistently provide an excellent service-oriented attitude, • Sit for long periods of time, • Hear and converse over the telephone, and key/work frequently on a computer., • Lift 5 to 10 lbs Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position. This position is in an in-office position, located in Miami, Florida and is not a remote position.

Job DescriptionSUMMARY With more than 40 years of experience in the cargo industry, Amerijet operates its own dedicated freighter fleet of B767-300/200 aircraft from its primary hub at the Miami International Airport to 38 destinations throughout the Caribbean, Mexico, Central, and South America. The company provides more main deck capacity to more destinations with more frequency than any other all-cargo operator in its service region. Amerijet’s global network reaches 476 destinations in Europe, Asia, Pacific, South Africa, and the Middle East with seamless and transparent transportation solutions for customers shipping time-sensitive, valuable and temperature-controlled commodities. Within the United States, Canada, and Mexico, Amerijet partners with premium regional and local asset-based carriers to provide full truckload, less-than-truckload, and expedited services. Amerijet is looking for safety-conscious, professional skilled pilots – we understand that being a pilot is about more than just the technical skills of flying an airplane… it’s also about the joy of flying! Our pilots are the leaders in our operation. That requires a special type of person, someone who can anticipate a need, develop a plan, and work well within a team to get the job done right. We are looking for great people that can: • Set a high standard, • Handle a wide variety of situations while working with other team members and our customers, • Work independently or as part of a team with limited supervision, • Be responsible for the safe, on-time, and efficient operation of our aircraft, • Work in climates and locations across the globe and work variable shifts, • Provide leadership in responding to a variety of emergency and non-emergency situations BASIC STUDENT QUALIFICATIONS * * For a student to be qualified for an interview under this Agreement, he or she must meet the following qualifications: • Have a Private Pilot Certificate with an Instrument rating, • Submit completed application, • Obtain a Commercial Pilot Certificate with Multi-Engine rating, • Excellent communication skills and quick and accurate decision making., • Must be within the age limits as per the FAA FAR part 121., • Close attention to detail, • Ability to work varying hours of the day or night, on weekends and holidays, • Hold a current unrestricted ATP certificate with an airplane category multi-engine class rating and English proficiency endorsement, • Valid First Class Medical Certificate, • Distance vision corrected to 20/20 and near vision corrected to 20/40 or better in each eye, • Hold an FCC Restricted Radiotelephone Operator Permit, • Ability to learn and work with EFBs, • Must be able to fluently speak and understand English, • Hold a valid unrestricted passport The above statements are intended to describe the general nature of the work performed in this position. These statements are not to be construed as an exhaustive list of all responsibilities, tasks, and skills required of an employee in this position. Amerijet reserves the right to request that other tasks be performed when warranted (for example, by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Amerijet also reserves the right to revise this job description. AAP/EEO STATEMENT Amerijet International Airlines, Inc. is an equal opportunity employer and will consider all qualified applicants without regards to race, color religion, national origin, sex, sexual orientation, age, disability, veteran status or any other protected factors under federal, state or local law. Any applicant requiring assistance with our online application process or who needs an accommodation for the application process due to a disability, should send an e-mail to

Job Description SUMMARY With more than 40 years of experience in the cargo industry, Amerijet operates its own dedicated freighter fleet of B767-300/200 aircraft from its primary hub at the Miami International Airport to 38 destinations throughout the Caribbean, Mexico, Central, and South America. The company provides more main deck capacity to more destinations with more frequency than any other all-cargo operator in its service region. Amerijet’s global network reaches 476 destinations in Europe, Asia, Pacific, South Africa, and the Middle East with seamless and transparent transportation solutions for customers shipping time-sensitive, valuable and temperature-controlled commodities. Within the United States, Canada, and Mexico, Amerijet partners with premium regional and local asset-based carriers to provide full truckload, less-than-truckload, and expedited services. Amerijet is looking for safety-conscious, professional skilled pilots – we understand that being a pilot is about more than just the technical skills of flying an airplane… it’s also about the joy of flying! Our pilots are the leaders in our operation. That requires a special type of person, someone who can anticipate a need, develop a plan, and work well within a team to get the job done right. We are looking for great people that can: • Set a high standard, • Handle a wide variety of situations while working with other team members and our customers, • Work independently or as part of a team with limited supervision, • Be responsible for the safe, on-time, and efficient operation of our aircraft, • Work in climates and locations across the globe and work variable shifts, • Provide leadership in responding to a variety of emergency and non-emergency situations BASIC STUDENT QUALIFICATIONS * * For a student to be qualified for an interview under this Agreement, he or she must meet the following qualifications: * GENERAL * Amerijet requires all participants of the Pathway Program to maintain a cumulative 3.0 GPA in the Bachelor of Science, Aeronautical Science degree program as conferred by the College of Aviation. Participants must have completed at least thirty hours of academic credit at Embry-Riddle. Each participant must also submit two letters of recommendation from the faculty of the College of Aviation. Upon acceptance to the Pathway Program, each participant will remain in contact with Amerijet during each semester to receive mentoring/coaching throughout the process. * PILOT SPECIFIC * Upon completion of their Aeronautical Science degree, 3 full semesters of service as a full-time flight instructor at Embry-Riddle, and meeting the qualifications for a Federal Aviation Administration-issued unrestricted Airline Transport Pilot certificate with multi-engine land privileges, the participants in good standing will be offered a class date and employment with Amerijet, contingent on successfully completing a background check. In the event a participant is unable to be employed by Embry-Riddle, a decision will be made by Amerijet as to whether the participant may continue in the Pathway Program * ADDITIONAL BASIC QUALIFICATIONS: • Excellent communication skills and quick and accurate decision making., • Must be within the age limits as per the FAA FAR part 121., • Close attention to detail, • Ability to work varying hours of the day or night, on weekends and holidays, • Hold a current unrestricted ATP certificate with an airplane category multi-engine class rating and English proficiency endorsement, • Valid First Class Medical Certificate, • Distance vision corrected to 20/20 and near vision corrected to 20/40 or better in each eye, • Hold an FCC Restricted Radiotelephone Operator Permit, • Ability to learn and work with EFBs, • Must be able to fluently speak and understand English, • Hold a valid unrestricted passport The above statements are intended to describe the general nature of the work performed in this position. These statements are not to be construed as an exhaustive list of all responsibilities, tasks, and skills required of an employee in this position. Amerijet reserves the right to request that other tasks be performed when warranted (for example, by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Amerijet also reserves the right to revise this job description. AAP/EEO STATEMENT Amerijet International Airlines, Inc. is an equal opportunity employer and will consider all qualified applicants without regards to race, color religion, national origin, sex, sexual orientation, age, disability, veteran status or any other protected factors under federal, state or local law. Any applicant requiring assistance with our online application process or who needs an accommodation for the application process due to a disability, should send an e-mail to

Job Description The Front Desk receptionist is the first point of contact for Pro Facade LLC: greeting visitors, managing incoming calls, handling mail and general administrative support for operations and project teams. Professionalism, strong communication (Spanish + English), and multitasking ability in a light-manufacturing environment are required. Key responsibilities * Greet and assist clients, vendors, and visitors; verify identification and log arrivals/departures. * Answer and route incoming calls, take messages, and ensure timely follow-up. * Handle office mail and courier coordination. * Maintain a tidy and professional reception area; manage meeting room bookings and setup. * Support administrative duties: scanning, filing, copying and document distribution. * Update and maintain contact records in company systems. * Coordinate appointments and meetings for executives/project staff. * Escalate security, maintenance, or compliance issues to the appropriate manager. * Adhere to company confidentiality and safety policies. Requirements / Qualifications * Education: High school diploma or technical certificate; admin-related studies preferred. * Experience: 1–3 years in receptionist/office roles; experience in manufacturing/construction environment a plus. * Languages: Fluent English; conversational/advanced Spanish. * Computer skills: MS Office (Word, Excel, Outlook); basic familiarity with CRM/office systems. * Soft skills: Excellent customer service, clear communication, organization, priority management, discretion, proactive attitude. Competencies & KPIs (suggested) * Average call response time ≤ 3 rings. * Visitor wait time ≤ 5 minutes for initial assistance. * Data entry accuracy ≥ 99%. * Daily administrative task completion ≥ 95% on time. Working conditions & safety * On-site role with controlled access; must follow safety & hygiene rules in facility. * Occasional handling of deliveries and coordination with plant staff. Company DescriptionAbout Us: Pro Facade is a leader in the manufacturing and installation of architectural facades, serving South Florida and the Southeast region. With over 20 years of experience and more than a million square feet of custom facades completed, we specialize in metal panels, aluminum perforated panels, ACM panels, phenolic panels, louvers, sunshades, and more. We offer full turnkey solutions, from engineering and design assistance to fabrication and installation.About Us:\r\nPro Facade is a leader in the manufacturing and installation of architectural facades, serving South Florida and the Southeast region. With over 20 years of experience and more than a million square feet of custom facades completed, we specialize in metal panels, aluminum perforated panels, ACM panels, phenolic panels, louvers, sunshades, and more. We offer full turnkey solutions, from engineering and design assistance to fabrication and installation.

