Executive assistant jobs in London - Page 4Create job alerts

Accounts Payable - Immediate Start - Marketing Agency - London (hybrid) Reporting to: Finance Manager / Financial Controller About the Business Our client is a fast-growing, mid-tier marketing agency working with a diverse portfolio of clients across multiple sectors. As the business continues to expand, the finance function is being strengthened to support operational excellence and long-term growth. The Role Our client is seeking a confident and organised Accounts Payable Executive to take ownership of the end-to-end AP function across multiple profit and loss accounts. This is a hands-on role that will be central to maintaining financial control, supporting commercial decision-making, and ensuring accurate and timely processing across the business. While the core focus of the role will be Accounts Payable, this position offers genuine progression and exposure to broader finance responsibilities over time, including support towards an Assistant Management Accountant pathway. Key Responsibilities • Full ownership of the Accounts Payable process across multiple P&Ls, • Processing high volumes of supplier invoices accurately and efficiently, • Matching, coding, and reconciling invoices to purchase orders and budgets, • Managing supplier relationships and resolving queries promptly, • Preparing and running payment runs, • Performing regular supplier statement reconciliations, • Supporting month-end processes and accruals, • Assisting with intercompany transactions where applicable, • Maintaining robust financial controls and documentation, • Contributing to process improvements and system efficiencies Development & Progression This role is designed to grow with the individual. Alongside core AP responsibilities, the successful candidate will gain exposure to some of the following: • Management accounts preparation, • Accruals and prepayments, • Balance sheet reconciliations, • Budget tracking and variance analysis, • Supporting financial reporting, • Wider commercial finance tasks Our client is committed to supporting development into a more rounded finance role, with progression toward Assistant Management Accountant responsibilities over time. About You • Proven experience in Accounts Payable, • Strong attention to detail and high level of accuracy, • Confident managing deadlines and high volumes, • Good Excel skills, • Experience with accounting/finance systems, • Proactive, organised, and comfortable taking ownership What’s On Offer • Salary up to £40,000 depending on experience, • Clear development pathway within finance, • Exposure to broader accounting and management reporting, • Collaborative working environment, • Opportunity to grow alongside the business For further details please get in touch with

Reference: AS7319 Salary: Circa £50.00 per hour + holiday pay Location: Mayfair, London Our client, an UHNWI based in Mayfair is looking for an Executive Assistant to provide a very senior level of support covering both their business and private affairs. We are looking for a true right hand who is able to work at pace and is all over the detail. The successful EA must be highly organised, resilient and able to juggle a busy and forever changing workload. Working from our clients home office, this role requires a vast amount of confidentiality so the successful candidate must have experience dealing with sensitive information at the highest level. Duties will include: • Diary management covering both business and personal, • Email correspondence, • Board supporting including meeting packs, minutes etc, • Stakeholder management, • Managing the internal database and updating contacts, • Meeting preparation and meeting notes, • Letter writing and reporting, • Extensive global travel booking and detailed itineraries, • Event management, • Project and general administration support The successful EA must be extremely detail orientated, highly professional and discreet with prior EA support experience at C-Suite level. Prior board support experience is also crucial for the smooth running of this role. Due to our clients ever changing requirements, all applicants must be based within 30 minutes of Mayfair and with the flexibility to work around the clock when required. This is a fantastic opportunity for an EA who thrives in a high paced environment whilst providing precise and thorough support. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

We are working with a highly regarded Legal 500 law firm seeking an experienced Executive Assistant to support senior partners within a high-performing Employment & Immigration team. The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team. This is a full-time with hybrid working and great benefits. Key Responsibilities Partner & Stakeholder Support • Act as a professional, client-focused ambassador for partners both internally and externally, • Build highly effective working relationships with multiple partners, • Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals, • Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities, • Attend meetings, take minutes where required, and proactively follow up on actions Diary & Inbox Management • Take full ownership of complex and demanding partner diaries, • Proactively manage conflicts, queries, and last-minute changes, • Ensure partners are fully prepared for meetings and commitments, • Manage inboxes on behalf of partners, including:, • Drafting and sending emails, • Highlighting urgent or sensitive correspondence, • Redirecting client-critical emails to relevant fee earners or team members Financial, Billing & Matter Management • Demonstrate strong commercial and financial awareness, • Coordinate billing processes on behalf of partners, • Proactively organise WIP and financial review meetings, • Work closely with finance teams and client administrators to meet billing deadlines, • Take ownership of financial and matter management processes, including chasing unpaid bills, • Handle complex compliance and billing-related matters Business Development & Marketing Support • Liaise with Marketing and Business Development teams, • Coordinate BD activities for the Corporate team, • Assist with the preparation of pitches, presentations, and client materials, • Play a key role in organising client events, seminars, and conferences Travel & Logistics • Arrange complex travel end-to-end, including:, • Flights, accommodation, visas, and currency, • Manage arrangements in line with individual preferences, • Ensure diaries are fully updated with all travel details Process Improvement & Leadership • Introduce and implement best practice operational processes, • Act as a role model and change agent within the support function, • Work closely with the Secretarial Team Leader to improve ways of working, • Take full ownership of tasks, managing workload against deadlines and business needs Working Environment • Collaborative, inclusive, and high-performing culture, • Hybrid working model, balancing office presence with flexibility, • Central London office location, • Strong emphasis on wellbeing, teamwork, and professional growth Essential Skills & Experience • Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment, • Exceptional diary and inbox management skills, • Strong commercial and financial awareness, • Highly organised, proactive, and detail-focused, • Confident communicator with strong stakeholder-management skills, • Comfortable working at pace and handling competing priorities For more information, please apply directly or contact Jess at AJ Chambers

The Executive Support Product Alignment Lead is a globally scoped role that provides high-impact executive support to the Chief Operating Officer (COO) within a Product while serving as the operational leader for Executive Assistants across the Product. This role is both strategic and operational in nature. The ES Product Alignment Lead ensures seamless executive support, drives consistency in how Product leadership is enabled, and operationalises the Product Alignment Model to strengthen collaboration, clarity, and efficiency across global Product teams. Acting as a trusted partner to senior leaders, the ES Product Alignment Lead plays a critical role in shaping how the Product organisation operates at scale. Key Responsibilities Executive & Product Leadership Support • Provide comprehensive, proactive executive support to the Product COO, including complex calendar management, expense management, global travel coordination, meeting preparation, follow-ups, and communications., • Act as a trusted partner to Product leadership, anticipating needs, identifying risks, and resolving issues before partner concern., • Support key Product leadership forums, offsites and planning cycles., • Manage sensitive and highly confidential information with discretion and sound judgment. Global EA Leadership & Oversight • Provide functional direction to Product Executive Assistants globally, fostering a high-performing, connected EA community., • Establish clear operating rhythms, standards, and guidelines for executive support across the Product team., • Coach, mentor, and develop EAs, supporting capability building, career progression, and succession planning., • Serve as the primary partner concern point for EA-related challenges within the Product organisation., • Find opportunities to streamline processes, improve workflows, and enhance collaboration across their global Product team., • Track and manage key operational cadences, dependencies, and cross-product initiatives., • Operationalise and embed the Product Aligned Executive Support Model, ensuring consistent ways of working within a Product, regions, and leadership teams. Skills & Proficiencies Core Skills • Exceptional executive support and organisational skills, with the ability to manage high complexity in fast-paced, global environments., • Strong leadership and influence skills, with experience leading through ambiguity., • Excellent written and verbal communication skills., • Advanced customer management and relationship-building capabilities., • Ability to think strategically while delivering with precision and attention to detail., • Proven capability in operationalising frameworks, models, or ways of working across large, distributed teams., • Strong problem-solving and decision-making skills, with sound judgment and discretion. Qualifications & Experience • Significant experience in senior executive assistant or operational leadership roles supporting C-suite or equivalent senior leaders., • Demonstrated experience working in global, matrixed organisations., • Proven experience leading, coordinating, or mentoring Executive Assistants or operational teams at scale., • Experience of driving operational improvements, standardisation, and alignment across teams., • Understanding of the product organisation., • Experience partnering closely with Strategy, Operations, or Transformation teams. Career Stage: Senior Associate London Stock Exchange Group (LSEG) Information: Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you. LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth. Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions. Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering. LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives. Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it's used for, and how it's obtained, your rights and how to contact us as a data subject . If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.

