Business Coordinator - Revenue Cycle Operations (Hybrid)
13 days ago
Galveston
REQUIRED EDUCATION & EXPERIENCE: Minimum Qualifications: To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. (Ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities). MAJOR DUTIES / CRITICAL TASKS: Financial Related Tasks: • Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment., • Assists in the development of Process budget., • Monitors current status of the Process budget including income and expenditures., • Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process., • Identifies variances in expenditures and reports to customers as appropriate., • Coordinates the process’ accounts receivable and posting revenues., • Maintains detailed reports and records of accounting data., • Assists in the preparation of detailed financial, statistical, and annual reports., • Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues., • Assists in conducting cost studies regarding the process’ charge structure/billing system., • Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines., • Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines., • Types finished copies of correspondence and reports from speedwriting or shorthand notes, Dictaphone machine, or rough drafts., • Types routine, complex, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, flow charts, etc.), • Composes correspondence and memorandums in appropriate business letter format., • Proofreads all completed assignments for grammar, format, and structure., • Creates, maintains, and manipulates databases and spreadsheets., • Develops area/process office record keeping systems., • Compiles data for necessary reports and develops reports that are user friendly., • Schedules, coordinates, and organizes appointments, meetings, and rooms., • Coordinates meeting notifications and prepares agendas., • Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule., • Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards., • Sorts, stamps, and distributes incoming mail and prepares outgoing mail., • Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area., • Responsible for administrative support tasks at the executive level., • Ensure smooth and seamless service in the executive office, managing day-to-day activities., • Ability to think independently and make decisions as necessary., • Coordinates personnel matters, including the coordination of the hiring, separation, and evaluation processes, with Human Resources ensuring compliance with current policies, procedures, and practices., • Processes and monitors status of personnel action forms such as promotions, transfers, and disciplinary action including record maintenance., • Key Control Officer for the Process/Department., • Provides new and existing staff with Process orientation of Performance Management Program, Personal Development Program, and the interpretation of Human Resources policies and procedures., • Coordinates and enters employee time and attendance utilizing on-line reporting system verifying the correctness and completeness of data entered., • Verifies and reconciles payroll issues and distributes employee payroll., • Assists in the development of area policies and procedures ensuring compliance with applicable rules and regulations., • Initiates improvements in work process/environment., • Analyzes and standardizes procedures for improved efficiencies., • Prioritizes daily work assignments., • Contributes ideas and suggestions for improvements to the process., • Supports and assists in the cross training of team members., • Good overall knowledge of Non-Exempt Administrative Support role skills., • Adheres to internal controls and reporting structure. Actual salary commensurate with experience. WORK SCHEDULE: Hybrid position, Monday through Friday, 8:00 am to 5:00 pm. Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.