Secretary jobs in Wyoming

Job Description OFFICE COORDINATOR | Radiology JOB SUMMARY The Office Coordinator performs all duties required to support and coordinate functions efficiently to meet and/or exceed customer expectations. Responsible for compiling patient’s medical record, coordinating patient’s tests and procedures with multiple internal and external sources. Completes patient order entry and maintains par level of patient and departmental supplies, and is an instrumental resource of patient information to physicians and staff. ESSENTIAL FUNCTIONS • Promptly acknowledges a patient upon their arrival to the department. Quickly and efficiently addresses the patients’ needs. Knows and relays information to the patient i.e. wait times, special instructions, etc., • Maintains confidential patient records and physician orders via computer and paper., • Communicates daily via telephone, fax, email to physicians, referring physicians, offices, and patients to ensure patient satisfaction., • Enters physician orders into the HIS accurately for all imaging modalities., • Demonstrates proficient computer skills in HIS, RIS, email, MS Word, MS Excel., • Scans physician orders in the appropriate account in the HIS., • Escort patients to the appropriate waiting area for their exam., • Performs daily reminder calls to the patients. This includes specific exam information and preparation instructions., • Coordinates imaging and procedures, ensuring accurate preps, diets, medications, and supplies, etc., are communicated to the patient and/or provider’s office. Prioritizes the scheduling of multiple tests and procedures., • Schedules in HIS for all radiology modalities, follows the protocol for such scheduling, obtains proper paperwork, and required signatures in accordance of quality standards and to maintain accuracy., • Accurately enters orders in HIS and reason for exam for appropriateness. Determines the correct patient account when placing imaging orders., • Accurately utilizes RIS (Radiology Information System) to arrive patients and obtain patient information., • Encourages cost savings for the department and organization., • Provides excellent customer service, demonstrates professionalism and courteous telephone etiquette., • Demonstrates flexibility, positive interpersonal relations in high volume, high traffic, and fast paced work environment., • Demonstrates good positive communication skills with patients, families, medical staff and co-workers., • Communicates closely with interdepartmental staff to coordinate schedules and obtain proper paperwork and previous diagnostic imaging when necessary., • Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures., • Must be free from governmental sanctions involving health care and/or financial practices., • Performs other duties as assigned., • Review of patient records for information needed for procedures (i.e. labs, previous exams etc.), • Shows initiative. Tasks are completed before the end of shift and aids in preparation for the next day. Uses time wisely. Able to multi-task, prioritize work, and complete it in a timely manner., • Knowledge of medical terminology and familiarity with medical diagnostic procedures., • Knowledge of current health care billing practices and authorization requirements., • Confirms insurance information with the patient or provider’s office for authorization purposes., • Coordinates scheduling of patient exams with CCH authorization staff to limit wait times for patients and ensure adequate authorization from patient insurance., • Familiarity with CPT codes for imaging procedures., • Familiarity with ICD-10 codes., • Verifies Medical Necessity when scheduling and entering orders. Communicates to provider offices regarding absence of medical necessity, or medical necessity fails., • Coordinates complex imaging requests and/or procedures with other departments in the hospital., • Coordinate and participate in activities relating to the retrieval of prior patient imaging, importing CD’s into PACS per protocol., • Education, • High school graduate or GED, • Licensure, • None, • Certifications required, • See Cardiopulmonary Resuscitation Certification Policy and Certifications/Education Requirements Policy., • Experience, • Previous clerical or unit secretary experience preferred., • Courses in medical terminology or unit secretary training program preferred PI244eefbdc46d-25405-38428988

Job Description DEPARTMENT SECRETARY/CNA JOB SUMMARYThe Department Secretary is the key person in establishing a first impression and conveying the CCH mission and vision of providing the best possible customer service. Under the direction of the Critical Care Manager and Clinical Supervisor, the Department Secretary supports the clinical team by coordinating essential administrative functions that ensure a smooth and efficient unit operation.This position is responsible for maintaining accurate patient records, coordinating diagnostic tests and procedures, managing supplies, and serving as a key communication hub for the department. ESSENTIAL FUNCTIONS • Accurately transcribe and process physicians’ orders., • Initiate and maintain both electronic and paper-based patient records., • Act as a central point of communication between the department, ancillary services, physicians, patients, and external providers., • Record data, prepare reports, enter and reconcile patient charges., • Support the admission and discharge process and maintain patient records throughout their hospital stay., • Coordinate tests, procedures, diets, and medication instructions; prioritize scheduling across multiple departments., • Schedule follow-up appointments and arrange for necessary equipment or services., • Input physician orders and retrieve test results for staff., • Promote departmental and organizational cost-efficiency., • Provide courteous, professional customer service and demonstrate excellent telephone etiquette., • Remain calm and flexible in a fast-paced, high-volume environment while maintaining a positive, team-oriented approach., • Adhere to all regulations and hospital policies, including the Corporate Compliance Program., • Perform additional duties as assigned.JOB QUALIFICATIONS, • Education, • High school diploma or GED required., • Completion of a medical terminology course or unit secretary training program preferred., • Licensure, • None., • Experience, • Previous clerical or unit secretary experience preferred, • CNA experience preferred, • Certifications required, • Current Wyoming CNA certification, preferred, • See Cardiopulmonary Resuscitation Certification Policy and Certifications/Education Requirements Policy. PI61e578c1ade5-25405-38387097

