Assistant jobs in Glasgow - Page 17Create job alerts

Location: Inverclyde An exciting opportunity has arisen for an experienced Executive Assistant to support the CEO with our client, a successful engineering company in Inverclyde. This is a pivotal role requiring discretion, organisation, and a proactive approach in a fast-paced environment. What You'll Be Doing Deliver a comprehensive and professional secretariat service to the CEO Attend meetings and produce accurate, concise minutes, ensuring prompt distribution. Manage complex diaries, emails, and schedules Prepare agendas and coordinate the distribution of board papers and documentation. Produce high-quality reports, presentations, and correspondence. Coordinate meetings, travel arrangements, and appointments. Monitor progress on key projects and follow up with relevant stakeholders. Provide administrative and organisational support to senior leaders. Support company events, meetings, and ad hoc projects. Handle confidential information with the utmost discretion.Ideal Candidate Proven experience as an Executive Assistant at senior or board level. Strong minute-taking and organisational skills. Excellent written and verbal communication abilities. Advanced IT proficiency, including Microsoft Office (Outlook, Teams, Word, Excel and PowerPoint) High levels of discretion, attention to detail, and professionalism...

Graduate Quantity Surveyor – Civil Engineering / Energy Projects The Opportunity An established and fast-growing engineering and infrastructure contractor is looking to recruit a Graduate Quantity Surveyor to join their commercial team. This is an excellent opportunity for a recent graduate to kickstart their career, working on major civil engineering and energy projects while receiving structured training, mentorship, and clear progression opportunities. The Role As a Graduate Quantity Surveyor, you will support the commercial team in delivering projects on time and within budget. Responsibilities include: Assisting with cost planning and budgeting Supporting the preparation of valuations and applications for payment Monitoring project costs and reporting on variations Assisting with subcontractor procurement and management Supporting the preparation of contracts and commercial documentation Working closely with site and project teams Ensuring compliance with commercial procedures and processes What We’re Looking For Degree qualified in Quantity Surveying or a related discipline Strong numerical and analytical skills Excellent communication and organisational abilities A proactive and enthusiastic approach to learning Full UK driving licence (or working towards) Interest in civil engineering, infrastructure, or energy sectors What’s on Offer Competitive salary Structured training and development programme Clear progression into Assistant Quantity Surveyor role Exposure to major infrastructure and energy projects Support towards professional accreditation (e.g. RICS) Company benefits package This is a fantastic opportunity to join a forward-thinking business where you’ll gain hands-on experience and build a long-term career in quantity surveying