Job Description We are a CPA firm in the West Kendall area with a domestic and international client base looking for a Part time receptionist/office clerk to oversee our front desk and to perform a variety of administrative and clerical tasks to the highest quality standards. You will be the first point of contact for our company and one of your primary duties will be to welcome and provide a friendly and professional experience to our clients and guests in person and by telephone. Multitasking and stress management skills are essential for this position. Responsibilities: -Manage and process documents as required by office procedures -Greet and welcome guests as soon as they arrive at the office. -Answer, screen and forward incoming phone calls -Hands-on experience with office equipment -Update calendars and Schedule -Perform collection calls to clients. -Maintain reception area and all common areas in a clean and tidy manner at all times -Receive deliveries; sort and distribute incoming mail -Make bank deposits -Prepare outgoing mail packages -Take letters/packages to the post office -Keep calendar for conference room meetings -Prepare conference room for meetings -Perform a variety of administrative and clerical tasks as required -Punctual with strong attendance history Skills: -Proven work experience as a Receptionist, Front Office Representative or similar role -Professional attitude and appearance -Solid verbal communication skills -Ability to be resourceful and proactive when issues arise -Excellent organizational skills -Internet competence for work-related tasks -Multitasking and time-management skills, with the ability to prioritize tasks -Languages: English and Spanish -Must have knowledge of Microsoft Office & Google Suite Company DescriptionFor more than 25 years Lord Breakspeare Callaghan LLC has been providing accounting, management and tax solutions for small and medium sized businesses and individuals. We specialize in delivering personalized solutions to meet our clients' diverse needs and help them navigate the complexities of financial and tax management with simplicity. Based in Miami, Florida, an international gateway, we offer a wide range of accounting services to clients of more than two dozen countries. Our client base is very diverse and includes professionals, manufacturing, and service companies as well as clients who have extensive international exposure. Because we know what is like to be a growing business, we are able to provide your enterprise with essential accounting services and reports that will help you make business decisions, oftentimes at a cost that is lower than paying a full-time accountant.For more than 25 years Lord Breakspeare Callaghan LLC has been providing accounting, management and tax solutions for small and medium sized businesses and individuals. We specialize in delivering personalized solutions to meet our clients' diverse needs and help them navigate the complexities of financial and tax management with simplicity.\r\n\r\nBased in Miami, Florida, an international gateway, we offer a wide range of accounting services to clients of more than two dozen countries. Our client base is very diverse and includes professionals, manufacturing, and service companies as well as clients who have extensive international exposure.\r\n\r\nBecause we know what is like to be a growing business, we are able to provide your enterprise with essential accounting services and reports that will help you make business decisions, oftentimes at a cost that is lower than paying a full-time accountant.

Job Description Looking for a reliable / bilingual (English & Spanish) Receptionist for a Title Closings Real Estate Office. Full time position hours are 9AM to 5PM - $10.00 per Hour Responsibilities will include but are not limited to the following: • Will be responsible to be the face and voice of the company. Professional appearance required. Friendly disposition when answering phones., • Must be able to handle large volume of phone calls, transfer calls to the appropriate employees., • Greet and assist all persons coming into the office., • Accept and sign for packages and distribute mail, filing and scanning., • Positive attitude is a must. Thank you, look forward to hearing from you.

Job Description Receptionist - Front Desk (English & Portuguese) JOB DESCRIPTION The duties and responsibilities of the position are to be carried out in a manner that is consistent with the goals, values and operating principles of our Client, and in conformity with all laws and regulations governing the Company. Every associate is to read and understand the policies and procedures of their department as well as those of the Company to ensure smooth operations, satisfactory audits and examinations. Every associate is to conduct business relationships in a manner that will enhance the overall marketing effort of the Company. POSITION SUMMARY The Receptionist/Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES • Guides incoming traffic of clients to their respective areas, • Manages calendars, schedules appointments, makes travel arrangements, • Acts with guidance from management when handling sensitive matters, • Works effectively with other staff and meeting participants to efficiently and effectively schedule meetings and assign conference rooms, • Coordinates conference call arrangements and prepare space, • Prepare Expatriate travel report and submit to HR department, • Prepare daily mail report and distribute mail, • Keep track of usage of, order and organize supplies as needed throughout the Company, • Actively, enthusiastically supports the team to ensure that customer expectations and company goals are obtained, • Attend and/or complete all required training as assigned, • Communicate effectively with other Departments., • Ordering of Supplies as needed (forms, brochures, etc.)., • Proper use of office equipment (i.e.: computers, telephones, television, etc.) requesting repairs and/or maintenance when needed, • Filing, copying, faxing or scanning of any departmental reports or materials, • Perform other related duties as required to accomplish the objectives of the position, • Attend occasional meetings, events, and/or trainings on weekends or holidays as per business need EDUCATION AND/OR EXPERIENCE Minimum two years of prior related experience required; supervisory experience preferred. High school diploma or general education degree (GED) required; college degree preferred. OTHER SKILLS/QUALIFICATIONS • Ability to effectively present information and respond to questions from directors, managers, clients (both internal and external) and the general public, • Excellent ability to communicate in English and Portuguese, verbally and in writing; Spanish is a PLUS, • Strong analytical and organizational skills with attention to detail, • Proficient in various computer software and banking applications, • In depth knowledge of all bank policies, procedures and compliance requirements, • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form., • Ability to ensure confidentiality, security and safekeeping of bank and customer information, • Is consistently at work and on time; Ensures work responsibilities are covered when absent, • Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals; ability to multitask, • Displays original thinking and creativity; self-starter; generates suggestions for improving work., • Treats others with respect and consideration regardless of their status or position., • Demonstrates accuracy and thoroughness, • Must be accustomed to professional, business office environment in manner and dress., • Must demonstrate excellent human relations skills with customers and bank associates. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual performs duties in an office environment. He or she maintains frequent contact with supervisors, employees and customers. The noise level in the work environment is usually moderate. Company DescriptionPrideStaff Financial is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff Financial has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff Financial is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff Financial has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job Description Application made on the following website will get preferential treatment - In the role of Paralegal Client Success Advisor at Uplevel Entrepreneur, you will take on a crucial responsibility in walking our clients through our program and services and nurturing one-on-one engagement. Your contribution will be instrumental in leveraging the best possible service and experience to our clients. We focus on helping business owners in the US accomplish the highest level of Asset Protection and Tax Strategy. Responsibilities: • Become a "Paralegal Client Success Advisor," guiding clients through our Business Restructuring and Tax Strategy processes., • Review and organize client documents in our CRM - TaxDome., • Track client success and progress within our program., • Take notes for client meetings to keep the team informed., • Manage client onboarding processes., • Collaborate with in-house and outside counsel for legal document drafting and execution., • Communicate with clients weekly., • Debrief the team on client situations every two weeks. Qualifications: • Background in managing documents for clients., • Proficient in English., • Strong understanding of professional communication with high-profile individuals., • Ability to work efficiently in a fast-paced environment, managing multiple clients., • Experience with software like Zoom, TaxDome (not required), Loom, G-Mail, Slack, and Miro., • Excellent attention to detail in spelling, document review, and data sharing., • Strong communication skills for remote team collaboration.

Job Description Hi, This is Bibi Ishak from All Medical Staffing, I have a job opportunity for Customer Service/Greeter in Aventura. Please review job description and let me know if you interested. Please send resume and HS diploma to possible temp to perm an dan opportunity to train to become a phlebotomist. Customer Service Rep/Greeter Responsible for all PSC (Patient Service Center) front office duties. This function includes and is not limited to: Customer service, data entry, insurance billing and payments, problem resolution, following HIPPA regulations, and ordering office supplies. May provide support at several locations. Could also be cross trained as PSR I to help with some overflow in high volume times Will be schedule to work for more than one location in the area. Pay $17.75-possible temp to perm- client is will to train if candidate is interested in becoming a phlebotomist • Start Date 08/04/2025, • Open Shifts - Mon-Fri 6a-3p,rot Sat 7-12 Greeter position • Greet customers appropriately. Treat all customers in a courteous manner., • Assists patients with kiosk sign-in, and ensures accuracy of same., • Contacts clients to obtain patient orders., • Handles customer inquiries., • Reads, understands, and complies with departmental policies, protocols and procedures: (i.e. Procedure Manuals, Safety Manual, Compliance Manual, Employee Handbook, Quality Assurance Manual)., • Performs basic clerical duties, i.e. filing, faxing, preparing mail, some data entry., • Demonstrates organizational commitment and values of Quest Diagnostics., • Adheres to departmental and company policies., • Reports on time to work, following attendance guidelines., • Answers the telephone in a friendly and helpful manner, by incorporating the company name, self-identification and a helpful statement., • Use established protocols for reporting customer complaints., • Ensures that HIPPA Compliance regulations are followed; uses test translation tables., • Completes all required training., • Assists with stocking of supplies., • Other duties as required to meet the customer requirements., • Completes special projects as requested by supervisor or manager. Job Qualifications Required Work Experience: • One year customer service experience Preferred Work Experience: • Keyboard/data entry and PC experience Physical and Mental Requirements: • Prolonged standing/sitting, • Able to lift up to 25 pounds; carrying up to 15 pounds for several minutes at a time., • Talking, • Vision - requires constant mental visual attention to details., • Walking, • Balancing Bending/Kneeling, • Pushing/Pulling, • Reaching/Twisting Key word search: data entry operator clerk typist keyboarding front office receptionist clerical receptionist medical customer service representative Knowledge: • Medical Terminology helpful, not required Skills: • Must be flexible and available based on staffing requirements; weekends, holidays, and overtime., • Must have strong communication skills. Able to speak clearly and effectively communicate to customers and peer groups., • Demonstrates good organization, communication, and interpersonal skills., • Capable of handling multiple priorities in a high-volume setting., • Able to make decisions based on established procedures and exercise consistent, independent, sound judgment. Education: High School Diploma or Equivalent Required Company DescriptionAbout Us: All Medical Personnel is a national leader in healthcare staffing and recognized by Staffing Industry Analysts (SIA) as one of the nation's largest healthcare staffing firms. Our team of seasoned recruiters are experienced in their ability to recruit, screen and place medical professionals for all types of healthcare settings.About Us: All Medical Personnel is a national leader in healthcare staffing and recognized by Staffing Industry Analysts (SIA) as one of the nation's largest healthcare staffing firms. Our team of seasoned recruiters are experienced in their ability to recruit, screen and place medical professionals for all types of healthcare settings.