🗓️ 📨 Executive Personal Assistant to Founder - High-Trust, High-Impact Role 💼✈️ Salary: £65,000 + Benefits Hours: 08:30hrs-17:00hrs Start: ASAP (happy to wait for notice) Contract: Permanent | Full-Time | On-site (5 days) Location: Farringdon 🚀 Culture Guru is recruiting for a standout Executive Assistant opportunity, supporting a highly driven Founder/CEO within a fast-paced, entrepreneurial business. 🎯 This is a role built on trust, organisation and sound judgement. The environment is dynamic, expectations are high, and the successful candidate will be given genuine ownership and autonomy. 🧠 You will work closely with a commercially focused Founder/CEO who operates at pace across multiple priorities. Your role will be to ensure everything around them runs smoothly, efficiently and to a consistently high standard - across both business and personal commitments. ⏱️ This position suits someone who is proactive and forward-thinking - comfortable making decisions, managing competing demands and keeping things moving without constant direction. 📬 You won’t always be waiting for instructions. You’ll be trusted to think ahead, use your judgement and take ownership across a broad and varied scope of responsibilities. This is a high-trust, high-responsibility role where you will support the Founder/CEO across both professional and personal priorities, ensuring everything is seamlessly organised and executed. 🤓 Responsibilities include (but are not limited to): • Acting as a trusted support across both business and personal priorities, • Managing a busy and ever-changing diary, balancing professional and personal commitments effectively, • Coordinating UK and international travel (business and personal) with precision, • Anticipating needs and proactively resolving issues before they arise, • Managing communications and ensuring key actions are followed through, • Coordinating meetings with internal and external stakeholders, • Supporting with projects, logistics and general business coordination, • Managing personal/lifestyle arrangements including bookings, scheduling and events, • Maintaining a highly organised and efficient working environment, • Handling confidential matters with discretion and sound judgement 😍 Ideal attributes of the successful candidate: • Proven experience supporting a senior leader in a fast-paced, high-trust environment, • Comfortable operating across both executive and personal support responsibilities, • Exceptionally organised with strong judgement and attention to detail, • Confident making decisions and working independently, • Calm, composed and resilient under pressure, • Naturally polished and professional in communication and presentation, • Discreet, reliable and emotionally intelligent, • Proactive, solution-oriented and able to anticipate needs, • Strong written and verbal communication skills, • Tech-confident, with the ability to manage multiple tools and systems, • This company uses a MacBook 🔥 If you’re ready to step into a role of trust, ownership and impact - and you take pride in making things run flawlessly across both business and personal priorities - apply now and let’s start the conversation.

Temporary Support Roles in Private Equity Would you like to become part of an exclusive and longstanding temporary community, offering the opportunity to regularly work within world leading private equity and alternative investment firms? Over 90% of our temporary candidates work exclusively with us. For over 15 years, we have been a trusted partner to private equity firms, asset managers, boutique investment banks, hedge funds, venture capital firms, and UHNW family offices. We assist our community of dedicated EAs and PAs in finding steady temporary opportunities and are always on the lookout for talented and dependable individuals to join our growing network! Our assignments include short-term holiday covers, ongoing temporary roles, and an increasing number of temporary-to-permanent positions. These opportunities allow you to start working quickly without the delays typical of traditional permanent hiring processes, giving you the chance to ensure a role and company are the right fit for you before making a permanent commitment. Typical responsibilities: • Complex diary and inbox management, • Arranging international travel itineraries, • Managing expenses, • Fully office based, in London's West End and Mayfair (sometimes with hybrid working potential), • Potential hourly rate of up to £32ph plus holiday pay (dependant on level of experience), • Free breakfasts and lunches included with many of our clients, • Experience working in private equity, boutique finance and fast-paced environments is highly desirable. If you're an experienced Executive Assistant who is seeking temporary work while searching for the perfect permanent role or a career temp aiming to develop new skills while also dedicating time to your personal passions, please get in touch! “I started temping with Joss Search at the start of 2020 and I absolutely love them! Clients are lovely – great pay – and the Joss team are the loveliest group of people! I’m an actor and they really try to help and be flexible! (…) I’ve never felt so taken care of!” Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Job Title: Executive Assistant Reporting to: PA to the Founder Location: Head Office, White City Place, West London Contract Type: Full time, 37.5 hours per week About Us: ME+EM is one of the UK’s fastest-growing luxury fashion brands. In addition to a thriving global digital presence, we operate flagship stores in London and Edinburgh, concessions within Harrods and Selfridges, and have recently expanded with new store openings in the U.S. At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding. Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution. About the Role As an experienced EA with solid experience supporting more 3+ principals, you will provide proactive administrative and operational support to three members of the Management Team. You will be on hand for ad hoc requests and tasks for the wider members of the Management Team. Job Responsibilities: • Provide administrative support to three Management Team members, • Complex diary management with ever-changing schedules., • Arrange travel, including hotel, flight and transfer bookings, working within the business’ policy and budget., • Support with preparation for meetings including printing presentations when needed., • Acting as the first point of contact for MT queries and requests., • Ad hoc support to the wider MT who are not in need of proactive / continuous assistance., • Keeping organised and detailed records of all receipts on behalf of the MT where necessary and if required for the purpose of expenses., • Arrange meeting rooms and catering., • Liaising with Production Director on Production Calendar and Critical Path. Arrange catering for Product meeting weeks., • Working closely and collaboratively with the PA to the Founder & CEO, the EA COO, CCO and Retail & Customer Experience Director and the Senior Strategy Manager., • Deputising for the EA to the COO, CCO and Retail & Customer Experience Director in her absence., • Working with the Team EA Skills: • Solid experience in a similar team EA role supporting 2 or more principals., • Trustworthiness, maintaining discretion at all times., • Exceptional interpersonal, communication and time management skills, • Flexible, adaptable, agile and resilient, • The ability to work successfully both autonomously and as part of a team., • Experience of working in a fast-paced office environment, • Proficient in Microsoft Word, PowerPoint and Outlook A bit about you:, • Enthusiastic, high energy, hardworking, and proactive., • Resourceful and ability to use initiative., • Ability to work under pressure, juggling multiple, complex and changeable diaries., • Emotionally intelligent with excellent judgment., • Ability to make considered, educated decisions and behave with maturity., • Ability to pivot at short notice, • Calm and level headed. Unflappable., • Confident in navigating different working styles and personalities., • A positive can-do attitude, can think outside the box and use initiative., • Highly organised., • A keen eye for detail., • Strong communication skills. Employee Benefits: • 33 days annual leave for full time employees (25 days holiday + 8 bank holidays), • A day off to celebrate your birthday., • Pension Scheme, • Group Life Insurance, • Employee Assistance Programme (EAP), • Length of Service Award, • Refer a Friend Scheme, • Staff uniform for retail employees, • Generous Staff and Friends and Family Discount, • Annual Volunteer Day, • Cycle to Work Scheme, • Tech Scheme, • Eye Care Vouchers, • Real Living Wage Employer, • Employee led committees, • Social events and biannual parties, • Enhanced maternity and paternity package after 2 years of service. ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company. Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.

We are seeking a highly organised and professional Office Manager with proven Personal Assistant experience to support two Co-CEOs while taking full ownership of the day-to-day operations of a busy, 100-person office. This position is ideally suited to an individual who has operated within an SME or start-up environment and is confident managing both office infrastructure and executive support in a fast-paced, evolving business. The Role This is both an office management-focused and PA position. You will be responsible for creating and maintaining a well-run, efficient, and professional workplace, ensuring that both employees and leadership are fully supported. Key Responsibilities • Lead and manage all aspects of office operations for a 100-person team, • Ensure the office environment is organised, fully resourced, and operating efficiently at all times, • Manage suppliers, facilities, and office budgets, • Oversee health & safety, policies, and workplace standards, • Coordinate internal events, team activities, and company-wide initiatives, • Identify and implement process improvements to support business growth, • Provide PA support to the Co-CEOs, including diary management, travel coordination, and meeting organisation, • Act as a central point of contact across the business Candidate Profile • Strong experience in Office Management, alongside PA/EA support within an SME or start-up environment, • Ideally degree educated or equivalent, • Highly organised with excellent attention to detail and the ability to multitask effectively, • A confident, well-spoken communicator with a professional presence, • Proactive and solutions-focused, with the ability to take ownership of responsibilities, • Comfortable operating in a fast-paced, hands-on environment, • A collaborative individual who enjoys being office-based and contributing to company culture Why Join • Take ownership of a key operational function within a growing business, • Work closely with senior leadership and have a visible impact, • Be part of a scaling organisation with ambitious growth plans, • Join a collaborative and people-focused team If you are an experienced Office Manager with strong PA capability looking for a broad and influential role, we would be pleased to hear from you.

