Senior Staff Accountant
15 days ago
Philadelphia
Job Description Organizational Summary Maternity Care Coalition (MCC) is a community-based nonprofit organization serving Pennsylvania and Delaware with over four decades of commitment to improving maternal and child health and early care and education. MCC’s mission is to improve the health and well-being of pregnant women and parenting families and enhance school readiness for children ages 0—3. We achieve this through direct service, advocacy, and research, in collaboration with individuals, families, providers, and communities. We envision a future where parents impacted by racial and social inequities can birth with dignity, parent with autonomy, and raise babies who are healthy, growing, and thriving. Why Join MCC? Competitive Benefits: • Three (3) weeks paid vacation, plus one (1) week paid Winter Break, • Medical, Prescriptions, Dental, Vision, Identity Theft through CIGNA, • Employer Paid Basic Life and Accidental Death and Dismemberment Insurance, • Employer-Paid Employee Assistance Program, • Employer-Paid Long-Term Disability Insurance, • Voluntary & Supplemental Life Insurance, Short Term Disability, • Flexible Spending Accounts and Commuter plans through Flex Facts, • Medical Waiver Credit, • Limited Health Reimbursement Account (HRA) up to $1500 annually, • 403B Retirement Plan with Employer Match, • Pet Insurance, • Wellness Programs, • 12 weeks of paid parental leave The Senior Staff Accountant performs general accounting functions while also supporting many different facets of the work and serving as an informal guide and advisor to other department personnel, especially Accounts Payable personnel. As such, this person must have a strong understanding of MCC programs and accounting systems overall, an in-depth understanding of all elements of accounts receivable and accounts payable, and solid knowledge of the essential accounting procedures outlined below. Essential Functions Accounts Receivable Invoice Preparation and Entry • Prepare and send invoices directly to various funders, ensuring accuracy of numbers and formatting and adherence to funder stipulations, filing copies in a logical and accessible location on the main shared drive. Collaborate with the grants team on any invoices they prepare and enter them into MIP., • Work with program teams as needed to develop an invoice for them to send, and file a copy of the program-generated invoice in a logical and accessible location on the main shared drive. Enter the program-developed invoices in MIP., • Track invoices each month to ensure that all invoices have been prepared, sent to the funder, and entered into MIP using an Excel spreadsheet., • Identify areas of discrepancy between allowable invoiced costs and financials to support appropriate and timely resolution (e.g., via review of budget, discussion with finance/contract point person, revised invoice, or JV), • Create timely and accurate drawdown requests for those funders, allowing for electronic requests., • Maintain accurate and timely reporting as requested by these funders, working closely with finance to ensure alignment., • Upload and record payroll and ensure accuracy in financial reports, including reconciliation to HR records and appropriate distribution coding. Perform the same for charges related to Flex Facts and other similar vendors., • Run life insurance invoices from ADP and confirm and pay the invoice on the NY Life Website. Enter the invoice into MIP., • Approve transactions as needed in the PNC Invoicing system., • Maintain and update distribution codes, working closely with the Grants and Contracts team to ensure accuracy and appropriateness., • Assign distribution codes to new hires, working with the Grants and Contracts team for input., • Perform bank reconciliation of PNC Money Market, Truist, and Merrill Lynch accounts. After approval, file reconciliations in the main shared drive. Upon request, share the reconciliations with the auditors., • Work with the Senior Director to be cross-trained in performing bank reconciliation for the primary checking account., • Keep the team apprised of the checking account balance on a weekly basis., • Prepare monthly account reconciliation of balance sheet accounts to include long-term assets, pledges receivable, and prepaid expenses. Reconcile petty cash accounts and train new petty cash custodians., • Prepare monthly entries in MIP for depreciation and expenses of prepaid expenses. Assist in the quarterly audit of the petty cash accounts. Recommend deletions of petty cash accounts due to inactivity., • Lead effort to complete audits as requested by specific funders., • Ensure MCC is current on all required compliance reports relevant to accounts receivable., • Support the Senior Director in providing necessary documents and analysis for the annual audit and preparation of Form 990., • Provide ad hoc analysis and support for the Grants and Contracts team in generating financial and funder reports., • Undertake special projects as needed and as requested by the supervisor., • Recommend ways to streamline workflow and specific entry procedures, and strengthen cash control., • Enthusiasm for and commitment to Maternity Care Coalition’s mission, theory of change, DEIJ principles, and core values, • Strong attention to detail and a passion for accuracy and meeting deadlines, • Strong analytical and problem-solving skills, • Strong written and oral communication skills, • Ability to work effectively in teams and individually, • Advanced skills in Excel, including the use of Conditionals & Logical Operators, Basic Statistical Functions, Lookup/Reference Functions, and Pivot tables. Required • Bachelor's Degree (BA/BS) in accounting or related field with at least 12 semester credits in accounting, • Coursework in advanced accounting – taken or in progress, • 2 years of accounting experience at a non-profit organization The other position factors described here are representative of those that an employee must meet to successfully perform the essential tasks of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • The employee must occasionally lift and/or move up to 30 pounds., • Operate related office equipment and use necessary tools. Regular keyboarding and computer use., • Although work is primarily indoors, you will be required to travel outside to client and community locations., • Position may require occasional trips to attend conferences, seminars, and meetings., • May require working non-traditional hours, including evenings and weekends, for meetings and events. Maternity Care Coalition (MCC) is committed to fostering an inclusive, respectful, and equitable workplace culture. We ensure a fair hiring process and provide a healthy work environment where every employee can thrive and make a meaningful impact in the community.