Support Worker / A&E Crisis & Early Intervention Navigator This rewarding role supports vulnerable adults facing trauma, substance misuse and social exclusion, delivering community outreach and hospital-based interventions to improve wellbeing and life outcomes. If you’ve also worked in the following roles, we’d also like to hear from you: Community Support Worker, Outreach Worker, Recovery Worker, Social Care Worker, Healthcare Assistant SALARY: £22,948 to £28,684 per annum pro rata + Benefits BENEFITS: 25 Days Annual Leave plus 10 Public Holidays (pro rata), Pension, All Reasonable Business Expenses Reimbursed, Wellbeing Support, Training and Development Opportunities LOCATION: Glasgow and Lanarkshire, Scotland JOB TYPE: Full-Time, Permanent (Part-Time and Sessional hours are also available) WORKING HOURS: 35 Hours per Week for Full-Time Applicants. Part-Time and Sessional Hours to be discussed during interview. Some evening and weekend work is required NICE TO HAVE (but not essential) • Full driving licence and use of a car is beneficial but not essential, • A relevant qualification in the field (SVQ / HNC Health and Social Care, Addiction Worker training program, IDAA or counselling) are beneficial but not essential APPLICATION PROCESS: When applying with your CV please include a short Covering Letter outlining the relevant experience and skills you can bring to this role. JOB OVERVIEW We have a fantastic new job opportunity for a Support Worker / A&E Crisis & Early Intervention Navigator who is empathetic and experienced in supporting vulnerable adults within healthcare and community settings. As a Support Worker / A&E Crisis & Early Intervention Navigator you will work across emergency departments and local communities, supporting individuals affected by trauma, domestic abuse, substance misuse and social inequality. The Support Worker / A&E Crisis & Early Intervention Navigator will deliver tailored interventions, build trusted relationships and connect individuals with appropriate services to improve wellbeing, engagement and life chances. You will collaborate with healthcare professionals and partner agencies, ensuring a person-centred approach to safeguarding, risk management and recovery support. DUTIES Your duties as the Support Worker / A&E Crisis & Early Intervention Navigator include: • Build Professional Relationships: Work closely with emergency department staff including nurses, doctors and ambulance teams, • Engage Service Users: Connect with patients in crisis and discuss ongoing support options, • Deliver Outreach Support: Provide assertive community outreach and ongoing engagement, • Promote Wellbeing: Support individuals to improve health, safety and social outcomes, • Coordinate Services: Link individuals with appropriate community and support services, • Maintain Records: Update databases, case notes, contact files and administrative systems, • Provide Person-Centred Support: Deliver tailored interventions both face-to-face and remotely, • Support Risk Management: Apply safeguarding principles and manage risk effectively CANDIDATE REQUIREMENTS ESSENTIAL: • Proven experience working with vulnerable adults in community or healthcare settings, • Strong understanding of social exclusion, inequality and trauma, • Ability to build positive, trusting and respectful relationships, • Knowledge of safeguarding practices and risk management, • Excellent communication and interpersonal skills, • Good organisational skills and ability to manage case records DESIRABLE: • Relevant qualification such as SVQ or HNC in Health and Social Care, counselling or addiction studies, • Experience working within hospital or emergency department environments, • Full driving licence and access to a vehicle HOW TO APPLY To be considered for this job vacancy, please submit your CV including a short Covering Letter outlining the relevant experience and skills you can bring to this. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14586 Full-Time, Permanent Social Care Jobs, Careers and Vacancies. Find a new job and work in Glasgow, Scotland. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. awd online | AWD-IN-SPJ

Role: Legal PA / Executive Assistant (Employment Focussed) Salary: Up to £35,000 DOA Location: Glasgow, Hybrid Working Pattern We are currently working with a well-established and forward-thinking law firm who are looking to recruit an experienced Legal PA / Executive Assistant to join their busy Employment Law team in Glasgow. This is an excellent opportunity for a confident, highly organised legal professional who enjoys a varied role and thrives in a fast-paced, client-facing environment. The firm offers a collaborative culture, ongoing development and genuine long-term progression prospects. The Employment Team are very well respected in the field. The Opportunity You will play a key role in supporting fee earners within the Employment team, acting as a central point of contact for clients and ensuring the smooth day-to-day running of files, billing and tribunal preparation. Key Responsibilities Legal & Administrative Support Digital dictation High-quality typing, document production and electronic file management Meeting and greeting clients, providing a professional first point of contactEmployment Tribunal & Document Preparation Collating, preparing and managing Employment Tribunal bundles Document compilation, pagination and editingDiary & Team Support Diary management, scheduling meetings and arranging appointments Providing proactive support to improve workflow and team efficiencyClient Interaction & Onboarding Handling incoming calls from existing and prospective clients in a professional and confident manner Converting enquiries into instructions, including discussing and explaining fee structures Managing client onboarding via an online compliance system, ensuring AML and conflict checks are completed accuratelyBilling & Compliance Preparing fees and assisting with monthly billing processes Supporting fee earners with work in progress and aged debt managementAbout You Previous experience as a Legal Executive, Legal Secretary or Legal Office Assistant, preferably within Employment Law Strong client care skills with an excellent telephone manner Confident discussing fees and converting initial enquiries into instructions Highly organised, detail-oriented and able to manage competing priorities Proficient in legal case management systems Proactive, adaptable and keen to contribute to process improvements A collaborative team player who works well under pressureWhat’s On Offer Supportive and inclusive working environment Hybrid / flexible working options (role-dependent) Competitive salary and benefits packageIf this role could be of interest, please send your CV via the ‘Apply Now’ option to be considered for the position