🗓️ 📨 Executive Assistant to CEO - High-Trust, High-Impact Role 💼✈️ Salary: £65,000 Hours: 08:30hrs-17:00hrs Start: ASAP (happy to wait for notice) Contract: Permanent | Full-Time | On-site (5 days) Location: Central London 🚀 Culture Guru is recruiting for a standout Executive Assistant opportunity, supporting a highly driven CEO within a fast-paced, entrepreneurial business. 🎯 This is a role built on trust, organisation and sound judgement. The environment is dynamic, expectations are high, and the successful candidate will be given genuine ownership and autonomy. 🧠 You will work closely with a commercially focused CEO who operates at pace across multiple priorities. Your role will be to ensure everything around them runs smoothly, efficiently and to a consistently high standard - across both business and personal commitments. ⏱️ This position suits someone who is proactive and forward-thinking - comfortable making decisions, managing competing demands and keeping things moving without constant direction. 📬 You won’t always be waiting for instructions. You’ll be trusted to think ahead, use your judgement and take ownership across a broad and varied scope of responsibilities. This is a high-trust, high-responsibility role where you will support the CEO across both professional and personal priorities, ensuring everything is seamlessly organised and executed. 🤓 Responsibilities include (but are not limited to): • Acting as a trusted support across both business and personal priorities, • Managing a busy and ever-changing diary, balancing professional and personal commitments effectively, • Coordinating UK and international travel (business and personal) with precision, • Anticipating needs and proactively resolving issues before they arise, • Managing communications and ensuring key actions are followed through, • Coordinating meetings with internal and external stakeholders, • Supporting with projects, logistics and general business coordination, • Managing personal/lifestyle arrangements including bookings, scheduling and events, • Maintaining a highly organised and efficient working environment, • Handling confidential matters with discretion and sound judgement 😍 Ideal attributes of the successful candidate: • Proven experience supporting a senior leader in a fast-paced, high-trust environment, • Comfortable operating across both executive and personal support responsibilities, • Exceptionally organised with strong judgement and attention to detail, • Confident making decisions and working independently, • Calm, composed and resilient under pressure, • Naturally polished and professional in communication and presentation, • Discreet, reliable and emotionally intelligent, • Proactive, solution-oriented and able to anticipate needs, • Strong written and verbal communication skills, • Tech-confident, with the ability to manage multiple tools and systems, • This company uses a MacBook 🔥 If you’re ready to step into a role of trust, ownership and impact - and you take pride in making things run flawlessly across both business and personal priorities - apply now and let’s start the conversation.

Customer Sales Assistant - Entry Level (Immediate Starts) - No Experience Required Are you looking for a fun, vibrant new company to develop with in Central London? Looking to enter a field without prior work experience? Our client can provide you with that valuable work experience! Located in central London, our client's sales and marketing company is well-established, successful, and continuously growing. As a result, they are looking to expand their team to work on ongoing event campaigns on a daily basis. They are on the lookout for driven and lively individuals with full-time equivalent availability, and fantastic communication skills to join their dynamic and expanding team! This sales and customer service role will include the following aspects: • Customer Service, • Sales & Direct Marketing, • Promoting, • Face-to-Face Field Sales within event-based environments/campaigns, • Teamwork & Collaboration Requirements: • Confident, bubbly and out-going personality, • Strong English communication skills (Both verbal and written), • Availability to work 4/5 full days a week (Between Mon - Sat), • Willingness to learn and progress Benefits & Perks of Role: • Weekly Pay: Receive your earnings weekly, ensuring immediate earnings., • Fantastic Day Rate - guaranteed daily income!, • Commission & Incentives: Earn through a commission-based structure, supplemented by financial bonuses and incentives for hitting targets and high performance., • No Experience Required: Our client provides comprehensive training on client products and services, making this role accessible regardless of experience., • Opportunities for career advancement/progression., • Travel Opportunities. Previous job experience in these areas is not essential as our client will provide access to sales coaching and client product/services training. If you would like to kick-start your career in sales, marketing, or customer service, apply online now by clicking the 'Apply' button and completing the online job application process. Please ensure that you attach your up-to-date CV and contact details so the recruitment team can get in touch with you as soon as possible! This is a subcontracted, day rate fee plus commission role, so no prior experience is needed as access to client product/service training will be provided. This role offers a flexible schedule and financial bonus's and incentives to supplement earnings and reward hard work and hitting targets. Our client welcomes candidates with any previous work experience in the following roles: customer service, sales representative, marketing supervisor, sales executive, direct sales, field sales, marketing executive, retail, call centre, inbound call centre, marketing assistant, outbound call centre, bar manager, hospitality, front of house, direct marketing, sales assistant, canvassing, and any other customer service or sales role. This role is not suitable for candidates still in education (school/College/University), or current international students. Due to availability, our client is seeking candidates that can work 4-5 full days per week (Between Mon-Sat) Immediate Starts roles are based in London. *Please note, by applying to this advert, you acknowledge our privacy policy applies and give consent for Blackwater Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Executive Assistant – 14‑Month Temporary Contract About the Opportunity A leading global investment organisation is seeking an experienced Executive Assistant for a 14‑month maternity cover within one of its most dynamic, fast‑growing divisions. The team operates in a highly commercial, client‑facing environment and is known internally for its energy, pace and collaborative culture. Although the role is EMEA focused, you’ll work closely with colleagues across Europe, US, and APAC. The environment is often described as a “start‑up within a larger firm”. They are innovative, constantly evolving and full of driven, passionate people. This is an excellent opportunity for someone who thrives in a fast‑moving setting and enjoys being at the centre of a busy, high‑performing team. The Role 14-month maternity cover to an EA who supports 8-10 individuals, ranging from Partner, VP and Associate level. Key Responsibilities • Managing complex, ever‑changing calendars across multiple time zones., • Coordinating international roadshows., • Using Salesforce for team processes and tracking., • CRM support and maintenance., • Staying ahead of a fast‑moving team with many parallel workstreams., • Supporting both senior leaders and juniors with equal confidence. What You’ll Bring • 7-10 years’ experience an Executive Assistant within a fast-paced environment such as private equity or alternative investments., • Experience within an investor relations, fundraising or roadshows., • Open‑minded, adaptable and resilient approach., • Thrives in a fast‑paced, constantly changing environment., • Confident, proactive and comfortable speaking up., • Strong multitasking ability with the ability to pick up new systems quickly., • Highly tech‑savvy, ideally previous experience in G Suite., • Enjoys being part of a social, collaborative and people‑focused culture., • Willing to roll up your sleeves and go beyond traditional EA duties. Contract length: May 2026 – August 2027 Hourly rate: £30-£33 per hour plus holiday pay, depending on experience Core hours: 9am-6pm, hybrid working (flexibility is essential) Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Personal Assistant Insurance City of London Up to £45K, plus discretionary bonus Permanent Hybrid, 1-day WFH 9am – 5.30pm 3-InsPA/RVF About the Client: A leading insurance firm are looking for a Personal Assistant to support in their real estate division. This is a varied, dynamic role which offers excellent opportunity for learning and development in a friendly, collegiate team! About the Personal Assistant role: This is an interesting, varied role which combines PA duties and business development support. Our client is seeking a highly organised and proactive PA to provide executive support to one MD and contribute to the smooth coordination of business development activities. The responsibilities include (but are not limited to): • Complex diary and inbox management, • Coordinating travel arrangements, • Expense management, • Assisting with preparation of meeting materials and briefing documents, • Help to maintain accurate CRM records, and ensure all data is kept up to date, • Assist with event organisation, • Any additional ad-hoc tasks, as required Candidate specification: • Proven experience as a PA, or equivalent administrative role, is essential; experience in the real estate sector is highly desirable, • Familiarity with CRM systems is preferred, • Excellent organisational skills, and able to manage multiple priorities, • Excellent communication skills, both written and verbal, • Proficient in Microsoft Office (Outlook, PowerPoint, Excel), • Proactive, can-do attitude Additional information: • Up to £45K, dependent on experience + discretionary bonus, • Excellent benefits, including private medical and dental, life assurance and competitive annual leave allowance, • Hybrid, 1-day WFH per week, • Core hours are 9am-5.30pm, • City of London location If you have relevant experience and are looking for your next role, apply today!

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Adrian Lee & Partners is a world leader in the area of active asset and currency management with over $20 billion in assets under management. It is an independent investment management firm owned by its investment professionals. This exciting role will be based in the firm’s London office, in Mayfair. POSITION DESCRIPTION: Executive and Personal Assistant to CIO · Personal travel and events · Property management · Errands · Filtering and fielding calls and emails · Diary management · Scheduling global travel plans Office Manager · Manage day to day running of office facilities · Meeting and greeting clients · General ad hoc administration and office management duties · Assistant Compliance Officer Marketing / Social Media Assistant · Production of marketing materials CANDIDATE: The firm is seeking a polished and proactive EA with; Ø Excellent written and verbal communication skills Ø Strong administration skills Ø Ability to be flexible, diplomatic and discrete Ø Energetic with good work ethic Please send cover letter and curriculum vitae in the strictest confidence to: We are committed to fostering an environment of inclusivity and equal opportunity within our organisation. Applicants from all backgrounds and perspectives are encouraged to apply, regardless of meeting all listed requirements. If you require any accommodations for this role, please let us know and we will endeavour to accommodate your needs. No agents at this stage please. For more information on the firm please visit .

