Clerical assistant jobs in Miami, Florida - Page 2Create job alerts

Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Administrative Assistant to work in Miami. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Job DescriptionDescription: POSITION SUMMARY: This position may be involved in both the clinical and administrative areas including assisting physicians with patient care and handling clerical, environmental, and organizational tasks. Provides information to patients so they may fully utilize and benefit from the clinical services. DUTIES AND RESPONSIBILTIES · Fulfills patient care responsibilities as assigned that may include checking schedules and organizing patient flow; accompanying patients to exam room; assisting patients as needed with collecting specimens, preparing for exam, etc.; collecting patient history; checking vital signs; performing screenings per provider guidelines; assisting providers as needed; charting; administer injections, perform EKGs and PFTs; relaying instructions to patients/families; answering phone calls, and providing pertinent information. · Fulfills clerical responsibilities as assigned that may include sending/receiving patient medical records; obtaining lab/X-ray reports, hospital notes, referral information, etc.; completing forms/requisitions as needed; scheduling appointments, patient check-in and check-out; managing and updating charts to ensure that information is complete and filed appropriately. · Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergency codes; sharing problems relating to patients and/or staff with immediate supervisor. · Other duties as assigned. Requirements: QUALIFICATIONS/ REQUIREMENTS · High school diploma or general equivalency diploma (GED), medical assistant diploma from an accredited vocational institution, or a college course in medical assisting. · Experience working in a family practice, internal medicine, or urgent care is preferred. Minimum 3 years of experience is preferred. REQUIREMENTS FOR LEVEL I STATUS: · Entry level (1-4 years’ experience) and/or meet the basic requirements of the job with the need for additional supervision. · Excess of 4 years’ experience if meeting only the basic requirements of the job with need for additional supervision. PERFORMANCE REQUIREMENTS · Knowledge of health care field and EMR systems. EClinicalWorks (ECW) is a plus. · Skill in performing medical assistance tasks appropriately. · Skill in written and verbal communications. · Skill in understanding patient education needs by effectively sharing information with patients and families. · Ability to learn and retain information regarding patient care practices and procedures. Ability to project a pleasant and professional image, and work as a team player. · Ability to plan, prioritize, multi-task and complete delegated tasks. · Ability to demonstrate compassion and care in dealing with others

The Department of Physical Therapy is currently seeking a full time Clinic Assistant to work in Coral Gables, FL. The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Maintain a safe and clean work area in the clinic.

Job Description CareATC: Provide patient care the way you always envisioned within a Health Center setting. About This Opportunity: We are looking for a Medical Assistant with excellent patient care skills, great communication, and concierge-level customer service! The Role of the Medical Assistant: • Greet and Room patients, • Obtain blood & urine samples, measure and record vital signs, and maintain clean exam rooms, • Clerical responsibilities, • Exhibit good clinical judgment within the scope of the role with or without the provider present, • Follow all clinical and clerical protocols per company policy Hours: Monday 7:00 AM - 4:00 PM Tuesday 9:00 AM - 6:00 PM Wednesday 7:00 AM - 4:00 PM Thusday 9:00 AM - 6:00 PM Friday 7:00 AM - 4:00 PM Bilingual-Spanish-is a must The CareATC Difference: Our unique model partners directly with the employer and does not use traditional fee-for-service health care. This allows physicians and their clinical staff to focus on being the patient-centered medical home for their patients and are not burdened by managing the financial aspect of the business. Our structure is a win for: • The Patient: Little or no cost for excellent medical care nor dispensed medication, • The Staff: Consistent schedule allowing for work-life balance, no on-call schedule or holiday schedules. Allows for consistent income with manageable productivity expectations., • The Employer: An excellent benefit resulting in happier, healthier employees and families which will reduce the costs of their medical plans. Minimum Qualifications: Education: • High school diploma or general equivalency diploma (GED) plus one of the following:, • Medical Assistant certification or diploma from an accredited MA program, • Or 1 year relevant work experience or on-the-job training in place of certification or diploma, • Military trained medic, • Minimum one year of recent experience in a medical setting is strongly preferred., • Clinic and medication provided at low or no cost to employees and dependents., • Full benefit package, for eligible roles, including Medical, Dental Vision, 401K, PTO, Disability & Life Insurance, Wellness Program and much more.