Job Description Receptionist & Office Assistant Receptionist Job Purpose: Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives. Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. Receptionist Job Duties: • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries., • Directs visitors by maintaining employee and department directories; giving instructions., • Maintains telecommunication system by following instructions for house phone and console operation., • Maintains safe and clean reception area by complying with procedures, rules, and regulations., • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs., • Must have 1 year Receptionist/Admin/Clerical experience, • Bilingual English & Spanish is a MUST, Ability to read, write & speak!, • Demonstrated ability to work in a fast paced, high volume front desk or call center, • Qualified candidates will possess excellent communication skills (written and verbal), • Must be reliable and detail oriented Skills/Qualifications: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management Company DescriptionPrideStaff Financial is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff Financial has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff Financial is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff Financial has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job Description We are seeking a professional, polished, and bilingual Spanish/Portuguese and English Receptionist in a dynamic corporate environment. This role is perfect for someone who enjoys providing excellent customer service, has a flexible schedule, and is fluent in both Spanish/Portuguese and English. Schedule: • Monday - Friday, • 10:00AM -7:00PM Key Responsibilities • Greet visitors and clients in a courteous and professional manner, • Answer and direct incoming calls using a multi-line phone system, • Provide interpretation or translation assistance in Portuguese and English when needed, • Manage incoming mail, packages, and deliveries, • Maintain a tidy and organized front desk area, • Support administrative tasks such as filing, data entry, and scheduling, • Fluency in Spanish/Portuguese and English (spoken and written) is required, • Previous experience in a receptionist, front desk, or customer-facing administrative role, • Professional demeanor with excellent interpersonal and communication skills, • Ability to remain calm, friendly, and organized under pressure, • Proficiency in Microsoft Office (Word, Outlook, Excel) and general office equipmentCompany DescriptionForrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

Job Description The Receptionist will be responsible for managing front desk operations, answering calls, and assisting clients and staff with administrative support. Fluency in English and Spanish is required; Creole is a plus. Responsibilities • Greet clients and visitors in a professional and courteous manner, • Answer and direct phone calls, taking messages when necessary, • Manage appointment scheduling and coordinate meetings, • Handle incoming mail, deliveries, and office correspondence, • Maintain the reception area in an organized and welcoming manner, • Fluency in English and Spanish required; Creole is a plus, • Strong verbal and written communication skills, • Professional and friendly demeanor with excellent customer service skills, • Ability to multitask and stay organized in a fast-paced environment, • Salary based on experience, • Health insurance & PTO, • 401(k) retirement planCompany DescriptionRemer, Georges-Pierre & Hoogerwoerd, PLLC is a law firm focusing on employment law. We are committed to providing strong legal representation for our clients and maintaining a professional and efficient work environment.Remer, Georges-Pierre & Hoogerwoerd, PLLC is a law firm focusing on employment law. We are committed to providing strong legal representation for our clients and maintaining a professional and efficient work environment.

Job Description Receptionist / Administrative Support Miami Gardens, FL | In-Office | Full-Time | Monday–Friday, 9:00 AM–5:00 PM | Pay: Based on experience Platinum Public Adjusters, is seeking a professional, highly organized receptionist with strong administrative skills and experience handling high call volumes. Prior experience in the insurance or public adjusting industry is preferred but not required. Key Responsibilities • Manage a busy front desk and serve as the first point of contact for clients and visitors, • Handle and route multiple incoming calls with professionalism and accuracy, • Process and distribute incoming and outgoing mail and shipments, • Assist in scheduling inspections, meetings, and appointments, • Maintain and update physical and digital filing systems, • Assist other departments with administrative tasks as needed, including document preparation, scanning, and data entry, • Minimum 2 years of office experience (REQUIRED – please do not apply if you do not meet this), • Proven ability to multitask effectively in a fast-paced environment, • Professional phone etiquette and strong communication skills, • Friendly, polished, and service-oriented demeanor, • Strong typing and computer skills, • Fluent in English & Haitian Creole Company DescriptionPlatinum Public Adjusters champions homeowners, ensuring they receive fair settlements by expertly guiding them through the insurance claim process. We foster a supportive team culture defined by respect, clarity, and a shared commitment to high standards. Whether you’re just getting started in sales or have a few years under your belt, this role offers the perfect opportunity to refine your skills, increase your earning potential, and grow into a confident professional.Platinum Public Adjusters champions homeowners, ensuring they receive fair settlements by expertly guiding them through the insurance claim process. We foster a supportive team culture defined by respect, clarity, and a shared commitment to high standards. Whether you’re just getting started in sales or have a few years under your belt, this role offers the perfect opportunity to refine your skills, increase your earning potential, and grow into a confident professional.

Job Description Position: Front Desk Receptionist Nation Security is seeking a Front Desk Receptionist with strong leadership, excellent problem-solving skills, and effective communication abilities. We are looking for a positive and professional multitasker to serve as the face of our business. The ideal candidate will welcome visitors, clients, and employees, answer phone calls and emails, manage mail, schedule meetings, make travel arrangements, and provide administrative support as needed. Strong communication skills, a professional work ethic, and the ability to work well in a team environment are essential for this role. Responsibilities • Ensure building security by enforcing visitor sign-in protocols, • Provide administrative support, including data entry, paperwork, and photocopying, • Organize company trips and handle employee travel itineraries, • Greet employees, clients, and visitors warmly and provide information or directions as needed, • Experience in handling phone calls and managing stressful situations, • High school diploma, GED, or equivalent, • Proficiency in word processing programs and basic computer skills, • At least one year of experience as a receptionist or administrative assistant preferred, • Strong interpersonal, organizational, customer service, and verbal communication skills, • Bilingual in English and Spanish required, • Office and recruitment experience required, • Intermediate computer skills, including ATS, online job boards, and Google Office Suite, • Personal protective equipment provided or required, • Social distancing guidelines in place, • In person

Job Description Sheila Shine, Inc the premier brand of Stainless-Steel Cleaner for over 60 years has a great opportunity for an enthusiastic Marketing Sales Specialist to help us in our overall marketing and sales efforts. You will be an integral part of the development and execution of marketing plans to reach sales targets for our well established brand of Cleaning products. The candidate should be a competent professional able to grasp B to B and consumer trends and generate creative ideas for the expansion of our product line and increase sales through our established distribution channel. You should also be well-versed in specialized marketing concepts including Amazon and web based portals. The goal is to deliver effective marketing/sales programs that will help our reputation and growth. Responsibilities • Demonstrate a thorough understanding of the products and applications, • Through a mix of outbound and inbound emailing and calling, engage new prospective leads for potential business relationships, • Serve as day-to-day point of contact for existing clients and excel at maintaining these and developing new relationships, • Identify barriers of opportunity and collaborate with team to find solutions, • Maintain awareness of competitive marketplace, • Ensure accuracy, completeness, and detail of all account information in company database, • Brainstorm and develop ideas for creative marketing campaigns, • Liaise with external vendors to execute promotional events and campaigns, • Plan and execute initiatives to reach the target audience through appropriate channels (social media, e-mail, TV etc.), • Ambitious, self-starting, entrepreneurial personality, • Well-organized and detail oriented, • Exceptional communication and writing skills, • Commercial awareness partnered with a creative mind, • Basic understanding of industry sales cycle, • Ability to work autonomously within a team-oriented atmosphere, collectively focused on meeting common sales goals, • Thorough understanding of marketing elements (including traditional and digital marketing such as SEO/Social media etc.) and market research methods Experience:

Job Description Assist with supply ordering. Assists in the preparation for various meetings. Sort mail and direct it to the appropriate person. Assists with general departmental administrative and operational tasks as required. Review and process department invoices. Reconciles vendor statements. Enter and update work orders for various Public Works divisions, including the Streets and Storm water sections. Receive and process requests for materials and information received by telephone, fax, email, or in person. Assist with overall planning, record keeping, filing, organizing, scheduling, assigning, or other activities assigned. Act as receptionist or desk clerk; answers routine questions regarding City activities; direct callers to proper places on basis of their business requests; assists public in the preparation of routine forms and statements. Performs related work as required. Skills Required Ability to communicate effectively both orally and in writing. Understand and follow oral, and written instructions. Knowledge of procedures for operating various office equipment, including personal computers. Knowledge of standard formats used for a variety of letters, memos, and related documents. Knowledge of English spelling and grammar. Ability to prioritize work activities. Ability to work effectively with confrontational persons both in person and by telephone. Skills Preferred Use of financial processing systems, including but not limited to Tyler Munis and Eden. Experience using work orders systems. Experience Required Graduation from high school; two (2) years of administrative/secretarial experience. Must possess and maintain a valid Florida Driver's License throughout employment. Experience Preferred Experience working in municipal government and delivering exceptional customer service highly desirable. Education Required Graduation from high school. Education Preferred Additional Information

Job Description Sioli & Associates is a busy AV-rated litigation firm seeking a Legal Office Assistant to join our team in the Miami office in Downtown Dadeland. The ideal candidate must have experience in the legal field and knowledge of legal documents. Must perform various routine clerical duties to support the organization and must possess a friendly and organized approach, excellent communication skills, a positive attitude, and a strong work ethic. Responsibilities • Managing and saving all incoming correspondence, • Handling billing tasks, • Serving as a backup for legal assistants and office services as needed, • Copies, sorts, and files records related to office activities, business transactions, and other matters., • Prepares letters, memos, forms, and reports according to written or verbal instructions., • Sorts incoming mail and delivers it to the appropriate department or individual; processes outgoing mail., • Maintains filing systems either manually or electronically., • Manages calendars and schedules appointments., • Performs other related duties as assigned. Qualifications • Ability to type at least 45 words per minute., • Ability to lift up to 20 pounds., • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Excellent organizational skills and attention to detail., • Excellent time management skills with a proven ability to meet deadlines., • Proficient with Microsoft Office Suite or related software.

Job Description Job Description Seeking an Office Assistant committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site IT support as needed. Office Assistant Responsibilities: • Manage space reservations via hoteling software system for workspaces and conference rooms, • Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies, • Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down, • Place catering orders, including set up for office meeting meals, • Provide support for client deliverables as needed, • Manage mail, Fed Ex, UPS and courier requests, • Act as point of contact for facilities related requests. May utilize property management work order system, • Provide reception coverage as required, • Provide limited trouble shooting of office equipment and kitchen appliances, • Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting, • High School Diploma/GED required, • 1 year of related experience in an office support or related role preferred, • Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm, • Strong verbal and written communications skills, • Proactively manage multiple tasks and prioritize workload to meet deadlines, • Ability to interact and team with individuals at all levels, • Proficient in Microsoft Office Suite and aptitude for learning internal programs and software, • Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status, • Strong attention to detail, commitment to producing accurate work

