Cardiopulmonary Contract Liaison
5 days ago
Spring House
Cardiopulmonary Contract Liaison Location: Spring House, Pennsylvania About the Role Contract Liaisons provide strategic guidance and partner with Discovery Sciences (DS) project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met. Full List of duties: What You’ll Be Doing • Enter purchase requestions for team., • Manage changes orders Purchase Requisition (PR) changes for all DS requests, • Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues., • Processes, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests, • Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment, • Determine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interface, • Serve as the ‘project monitor’ for the project requestor, • Track requests on a regular basis and report on status to requestors, • Manage a ‘project tracker’ spreadsheet for each request and document activities (or lack thereof), • Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally, • Notify process step owners of changes / project timing criticality, • Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system, • Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number, • Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process, • Provide procurement, contracting and e-Marketplace training for the team, • Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request, • Perform research on PO / Contract status for project owners, including information on payments and accruals required, • Manage ‘grey zone’ process for requests that don’t fit into traditional companies' procurement categories Perform other Business Support Associate Duties for companies R&D, including Create the eMP Request • Submit eMP Purchase Request, • Track and monitor progress of PR and PO Process, • Follow-up with Procurement or Business Requester as needed PO & Invoice Reconciliations, • Resolve mismatch discrepancies, • Ensure payments released and PO closure, • Assist user base and finance teams with mismatch management and training Process Optimization, • Provide process improvement feedback to Procurement, • Help Procurement prioritize Continuous Improvement initiatives Purchase Orders, • Process purchase requisitions and request purchase orders (expense & capital) with selected suppliers. o Receive purchase information from R&D business partners o Utilize the eMP purchasing system to submit and process PRs resulting in POs. o Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance. • Receive information from R&D business partners in order to submit PRs on their behalf Examples of purchased goods or services may include: lab services, prototype components, sample raw materials, tools, catalog supplies, etc. • Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs. New Supplier Add Process • Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information., • Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process., • Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks., • Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. This will then allow PRs to be created for the new supplier. Customer Service and Training • Proactively communicate with and provide customer service to company's requesters that KOCG is supporting., • Ensure training and proficiency on all applicable company's Systems, • Provide detailed training for user community on PR entry, Invoice and PO management,, • Systems use, contracting, and other topics related to the procure-to-pay process. Compliance, • Ensure compliance with all applicable with Policies & Procedures Additional Marketing Strategy Responsibilities: • Prepare detailed plan supporting high-level plan, • Liaise with stakeholders to ensure they are clear on expectations/deliverables, • Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards., • Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders., • Assisting in the preparation of portfolio status reports and presentation materials for governance meetings., • Managing document versioning, SharePoint sites, or other collaborative tools., • Build and maintain strong collaborations within the TA (TA R&D BD liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial)., • Liaise with administrators regarding logistics, interacts with members of the Clinical and Indication Teams, and other scientific and business related disciplines as needed Required Qualifications • 2–5 years' experience in procurement, purchasing, contracts, vendor management, or operations, • Hands-on experience with PRs, POs, invoices, and vendor coordination, • Experience using enterprise systems (SAP, Oracle, Coupa, Ariba, or similar), • Strong Excel and organizational skills, • Ability to manage multiple requests and meet deadlines, • Strong communication and follow-up skills, • Comfortable working on-site 5 days per week Preferred (Nice to Have) • Healthcare, pharma, or life sciences experience, • Procure-to-Pay (P2P) background, • Vendor onboarding systems (e.g., ARAVO), • Experience working in a regulated or compliance-driven environment Who Will Succeed in This Role • You are highly organized and detail-oriented, • You are comfortable following up and keeping processes moving, • You enjoy solving invoice and payment issues, • You can explain systems and processes clearly, • You thrive in a fast-paced, cross-functional environment