Administrative Assistant - Life Skills & Financial Aid and Employment Services
hace 4 días
Kansas City
Job DescriptionDescription: Our History In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed. And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph. Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance. Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region. Our Culture/Mission Characteristics While performing job duties, staff will: • Follow the Catholic Social Teachings in all aspects while performing job duties., • Work collaboratively to achieve goals and resolve conflict to achieve the greater good., • Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development. Helping people move to a better life through hope-filled care, services, and advocacy; calling all those of goodwill to join us. Vision By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family. Values Hope/Faith, Trust, Commitment, Collaboration Position Objective This position manages a variety of administrative duties to support the Life Skills & Financial Aid, Serve and Lift Market, and Employment Services programs. This role also provides individual support to the Chief Programs Officer and Senior Program Manager of the programs. Essential Duties • Assist with creating and monitoring budgets for the Life Skills & Financial Aid and Employment Services programs., • Assist staff with grant paperwork and research information, when indicated., • Assist in providing back-up support to the agency receptionist during breaks, meal period and days off (e.g., vacation, sick, etc.), as needed., • Manage office supply inventory, purchasing, accounts payable tasks and negotiation of contracts., • Manage postage meter maintenance, supplies, and negotiation of contracts., • Prepare check requests for Life Skills & Financial Aid and Employment Services programs., • Help with specific projects/activities in service areas., • Maintain statistical information for service areas., • Maintain the transportation assistance program through the KCATA, including ordering the passes/tokens, tracking agency use and completing the reporting forms for this program., • Develop Excel spreadsheets as requested., • Assist in inventory and storing/delivering the Happy Bottoms assistance program through Happy Bottoms., • Maintain incoming and outgoing donations for the Life Skills & Financial Aid, Employment Services, • Process In-Kind inventory sheets for the Life Skills & Financial Aid, Employment Services and the Market., • Complete check request for emergency assistance services., • Provide the Foundation staff with donation forms for follow-up services., • Works out of various agency locations, when necessary, such as our Rockhurst University Office., • High School Diploma or General Education Degree (GED)., • At least 3 years’ experience in administrative assistance. Skills and Competencies • Proficient computer and software skills, including Excel and Word., • Excellent communication (written and verbal) and organizational skills., • Bi-Lingual preferred I understand that as an employee of Catholic Charities I am expected to perform in a manner consistent with the stated characteristics as outlined in the Performance Based Evaluation form and the following mission characteristics: • Follows the Catholic Social and Moral Teachings in all aspects while performing the job duties., • Works collaboratively to achieve goals and resolves conflict to achieve the greater good., • Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development., • Demonstrates compassion and commitment for helping others improve their lives.