Finance Assistant Prestwick £32,000 Temp-to-Perm | Flexible Hours | Immediate Start | Exciting Period of Transformation We're recruiting on behalf of a leading business in Prestwick going through an exciting period of change - and they need a Finance Assistant to join their dynamic payroll team. Working closely with the existing payroll assistant, you'll play a vital role in ensuring all employees are paid accurately and on time each month. 37 hours per week, flexible between 7am - 7pm, Monday to Friday. Temporary contract with strong potential to go permanent. Key Responsibilities: * Produce and distribute weekly internal headcount reports to support workforce planning. * Act as the primary point of contact for employee queries relating to benefits, compensation, and payroll. * Process payroll amendments and maintain accurate payroll data to ensure timely and error-free monthly payments. * Liaise with managers, employees, and the third-party payroll provider to resolve payroll queries and issues. * Monitor payroll trends, identify discrepancies, and implement timely solutions. * Manage subcontractor payroll processes, including onboarding, payment processing, and issue resolution. * Upload and maintain pension data, including starters, leavers, and enrolments, and manage related administration. * Process invoices across multiple departments and raise and manage purchase orders. * Provide regular payroll and HR reporting, as well as operational support, to the Finance Director. * Liaise with external benefits providers to administer employee benefits and resolve related queries. * Support the administration and ongoing management of the employee benefits platform. * Assist with the implementation and rollout of a global employee recognition platform. * Support and train managers on the WFM (Dayforce/Ceridian) system. * Organise and coordinate provider events and related activities. * Prepare payroll reports and support internal and external audit requirements. What You'll Bring: * Confident using Excel (VLOOKUPs etc.) * Previous experience in a finance role or strong administration skills * Great communication skills - internally and externally * Strong attention to detail and respect for confidentiality * Calm under pressure, with the ability to prioritise and multitask If you thrive in a fast-moving environment and love the buzz of payroll deadlines - this is the role for you. Interested? Let's talk. Eilidh Smith (url removed) | (phone number removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Job Title: Accounts Assistant Location: Glasgow Job Type: Full-time, Permanent Salary: From £25,000 - £30,000 per annum Role Overview My client is seeking an enthusiastic and detail-oriented Accounts Assistant to support the Financial Controller and wider accounts department. The role will involve assisting with Accounts Payable and Accounts Receivable functions, including purchase and sales ledger duties, invoicing, and a variety of ad hoc finance tasks. Key Responsibilities Support Accounts Payable and Accounts Receivable processes Maintain purchase and sales ledgers Assist with invoicing and reconciliations Provide general administrative and ad hoc support to the finance team Work closely with the Finance Controller and wider accounts departmentWhat You Will Need to Succeed Minimum of 1 years’ experience in a busy accounts department Strong working knowledge of Microsoft Excel Excellent communication skills Exceptional attention to detail Strong problem-solving ability Ability to work under pressure and meet tight deadlines Self-motivated with the ability to work independently and as part of a team Experience using Xero is desirable Please send your CV to Rosie Hutcheon, or call (phone number removed) via the ‘Apply Now’ option to be considered for the role

Temporary Administrator | Glasgow City Centre (3 Month Contract) Competitive hourly rate | Immediate start available A well-established property company based in Glasgow city centre is looking for a Temporary Administrator to support their busy team for an initial 3-month contract. This is a great opportunity for someone organised, reliable, and confident handling day-to-day admin tasks in a fast-paced environment. What you’ll be doing: Providing administrative support to Property Managers Answering and directing incoming calls Managing emails and general enquiries Updating internal systems and maintaining accurate records Assisting with tenant and client communications Supporting with general office organisation and task What we’re looking for: Strong administrative and organisational skills Confident phone manner and communication skills Ability to manage multiple tasks and prioritise workload Good attention to detail Previous admin or office experience preferredWhy apply? Central Glasgow location Friendly and supportive team Great experience within the property sector Immediate start available If you’re available immediately and keen to get stuck into a busy admin role, apply now or get in touch for more information