Job Description This position is for full time evening shift We are North Medical Center. Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER • Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from., • Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time). POSITION SUMMARY: (Lab Assistant II) -Phlebotomist Position Summary: Performs routine technical and clerical functions to include specimen registration and billing. Performs venipuncture, specimen receipt and distribution of laboratory specimens. Performs phlebotomy duties as assigned. Will perform waived testing and assist in Microbiology processing and plating specimens, as requested. Position Qualification: • One (1) year of laboratory experience and/or completion of a formal phlebotomy training, • High school diploma or equivalent., • Completion of Phlebotomy training program and/or national phlebotomy certification through ASCP, ANP, ASPT or similar preferred, • Ability to effectively communicate in writing and orally with all levels of the organization Must be able to pass Background and Drug Test screenings.

Job DescriptionSalary: Were Hiring! Experienced Medical Assistant / Phlebotomist North Miami & Pompano Locations Join our growing healthcare team! Were currently seeking a dedicated and experienced Medical Assistant / Phlebotomist to support our North Miami and Pompano office locations. If you're passionate about patient care and thrive in a fast-paced clinical environment, wed love to hear from you! Position: Medical Assistant / Phlebotomist Locations: North Miami & Pompano Schedule: Full-time Responsibilities include (but not limited to): Clinical Duties: • Vital signs (BP, pulse, temp, respiration, height/weight), • Rooming patients and preparing for provider, • Assisting with exams and minor procedures, • Administering injections and immunizations, • Performing EKGs and point-of-care testing, • Phlebotomy: drawing blood, processing specimens, • Ensuring exam rooms are sanitized and stocked, • Scheduling appointments and managing calendars, • Verifying insurance and collecting co-pays, • Patient intake and updating medical records (EHR/EMR), • Answering phones, managing referrals and authorizations, • Certified or Registered Medical Assistant preferred, • At least 1 year of MA and phlebotomy experience, • Bilingual (English/Spanish or English/Creole) a plus, • Excellent communication, customer service, and multitasking skills, • Reliable, professional, and team-oriented attitude

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. If you are the type of person who is self-motivated a

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. Work at home Data Entry Clerk - Part Time. Earn at Home Panelist Program - Customer Servic

Job DescriptionDescription: JOB SUMMARY Performs patient care activities as directed by the clinic Chiropractor and prescribing physician. Assists with developing x-ray films, cleans, stores supplies, instruments, and equipment and provides administrative, clerical, and to provide patient therapies RELATIONSHIPS Reports to: Team Leader Assistant Team Leader Office Manager Supervises: None QUALIFICATIONS: Training provided by onsite chiropractic physician Registration: CA Registration (provided by the organization) OCCUPATIONAL EXPOSURE Category I exposure to bloodborne pathogens; frequent exposure to chemical hazards, may encounter radiation hazards. MENTAL DEMANDS Requires frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communication. PHYSICAL DEMANDS Requires visual and auditory acuity adequate for frequent use of computers and other business equipment. Ability to sit for long periods, move frequently throughout the Facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the organization. • Supports and performs according to approved policies and procedures., • Supports and participates in programs directed to patient and staff safety., • Considers patient rights in performance of job responsibilities., • Contributes to the quality/performance improvement process., • Observes safety measures in performance of job responsibilities., • Responds to emergency situations with competence and composure., • Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed., • Communicates effectively and professionally with patients, visitors, physicians, and coworkers using a translator when necessary., • Documents information received from the patient and disseminates it to the appropriate people or areas., • Interactions are respectful and courteous., • Performs patient care activities as directed by clinic chiropractor, • Assists with other office duties as needed Requirements:

Job Description Job Summary: The Administrative and Admissions Assistant is responsible for successfully initiating and completing the admissions process. In addition, this position facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Main Duties/Responsibilities: · Answer and redirect calls · Mail retrieval · Coordinate and execute the admission process from initial caregiver interview to assessment authorization request. · Verify benefits with appropriate insurance company. · Coordinate service in school and complete all necessary forms · Process Medicaid Provider and NPI applications · Assist with scheduling sessions, coordinating with RBTs, BCBAs, and parents, collecting signatures, and calculating supervision hours. · Review RBT’s session notes, analysts’ session notes, Family Training notes, Caregiver Competency Check for accuracy. · Complete and monitor supervision hours for candidates preparing to take the BACB exam. · Data Entry · Other tasks as assigned. Required Skills/Abilities: · Fully bilingual (English/Spanish) · Excellent verbal and written communication skills. · Excellent interpersonal and customer service skills. · Proficient in Microsoft Office Suite. · Excellent organizational skills and attention to detail. · Basic understanding of clerical procedures and systems such as record keeping and filing. · Ability to work independently. · Flexible and adaptable in various situations and when interacting with many different personalities. · Ability to organize and prioritize tasks including delegation of tasks when appropriate. · Ability to maintain confidential information. Education and Experience: · High School degree required; Associate’s degree in related field preferred. · RBT Certification preferred. · Experience working with ABAMatrix (preferred). · One to two years of experience in a front desk or clinical coordinator role in a clinical setting. Working Conditions: · Standard working hours (9:00 am to 5:00 PM, Monday through Friday). · Prolonged periods sitting at a desk and working on a computer.

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Flex One Medical Lab Services Specialist/ Member Support Specialist at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. Our Flex Lab Services Specialist/ Member Support Specialist support multiple offices in a Market. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization What you'll need: • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks Location: This is a flexible/float position requiring availability to work at multiple office locations, including: • Brickell, • Coconut Grove, • Doral This is a full time role (40 hrs/week) with 8 hr shifts generally taking place Monday-Friday between 7:30am-6:00pm. Flex Lab Services Specialists support multiple One Medical locations within a given market, with both location and schedule subject to change based on business needs. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Control and management of office supply inventory and equipment, • Prepare management reports, • Greet and assist onsite clients, • Answer inbound telephone calls, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Fluent in Spanish and in English, • Proficient in MS Office (Word and Excel)Company DescriptionDomex is a Dominican-based company that offers courier services in the Dominican Republic by freight handling shipments from the US to the Dominican Republic.Domex is a Dominican-based company that offers courier services in the Dominican Republic by freight handling shipments from the US to the Dominican Republic.

Job Description Please do not call us unless you are asked for interview and P lease do not show up with out an appointment We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual , Must speak , read and write fluently in both spanish and english.Company Descriptionwe are roofing contractors. We have been in business for over 23 years. we have a excellent record with our clients . We work Both Commercial and residential roofing work.we are roofing contractors. We have been in business for over 23 years. we have a excellent record with our clients . We work Both Commercial and residential roofing work.

Job Description Job Summary: IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department. Your exceptional organizational skills and attention to detail will contribute to the overall success of our team. General Accountabilities: • Compose and produce business correspondences, reports, and related materials, or provide guidance to other staff members involved in producing these materials., • Review and sign materials as authorized, ensuring accuracy and quality., • Edit documents produced by others to enhance clarity, consistency, and professionalism., • Maintain confidentiality and control access to sensitive information, such as staff personnel files., • Respond to inquiries and requests for information, utilizing your comprehensive knowledge of departmental and company policies and procedures., • Serve as an internal resource to administrators or staff members, providing guidance on departmental and company procedures., • Perform administrative duties associated with scheduling and coordinating meetings, as well as planning events., • Coordinate with vendors to arrange services, prepare meeting agendas, gather and organize supporting information, and oversee the production and distribution of related materials., • Oversee office operations to ensure smooth day-to-day functioning. Job Qualifications: • Education: Associate's degree in a relevant field., • Experience: 1-2 years of related experience in a secretarial or administrative role., • Skills:, • Excellent written and verbal communication skills to effectively interact with colleagues and stakeholders., • Strong service orientation, demonstrating a helpful and cooperative attitude in assisting others.