Job DescriptionWe are seeking a dependable and motivated full time Medical Assistant. As a Medical Assistant you will be responsible for providing administrative support to ensure efficient operation of the medical office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities accurately, with high quality and in a timely manner. The ideal candidate is not only organized and compassionate, but also looking for long-term growth with our practice. We value team members who are committed, dependable and init for the long haul. Strong attendance and punctuality are essential, as every team member plays a vital role in keeping our office running smoothly. Responsibilities • Answer phones, • Interview patients and document basic medical history, • Organize and schedule office and outpatient procedure appointments, • Update and file medical records and insurance reports, • Arrange hospital admissions and laboratory services, • Check with patients and type up patients charts, • Assist during medical examinations if needed, • Produce and distribute correspondence memos, letters, faxes and forms, • Prepare and clean treatment rooms and medical instrumentsQualifications:, • Proven working experience as a medical assistant or medical secretary, • Knowledge of medical office management systems and HIPAA, • Excellent time management skills and ability to multi-task and prioritise work, • Social perceptiveness and service oriented, • Excellent written and verbal communication skills, • Strong organisational and planning skills, • Works well independently and with a team, • Familiarity with electronic health records (EHR), • Reliable attendance and a team-first mindset are a must

Job Description Legal Assistant Our client, leading premier regional law firm is seeking a 5 plus years' litigation legal secretary for their Cheyenne office . The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 65 wpm required. This position will support 4 attorneys in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 4 years' experience. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration. If you have any questions, please feel free to call me at 720-678-9516! • Minimum of 4 years of experience as a litigation legal assistant, preferably in civil law., • Proficiency in e-filing with Colorado state and federal courts., • Strong familiarity with civil litigation processes and procedures., • Advanced skills in Office Suite tools, including Word, Excel, and Outlook, as well as Adobe Acrobat., • Exceptional organizational and multitasking abilities to manage multiple priorities effectively., • Accurate typing skills with a minimum speed of 65 words per minute., • Excellent interpersonal skills and the ability to build positive working relationships with clients and team members., • Self-motivated and adaptable, with a proven ability to meet deadlines in high-pressure situations.

Job Description Bullies suck. And at Cowboy Country Law, we don’t just fight cases—we fight for people’s lives, freedom, and futures. If you're the kind of legal assistant who gets fired up about being the glue that holds the legal team together—who thrives in high-stakes environments, runs on follow-through, and refuses to miss a deadline—keep reading. This isn’t just another admin job. This is mission-critical support for attorneys going toe-to-toe with the government every single day. We're looking for someone who can juggle a million moving parts, organize chaos into order, and bring a strong dose of poise and professionalism—even when things are on fire. (Which, let’s be honest, they sometimes are.) Compensation: $17 - $23 hourly Responsibilities: This role is all about precision, speed, and hustle. You’ll be right in the thick of the legal fight—managing documents, tracking deadlines, and keeping our attorneys and paralegals armed with what they need to win. What You'll Be Doing: • Own the calendar. From court dates to team meetings, you’ll keep everything on track and on time., • Draft, format, and proofread motions, briefs, and correspondence that look sharp and read even sharper., • Be the first point of contact for clients, courts, and co-counsel—responding with clarity, professionalism, and empathy., • Triage incoming legal documents and ensure they’re filed, saved, and delivered to the right hands fast., • Run errands to the courthouse, post office, and wherever else the fight for justice takes us., • Track deadlines like a hawk and remind the team what’s due when—before it’s even on their radar.Qualifications:, • Comfortable working with all Microsoft Office products, • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant, • Organizational skills and communication skills are necessary for this position, • Able to meet demanding deadlines in a fast-paced environment You’ll thrive in this role if you: • Have 2+ years of experience in a law firm or litigation support role., • Are obsessed with getting things right the first time, because accuracy saves lives., • Manage time like a pro and don’t crumble under pressure., • Know your way around Google Calendar, Microsoft Office, and PDF tools., • Are comfortable navigating the Wyoming Rules of Criminal Procedure, or willing to learn fast., • Are eager to grow, hungry to learn, and fired up about doing meaningful work., • Can take initiative, communicate clearly, and follow through without being chased. About Company We don’t do mediocrity. We don’t fear courtrooms. And we sure as heck don’t bow to bullies. We’re a criminal defense firm built on three core values: • Compassion – We know legal trouble is life trouble, and we show up for clients as humans first., • Poise – We stay cool, classy, and focused—even when the heat is on.