Principal Structural Engineer Glasgow & Edinburgh FPS is working with a successful consulting engineer who are expanding and seeking a Principal Structural Engineer to join their established team. They are involved in lot of interesting work across important sectors such manufacturing, industrial, power and much more. This role is ideal for someone with extensive experience in project management, client relations, and structural design. You'll provide leadership to junior team members, and supporting the successful delivery of projects. You will collaborate closely with directors, and other department heads, actively seeking opportunities with both new and existing clients. As the Lead Engineer, this role offers a clear path for progression. Whether you are a Senior Structural Engineer aiming for the next level or a Principal Engineer seeking a new direction, we invite you to apply! What we need from you: Degree in Civil Engineering or equivalent Chartered Engineers status (IStructE/CEng) 6+ years of experience working within a design engineering environment in the UK Strong leadership skills and able to manage project delivery effectively Structural engineering experience from an industrial environment is preferred Able to comfortably liaise with clients, stakeholders, and directors Able to support the development of junior staff and lead What's in it for you? Involved in a range of prestigious projects Be part of a successful team that will that support your success and development Competitive salary Hybrid working arrangement (2-3 days working in the office) Pension and life assurance Please apply online with your most recent CV if you are interested in this position. You can email your CV directly to driva @ (url removed) If you are an Assistant Structural Engineer or Project Engineer looking for a change, please reach out. Our client is open to considering candidates at this level also, and FPS have several roles in this sector. Equal Opportunities: First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age

Assistant Site Manager Job Overview: We are currently recruiting for an Assistant Site Manager to support the delivery of construction projects across multiple locations. The successful Site Manager will assist in ensuring projects are completed safely, on time, and to the highest standards. Key Responsibilities: Support the Site Manager in day-to-day site operations Coordinate subcontractors and monitor site activities Ensure compliance with health & safety regulations Assist with project planning and progress tracking Maintain quality standards across all site activities Requirements: Previous experience working as an Assistant Site Manager or similar role Strong understanding of construction site operations Excellent organisational and communication skills Ability to work in a fast-paced environment Relevant qualifications (SMSTS/SSSTS, CSCS card) preferred What’s on Offer: Opportunities across a range of projects and locations Strong pipeline of secured work Career progression within a growing team This is an exciting opportunity for an Assistant Site Manager to develop their career within a supportive environment. If you are a driven Site Manager looking to take the next step, we would love to hear from you

Quantity Surveyor Glasgow £60,000 - £75,000 + Health Insurance + Vehicle + Progression + Immediate Start + Rapidly Growing Contractor + Hybrid Working Take on a pivotal Quantity Surveyor role with a fast-growing contractor delivering Mechanical and Electrical projects across Scotland. This office-based position offers a genuine opportunity for an ambitious QS to take on real responsibility, accelerate their progression, and grow alongside a dynamic, family-run business that is quickly building a strong reputation within the engineering sector. Having doubled turnover in the past year, the company is entering a significant phase of expansion and is seeking a proactive, commercially astute QS to play a key role in that journey. You will gain hands-on exposure across multiple projects, with the autonomy to make a tangible impact from day one. If you are driven, detail-oriented, and motivated by both progression and earning potential, this is a rare opportunity to step into a role where your contribution will be recognised, and your career can develop rapidly. Your Role as Quantity Surveyor Will Include: Managing valuations and applications across multiple live mechanical and electrical projects Preparing and submitting valuations to strict deadlines Pricing variations and managing commercial changes Supporting estimating and tender processes As a Quantity Surveyor You Will Have: Exposure to overseeing Mechanical & Electrical projects Experience with valuations, variations and subcontractor packages Full UK Driving licence Please apply or contact 07458143259 for consideration This vacancy is being advertised by Future Engineering Recruitment. The services of Future Engineering Recruitment are that of an Employment Agency. Please visit our website at futureengineer.co.uk to view other positions we are currently handling. Future Engineering Recruitment can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom. Potential candidates who do not have this right or permit or are pending an application to obtain this right or permit should not apply as your details will not be processed. We will endeavour to respond to all applicants however due to the sheer volume of response, we can only guarantee that candidates who have been shortlisted will be contacted. Keywords: Quantity Surveyor, Project Quantity Surveyor, Assistant Quantity Surveyor, Intermediate Quantity Surveyor, Commercial Assistant, Junior Commercial Manager, Construction Quantity Surveyor, Main Contractor Quantity Surveyor, Subcontractor Quantity Surveyor, TPBN1_UKTJ