Job Description We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionSmall law firm located in North Miami Beach, FloridaSmall law firm located in North Miami Beach, Florida

Job DescriptionWe are seeking a Bilingual Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: • Provides administrative support to ensure efficient operation of office., • Prepare communications, such as memos, emails, invoices, reports and other correspondence, • Schedule and confirm shipping, • Create and maintain filing systems, both electronic and physical based on office protocol, • Provide support around office as needed, • Answering and directing phone calls, • Greet visitors as needed, • Problem-Solving Skills &TeamworkQualifications:, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail & organizational skills., • Proficient in QuickBooks & Microsoft Office suite, • Bilingual in Spanish, Portuguese a plus

Job Description We are looking for a detail-oriented bilingual Spanish Office Assistant to join our team on a contract basis in Miami, Florida. This role involves providing essential administrative support to ensure efficient operations, particularly within the Human Resources department. The ideal candidate will excel at multitasking and maintaining confidentiality while handling sensitive employee records and communications. Responsibilities: • Support employees in completing and submitting Family and Medical Leave Act (FMLA) documentation accurately and on time., • Maintain organized and precise records of leave requests, medical certifications, and return-to-work forms., • Collaborate with HR and management to ensure compliance with company policies and timely processing of leave requests., • Communicate with employees about their eligibility, application status, and required documentation for leave., • Coordinate pre-employment drug testing and background checks for new hires., • Work with external vendors and clinics to guarantee prompt completion of screenings., • Safeguard the confidentiality of employee medical and personnel records in adherence to company and legal standards., • Update HR systems with relevant changes, including test results and employee status updates., • Provide administrative assistance to the HR team, such as managing filing systems, data entry tasks, and verifying documents., • Handle general clerical duties, including answering calls, scanning documents, and maintaining reception functions., • Previous experience in administrative or clerical roles is required., • Bilingual Spanish, • Proficiency in maintaining confidentiality and handling sensitive information., • Familiarity with HR processes, including FMLA documentation and pre-employment screenings, is preferred., • Excellent communication skills for interacting with employees, vendors, and management., • Competence in using office equipment such as scanners and phones for daily tasks., • Ability to perform receptionist duties effectively, including answering calls and assisting visitors., • Experience with data entry and document management systems is an advantage.

Job Description REPORTS TO: Campus President FLSA STATUS: Hourly Non-Exempt OVERVIEW: The Administrative Assistant works closely with the Campus President to perform a variety of administrative and clerical duties necessary to run the Campus efficiently. BUSINESS CONTRIBUTION: The Administrative Assistant performs complex secretarial and administrative duties in support of the Campus President, and assists in the coordination of general office functions. The Administrative Assistant accomplishes this through: • Responsible for coordinating and facilitating meetings, • Oversees the administration of the Campus President's office, • Monitors progress of internal and Campus-wide projects, • Screens calls and visitors to the Campus President's office, • Performs confidential secretarial duties relating to student or personnel documentation ESSENTIAL FUNCTIONS: Responsible for coordinating and facilitating meetings • Coordinates and attends meetings as appropriate., • Arranges meetings, conferences, special events, and luncheons for the Campus President., • Prepares necessary material for meetings., • Prepares and distributes meeting minutes., • Assist with making travel arrangements, when necessary., • Manages the Campus President calendar of events., • Assists with scheduling and planning. Oversees the administration of the Campus President's office • Responsible for creating memorandums and other forms of communication for staff distribution., • Assists with new hire processing and electronic on-boarding., • Monitor and tracking employees time in the time-keeping system., • Acts as a liaison between Campus and Human Resource Department., • Assists with scheduling and planning. Monitors progress of internal and Campus-wide projects • Ensures deadlines are met and enforced., • Reviews and tracks completed tasks., • Assists with the implementation of projects. Screens calls and visitors to the Campus President's office • Answers all calls forwarded., • Greets visitors with a pleasant and professional demeanor., • Conducts research and responds to request for information., • Maintains confidential and sensitive information., • Provides support as required to problem solve and discuss concerns. PHYSICAL DEMANDS: The employee may occasionally lift and/or move up to 25 pounds. The employee may be required to stand or sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: Professional office setting; controlled indoor climate; noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LOCATION: This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and/or designee. Job Specification Administrative Assistant to Campus President Knowledge, Skills, and Experience: The Administrative Assistant role is primarily focused on providing administrative duties to the President. Thus, the Administrative Assistant provides a heavy degree of interaction with staff, faculty and students. The role requires someone that is able to adapt to changes in the work environment and is able to manage competing demands. Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in this position. • Knowledge:, • General knowledge on the appropriate format for memorandums, letters, and other types of correspondence., • Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft programs Word, Excel, and PowerPoint., • Skills:, • Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information., • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings., • Time Management - Organize prospect data, develop and follow an approach, and organize time; notify appropriate person with an alternate plan when needed., • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions, and uses reason even when dealing with emotional topics., • Abilities:, • Confidentiality - Maintains confidentiality at all times., • Goal setting - setting reasonable, yet high targets, and creating a plan for attaining those targets. Education, Experience, and Training: High School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience. Location: This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and/or designee. Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. BENEFITS • 401(k), • 401(k) matching, • Dental Insurance, • Health Insurance, • Vision Insurance, • Paid time off