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Job Reference: Salary: Salary dependant on experienceClosing Date: 05/15/ :00:00Location: YorkEmployement Type: Full Time Benenden Health is a leading UK not-for-profit healthcare provider committed to offering low-cost private healthcare. We are currently recruiting for an Assistant Company Secretary, either CGI qualified or part qualified. Reporting into the Company Secretary, we are looking for an Assistant Company Secretary to come on board and support across the group with Board/Committee management and a wide range of governance projects. Key areas of responsibility Have your own Committee responsibilities but also have the opportunity to get involved across all subsidiary boards and our charitable trusts. Support in maintaining the organisations governance framework, ensuring compliance with the AFM Governance Code, UK Corporate Governance Code, relevant legislation and best practice. Develop into a trusted advisor with strong relationships across business functions to support effective governance operations. Contribute to statutory and regulatory reporting, including drafting sections of the Annual Report and Accounts and other required disclosures. Youll also get involved with board evaluations, director inductions and training and contribute to a wide range of governance related projects. What youll bring to the role Youll be CGI qualified or part qualified with relevant experience. This will not be your first job, but you are ready to take the next move and put into practice what you have learnt so far. Youll have evidence of been a great team player with the ability to work collaboratively with a Hands on and flexible approach with a can-do attitude. Youll be able to demonstrate strong time management skills and able to work to deadlines producing high quality work. The role can be tailored to your current experience and development needs and offers experience of working directly with Chairs, Executive Board members and NEDs. The Benenden Health office is based in York and whilst we do work hybrid, there is a requirement of weekly office attendance. What we offer employees: • Smart, flexible working achieve your objectives in the way that best suits you., • Corporate Benenden Health membership and Corporate Benenden Cash plan, • Starting on 27 days holiday, plus Bank Holidays, • Pension with up to 10% employer contributions, • Discount available on other Benenden Health products., • Employee Assistance Program, • Unlimited access to 500 Refer a Friend Bonus Scheme, • Discount and cash back on hundreds of high-street retailers., • Excellent training and career progression opportunities, • Cycle to work scheme.

Calling all EA's! We would love to connect with any experienced Executive Assistants who are considering a new opportunity. This year, we have been working with a range of businesses from start-ups to global firms from a range of industries and are always on the lookout for brilliant EAs who are ready to jump straight in and provide seamless support. Whether you are immediately available or eager to think about your next move, please get in touch with me or someone else from our wonderful team at Tiger. It would be great to chat and hear more about what you are looking for and how best we can support you moving forward. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

7-BXEATemp/NCW Executive Assistant, Temporary (ongoing) Financial Services £33p/h + holiday Office-based West End About the Client: A leading international finance firm based in the West End. The business offer excellent benefits and a fast-paced, exciting environment! About the Role: Our client is seeking to appoint a temporary Executive Assistant on an ongoing basis to support at C-suite level. This role will involve: • Extensive gatekeeping and the ability to work with autonomy., • Anticipating pressure points and resolving issues before they escalate., • Navigating complex stakeholders with confidence and discretion., • Designing and refining systems, trackers and workflows., • Delivering seamless executive hosting and stakeholder engagement., • Managing sensitive travel and logistics., • Proven track record of providing meticulous EA support, with previous experience of complex diary and travel management., • Experience of supporting at Partner, C-Suite or Senior Managing Director level is essential., • Previous experience in Private Equity is essential., • Must be team-oriented, muck-in and self-motivated., • Salary up to £33p/h (£68k full time equivalent) depending on experience., • Core hours are 9am - 5:30pm, • Based in the West End If you are seeking a fast-paced and busy ongoing temporary EA role, please apply today!

Executive Assistant – Private Wealth Team (Long-Term Temp) \nMayfair, London | Immediate Start / Short Notice \n\n Hera Search is partnering with a highly successful, globally renowned asset management firm to recruit an exceptional Executive Assistant to join their prestigious Mayfair office on a long-term, ongoing temporary basis. \n\n This is a fantastic opportunity for a polished and proactive EA to join the firm’s Private Wealth team, supporting one highly ambitious Managing Director alongside three Principals. The MD is at an exciting stage in his career and is seeking a true right-hand EA who can operate at pace, anticipate needs, and play a key role in supporting his continued success. \n\n The team itself is widely regarded as one of the most collaborative and supportive within the business. While the environment is fast-paced and high-performing, it is equally down-to-earth, with a strong sense of camaraderie across the EA network. \n\n The role will involve: \n\n\n\t • Complex and ever-changing diary management across multiple time zones\n\t, • Coordinating intricate, multi-stop international travel itineraries\n\t, • Scheduling high-level meetings with internal and external stakeholders globally\n\t, • Acting as a gatekeeper and trusted partner to the MD\n\t, • Immediately available or on a short notice period\n\t, • Highly articulate, polished, and professional\n\t, • Experienced within investment, private wealth, or private equity environments\n\t, • Exceptionally organised with strong prioritisation skills\n\t, • Proactive, intuitive, and able to thrive in a fast-paced setting\n\t

Executive Assistant - Legal Firm (6-Month FTC) \n\n A small, well-established legal firm based in the City (circa 10 employees) is seeking an experienced EA to join the team on a maternity cover basis. This is a fantastic opportunity for a proactive EA to work closely with senior leadership in a collaborative and professional environment. \n\n The Role \nThis EA position will provide dedicated support to the wider team, including two Managing Directors. The successful EA will play a key role in ensuring the smooth day-to-day running of the office and supporting senior stakeholders with efficiency and discretion. This role is ideal for a highly capable EA who enjoys working in a close-knit legal team and can hit the ground running. \n\n Key Details \n\n\n\t • 6-month FTC (maternity cover)\n\t, • Start date: ASAP\n\t, • Salary: £45,000 - £55,000 DOE\n\t, • Fully office-based (5 days per week, City)\n\t, • Proven experience as an EA\n\t, • Legal sector experience is essential\n\t, • Strong organisational skills and attention to detail\n\t, • Excellent communication and interpersonal abilities\n\t, • Ability to manage multiple priorities in a fast-paced environment\n

We are partnering with a high-growth tech business to hire an exceptional Executive Assistant to support their CEO/Founder. This is a pivotal hire at an exciting scale-up stage. The founding team are ambitious, highly intelligent, and operate at serious pace. They are looking for a standout EA who can match that energy, think strategically, and act as a true extension of the CEO. This is far more than traditional EA support. You will operate as the CEO’s right hand, anticipating, prioritising, and executing at speed, while also taking ownership of key projects across the business. With experience of working in a fast-paced tech environment, ideally in a start up to growth phase, you will be accustomed to a working in a pivotal role with ever changing demands and high expectations, requiring a proactive, quick thinker with a driven approach to their work. Responsibilities: • Act as a strategic partner and extension of the CEO, • Manage a complex and fast-moving schedule with a focus on priorities and impact, • Lead and deliver cross-functional projects and business initiatives, • Capture and process information on the fly, ensuring nothing is missed, • Prepare high-quality briefings, updates, and communications, • Manage stakeholder relationships internally and externally, • Introduce structure, systems, and efficiencies as the business scales, • Leverage AI tools to enhance productivity and output, • Provide thoughtful challenge where appropriateYou will be an experienced EA who has worked in start-up, VC, tech, or similar high-growth environments. Accustomed to using AI tools to streamline workflows, draft materials, and improve efficiency. It is essential you are proactive, energetic, and commercially minded with strong project ownership, seeking out opportunities to add value, work proactively and to a very flexible schedule. An exceptionally quick thinker with the ability to operate in real time you will thrive on working with a highly driven, detail-oriented, and fast-paced Founder. • Hybrid: 2-3 days in the London office, • High-performance environment with an “always on” mentality, • Flexibility and autonomy in how you manage your time, balanced with a strong expectation on delivery

Junior EA / Commercial Assistant | AI Market Intelligence Platform \n\n Remote / Hybrid Role \n\n VB3281 \n\n £30-35,000 DOE \n\n \n\n We’re working with a fast-growing AI-powered market intelligence business focused on public sector markets. They are looking for an EA / Commercial Assistant to support the leadership team and help the business run smoothly. \n\n \n\n This is a great opportunity for someone looking to work closely with senior leaders and gain exposure to both commercial and operational aspects of a high-growth tech company. \n\n \n\n What You’ll Do \n\n\n\t • Provide administrative and executive support to founders and senior leaders\n\t, • Coordinate meetings, schedules, and internal communications\n\t, • Assist with business development tasks, including research and tracking opportunities\n\t, • Prepare reports, presentations, and other materials to support the team\n\t, • Support internal projects and help ensure smooth day-to-day operations\n\t, • 1–3 years’ experience in EA, office management, or commercial support\n\t, • Highly organised, proactive, and reliable\n\t, • Strong communicator with the ability to work with multiple stakeholders\n\t, • Comfortable working in a fast-paced, early-stage environment\n\t, • Interested in technology, data, and commercial operations\n\n\n \n\n Why This Role \n\n\n\t • Close exposure to senior leadership and the company’s growth strategy\n\t, • Opportunity to develop skills across executive support and commercial operations\n\t, • Be part of a collaborative, fast-moving team in a high-growth business\n