Job Description As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines., • Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required., • Maintain, update, type, and coordinate account information in computer database., • Research any owner discrepancies regarding payment to accounts., • Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings., • Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner., • Ensure that emails are responded to within 24 hours., • Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily., • Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed., • Reservation & coordination of conference room events. This position will be located indoors and in an office setting. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience • Prior experience in a related position; a minimum of 1-year experience., • Working knowledge of computer and associated programs; MS Office Suite., • Ability to multi-task, set, and manage priorities., • Excellent communication and listening skills in order to interact with a diverse and multi culture population., • Keyboarding ability with accuracy at 45-50 words per minute. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Description Job Title: Office Administrator Location: Miami, FL 33131 Salary/Payrate: Prepared to offer high $$$ competitive salary for top tier candidates. Work Environment: Onsite (8:30 – 5:30) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-CB1 Our client, a premiere international law firm, is seeking an experienced Office Administrator (OA) for their Miami office. The Office Administrator is responsible for overseeing the day-to-day operational management of the Miami office, ensuring the smooth and efficient functioning of all business services departments, including Practice Assistants, Office Services, and Facilities. This role works closely with the Office Managing Partner, and the Chief Operating Officer for the Americas to implement and support the office’s strategic priorities. The OA also collaborates with Human Resources on the recruitment and integration of business services staff, associates, and attorneys. JOB DESCRIPTION • Responsible for the overall day-to-day administration of the office., • Prepares the office operating expense budget and monitor monthly vs. actual progress., • Manages functions and office social events for lawyers and Business Team employees to include practice group meetings, holiday parties, summer associate programs, staff appreciation, socials, etc., • Assists with summer associate recruitment, as requested., • Partners with Marketing and Business Development department on client related events and activities, • Supervises office administrative employees which include legal secretaries, facilities, and reception., • Manages the performance management, evaluation and compensation process for administrative employees., • Manages the relationship with on-site vendors., • Monitors administrative employee attendance, vacations, and other absences from the office., • Ensures administrative coverage for lawyers, assuring their administration and support needs are maintained. Manages workflow and ensures that timekeeper needs are timely met., • Manages the real estate for the location, assigning work locations and overall office space., • Works with building management on day-to-day facilities issues such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues., • Arranges for repairs and maintenance of the office space such as painting, carpet cleaning, furniture repair, etc., • Coordinates in-house office moves., • Coordinates and oversees disaster and emergency preparedness activities for the office., • Serves as the leader for responsible business activities across the office, assuring diverse and numerous activities while monitoring the accrued responsible business hours across the office and encouraging participation and engagement in the program., • Responsible for Miami office communications and intranet site., • Assists with special projects, including with other U.S. and global offices, as may be assigned., • All other reasonable duties as may be assigned and required. ADDITIONAL RESPONSIBILITIES • Review and approve vendor invoices. Address any invoice discrepancies for resolution., • Responsible for processing the electronic client cash receipts and reporting to the firm’s Accounts Receivable team. Supervise the processing of the office disbursement account to ensure accuracy., • Scheduling of conference rooms and visiting lawyer offices, including catering requests for client and administrative meetings., • Coordinate copy, fax, and other equipment purchases with the Office Services Department., • Coordinate with appropriate employees and vendors for telephone, computer, online services, and litigation support., • Manage the mail/supply operation and ensure that adequate coverage is always provided. QUALIFICATIONS REQUIRED SKILLS • Must be client-service oriented., • Excellent oral and written communication skills (preferably in both Spanish and English) and organizational skills., • Experience working independently as well as within cross-functional teams in a collaborative, professional environment., • Excellent interpersonal skills, professional presentation, and the ability to interact well with all internal and external personnel, clients, and vendors., • Must maintain confidentiality and exercise good judgment., • Must have strong business understanding, leadership, organizational, and analytical ability., • Strong working knowledge of Microsoft Office Suite., • Ability to work in a fast-paced and sometimes non-structured environment, prioritizing, and juggling multiple tasks, solving problems and demonstrating resourcefulness., • Ability to work outside normal business hours to support 24x7 operations. EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE • Seven (7)+ years of related experience preferred., • Law firm experience as an office administrator or manager or in an equivalent position in a professional services environment desirable., • Bachelor’s degree or equivalent related work experience required. HOURS Core hours are Monday through Friday, 8:30 a.m. to 5:30 p.m., including one hour for lunch. This individual should be flexible and available to work outside of normal business hours, including evenings and weekends as necessary. This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Job Description As the key employee liaison between the Regional and District Manager role and KWPM services & internal support staff, the Standard of Excellence Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Assist in the daily operation of administrative duties following established Company procedures and guidelines., • Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required., • Maintain, update, type, and coordinate account information in respective databases., • Monitor overall Standards of Excellence reporting., • Review Website for respective properties and determine if information is current and in accordance with KWPMC standards., • Determine if each property is following proper payroll procedures., • Access KWPMC Technology and determine if each property is using KWPMC technology (KWIC, KWPM Lynk, Newton, Paycor, Jenark, etc.…)., • Review the meeting minutes and meeting agendas by property and determine whether information is being uploaded and kept current., • Review the action plan template for each property and determine if the property meets the standards for proper action plan documentation., • Review monthly Property Manager report and determine whether follows KWPMC standard operating procedure., • Communicate via e-mail staffing changes internally and externally (after-hour service). Review KWPM Lynk to determine whether the property information in KWPM Lynk is current., • Verify that property inspection per property is complete., • Verify that all property insurance information is uploaded in KWPM Lynk., • Depending on the time of the year, verify that Budget, Year-end Review and Hurricane Procedures are complete. This position will be located indoors and in an office setting. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work This is a full-time non-exempt (hourly) position. Days and hours of work will be Monday- Friday; 8:30-5:30. This schedule may change to accommodate the business needs of the company. Travel Minimal travel will be required for this position. Travel will generally be to attend meetings and trainings at an off-site location, generally within the city limits of the property. Required Education and Experience • HS Diploma or GED; Preferred education; Bachelor’s degree, • Prior experience in a related role/position; a minimum of 2 years of experience., • Working knowledge of computer and associated programs; MS Office Suite., • Ability to multi-task, set, and manage priorities., • Excellent communication and listening skills to interact with a diverse and multi culture population., • Keyboarding ability with accuracy at 45-50 words per minute. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Provides management, direction, and leadership to ensure the property is maintained and operated in accordance with KWPM objectives. General Managers are certified and licensed by the State of Florida for Community Property Manager (CAM). (Note: We are accepting applicants without their CAM License as long as they have some exposure to Residential Property Management and the willingness to obtain their CAM license in the first 90 days of employment) Job Complexity & Critical Skills • As the key employee liaisons between the client, KW Property Management, and internal support staff, the General Manager must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Demonstrate a positive, professional and client-oriented attitude about the company with coworkers, residents, owners, clients and the public; whether contact is by mail, telephone or in person. Constantly strive for improvements in work process and results to better meet client's expectations., • On assigned properties, act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations., • Prepare annual budget for the association., • Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables., • Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference. Coordinate with headquarters support staff on management company procedures for processing and distributing information. Provide prompt, detailed and accurate general status reports on all properties assigned., • Supervise on-site team members. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Encourages staff to behave in a professional manner and comply with company’s safety standards. Motivates staff to work as a team., • Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting., • Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community documents, policies, and procedures., • Initiates contact with new resident representatives to coordinate the move-in process, provides an introduction and orientation to the staff and building, reviews available services, and reviews the building rules and regulations., • Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered., • Responds to phone calls and correspondence in a timely and professional manner., • Maintain a professional relationship with the BOD, Unit Owners, and vendors., • Ability to run a BOD meeting when necessary according to Roberts Rules of Order., • Creates a management report, which depicts an update on administrative items, a financial overview, actual condition of the property, progress of specific projects, and makes clear and concise recommendations., • Prepares professional presentations of reports, action plans, budgets, bid analysis, etc., • Supports the KWPM’s GREAT values, philosophy, goals and adheres to KWPM policies., • Organizes time effectively and successfully balances the competing demands of multiple projects., • Attends monthly Manager’s meeting., • Maintain and uploads all documents into the management support systems accurately and update accordingly., • Monitors contracts regularly. Evaluate and negotiate all contracts effectively. Ensure all vendors provide a certificate of insurance naming the Association and KW Property Management as additional insured and certificate holder. Obtain copy of all business licenses from vendors. Update all documents accordingly., • Maintain accurate records, files and communication pertinent to the Association office. Organizes all files and policies as per the company’s standards., • Update Association communication regularly – Update menu boards, prepare Association newsletter, update Association web-site., • Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required., • Possesses all knowledge of assets cash balances and availability of funds for projects. Cash flow management for capital improvement., • Monitors aging report, timely legal action, and updated collection module on a timely basis. Communication Proficiency Business Acumen Customer/Client Focus Decision Making Financial Management Results Driven Supervisory Responsibility This position will be responsible in managing the staff on-site, to include the Property Manager. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee will need to walk the property on a daily basis which will include climbing stairs. Position Type/Expected Hours of Work This is a full-time exempt position. Days and hours of work are Monday through Friday. Business hours will be determine by the client’s needs. Travel There will be some travel to attend training and/or meetings, locally. Required Education and Experience • Five (5) years of experience as Community Property Manager managing the community operations, such as staff and service contracts., • High School diploma required, college degree preferred, • Must have a strong working knowledge of customer service principles and practices., • Ability to read, analyze, and interpret technical procedures, leases, regulations, or documents with a similar degree of complexity., • Must be proficient and working knowledge of Microsoft Office Applications., • Must have a Florida CAM license., • Must have a valid FL Driver’s license., • Employee is sometimes required to work for extended periods of times; being flexible in the hours which could include nights and weekends., • Must have the ability to react and address all emergency situations in a timely manner. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description SERVICE DESK TECHNICIAN iC5i is seeking an experienced, self-directed, Service Desk Technician. This position is in support of a Department of Defense (DoD) organization, US EUCOM located OCONUS in Stuttgart, Germany. This position is required to travel OCONUS. Responsibilities: · The Service Desk Technician is responsible for maintaining, analyzing, troubleshooting and repairing personal computer systems, hardware, software, computer peripherals, and end user devices. Assist users via remote access and phone. · Provide Tier 1/2 level support to users in resolving problems using service desk center tools. Support in the areas of electronic mail, account creation and maintenance, standard desktop applications, and above baseline COTS and GOTS applications. · Triage and troubleshoot incoming issues and work with other teams as needed to identify root cause and resolution. Ensure tickets are addressed within identified Critical Success Factors (CSF) and in alignment with ITIL best practices. · Ensure all actions are professionally and thoroughly documented within the ticketing system. Multiple device configuration including end user device support may be required. Assist in the creation and maintenance of documentation and SOPs. · Candidates need excellent problem-solving and customer service skills, as well as extensive experience with desktop hardware, software applications, operating systems and network connectivity. They must be customer service-oriented and proactive in anticipating and resolving problems while maximizing eAicient use of computing resources. Other duties as assigned. · The successful candidate must be able to communicate clearly and succinctly both written and orally, and present products and ideas in a business-like manner. The candidate will be required to work in dynamic fast paced environments that require team interaction and coordination of eAorts. The candidate must be experienced in interfacing with both client managers and system users. · Specifically the Service Desk Technician will be responsible for supporting systems, users and applications on a geographically dispersed Windows 10 Enterprise network. Provide Event Management, Incident Management, Problem Management, Request Fulfillment, Change Management, and Change Evaluation support. Provide Enhanced Trusted Agent (ETA) Support Services and Multi-Factor Authentication support services. Provide 24x7x365 support. Qualifications What you will need: · maintain · US Citizen and currently hold an adjudicated Secret Clearance and be able to BA/BS + 3 years recent specialized or AA/AS + 7 years recent specialized or a major cert + 7 years recent specialized or 11 years of recent specialized experience · Service Desk Level Certifications: Modern Desktop Administrator Associated: MS 365; Administration Associates, MS 100 and MS 10 Microsoft Enterprise; Microsoft Azure, etc. Desired: Basic Server Knowledge Level Training (certificate required) CompTIA Security + (IAT Level II or greater) An active certification IAW DoD 8570.1 Technical Level II or greater Computing Environment (CE) certificate or training equivalent ITIL v3 – Foundation CompTIA A+/Network+ Automation using Microsoft PowerShell, VBScript, or batch files Experience with Citrix application and desktop virtualization Adaptable to changing circumstances and operational needs Understanding of Department of Defense Military standards Experience working with and supporting Cisco Routers and Switches Experience with DoD IT security requirements Experience with Virtual Desktop environments Possess good communication and customer support skills Shift work (Capable of working day/night shift and weekends) · Understanding of Department of Defense Military Standards

Job Description Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you've been searching for! Concentric is a risk consultancy specializing in delivering strategic security and intelligence services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits, secure embedded staffing, and training for security teams and intelligence analysts. Our ultimate goal is to be recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these core values: Integrity – Collaboration - Relationships – Excellence – Creativity - Results Join Us, Concentric - "Your World Secured" We are currently seeking to hire an Executive Office Administrator to join our client's team directly in Miami, Florida. We are seeking a proactive and detail-oriented Executive Office Administrator to oversee the daily administrative, operational, and facility functions of our Miami Beach office. This role requires strong organizational skills, the ability to manage multiple priorities, and the professionalism to serve as the central resource for office services. The Executive Office Administrator will coordinate vendors, manage office resources, support HR and compliance processes, provide notary services, and ensure that the workplace runs smoothly and efficiently. RESPONSIBILITIES Office Services and Administration • Oversee daily office operations, including supplies, vendors, mail, couriers, and facility needs, • Serve as the first point of contact for staff and visitors, ensuring a professional office environment, • Manage communication flows: answering phones, handling correspondence, and directing inquiries, • Organize and maintain physical and electronic filing systems, • Manage office equipment, liaise with IT support providers, and coordinate repairs or upgrades, • Maintain compliance with office safety and regulatory requirements, • Support onboarding of new hires, including workspace setup and HR documentation Project and Event Coordination • Plan and coordinate internal meetings, training sessions, and company events, • Track office-related projects, ensuring deadlines and deliverables are met, • Process invoices, vendor contracts, and expense reimbursements, • Maintain accurate records for office-related budgets and expenditures, • Serve as a commissioned Notary Public in Florida, • Witness and notarize official company and client documents in accordance with state requirements, • Bachelor's degree in Business Administration, Office Management, or related field preferred, • 5+ years of office administration, facilities, or operations experience, • Notary Public commission in the State of Florida (or ability to obtain within 60 days of start date), • Strong organizational, problem-solving, and multitasking skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Experience with office management systems, HR support, or compliance documentation is a plus, • Excellent communication and interpersonal skills with a customer-service mindset, • Ability to maintain confidentiality and demonstrate professionalism at all times, • Bilingual fluency in English and Spanish strongly preferred. Candidates with the ability to communicate effectively in both languages in professional settings will be given priority consideration, • Experience working in high-end professional environments, family offices, or luxury service industries with exposure to executive-level clientele and confidential operations, • Advanced proficiency in office management software, project management tools, and financial tracking systems beyond the basic Microsoft Office Suite, • Background in vendor management, contract negotiation, and facilities coordination, with demonstrated ability to manage multiple service providers and maintain quality standards, • Medical, dental, and vision insurance, • Paid time off and holidays, • Professional development and training opportunities Concentric Advisors and SPS Global are committed to protecting the privacy and security of all applicants who submit personal information to us. You can access our GDPR and CCPA policy by clicking the GDPR button at the bottom of our career page.