Job Description The Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. Administrative Assistants are to establish and maintain a professional, service oriented relationship with the Association Managers, other assistants and employees, clients, homeowners, vendors, and service providers. This position involves daily contact with homeowners and board members and requires an individual that is well-spoken, customer service-oriented, and can multi-task at a quick pace. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Schedules and coordinates programs and special events in coordination with management and community representatives., • Organizes and prepares incoming and outgoing correspondence., • Receives and responds to incoming phone calls and emails from clients and vendors., • Interprets client account ledgers, replies to client account balance inquiries, researches discrepancies., • Prepares and tracks time sensitive forms for clients and vendors, • Updates client database - contact information [address, phone, email] -- enter notes into client accounts, • Maintains vendor database - add/update vendor information, obtain w9 and proof of insurance, • Prepares documentation for accounts payable vouchers and submits invoices for payment, • Processes print jobs, scanning and faxing as needed, • Uses Word, Excel, software and computer systems to track projects (Knowledge of BuildingLink a Plus) This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee will be required lift objects up to 25 lbs. Position Type/Expected Hours of Work This is a full-time exempt (salaried) position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. This schedule may change to accommodate the business needs of the Association Travel Some travel will be required to and from Association’s storage location Required Education and Experience • 1 - 3 years of directly related clerical or administrative support experience required; HOA, property management or condominium management related experience is a plus., • HS Diploma or GED required; Bachelors or Associate degree preferred., • Bilingual, English/Spanish or Other Language, • Must be able to use Excel and Word. Must be able to adapt to management software and computer programs being utilized by company., • Ability to interpret and follow verbal and written instructions., • Ability to communicate effectively, both verbally and in writing and exercise diplomacy., • Knowledge of business correspondence including rules of grammar, sentence structure, punctuation, and spelling., • Interpersonal skills necessary to effectively interface with all levels of personnel and work in a team environment., • Demonstrated ability to maintain confidentiality of records and to use discretion in the performance of daily activities. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionDescription: JOB SUMMARY Supervises the operations of his/her office and insures that all office duties are performed and completed daily. RELATIONSHIPS Reports to: Team Leader, Assistant Team Leader and Office Manager Supervises: None QUALIFICATIONS Education: High school diploma or equivalent Training/education in business office activities required (two years of experience may be substituted for education/training) Experience: Two year medical clerical/office experience preferred MENTAL DEMANDS Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications. PHYSICAL DEMANDS Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. OCCUPATIONAL EXPOSURE Category II exposure to bloodborne pathogens; may encounter chemical hazards. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the Organization • Supports, and performs according to approved policies and procedures., • Supports and participates in programs directed to patient and staff safety., • Considers patient rights in performance of job responsibilities., • Contributes to the quality / performance improvement process., • Observes safety measures in performance of job responsibilities., • Responds to emergency situations with competence and composure., • Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed., • Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary., • Documents information received from the patient and disseminates it to the appropriate people or areas., • Interactions are respectful and courteous., • Cross training may be required., • Evaluates accounts to maintain correct and lawful practices for billing payers., • Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage.Requirements:

Job DescriptionOVERVIEW: The Administrative Assistant works closely with the Campus President to perform a variety of administrative and clerical duties necessary to run the Campus efficiently. BUSINESS CONTRIBUTION: The Administrative Assistant performs complex secretarial and administrative duties in support of the Campus President, and assists in the coordination of general office functions. The Administrative Assistant accomplishes this through: • Responsible for coordinating and facilitating meetings, • Oversees the administration of the Campus Presidents office, • Monitors progress of internal and Campus-wide projects, • Screens calls and visitors to the Campus Presidents office, • Performs confidential secretarial duties relating to student or personnel documentationESSENTIAL FUNCTIONS:, • Responsible for coordinating and facilitating meetings, • Coordinates and attends meetings as appropriate., • Arranges meetings, conferences, special events, and luncheons for the Campus President., • Prepares necessary material for meetings., • Prepares and distributes meeting minutes., • Assist with making travel arrangements, when necessary., • Manages the Campus President calendar of events., • Assists with scheduling and planning.Oversees the administration of the Campus Presidents office, • Responsible for creating memorandums and other forms of communication for staff distribution., • Assists with new hire processing and electronic on-boarding., • Monitor and tracking employees time in the time-keeping system., • Acts as a liaison between Campus and Human Resource Department., • Assists with scheduling and planning.Monitors progress of internal and Campus-wide projects, • Ensures deadlines are met and enforced., • Reviews and tracks completed tasks., • Assists with the implementation of projectsScreens calls and visitors to the Campus Presidents office, • Answers all calls forwarded., • Greets visitors with a pleasant and professional demeanor., • Conducts research and responds to request for information., • Routinely responds to complaints and ensure they are addressed by Campus President.Performs confidential administrative duties, • Maintains confidential and sensitive information., • Provides support as required to problem solve and discuss concerns.Knowledge, Skills, and Experience: The Administrative Assistant role is primarily focused on providing administrative duties to the President. Thus, the Administrative Assistant provides a heavy degree of interaction with staff, faculty and students. The role requires someone that is able to adapt to changes in the work environment and is able to manage competing demands. Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in this position. Knowledge: • General knowledge on the appropriate format for memorandums, letters, and other types of correspondence., • Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft programs Word, Excel, and PowerPoint.Skills:, • Written Communication Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information., • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings., • Time Management Organize prospect data, develop and follow an approach, and organize time; notify appropriate person with an alternate plan when needed., • Problem Solving Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions, and uses reason even when dealing with emotional topics.Abilities:, • Confidentiality Maintains confidentiality at all times., • Goal setting setting reasonable, yet high targets, and creating a plan for attaining those targets.Education, Experience, and Training:, • High School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience.

Job Description Scheck Hillel Community School, a large Orthodox Jewish community school located in sunny North Miami Beach, Florida, is currently accepting resumes for an on-call administrative assistant. We are seeking a reliable and organized On-Call School Administrative Assistant to support our educational team in a dynamic school environment. The ideal candidate will assist with daily administrative tasks, including answering phone calls, managing correspondence, and maintaining student records. Additionally, this role involves supporting teachers and staff with various clerical duties and ensuring the office runs smoothly during peak times or staff absences. Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential. Flexibility and a commitment to fostering a positive school atmosphere are key. This role is on call. Key Responsibilities: • Answer phone calls and manage email inquiries from parents, students, and staff., • Assist with maintaining and updating student records and files., • Support teachers and administrative staff with various clerical tasks., • Help coordinate school events and activities as needed., • High school diploma or equivalent, • Prior administrative experience., • Strong organizational skills and the ability to multitask effectively., • Proficiency in Microsoft Office Suite and familiarity with office management systems., • Excellent written and verbal communication skills. We offer a comprehensive compensation package that includes competitive salary, benefits, professional development, opportunity for growth and more. For further consideration, email resumes or visit our website at for more information about Scheck Hillel. Scheck Hillel is an equal opportunity employer. Powered by JazzHR CWlgEICUX1