HR & Executive Coordinator \n\n Mayfair | 5 days in office | £55,000–£65,000 + bonus + benefits \n\n We are partnering with a highly regarded investment firm to hire an HR & Executive Coordinator into their London office. \n\n \n\n This is a unique opportunity for someone with strong HR coordination or people operations experience who enjoys operating within a fast-paced and collaborative environment whilst maintaining close interaction with senior leadership. \n\n \n\n The role is heavily focused across HR coordination, employee lifecycle management and recruitment support, alongside providing Executive Assistant support to the COO. The successful candidate will become a key part of the business and play an integral role in supporting both the people function and day-to-day operations of the wider team. \n\n \n\n The role will include: \n\n\n\t • Providing Executive Assistant support to the COO including diary management, meeting scheduling and travel coordination\n\t, • Coordinating onboarding and offboarding processes and ensuring a seamless employee experience\n\t, • Supporting recruitment activity including interview scheduling, candidate communication and offer coordination\n\t, • Assisting with appraisal cycles, feedback processes and wider HR coordination\n\t, • Preparing contracts, maintaining HR records and ensuring accuracy across systems and documentation\n\t, • Managing HR-related queries and supporting day-to-day employee coordination\n\t, • Acting as a central point of coordination across the team and wider business\n\t, • Assisting with wider operational and business support projects as the company continues to grow\n\n\n \n\n They are looking for someone who: \n\n\n\t • Has previous HR coordination, people operations or employee lifecycle experience\n\t, • Has experience supporting senior stakeholders within a professional services or corporate environment\n\t, • Is highly organised, proactive and detail focused\n\t, • Is confident handling sensitive and confidential information\n\t, • Enjoys working within a collaborative and high-performing team\n\t, • Has strong communication skills and a highly professional approach\n\t, • Is looking for a broad role with long-term growth potential\n\n\n \n\n What makes this opportunity stand out: \n\n\n\t • A genuinely varied role with strong exposure across both HR and executive support\n\t, • Close interaction with senior leadership, including direct support to the COO\n\t, • Opportunity to continue developing within a collaborative and growing business\n\t, • Competitive salary, bonus and benefits package\n

Executive Assistant - 12 months FTC We’re working with a dynamic private equity firm with an international presence, currently experiencing strong growth and increased activity, making it an exciting time to join the business. The team is high-performing yet genuinely collaborative, with an open, flat culture and a strong sense of shared responsibility. It’s a positive, sociable environment, balanced with a pace that keeps everyone engaged. In this role, you’ll support senior Investment team members, acting as a central point of coordination during a busy period. You’ll manage complex diaries and global travel, oversee meetings and events, and take ownership of CRM reporting, building strong relationships across the team. Benefits -Competitive salary + bonus -25 days holiday -Strong pension contribution -Private medical + additional benefits -Gym membership -1 day WFH + flexibility A great opportunity for a polished EA with financial services experience looking to work closely with senior stakeholders in a collaborative, fast-paced environment. \n Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Role: Office Manager / Front of House Location: City of London Working Pattern: Full-time, onsite Working Hours: 8:30am – 5:30pm Salary: £40K – £50K (DOE) About the Role A fast-growing Tech company in London is seeking an Office Manager / Front of House professional to oversee the smooth running of their office space and provide light executive and team support. The environment is modern, professional, and relatively quiet, with a low volume of external visitors, typically for interviews or occasional client meetings. This is a varied role combining office management, front of house, and light team assistant support, ideal for someone highly organised who enjoys being at the centre of a collaborative, fast-paced business. Key Responsibilities • Managing day-to-day office operations and ensuring the smooth running of a circa 80-desk workspace, • Overseeing office space logistics, including managing an existing desk booking system, • Acting as the first point of contact at reception and managing occasional visitor arrivals (interviews, clients, etc.), • Supporting onboarding and offboarding processes, including laptop orders, deliveries, and setup coordination, • Providing light diary management support for senior leadership, including CEOs, as part of a team assistant function, • Assisting with internal meeting coordination (leaders frequently attend shared meetings), • Ensuring the reception area and office environment is well-presented and organised, • Sitting within the reception/central team area to maintain close alignment with the wider business About You You are an organised, proactive Office Manager or Front of House professional who enjoys variety and being a central point of support within a business. • Previous experience in Office Management, Front of House, or Team Assistant roles within a corporate or fast-paced environment, • Confident managing multiple responsibilities, from facilities coordination to light executive support, • Strong organisational skills with excellent attention to detail, • Able to build strong working relationships across teams and senior stakeholders, • Professional, approachable, and service-oriented in your approach, • Proactive mindset with the ability to anticipate needs and take ownership This is a fantastic opportunity to join an innovative business in a pivotal, trusted office role where no two days are the same. If this sounds like you, please apply below. REF: OE177206 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

We are delighted to be partnering with a prestigious social impact organisation who is looking for an excellent Executive Assistant to support the CEO and wider Team. Our client is dedicated to generating ideas that drive positive change on a global scale. This is an exceptional opportunity for a polished and proactive EA, who is looking to join a values-driven team. \n\n The Role \n\n This is a high-calibre Executive Assistant position providing comprehensive support to the CEO. You will act as a trusted right hand, ensuring the seamless functioning of daily operations while maintaining the highest standards of professionalism and discretion. This is a varied and engaging role where your contribution will be both valued and visible. \n\n Key Responsibilities \n\n\n\t • Provide comprehensive business support to the CEO, acting as trusted gatekeeper and first point of contact\n\t, • Manage a complex and often changing diary across multiple time zones, balancing competing priorities\n\t, • Coordinate business travel, reservations, and itinerary planning\n\t, • Produce and manage documents, presentations, and correspondence to a high standard\n\t, • Assist with internal communications, including company-wide announcements and team coordination\n\t, • Liaise closely with the internal teams and external stakeholders\n\t, • 5+ years’ EA experience supporting Senior Management or C-Suite, in a boutique/small company\n\t, • Highly professional and confidential, with outstanding written and verbal communication skills\n\t, • Excellent attention to detail and ability to multitask\n\t, • Proactive, quick-thinking, and able to use initiative\n\t, • Positive, enthusiastic, and relationship-focused\n\t

Executive Assistant to CEO & Co-Founder | Perm | Shoreditch | 5 days office based | £50,000 - £70,000 London + international travel Our client is a world-leading & famous media and investment company building creator-led brands, ventures and communities that shape a happier, healthier future. We’re looking for a highly organised, culturally aware and AI-fluent Executive Assistant to support our CEO & Co-Founder in a fast-moving global role spanning media, events, partnerships and international travel. This is far more than diary management. You’ll help run the operating system behind a high-performance founder environment, managing schedules, travel, meetings, events and high-value relationships across London, LA, NYC and beyond. What you’ll be doing: • Managing complex calendars and international travel, • Preparing briefs, meeting notes and executive support materials, • Coordinating dinners, events and founder/creator gatherings, • Keeping projects, deadlines and communications moving, • Using AI tools to improve workflows, speed and efficiency, • Supporting across media, partnerships and day-to-day operationsWhat we’re looking for:, • 2+ years supporting a founder, executive, talent or public figure, • Exceptionally organised with strong attention to detail, • Calm under pressure and able to move at pace, • Strong communication and writing skills, • Deep interest in culture, media, founders and emerging trends, • Comfortable using AI tools like ChatGPT and Claude in daily work, • Happy travelling internationally when requiredYou’ll thrive here if you’re proactive, resourceful, culturally plugged-in and excited by the opportunity to work closely with ambitious people building at scale. This is truly a once in a life time opportunity, apply now to avoid disappointment. REF: JGA/181512 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Key Details: Role: Executive Assistant Location: London Days in Office: 5 days in office Hours: 8.30am – 5.30pm Contract Type: Temp-to-Perm Salary: Up to £50,000 per annum Company Overview: This incredible Real Estate Investment Company in London is looking for an outstanding Executive Assistant to join their firm on a temp-to-perm basis. This is a brilliant chance to step into a dynamic position supporting a Partner and their team from day one. The company is genuinely lovely, with a strong culture of valuing and supporting their people, so you will feel appreciated and well looked after. They are seeking an exceptional EA who can hit the ground running, bring energy and initiative, and make an immediate impact. You will be highly organised, detail-focused, and naturally proactive, with the confidence to take ownership and drive things forward. The role blends strategic oversight, mentoring, and hands-on support, requiring strong judgment, emotional intelligence, and cultural awareness. Responsibilities: • Diary and inbox management, • Supporting with ad hoc admin for the wider team, • Travel coordination including visas and itinerary planning, • Liaising with other EAs to ensure seamless support, • Organising, scheduling and minuting meetings, • Coordinating company events • Minimum of 3 years in a professional services, • Excellent organisational and communication skills, • Proactive, efficient, and solutions-focused, • Flexible, with the ability to perform well under pressure, • Strong proficiency in Outlook, Word, Excel, and PowerPoint RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria. If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.