Job Description SUMMARY The Sales/Marketing Administrator performs a variety of administrative and general clerical tasks. Duties of the Administrative/Marketing Assistant include providing support to our Sales Account Executives in their day-to-day activities. This includes Trade Shows, lunch and learns, and Happy Hours. Manage vendors, sales reports, CE classes, inventory, and reordering marketing promotional items. WRG Culture As a team member of The Water Restoration Group, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and being trustworthy in your duties and transparent in everything you do. These are our GREAT values, part of your work practices, and expected as part of your daily activities while working at WRG. Trade Shows: • Fill out tradeshow applications for Broward, Palm Beach, and Miami-Dade annual tradeshows. (Approximately nine shows in a year)., • Schedule tradeshows and events on Outlook calendar., • Prepare and organize crates with banners, marketing materials, etc., • Coordinate delivery of all marketing supplies needed for trade shows. Yacht Outing • Implement the Yacht Outing checklist., • Set the date and time and record it in the Outlook calendar., • Design and circulate flyers to the sales representatives., • Collaborate with the captain and catering host., • Validate the attendee list and dispatch waivers through DocuSign., • If departing from Pier66 Marine, request a reservation slip and process payment., • Confirm sponsors and associated expenses., • Dispatch the sponsor financial agreement via DocuSign for dual-party signatures., • Once agreements are confirmed, submit them for invoicing by providing both parties' agreements and the sponsor's email to the accounting department., • Alert accounting for Boat regarding billing for WRG Yacht Rental and Captain Service., • Upload all documents to the shared drive under Events > Yacht Outing., • Create a folder with the event date and upload relevant documents., • Organize Instacart and food orders for delivery., • Dispatch a gratitude email with the attendee list., • Implement the Event checklist., • Set the date and time and record it in the Outlook calendar., • Design event flyers and circulate flyers to the sales representatives., • Coordinate venues and dates for company events., • Conduct research and reach out to various locations in South Florida for pricing and availability., • Contact potential vendors to ascertain sponsorship opportunities., • Generate an Eventbrite link for attendees and incorporate it into the flyer., • Distribute the flyers to vendors and the sales team via email., • Send event reminders to registered attendees the day after., • Verify the registration list with the sales representative after and after the event., • Confirm sponsors and associated expenses., • Dispatch the sponsor financial agreement via DocuSign for dual-party signatures., • Once agreements are confirmed, submit them for invoicing by providing both parties' agreements and the sponsor's email to the accounting department., • Upload all documents to the shared drive under Events > Date – Event Name, • Maintain current organization’s sales calendar relating to events for local industry associations, including but not limited to: (CAI, BOMA, SEFAA, and WEW., • Pay membership renewals for each association and its events. (Follow-up with accounting), • Lunch & Learns:, • Arrange a lunch and learn session with the sales team and confirm participants., • Coordinate necessary materials, including a projector, HDMI cable, and sign-in sheets., • Prepare certificates tailored to the specific class being taught., • Report continuing education credits to the DBPR (Department of Business and Professional Regulation)., • Renew courses with the DBPR, outline the curriculum, and submit all required documents., • Revise and update PowerPoint presentations., • Keep inventory stock accurate and the marketing up to date., • Ensure the marketing rep is signing out the materials taken to determine daily inventory., • Support and create meeting agendas for biweekly meetings, including association events., • Prepare Meeting Agenda, • Sales Figures for each rep – Sales Figures Year to Date, • Number of jobs a year to date, • Leads years to date., • Number of visits from last week, • Events last week, • Review and delete all duplicates or merge if needed per building notes. If the building is duplicated, send messages to the initial contact., • Support with answering the phones and creating jobs in the dash software. Pending Sales Report • Enter follow-up date and rep to report., • After 90 days, the job will be closed if there is no movement on the lead., • Follow up with the sales rep., • Search for new properties in different neighborhoods where properties are being developed., • Search for high-rise and mid-rise buildings throughout the districts., • Review the list and send all expired PCP agreements to the assigned Account Executive., • When uploading the signed PCP agreement, please verify all areas are signed and agreed to by both parties., • Request and review the daily log of each sales rep and enter the spreadsheet weekly. Customer Service – Incoming Calls • Answer the phone after the third ring., • Follow the etiquette script: “Thank you for calling The Water Restoration Group; this is (your name) speaking. How can I help you?”, • Answer any questions and/or inquiries professionally., • Receive calls from the client or the account executive (sales representative) directly., • Follow the Call Screening Questionnaire., • Open a job on Dash or check pending sales., • Make a note to the PM and Coordinator., • Water emergencies are to be dispatched to the Production Manager or WTR Project Manager to coordinate the team., • Open the door for visitors utilizing the buzzer., • Handling distribution of checks and mail when needed., • Day-to-day operation tasks when requested by upper management., • Receive, review, and distribute incoming mail daily., • Scan all incoming mail and forward it to the accounting department for review., • Notify warehouse associates about any building, restroom, or air conditioning issues. The job operates in a professional office environment and will include off-site location visits and some outdoor exposure when visiting clients. Moderate noise level. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel, and reach with hands and arms. The employee will be required to lift objects up to 50 lbs. Position Type and Hours of Work This is a full-time position. Employees are sometimes required to work extended periods of time, being flexible with their hours, which may include weekends. Required Education and Experience • 2+ years of general office administrative experience., • Must be proficient and have a good working understanding of the latest technologies, such as but not limited to Microsoft Office, • Excellent verbal and written communication skills, and strong organizational and time management skills., • Excellent customer service and interpersonal skills; ability to relate to others, • Ability to multitask and work independently or with a team and in a fast-paced environment., • Ability to work under time constraints to meet goals., • Must be available for all emergency calls. Must have the ability to react and address all emergency situations promptly. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Drug-Free workplace environment Job type: - Full Time Pay: $19 - $21.00 / hour Benefits: Health Insurance Plan PTO Holiday Pay 401k

Job Description We are currently seeking an experienced IT Service Technician to join our team in Miami, FL About Us: An educational organization is looking for an experienced IT Support Technician with expertise and professionalism, to deliver premier level support to in-house operations at our Miami, FL location. Disclaimer: Layer 8 Solutions is a drug-free workplace. All employment offers are contingent upon successful completion of a pre-employment drug screening and a thorough background check, conducted in accordance with applicable federal, state, and local laws. Applicants should be aware that illegal drug use or relevant criminal convictions may disqualify them from employment. We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Job Summary: This position is responsible for providing technical assistance to computer users. Answering questions or resolving computer problems for users in person, or via telephone or electronically. May also provide assistance concerning the use of computer hardware and software, including printing, installation, word processing, electronic mail, and operating systems. Job Duties and Responsibilities: Core duties and responsibilities include the following. Other duties may be assigned • Collaborating within an educational environment & providing technical support, • Maintenance, system analysis, troubleshooting, & on-site support, • PC and network troubleshooting and repair, • Common desktop application support, • Maintain current inventory Job Requirements Education and Experience: • High school diploma required, • Industry Certifications/Undergraduate Degree a plus, • 3-5 years relevant work experience preferred Required Abilities and Skills: • Understanding of Windows operating systems: Windows 7 & Windows 10, • Networking: LAN, WAN, WIRELESS, • Network Appliances: Firewalls, Routers, Switches and Wireless Access Points, • Basic understanding of Windows server environment, • Common Desktop Productivity Applications: MS Office, Office 365, & Adobe Suite Additional Requirements: · Reliable Transportation · Valid Driver's License · Ability to Pass a Background Check · Fluency in the English language, Bilingual (English/Spanish) is a plus Compensation and Benefits: • Competitive market-based salary, commensurate with experience and education, • Comprehensive benefits package availableCompany DescriptionAn educational organization is seeking for an experienced IT Support Technician with expertise and professionalism to deliver premier level support to in-house operations at the specified job location.An educational organization is seeking for an experienced IT Support Technician with expertise and professionalism to deliver premier level support to in-house operations at the specified job location.