Job Description Cultural Resource Support Immediate Opportunity CSEngineering is looking to add a Cultural Resource Support to our growing team! JOB RESPONSIBILITIES • Assist with preparing and providing support documents for the Cultural Resource Manager to consult with the Wyoming State Preservation Office (SHPO) and National Park Service (NPS) and work with Air Force engineering project managers on summarizing project requirements and specifications. Documents may include Historic Structure Reports or Condition Assessments, preparing historical feature descriptions and facility use summaries that meets HABS/HAER standards, preservation recommendations, project related consultation letters, and photo documentation., • Knowledge of the Secretary of the Interior's Standards for Treatment of Historic Properties as well as experience in applying the standards to work on historic structures., • Knowledge of historical construction techniques, building materials, and federal, state, and local laws regarding historic property preservation and/or historic property evaluation for buildings dated from the mid-1800's through the Cold War era., • Ability to maintain accurate, organized, and complete filing of documents and records in accordance with federal and installation guidelines., • Ability to communicate fluently in English both orally and in writing; negotiate complex issues; and maintain good working relationships. REQUIRED QUALIFICATIONS • Master's degree in American Architectural History, Historic Preservation, or closely related field that included detailed examinations of historic structures, historic structures research reports, historic construction techniques and materials, or preparation or review of specifications for preservation projects. Experience may not be substituted for education requirements., • Minimum 2 years of experience identifying, evaluating, and/or developing treatment activities primarily for historic properties from the early-1800's to mid-1900's. Experience with registering historic facilities preferred but not required. Location: F.E. Warren Air Force Base - Wyoming (Onsite) COMPANY OVERVIEW Who we are- CSEngineering, a Service-Disabled Veteran-owned small business established in 2002, is dedicated to becoming the premier engineering and services firm in our industry, all while prioritizing client satisfaction above all else. What we do- With a rich history of excellence, we boast significant expertise in a wide array of areas, including satellite systems, weapons and missile systems, naval architecture, aviation systems, IT and Enterprise Architecture, and more. We offer a comprehensive range of services, including logistics, program management, and IT operations. As a recipient of the Hire Vets Gold Medallion award, we're proud of our commitment to veteran hiring, retention, and professional development. Why should you be a part of CSE- At CSEngineering, our employees are at the heart of everything we do. We foster a culture of passion and growth, where individuals are encouraged to excel build fulfilling careers, and continually strive for excellence. Our dedication to innovation and excellence propels us forward, as we continuously strive to set new standards in our industry. Join us and be part of a team that's redefining what's possible. CSE offers a competitive salary and comprehensive benefits package, including medical, dental, life, disability, 401k, and paid time off. CSE is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity and veteran status. #dice Job Posted by ApplicantPro

Job Description Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing., • Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll., • Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload., • High school diploma, • 1-2 years experience as an, dispatcher, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors) Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience Powered by JazzHR otu60125GT

Job Description Day in the life of a Secretary: Provides clerical support to department or unit. Performs general clerical and receptionist duties. Why work at Cheyenne Regional? • 403(b) with 4% employer match, • ANCC Magnet Hospital, • 21 PTO days per year (increases with tenure), • Education Assistance Program, • Employee Sponsored Wellness Program, • Employee Assistance Program, • Performs clerical tasks required in preparation of routine correspondence and reports., • Assists with projects under general supervision., • Handles incoming and outgoing mail., • Maintains files and record systems., • Performs basic computer applications including word processing and spreadsheets., • General management of the multi-line phone system., • Answers all incoming calls and forwards them and/or mailbox messages to the appropriate person., • Proficient with MS Office, Outlook, Excel and Internet Explorer, • Excellent organization skills and attention to detail, • Demonstrates an independent work initiative, sound judgment and attention to detail, • Ability to handle multiple tasks simultaneously, • Previous clerical experience, • If working in a clinical area, prior experience in a clinical setting Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!