Administrative Assistant / Receptionist
11 days ago
Stockton
Job Description Employment Type: Full Time Schedule: Monday – Friday Reports To: Office Manager Essential Duties and Responsibilities: • Manage multi-line phone system, answer inquiries, and convey messages, • Receive, answer, and forward emails and written correspondence, • Receive and Assist customers, vendors, service providers, and inspectors, • Provide excellent customer service, • Assist with scheduling appointments, • Prepare Reports as needed and requested, • Sorting, filing, and storage as directed, • Payroll Data Entry --- Timecard Entry, Vacation / Sick-Time Entry, etc., • With a knowledge of payroll management systems / services, • Order Entry / Filing / Processing, • Verify information (Sales Taxes, etc.) and create job files, • Create new customer files / profiles, • Receive and process payments for customers, • Create and distribute Pack Lists / Shipping Documents as needed, • Assist with Purchasing --- Office, maintenance, and shop supplies, etc., • Purchase Order Receiving from supplier Pack Lists, • Match to PO in system, Posting, and Match to Invoices when received, • Balance Vendor Statements, • Assist with Processing Payments via check, credit card, and EFT, • Manage Employee Files and Documentation, • Assist with hiring, onboarding, and employee records, • Handle basic HR compliance paperwork, • Assist with Billing and Collections, • Support of management with administrative tasks, • High School Diploma, GED, or equivalent, • Bilingual preferred (English / Spanish), • Minimum 2 to 3 years administrative experience preferred, • Ability to communicate with employees, peers, subordinates, management, customers,, • outside agencies, etc. in an efficient and professional manner – both verbal and written, • Must be familiar with Microsoft Office, Outlook, Excel, and Word, • Operating knowledge of basic office equipment:, • Computers, telephones, copiers, scanners, fax machines, inter-com, etc., • Regular and predicable attendance is required, • Occasional overtime may be required, • Trustworthy and dependable, • Positive and professional attitude with a strong work ethic, • Comfortable performing multifaceted projects in conjunction with day-to-day activities, • Frequently required to use hands to finger, handle, or feel, • Reach with hands and arms, • Talk and listed, • Stand, walk, and sit, • Occasionally required to bend at the waist, • Office environment with moderate noise, • Some exposure to plant environment with loud noise, moving machinery, dust, dirt, etc., • Some exposure to outdoor weather conditions, • Wearing of mandatory and/or other appropriate personal protective equipment (PPE)Company DescriptionStockton Tri Industries LLC is a metal fabrication company and machine shop, also known as STI. STI has a 50-year history in the industry. We serve a wide range of clients, as well as making / repairing products for the refuse and recycling industry.Stockton Tri Industries LLC is a metal fabrication company and machine shop, also known as STI. STI has a 50-year history in the industry. We serve a wide range of clients, as well as making / repairing products for the refuse and recycling industry.