Job Description Would you like to make a difference in the lives of those in the greatest of need? Imagine how it would feel to know that you have helped to transform somebody’s life. ABOUT US The Caring Place (@Miami Rescue Mission & Broward Outreach Centers) is a leading provider of services to the homeless and needy of South Florida. We are looking for like-minded, dynamic individuals to come and join our team. The Caring Place provides emergency shelter, residential programs, job training, education & computer literacy classes, healthcare, transitional housing, permanent housing, employment opportunities for homeless men, women, and children as well as programs for “at-risk” youth. We are currently seeking a FT Motion Graphics Designer/Video Editor at The Caring Place Central Office in Miami, FL, JOB SUMMARY The Motion Graphics Designer/Video Editor reports to the Media Manager (MM) and is responsible for producing visual content that supports The Caring Place’s communications strategy. This includes media mail-outs, photography and videography at events, newsletters, advertising content, social media and materials for all. The position plays an active role in event coverage, including photographing and filming events, organizing content, and supporting press needs onsite. The Motion Graphics Designer/Video Editor also supports social media content by capturing and delivering timely, engaging visuals and short-form videos optimized for digital platforms. This role requires strong communication skills (written and verbal), creative design skills, and proficiency with photography, videography, and editing software. The position also includes maintaining an organized media library, archiving footage, and collaborating closely with the Media Manager on campaigns and media strategy. All duties must be performed in alignment with the organization’s values and Statement of Faith. CORE DUTIES/RESPONSIBILITIES: • Photograph and film organization events; deliver edited content for press, social media, and newsletters, • Coordinate with the Media Manager to support communication strategies through visual content, • Create and schedule social media videos, reels, and stories from event footage or campaigns, • Prepare accurate media mail-outs and assist in media prep for upcoming campaigns, • Maintain an organized and up-to-date digital media library, • Design and produce flyers, brochures, and other visual collateral for campus programs, • Edit and deliver videos that are professional in quality and align with brand guidelines, • Produce and edit radio shows/ podcasts and other audio content as needed, • Demonstrate professionalism, reliability, and creativity in all tasks, • Will lead and/or participate in devotions, prayers, or other ministry activities ex. outreach events, • Must be in agreement with and sign The Caring Place Statement of Faith, • Requires a High School diploma or GED, • Must have a minimum of one (1) year experience in a non-profit organization or general office setting, • Minimum 1 year of experience in photography, videography, or media production, • Must be computer literate have experience with MS Office Suite (Word, Excel and Outlook), • Strong proficiency in Adobe Creative Suite (Photoshop, Illustrator, Premiere, After Effects), • Social media experience is a plus (Facebook, Instagram, YouTube, TikTok, etc.), • Strong organizational skills and attention to detail, • Must have excellent communication and public relations skills, • Must be able to sit for extended periods, and have the ability to lift and/or pull objects weighing up to 25 pounds Must also be able to see, hear and speak, in order to interact with staff and the general public, • Day off for Birthday/Work Anniversary, • Employee Discounts, • Holidays (12), • Paid Time Off, • Health Insurance (Medical, Dental, Vision, Disability, GAP and Health Savings Account), • Company Paid Life insurance

Job DescriptionSalary: $20 Job Summary: A detail-oriented, organized, and dependable Part-Time Administrative Assistant that supports our team with day-to-day administrative tasks. This role is ideal for someone who enjoys working in a dynamic environment and has a strong sense of initiative. This is an on-site position in the Zoo Miami area. Key Responsibilities: • Maintain organized digital and physical filing systems., • Handle office supplies, mail runs, emails, and calls., • Provide general administrative support across departments, • Request and verify Certificates of Insurance, W9s, and Release of Lien., • Assist with vendor purchasing and office permit renewals. Qualifications: • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to work independently and prioritize in a fast-paced environment., • Team player who takes direction well., • Must pass a background check., • Bilingual (must be fluent in English; Spanish preferred). ** We are NOT taking walk-in resumes. Please do not disturb the office staff. Thank you for your understanding.

Job DescriptionBenefits: • Competitive salary Benefits SERVPRO of Brickell offers: • Competitive compensation, • Superior benefits, • Career progression, • Professional developmentAnd more! As an Office Coordinator, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities • Perform fundamental daily administrative tasks to assist the office team, • Receive and make calls to clients, staff, and other stakeholders, • Coordinate crew and job scheduling, • Perform detailed and accurate data entry, • High school diploma/GED (preferred), • Must be knowledgeable in Microsoft Office, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-taskPreferred Qualifications Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Job Description Major Responsibilities: The General Administrative Assistant possesses comprehensive knowledge of basic office procedures. They perform a range of tasks to ensure the efficient functioning of the office or department. Key Responsibilities: • Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally., • Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities., • University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies., • Special Projects: Execute special projects assigned by the President or supervisor., • Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations., • Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: • Perform basic word processing or typing., • Perform electronic mail tasks., • Maintain appointment schedules and arrange meetings and conferences., • Assist with daily office operations as needed., • Call dropped students to encourage them to return to school., • Assist on the graduation and new students' orientation ceremonies., • Accountable for receiving and delivering the incoming faxes to the different departments within the University., • Responsible for making photocopies and handouts for the members of the faculty., • Responsible for destroying all sensitive documents that have been outdated., • In charge of answering the telephone and taking messages Administrators., • Keep track of calls and documentation related to those calls., • Write letters, memos, documents and lists as requested., • Cooperate in any special event prepared by the administration. Education and Experience • Associates Degree, Bachelors preferred, • Previous office experience preferred, • Competent computer skills including MS Office or equivalent, • Teamwork skills Key Competencies • Numerical, literacy, organization, and planning skills, • Work management and prioritizing skills, • Verbal and written communication skills, • Problem solving ability, attention to detail Monday to Thursday • Monday - Thursday: 2 days from 8:00am to 5:00pm and 2 days from 12:00pm to 9:00pm, • *Fridays alternate (campus closes at 7pm) (8:00am to 5:00pm or 10:00am to 7:00pm) Job Type Full-time. Working Conditions General office working conditions. Nosie level is at normal office capacity. Physical Demands The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. While performing the duties of this job, the employee may be required to frequently and for extended periods of time, sit; stand; walk; use hands to handle and feel objects; reach with hands and arms; climb stairs. This position requires the ability to see, hear, and operate a computer keyboard and standard office equipment. The employee must lift and/or move up to (10) pounds and occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. The employee must travel to other campuses and needed and/or required. Safety Hazard of the Job Minimal Hazards. Benefits: • Health insurance (medical, dental, vision), • Paid Time Off, • Tuition waiver, • Tuition reimbursement, • 401(k), • 401(k) matching, • Life insurance

Job Description * We are seeking a Sales And Marketing Reps to join our team! You will be responsible for selling and offering advertising space and media signage. Responsibilities: • Grow advertising revenue with new and existing clients, • Create and deliver sales presentations to clients, • Collaborate with marketing on lead quality and conversion, • Answer customer inquiries in a timely and professional manner, • Organize client correspondence and paperwork Qualifications: • Previous experience in sales, advertisement, or other related field, • Strong negotiation skills, • Ability to build rapport with clients, • Effective verbal and written communication skills, • Ability to thrive in fast-paced environment, • answer phones and transfer to the appropriate staff member, • take and distribute accurate messages, • greet public and clients and direct them to the correct staff member, • coordinate messenger and courier service, • receive, sort and distribute incoming mail, • monitor incoming emails and answer or forward as required, • prepare outgoing mail for distribution, • fax, scan and copy documents, • maintain office filing and storage systems, • update and maintain databases such as mailing lists, contact lists and client information, • retrieve information when requested, • update and maintain internal staff contact lists, • co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards, • type documents, reports and correspondence, • organize travel arrangements for staff, • co-ordinate and organize appointments and meetings, • assist with event planning and implementation, • monitor and maintain office supplies, • ensure office equipment is properly maintained and serviced, • perform work related errands as requested such as going to the post office and bank, • keep office area clean and tidy, • High School Diploma or equivalent, • business college training an advantage, • previous office experience may be requested but this can also be entry level position, • competent computer skills including MS Office, Excel and QuickBooks, • internet skills including use of e-mails, group messaging and data collection, • numeracy and literacy skills, • Must be Bilingual (English and Spanish)