Executive Assistant – Long-Term Temp Assignment \nMayfair, London | Asset Management \n\n A fantastic opportunity has arisen for a standout Executive Assistant to join a highly successful and growing asset management firm based in the heart of Mayfair. \n\n This is a long-term temporary assignment supporting a busy and fast-paced team of senior executives at MD and Principal level. The role will suit an experienced EA who thrives in a traditional, high-performing environment and enjoys being at the centre of a dynamic team. \n\n You will be supporting approximately six to seven executives and will be responsible for complex diary management across multiple time zones, coordinating extensive international travel, managing ever-changing priorities and ensuring the smooth day-to-day running of the team. \n\n The successful candidate will be highly proactive, solutions-focused and willing to go the extra mile. Previous experience within financial services or asset management is essential, alongside the ability to remain calm, organised and one step ahead in a demanding environment. \n\n The firm has an incredibly collaborative and welcoming culture, with a lovely team of EAs who are supportive, collegiate and genuinely enjoy working together. With the business continuing to grow and perform exceptionally well, there is strong potential for longer-term opportunities for the right individual. \n\n Key requirements: \n• Significant Executive Assistant experience within financial services \n• Strong experience supporting senior executives in a fast-paced environment \n• Exceptional diary and international travel coordination skills \n• Highly organised with excellent attention to detail \n• A proactive, positive and team-oriented approach \n• Able to manage multiple priorities with professionalism and discretion \n\n This is an excellent opportunity to join a highly regarded firm and become part of a collaborative and high-performing team. \n\n Please apply today with your CV to be considered.

Your new company A global manufacturing business located in Central London. Your new role As an Executive Assistant, you will provide proactive, high-level support to senior leaders in a fast‑paced environment, acting as a trusted right-hand and key point of contact for internal and external stakeholders'll take full ownership of complex diary management and forward planning, coordinating meetings, video calls and travel to ensure leaders are fully prepared and productive. You will manage meeting logistics end‑to‑end, including agendas, minutes and chasing actions to keep decisions moving and priorities on track. The role will also involve inbox management and decision support, filtering and prioritising requests, taking actions where appropriate, and responding on behalf of leaders when empowered to do so. You'll produce high-quality correspondence, reports and presentations, and act as a professional gatekeeper with strong judgement, discretion and confidence handling sensitive information. What you'll need to succeed You'll have proven experience as an Executive Assistant or in a senior administrative role, supporting senior stakeholders. Strong organisation, attention to detail and confidence in managing multiple priorities are key, alongside excellent communication skills. You'll be highly proficient in Microsoft Office and comfortable handling sensitive information with professionalism. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays

Executive Assistant | Financial Services \n\n \n\n Location: Central London (1-day WFH) \n\n Salary: Up to £65,000 + bonus \n\n \n\n Our client, a leading business within financial services, is looking for an EA to support their CTO and wider team. This is a brilliant role requiring someone adaptable, proactive, and confident operating in a fast-paced environment. An interest and passion for the tech sector is always a must have here! \n\n \n\n About the Role: \n\n\n\t • Extensive diary management and coordination of scheduling requests\n\t, • Organising complex international travel arrangements\n\t, • Managing phone coverage and ensuring seamless communication\n\t, • Assisting with the preparation of presentations and reports, including printing and binding\n\t, • Supporting onboarding processes for new team members\n\t, • Coordinating team events and offsite meetings\n\n\n \n\n About You: \n\n\n\t • Comfortable providing support across a broader team\n\t, • Previous experience within financial services\n\t, • Proven ability to thrive in a fast-paced, high-pressure environment\n\t, • Exceptional written and verbal communication skills\n\t, • Proactive, solutions-focused, and highly organised\n\t, • Positive, engaging, and a strong team player\n\n\n \n\n LRA Search are acting as the employment agency for this role

Job Role: Temporary (holiday cover) Executive Assistant - Private Equity Location: London (Hybrid - 3 days in office) Salary: £26 - £27 per hour Job Type: Full time, temporary holiday coverHours: 9am - 6pm Our client, a leading global private equity and investment advisory firm, is seeking a highly professional and proactive Executive Assistant to support its Portfolio Digital Leadership Team. This is a high-profile role within a fast-paced, international environment, offering exposure to senior stakeholders and strategic digital initiatives across a diverse portfolio of businesses. About The Role The Executive Assistant will provide comprehensive support to senior leaders, ensuring the efficient running of day-to-day operations while contributing to the coordination and governance of digital initiatives across portfolio companies. The role requires exceptional organisational capability, strong stakeholder management skills, and the ability to operate with discretion and professionalism at all times. Key Responsibilities Provide senior-level executive support, including complex diary and inbox managementCoordinate internal and external meetings, including preparation of materials, minute-taking, and follow-up actionsMaintain and manage portfolio company contact databasesSupport the tracking and coordination of cross-portfolio digital initiativesPrepare presentations, reports, and briefing materials to a high professional standardAct as a key point of contact for internal teams and external stakeholdersDrive effective administrative processes to support team efficiency and deliveryCandidate Profile Experience as an Executive Assistant supporting senior executives Strong organisational and prioritisation skills within a fast-paced environmentExcellent communication skills, with confidence engaging senior stakeholdersHigh attention to detail and strong level of accuracyProactive, adaptable, and solutions-focused approachAbility to handle confidential information with the utmost discretionExposure to financial services, private equity, or digital/technology environments is advantageousAbout the Team The Portfolio Digital Team partners with portfolio companies to drive digital value creation, focusing on cybersecurity, digital foundations, and artificial intelligence. The team plays a key role in supporting growth, innovation, and operational resilience across the portfolio. If you are looking for a supportive and engaging environment where you can make a meaningful contribution, we encourage you to apply. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

A fast-moving, design-led property business is seeking a highly capable Executive Assistant to support its Managing Director and play a pivotal role across a diverse and active project portfolio. \n\n This is far more than a traditional EA position. You will operate at the centre of the business, combining executive support with project coordination, operational oversight, and cross-team collaboration. From managing priorities and communications at the highest level to helping drive complex development projects through to completion, you’ll be a trusted right hand in a dynamic and entrepreneurial environment. \n\n Key responsibilities include: \n\n\n\t • Seamless management of a demanding diary, inbox, travel, and key relationships\n\t, • Acting as a gatekeeper and representative, handling sensitive matters with discretion\n\t, • Coordinating multiple live projects, liaising with consultants, contractors, and stakeholders\n\t, • Supporting planning, documentation, and project delivery milestones\n\t, • Overseeing aspects of operations, compliance, and portfolio management\n\t, • Assisting with HR processes, recruitment coordination, and internal communications\n\t, • Highly organised, proactive, and detail-driven\n\t, • An interest in or experience in the property world\n\t, • Commercially aware with strong judgement and problem-solving ability\n\t, • Confident in managing multiple workstreams in a fast-paced environment\n\t, • Exceptional communicator, comfortable liaising at all levels\n\t