First People Solutions are seeking a highly motivated, talented and detail-orientated Marketing Assistant to join our growing team based in Glasgow. We're looking for someone who can support a wide range of marketing activities, from shaping ideas to helping deliver campaigns. The role needs a good mix of creativity and analytical thinking, along with confidence using different marketing tools and platforms. You'll be an important part of growing our brand and building engagement across a variety of channels. Duties will include: Supporting the development and delivery of marketing campaigns from concept through to execution. Creating and managing engaging content across social media, websites and other digital platforms to strengthen brand presence. Monitoring campaign performance, engagement and conversion metrics to inform future marketing activity. Using analytics tools to track results and identify opportunities to improve performance. Planning and producing content that aligns with user intent while supporting SEO and online visibility. Working collaboratively with colleagues across the business to support wider commercial objectives. Contributing creative ideas and marketing initiatives as part of a collaborative team.Skills and Experience: Degree in Marketing or a relevant subject, with the enthusiasm to apply your knowledge in a practical marketing environment. Strong understanding of social media platforms and how to engage different audiences effectively. Experience using Meta Business Suite to manage and analyse social media content and performance. Comfortable using WordPress and website content management systems, with an understanding of basic website editing and page-building techniques. Excellent writing and editing skills for digital content. Creative mindset with the ability to contribute fresh ideas to marketing activity. Strong communication and collaboration skills. Experience using tools such as Canva, Mailchimp or similar marketing platforms. Familiarity with SEO, email marketing and analytics tools such as Google Analytics. Strong attention to detail and organisational skills.Equal Opportunities: First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age

My client is a prestigious and world renowned brand in Ayrshire. They are looking to add an experienced Assistant Finance Manager to their team. This is a career changing opportunity, with defined development and progression. Responsibilities Assist in preparing annual budgets and monthly forecasts Support the preparation of forecasting documentation Review and validate monthly accruals Process prepaid invoices and allocate monthly distributions Perform regular bank reconciliations and investigate any discrepancies Manage and support month-end closing procedures Prepare monthly payroll analysis reports Perform monthly balance sheet reconciliations Ensure purchase ledger and general ledger balances are aligned at month-endWhat you should have Bachelor's degree in a relevant field (or equivalent) Minimum of 3 years in a similar role Capable of analysing and interpreting financial and business information Skilled in report writing, business correspondence, and procedural documentation Confident in presenting information to management, clients, and stakeholders...

Finance Assistant (Hybrid) Glasgow City Centre £25,000 - £28,000 I'm working with a well-established client in Glasgow who is looking for a Finance Assistant. This is a fantastic opportunity for someone with a finance background who thrives in a fast-paced, high-volume environment. The role offers hybrid working - with a mix of home and office-based days - along with a range of excellent benefits. The Offer: * Hybrid working * Flexible holidays * Monthly social events * Sustainability perks Role Responsibilities: * Processing supplier invoices and ensuring approval procedures are followed. * Publishing weekly chase reports to all levels of Management * Issuing Purchase orders and ensuring approval procedures are followed. * Reconciling supplier statements to purchase ledger. * Maintain accurate and up to date supplier accounts, ensuring compliance checks are com-plete. * Cashbook postings * Assist staff / suppliers with enquiries relating to invoices. * Credit card requests and full reconciliation * Allocating cash on the sales ledger and reporting on cash to the wider finance team. * Ensuring that bank reconciliations are maintained on a daily basis. What We're Looking For: * Strong attention to detail and accuracy * Confident communicator * Problem-solving mindset * Team-focused, proactive and collaborative * Previous Accounts Payable experience To apply or find out more, contact: Eilidh Smith (url removed) | (phone number removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age