Job DescriptionPOSITION PURPOSE: Provides the Managing Director/Executive Committee Member with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. EXAMPLES OF DUTIES: ESSENTIAL FUNCTIONS: • Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail, both interoffice and outside of the hotel. Routes mail, faxes and other printed matter., • Prepares and types correspondence and fairly complex numerical/financial reports, as directed. Prepares correspondence on behalf of management. Duplicates, copies and distributes and mails materials for the department/office., • Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner., • Uses the property’s email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s)., • Uses the property’s email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s)., • Appropriate business use of telephone and voice mail system., • Greets internal and external guests in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate. OTHER: Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the resort. Regular attendance in conformance with the standards, which may be established by Doral Golf Resort & Spa from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the industry that we are in, a need will occur for each associate to provide “Lateral Service”. Our goal is to ensure that we are maximizing customer satisfaction and as a result there will be times when our associates in the Operation will call upon us for support in order to ensure customer satisfaction occurs. When we are fortunate enough for this to occur, each associate will positively respond unless there is a chance that an opportunity resulting in dissatisfying a guest could occur. If this is the case the leader is to be notified and the level of support that is being requested will be obtained. SUPPORTIVE FUNCTIONS: In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. • Maintenance of filing system in accordance with the Record Retention policy., • Preparation of special reports or projects, as requested., • Attend all required meetings, • Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate., • Maintain a professional and friendly relationship with other departments, associates and guests., • Maintains work area in a neat and orderly fashion, • Other duties as assigned by management SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. • Ability to read listens and communicates effectively in English and in writing, using correct grammar, spelling and sentence structure., • Prepare official correspondence on behalf of management for both external and internal communications verbally and in writing., • Ability to sit for extended periods of time and continuously performs the essential job functions., • Ability to effectively deal with internal and external guests, some of whom will require high levels of patience, tact and diplomacy., • Ability to type 60 wpm., • Ability to effectively transcribe information from handwritten memos and recordings. PHYSICAL REQUIREMENTS: Frequency Key: Never – 0 hours; Rare – up to 1 hour; Occasional – 1-3 hours; Frequent – 3-6 Hours; Constant – 6-8 hours Physical Activity Frequency Sitting Constant Walking Frequent Climbing stairs Occasional Crouching/Bending/Stooping Occasional Reaching Frequent Grasping Frequent Pushing/Pulling Occasional Near Vision Frequent Far Vision Frequent Hearing Constant Talking Constant Taste Never Lifting/Carrying (#15 lbs) Occasional Travel Rare OTHER DUTIES: Assimilate into Trump National Doral Miami Cultural Foundation through understanding, supporting and participating in all elements of the Trump Cornerstones. Demonstrate working knowledge of the service standards. SAFETY REQUIREMENTS: Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Associates will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager. QUALIFICATION STANDARDS: EDUCATION High School graduate or equivalent preferred. Additional training and education is highly desirable. EXPERIENCE Requires 5 years administrative support experience. Experience with MS Office applications and Outlook required. Previous work experience should include working in a high-volume environment. LICENSES OR CERTIFICATES None required. GROOMING/UNIFORMS All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process. Trump National Doral Miami participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.

Job Description Office Services Coordinator We are a Florida business law firm with over 90 attorneys and offices in Miami, Fort Lauderdale, Tallahassee, and West Palm Beach. We serve a diverse client base with a Florida focus and international scope. We practice throughout the U.S. and frequently handle matters in Europe, Asia, and South America. Purpose of the Position The Office Services Coordinator is responsible to provide administrative and clerical support to the team. Responsibilities • Scanning, Printing, Copying, Mailing, etc., • Daily Morning Mail Pick Up from Post Office, • Distributing Incoming Mail (including Fed Ex, UPS, etc.), • All Outgoing Mail (including Fed Ex, UPS, etc.), • Mail Scanning (by request), • Rounds (every hour), • Trial Preparation (working overtime when needed), • Copiers Maintenance (calling for service, ordering toner, troubleshooting, etc.), • Conference Room Set Ups, • Cleaning Kitchens, Dishwasher and Conference Rooms, • Stocking Up Kitchen and Copier Stations, • Calling Couriers, • Hand Deliveries, • Bank Runs, • Coming in Early and Leaving Late (when necessary), • Special Events Set Up (Including Cleaning), • Working Overtime for Trials and Special Events, • Supplies Orders (office services and kitchen), • Run Personal Errands for Staff, • Receptionist Coverage (when needed), • High School diploma or equivalent., • At least 2 years of experience in Customer Service, Reception, or related area., • Excellent verbal communication skills., • Excellent interpersonal and customer service skills., • Basic understanding of administrative and clerical procedures and systems., • Proficiency with Microsoft Office Suite. Physical Requirements • Prolonged periods of physical activity such as, • lifting, • packing and unpacking, • setting up events and breaking down events, • carrying boxes, • standing, • cleaning, • restocking, • Must be able to lift up to 10 pounds

Job DescriptionSalary: $16-$20 DOE Do you have a passion for the Construction Industry? Is working for a thriving company that offers our employees professional growth opportunities and unbelievable employee benefits important for you? Then being part of our team at Lunacon Construction Group is the place to be! Lunacon Construction's #1 priority is to ensure client satisfaction, we provide a broad range of construction management and general contracting services through a "hands-on" approach that thrives on hard work, dedication, and the development of a great level of trustworthiness from our employees to our clients. Lunacon leadership has over 50 years of collective experience in the industry. We have successfully managed a wide range of projects with contract values of over $1.8 billion dollars. Job Summary: We are seeking a highly organized and friendly individual to join our team as a Receptionist. In this role, you will be the first point of contact for our company, providing professional and courteous service to our visitors and support to our staff. You will play a key role in maintaining an efficient and welcoming office environment in a fast-paced construction setting. • Key Responsibilities:, • Greet visitors and direct them to the appropriate parties., • Handle incoming calls and manage the company switchboard., • Provide information to callers about company services and projects., • Manage meeting room bookings and organize conference spaces as needed., • Assist in scheduling appointments and updating the company calendar., • Handle mail distribution and manage outgoing posts., • Maintain a tidy and efficient reception area and meeting rooms., • Provide administrative support to various departments, including document preparation, filing, and data entry as needed., • Assist with inventory management of office supplies and place orders when necessary., • Support project teams with administrative tasks related to construction projects., • Liaise with contractors, suppliers, and clients to support company operations. Qualifications: • High school diploma or equivalent; further education or certification in office administration is a plus., • Proven work experience as a Receptionist, Front Office Representative, or similar role., • Proficiency in Microsoft Office Suite and office management software., • Excellent communication and organizational skills., • Ability to handle multiple tasks and prioritize workload effectively., • Knowledge of administrative and clerical procedures., • Familiarity with the construction industry and its terminology is preferred., • Professional attitude and appearance., • Strong customer service orientation with the ability to interact with people at all levels.

Job Description Application made on the following website will get preferential treatment - In the role of Client Success Advisor at Uplevel Entrepreneur, you will take on a crucial responsibility in walking our clients through our program and services and nurturing one-on-one engagement. Your contribution will be instrumental in leveraging the best possible service and experience to our clients. We focus on helping business owners in the US accomplish the highest level of Asset Protection and Tax Strategy. Responsibilities: • Become a "Client Success Advisor," guiding clients through our Business Restructuration and Tax Strategy processes., • Review and organize client documents in our CRM - TaxDome., • Track client success and progress within our program., • Take notes for client meetings to keep the team informed., • Manage client onboarding processes., • Collaborate with in-house and outside counsel for legal document drafting and execution., • Communicate with clients weekly., • Debrief the team on client situations every two weeks. Qualifications: • Background in managing documents for clients., • Proficient in English., • Strong understanding of professional communication with high-profile individuals., • Ability to work efficiently in a fast-paced environment, managing multiple clients., • Experience with software like Zoom, TaxDome (not required), Loom, G-Mail, Slack, and Miro., • Excellent attention to detail in spelling, document review, and data sharing., • Strong communication skills for remote team collaboration.

Job DescriptionSalary: Konare Law, a boutique law firm specializing in removal proceedings and immigration cases, is seeking an Office Coordinator to join our growing team. The Office Assistant will play a crucial role in supporting the administrative functions of the firm, ensuring smooth operations and efficient communication within the office. Working for Konare Law: Join Our Vision, Experience the Benefits Health & Wellness • Health Insurance: Weve got you covered! 90% of your premium is on us., • Vision & Dental: Your sight and smile matter. Enjoy 100% paid coverage., • Friday Lunches: End your week right! Lunch is on us every Friday., • Festive Holidays: At least 10 holiday days to rest and celebrate., • Comprehensive Libraries & Subscriptions: LexisNexis, AILA Library, Practice Law Institute (PLI), Law360, Best Practice, Master Series, PLI Wednesday, & Master Class Responsibilities for Front Desk & Client Communication • Manage all incoming calls on a multi-line phone system, directing callers to the appropriate departments., • Monitor and forward voicemails to ensure timely follow-up by the appropriate team members., • Serve as the first point of contact for clients, visitors, and vendors, delivering a welcoming and professional experience., • Handle all incoming and outgoing mail, email correspondence, and deliveries., • Maintain the front office area to ensure it is clean, organized, and fully stocked with necessary supplies., • Open and close the front office daily and support general office functions as needed., • Schedule and coordinate meetings, consultations, and appointments., • Update client records with payments, balances, and contact information to ensure accuracy and compliance., • Quote potential clients after consultations in alignment with firm guidelines., • Create, review, and maintain all retainer agreements to ensure accuracy and consistency., • Facilitate the preparation, negotiation, and execution of client contracts., • Collect retainer down-payments at the time of client onboarding., • Process invoices and assist in tracking expenses and departmental budgets. Qualifications • Self-motivated and proactive, with the ability to work independently and collaboratively in a team environment., • Strong interpersonal and communication skills to effectively interact with clients, attorneys, and team members., • Demonstrated ability to thrive in a fast-paced, dynamic setting while maintaining attention to detail and organization., • Proven track record of excellence in professional roles and a genuine passion for client service., • Strong customer service orientation with a positive, solution-focused approach., • High school diploma or equivalent required; additional education or certifications preferred., • Minimum of 2 years of experience in a professional office setting., • At least 2 years of customer service experience required., • 1 year of accounting or billing experience preferred., • Bilingual proficiency in English and Spanish required; Portuguese proficiency is a plus. Additional Information:Konare Law participates in E-Verify to confirm the employment eligibility of all newly hired employees.