Executive Assistant to CFO Salary: £30–£35 per hour Location: Central London Working Pattern: Hybrid (3 days in office) Contract: Temp with potential to go permanent Start: ASAP A London-based organisation is seeking a highly capable Executive Assistant to support the Chief Financial Officer in a fast-paced, high-impact environment. This role will suit someone with exceptional organisational skills, strong commercial and financial awareness, excellent communication abilities, and the gravitas to operate confidently with senior stakeholders. What You’ll Do • Provide proactive, high-level support to the CFO, including full diary and inbox management, • Coordinate meetings and senior-level engagements, including Board-level activity, • Prepare and coordinate presentations, reports, and key documentation, • Liaise confidently with internal teams and external stakeholders on behalf of the CFO, • Support key business cycles and ensure smooth day-to-day operations, • Take accurate minutes for Board and senior meetingsAbout You, • 5+ years’ EA experience supporting senior leadership or C-suite (ideally CFO-level), • Highly organised with exceptional attention to detail, • Strong, confident communicator with experience engaging senior stakeholders, • Proactive, adaptable, and able to work effectively in a fast-paced environment, • Strong Microsoft Office skills (PowerPoint, Excel, Outlook)This is a high-impact role supporting a key executive, with strong potential to develop into a longer-term position. IFEA177305 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Executive Assistant / Search Coordinator – Executive Search \n\n Location: Central London (Hybrid – 2 Days in the office with some flexibility to do 3 days on occasion) \n\n Industry: Executive Search / Consultancy \n\n Type: Full-Time | Permanent \n\n £45- £50K with excellent bens and bonus \n\n A prestigious Executive Search firm in the Central London is seeking a highly organised and proactive EA / Search Coordinator to support a Managing Director. This is an excellent opportunity for someone with experience in Executive Search who thrives in a fast-paced, client-driven environment. \n\n Key Responsibilities: \n\n\n\t • Coordinate multiple client projects and manage shifting priorities efficiently\n\t, • Prepare, format, and proofread high-quality documents and reports\n\t, • Act as a key point of contact for internal stakeholders and external clients\n\t, • Provide day-to-day administrative and project support to a senior executive\n\t, • Manage CRM systems and project tracking tools accurately\n\t, • Experience as an Executive Assistant or Project Coordinator within Executive Search, Consultancy or client centric organisations\n\t, • Must exposure to or experience in executive search or Management Consultancy industries\n\t, • Excellent written English skills, with strong attention to detail and proofreading abilities\n\t, • Comfortable working under pressure in a fast-paced, deadline-driven environment\n\t, • Strong stakeholder management and communication skills\n\t, • Confident user of CRM platforms and related project coordination tools\n\t, • Chance to join a high-performing, well-established global executive search firm\n\t, • A collaborative and inclusive culture that values innovation and professionalism\n\t, • Long-term career growth opportunities and exposure to prestigious client work\n\t \n\n

Executive Assistant We are working with a highly regarded global investment firm based in Mayfair to find an exceptional Float Executive Assistant to join their Private Equity division, supporting teams across Private Equity, Tactical Operations and Growth. This is a fantastic opportunity to support senior leadership within a fast-paced and high-performing environment, gaining exposure across multiple teams while working alongside a collaborative EA team. THE ROLE: This is an exciting opportunity for a Float Executive Assistant to support Senior Managing Directors across the Private Equity, Tactical Operations and Growth teams within a dynamic and fast-moving environment. Day-to-day responsibilities will include: \n BENEFITS AND DETAILS: \n

Executive Assistant to Founder Location: West London (Hybrid) Salary: £50,000- £65,000 A highly successful, privately owned investment and operating group is seeking an experienced and proactive Executive Assistant to support the Founder in a fast-paced, entrepreneurial environment. This is a standout opportunity to join a growing organisation with a strong track record of acquiring and scaling UK businesses across sectors including healthcare, construction, and property. With a current portfolio generating over £45m in annual turnover and ambitious plans for significant growth over the next 3-5 years, the business offers both stability and exciting long-term prospects. Working within a close-knit and collaborative team, you will play a pivotal role in ensuring the smooth day-to-day running of the Founder's activities, acting as a trusted partner and key point of coordination. Key Responsibilities • Providing high-level, 1:1 executive support to the Founder, • Complex diary and schedule management, • Coordinating domestic and international travel arrangements, • Processing and managing expenses, • Acting as a key liaison for internal and external stakeholders, • Minimum 3+ years' experience in an EA/PA or similar role, • Proven ability to support at senior level in a fast-paced environment, • Highly organised with exceptional attention to detail, • Discreet, reliable, and able to handle confidential information, • Comfortable working closely with the Founder within a small team, • Positive, adaptable, and solutions-focused approach This role will suit an individual who enjoys being at the centre of a business, values trust and collaboration, and is looking for a long-term position where they can make a meaningful impact. You will be joining a dynamic organisation at an exciting stage of growth, with the chance to develop alongside the business. They can offer 1 day working from home. Salary is dependent on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

EA to CEO Financial Services Up to £85K, dependent on experience Soho Permanent Fully office-based ASAP start 4-CEOEA/RW About the Client: A boutique private equity firm based in the heart of Soho. They are looking for an experienced, solutions-driven Executive Assistant to support the CEO. About the Role: This is a fantastic opportunity to support a busy CEO in a collaborative, fast-paced private equity environment. The Executive Assistant will manage complex diary and travel coordination, and have oversight of the CEO's inbox. This role will also mentor a junior member of the support team. Responsibilities will include (but are not limited to): • Provide executive support to the CEO, • Complex diary management, • Coordinating travel arrangements, • Inbox management for the CEO, • Mentor a junior member of the team, assisting with their learning & development, • Previous EA experience is essential, • Experience supporting at C-suite or executive level is highly desirable, • Collaborative and muck-in approach, • Strong organisational skills and a proven track record of managing a busy, multi-faceted role, • Salary up to £85K, dependent on experience plus discretionary bonus, • Core hours are 9am-5, • This role is fully office-based

EXECUTIVE ASSISTANT TO FOUNDER — EXCLUSIVE SEARCH \nLondon (Marylebone) | £60,000–£80,000 + Bonus (Dependent on Experience) \n\n We are partnering exclusively with a highly successful, London-based Founder to appoint an exceptional Executive Assistant in a pivotal, one-to-one support role. \n\n This is a rare opportunity to step into a high-trust, high-impact position at the centre of a fast-scaling international group spanning commodities, financial markets, industrial operations, and philanthropy. \n\n The Opportunity \nOur client leads a privately held global group with operations across the UK, Singapore, India, and the Middle East. With multiple business lines and significant growth underway — including new UK launches and a hedge fund conversion — the need for a first-class EA has become critical. \n\n This is not a traditional EA role. It is best suited to someone who operates as a true extension of the Principal: highly proactive, commercially aware, and comfortable supporting both business and private matters with absolute discretion. \n\n The Role \nActing as the Founder’s right hand, you will: \n\n\n\t • Manage a complex, international diary across multiple time zones\n\t, • Coordinate intricate global travel and logistics\n\t, • Draft and manage sensitive correspondence across business and private matters\n\t, • Support philanthropic initiatives and external engagements\n\t, • Oversee elements of private office and family-related administration\n\t, • Have worked in a similar EA or private office role\n\t, • Have supported a Founder, HNWI, or senior executive in a one-to-one capacity\n\t, • Demonstrate strong tenure and stability in previous positions\n\t, • Have experience managing international schedules and travel\n\t, • Family offices\n\t, • Hedge funds / asset management\n\t, • Private equity\n\t, • Founder-led businesses\n\t, • Proactive and solutions-oriented\n\t, • Calm under pressure in a fast-paced environment\n\t, • Highly discreet and emotionally intelligent\n\t, • Organised but adaptable\n\t, • Comfortable pushing back and protecting the Principal’s time\n\t, • £60,000–£80,000 base salary (dependent on experience)\n\t, • Discretionary bonus\n\t, • 25 days’ holiday + bank holidays\n\t, • Pension\n\t, • Fully office-based in London (near Marylebone)\n\t \n \n \n\n \n\n \n

Dispute Resolution EA (12 Month FTC) A fantastic opportunity for an experienced Dispute Resolution EA to join one of London’s most prestigious global law firms, supporting Partners in the firms highly regarded Dispute Resolution team. \n • Highly competitive salary, • 12-month fixed-term contract, • Generous employee benefits, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am – 5:30pm, • Fast-access and anytime health screenings, • Proactive inbox and diary management, • Draft high-quality correspondence and communicating on stakeholder behalf, including client engagement letters, • Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions, • Support limited personal and partnership administration with external advisor activity, • Maintain effective document / email management and matter filing systems via iManage, • Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions, • Arrange WIP updates and billing cycles according to client matter requirements, • Proactive upward management of business development and other firm-wide initiatives, • Senior level Legal PA / Legal EA experience gained from a law firm, • Strong billing experience and experience with Partner allocations, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

