Miami
Job DescriptionSalary: Position Overview We are seeking a detail-oriented and proactive Bookkeeper to handle daily accounting tasks and support our outsourced Controller-level accounting partner. This role ensures accurate financial entry, reliable documentation, and consistent alignment with our AP/AR processes, job-costing structure, and financial reporting standards. You will work closely with our fractional accounting firm, Operations leadership, and Project Management team to keep financial data clean, organized, and audit-ready at all times. Key Responsibilities Daily & Weekly Responsibilities • Enter and maintain all Accounts Payable and Accounts Receivable transactions., • Manage vendor invoices, coding accuracy, documentation, and submission for approval., • Support transaction allocations tied to job costing and project financials., • Assist in preparing weekly updates for cash position, AR projections, and AP schedules., • Provide administrative accounting support to the Controller team as assigned. Monthly Responsibilities • Assist with bank and credit card reconciliations., • Prepare documentation for monthly close items and financial packets., • Maintain organized digital folders for estimates, project costs, invoices, and reconciliations., • Support preparation of job-cost reporting, WIP schedules, and budget vs. actual review. Financial Controls & Documentation • Ensure all documentation is properly labeled, archived, and audit-ready., • Follow established approval workflows for AP, spending, and cost tracking., • Maintain strong communication with vendors, PMs, and the outsourced accounting team. Construction Accounting Support • Assist with coding to proper categories, cost types, and projects., • Support tracking of change orders, cost-to-complete updates, and vendor payment planning., • Provide accurate financial data to PMs for project clarity and billing validation. Requirements Experience & Technical Skills • 2+ years of bookkeeping experience (construction industry preferred)., • Strong AP/AR background with proven accuracy in financial data entry., • Proficiency in QuickBooks Online (required)., • Familiarity with construction management platforms such as Builder trend or Procore (preferred)., • Understanding of job costing, WIP schedules, and project-based accounting is a plus. Professional Qualities • Highly organized with consistent attention to detail., • Strong communication skills and proactive follow-through., • Ability to work with an external Controller-level finance partner and internal team simultaneously., • Meets all deadlines and maintains disciplined accuracy in reporting.