I am working with a law firm based close to Liverpool Street and they have two EA 12 month FTC working within the firm. The hours are 9.30am-5.30pm and they offer hybrid working, 3 days in the office/2 from home. \n\n \n\n This role is for a proactive and highly competent Executive Assistant (EA) who will operate successfully in a pressurised and fast-paced environment. The ability to collaborate with fee earners and clients, provide professional and client-focused support; and build effective relationships, are key to the success of this role. \n\n \n\n Responsibilities will include undertaking complex tasks and projects, providing transactional support, and playing a critical role in managing all routine and daily administrative tasks. A flexible and adaptable attitude is essential - as is the ability to take ownership, drive processes and support change within the business. \n\n \n\n Main Responsibilities \n\n \n\n Administrative \n• Proactively manage, control and fully understand fee earner diary using discretion and business knowledge to prioritise commitments. This will include extensive arrangements of appointments, conferences and meetings across different time zones and offices, using different processes and IT infrastructure (videoconferencing, tele-conferencing, client office software etc.). \n• Develop and maintain a robust file management system for all electronic and hard copy correspondence, and documents, ensuring adherence to naming conventions policy. \n• Liaising regularly with fee earners to identify work commitments, prioritising workloads accordingly. \n• Prepare for all meetings, including preparation of all pre-reading documentation (if appropriate), follow up and coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications. \n• Travel arrangements including liaison with travel company, arranging visas, booking travel and accommodation, arranging currency, preparing itineraries, ensuring compliance with the firm's Travel Policy at all times \n• Coordinate and assist with global visitors. \n• Arrange photocopying, printing, scanning, organising post and couriers, etc. \n• Ensuring partner PDPRs are up to date \nClient relationship management \n• Build strong and effective relationships with, and develop and maintain a comprehensive knowledge of, internal and external clients and their teams \n• Support lawyers in marketing activities including research and obtaining client information and data, as well as involvement in preparation of pitches and presentations \n• Support the internal business development team by undertaking an event secretary role, managing the e-alert process, assisting with legal directory administration and delegating tasks appropriately \n• Proactively maintain and update the client relationship management system, ensuring any follow-ups are actioned \n• Attend and contribute to team meetings as required, detail and progress action points as appropriate \nFinancial \n• Ensure all new client/matter onboarding processes are completed accurately, following up as appropriate and adhering to risk and compliance requirements at all times \n• Coordinate and action the production of accurate compliance documents (including drafting engagement letters, critical information and collection proforma, etc.) \n• Attend and actively participate in WIP and credit control meetings, undertaking and driving actions as agreed \n• Produce and review WIP reports, identifying matters for billing, write-offs, debtors and client credits \n• Manage partners' billing processes: agreeing billing dates, gathering disbursements, initiating prebills, complete billing checklist (to include: time transfers, write-offs, applying discounts, returns to WIP, producing drafts and updating Expert as appropriate). Submitting prebills for approval \n• Preparing covering emails/letters, and ensure completed invoices are despatched in a timely manner and uploaded into delivered bills \n• Using Aderant to assist fee earners with financial queries, producing reports if required \n• Ensuring disbursements and all client payments are processed accurately, having completed all relevant pre-checks \n• Undertake client audits and prepare draft documentation \n• Ensure expenses, receipts and contact reports are completed, uploaded and filed appropriately \nCommunication \n• Act as gatekeeper for fee earners, taking appropriate messages and ensuring they are passed on/followed up appropriately \n• Using own initiative to manage post and email accounts: screening, prioritising and dealing with incoming emails and post in fee earners absence; develop and maintain systems to promote efficiency \n• Draft high-quality correspondence, engagement letters, documents, agendas, presentations and spreadsheets or other (non-legal) correspondence on behalf of fee earners, actioning responses if appropriate \n \nDocument and File Management \n• Proactively delegating document production and dictation transcription to appropriate resource, providing appropriate timeframes for work and checking returned work if required \n• Actively filing documents appropriately within iManage, ensuring compliance with the naming conventions policy \n• Following the Records Management policy and procedure, undertaking regular records management of files and papers for fee earners, ensuring all documents are recorded electronically and recording original documents in the Records Management system prior to off-site storage \n• Undertake regular file reviews, closing finished matters when appropriate \n \nAdditional Responsibilities \n• Proactively identify areas of responsibility and tasks to take ownership of the same \n• Drive processes through to delivery via appropriate workflows (i.e. partners, business service teams, etc.) \n• Support additional stakeholders and colleagues as and when required \n• Identify and facilitate knowledge sharing within peer group and wider team \n• Mentoring and coaching junior members of the team \n• Identifying areas for continuous improvement and implementing solutions \n• Maintain strong knowledge of own practice, key matters, business issues and ‘hot topics; so that appropriate priority is given to queries and requests. \n\n \n\n \n\n

German-speaking Executive Assistant Temporary (ongoing) ASAP Start Up to £34 per hour, plus holiday West End Hybrid, Fridays WFH 7-gEA/NCW The Client: An established international investment firm are seeking an experienced German-speaking Executive Assistant to support a Germany-based team. This is a hybrid role offering WFH on Fridays. The Executive Assistant Role: EA duties will include but are not limited to: • Extensive diary management., • Arranging complex international travel., • Scheduling meetings., • Processing expenses., • Be fluent in German., • Be happy to support a team of professionals., • Have prior financial services industry experience (desirable)., • Be highly organised with great attention to detail., • Have excellent verbal and written communication skills., • Up to £34 per hour plus holiday, depending on experience, • Standard hours 9am-6pm (potentially 8am-5pm), • WFH 1 day per week - Fridays

Executive Assistant (Italian Speaking) – Leading Asset Management Firm \nLocation: London (West End) \nContract: Ongoing Temporary Assignment \n\n An exceptional opportunity has arisen for an accomplished, Italian-speaking Executive Assistant to join a highly regarded global asset management firm in their London office. Renowned for its outstanding reputation and continued success, this is a fantastic chance to become part of a dynamic, high-performing environment. \n\n We are seeking an experienced EA with a strong background in the investment sector who can hit the ground running in a fast-paced, ever-evolving role. This position will support a team of five across Milan and London, with primary support to a highly influential and well-respected Managing Director based in Milan, alongside two additional team members in Milan and two executives in London. \n\n This is a true right-hand role requiring a proactive, highly organised individual who thrives under pressure and can seamlessly manage multiple priorities. \n\n Key Responsibilities: \n\n\n\t • Extensive and ever-changing diary management across multiple time zones\n\t, • Coordination of complex international travel arrangements\n\t, • Acting as a key liaison across the Milan and London teams\n\t, • Supporting senior stakeholders with efficiency and discretion\n\t, • Fluent in Italian (essential)\n\t, • Proven EA experience within asset management, investment banking, private equity, or a similar financial services environment\n\t, • Highly organised with exceptional attention to detail\n\t, • Calm under pressure with the ability to juggle competing demands\n\t, • A strong team player with a collaborative and positive approach\n\t

German Speaking Executive Assistant We are working on a fantastic Executive Assistant opportunity supporting a dynamic, driven UHNW individual. This is a highly varied role offering the chance to act as a true partner, coordinating both business and selected personal commitments while contributing meaningfully to a small, warm, and growing team. THE ROLE: This position is a blend of classic EA support and broader coordination across the Principal’s fast-paced professional world. You will oversee extensive travel logistics, ensure seamless meeting and itinerary planning, support preparation for regular Board commitments, and maintain organisation across multiple business and personal priorities. Day-to-day responsibilities include: \n\n Complex diary and schedule management \n Extensive European-focused travel coordination, plus occasional US/Asia trips \n Preparation and organisation ahead of board meetings \n Coordination of business and personal commitments \n Occasional support for the Principal’s spouse (less than 10%) \n Opportunities to assist with event planning, including limited travel \n Acting as a trusted partner ensuring the Principal is consistently set up for success \n The ideal candidate will be warm, engaging, discreet, and able to remain calm under pressure. Exceptional organisational skills, strong judgement, and a proactive mindset will be essential. Given the international demands of the role, fluency in both English and German is required. You should enjoy working independently at times, particularly during periods of the Principal’s extensive travel, when remote working is welcomed. BENEFITS AND DETAILS: \n\n Hybrid working \n Discretionary bonus \n Opportunity to grow with a small, collaborative team \n Exposure to high-level international environments \n And more! \n This is a standout Executive Assistant position that won’t be available for long — apply now! \n Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

An exceptional opportunity has arisen for an experienced Executive Assistant to join a highly regarded global asset management firm based in the heart of Mayfair. \n\n This is a permanent float Executive Assistant position, supporting senior Managing Directors, Partners, and their teams across the Private Equity and Growth platforms. The role offers excellent exposure within a fast-paced, high-performing environment and is an outstanding brand name to add to your CV. \n\n This is a classic, senior-level EA role requiring confidence, resilience, and adaptability. Responsibilities will include: \n\n\n\t • Complex and ever-changing diary management for senior MDs and Partners\n\t, • Extensive international travel coordination, often across multiple time zones\n\t, • Scheduling and managing meetings globally, including last-minute changes\n\t, • Acting as a trusted point of support to senior stakeholders and their teams\n\t, • Proven experience supporting senior leadership within private equity, asset management, investment banking, or a similarly fast-paced financial services environment\n\t, • Strong organisational skills and the ability to juggle competing priorities calmly\n\t, • Confidence working with demanding diaries and international travel schedules\n\t, • Versatility and emotional intelligence to adapt quickly to different personalities and teams\n\t