Job DescriptionBenefits: • 401(k), • Paid time off Job Summary Seeking a Receptionist/Clerical/Accounting/Administrative Assistant for a fast-paced office environment. Candidate must be self-motivated. SUMMARY: This position provides a broad range of clerical, accounting, and administrative support services to the entire team. Compensation is negotiable depending on qualifications and experience. Responsibilities and Duties ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to: • Answer telephones in a prompt, professional manner and assist all customers., • Review, prioritize and direct incoming correspondence., • Compose and/or prepare general correspondence., • Schedule and coordinate meetings and appointments., • Assist in information gathering and data entry., • File, maintain and retrieve all files and records., • Maintain office supplies., • Facilitate general organization of office and filing systems., • Project coordination paperwork and follow-up., • Entering bills from vendors and sending invoices to customers., • Other duties as assigned., • Demonstrates continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Qualifications and Skills QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The candidate must be self-motivated and willing to work in a very fast-paced environment. The requirements listed are representative of the knowledge, skill, and/or ability required. EDUCATION AND/OR EXPERIENCE: • Must be proficient with a multitude of Microsoft Office applications including; Word, Excel, PowerPoint, and Outlook., • Must have a strong math background., • A plus if knows QuickBooks. OTHER SKILLS and ABILITIES: • Recognize and maintain confidentiality., • Good verbal and written communication skills., • Good interpersonal skills., • Good organizational skills., • Ability to prioritize and meet deadlines.

Job Description Major Responsibilities: The Administrative Assistant for the Diagnostic Medical Sonography (DMS) program provides comprehensive administrative support to faculty, staff, and students within the program. This position serves as the primary point of contact for program inquiries and plays a crucial role in maintaining the smooth operation of daily activities, student services, and program compliance requirements. Key Responsibilities: • Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally., • Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities., • University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies., • Special Projects: Execute special projects assigned by the President or supervisor., • Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations., • Assigned Duties: Undertake other assigned duties as required. Specific Duties and Responsibilities: Student Services & Support • Process student applications, enrollment, and registration for DMS courses, • Maintain accurate student records, academic files, and program documentation, • Coordinate student orientation sessions and program information meetings, • Assist with clinical placement coordination and student clinical rotations, • Support students with academic advising scheduling and program requirements, • Process graduation applications and coordinating commencement activities Program Administration • Provide administrative support to Program Director and faculty members, • Manage program correspondence, communications, and documentation, • Maintain program databases, tracking systems, and reporting requirements, • Assist with budget tracking, purchasing, and expense management, • Coordinate program meetings, events, and continuing education activities, • Support recruitment and marketing activities for the program Regulatory Compliance & Accreditation • Assist with maintaining CAAHEP accreditation standards and documentation, • Support preparation of accreditation reports and site visit materials, • Maintain compliance with institutional, state, and federal regulations, • Track and document student outcomes, completion rates, and employment statistics, • Assist with program assessment and continuous improvement initiatives Clinical Coordination Support • Maintain clinical site agreements and documentation, • Coordinate communication between clinical sites and the program, • Assist with clinical placement logistics and student assignments, • Support clinical coordinator with site visits and evaluations, • Maintain clinical site database and contact information Faculty & Administrative Support • Schedule meetings, appointments, and program events, • Prepare correspondence, reports, and presentations, • Manage program calendar and facility reservations, • Coordinate guest speakers, clinical instructors, and program visitors, • Provide general office management and clerical support Requirements: • Associate/bachelor’s preferred., • Minimum 2-3 years administrative experience, preferably in higher education or healthcare, • Experience with student services and academic program support highly desirable, • Critical thinking, complex problem solving, judgment and decision-making abilities., • Experience with student information systems and database management, • Familiarity with learning management systems (Blackboard, etc.), • Basic understanding of electronic health records beneficial, • Excellent customer service skills., • Excellent verbal and written communication skills., • Flexibility to adapt to changing priorities and deadlines, • Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook., • Ability to work with highly sensitive or confidential information., • Ability to meet deadlines and work well under pressure., • Ability to work in a team environment as well as independently and be self-driven. Preferred Qualifications • Previous experience in allied health or medical education programs, • Knowledge of healthcare accreditation processes (CAAHEP, ARDMS), • Understanding of medical terminology and healthcare regulations, • Experience with clinical coordination and healthcare partnerships Key Competencies • Numerical, literacy, organization, and planning skills, • Work management and prioritizing skills, • Verbal and written communication skills, • Problem solving ability, attention to detail Monday & Wednesday: from 8:00am to 5:00pm at Hialeah Campus Tuesday & Thursday: from 12:00pm to 9:00pm at South Campus Fridays alternate as follows: - from 8:00am to 5:00pm at South Campus • from 10:00am to 7:00pm at Hialeah Campus Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Professional development assistance, • Tuition reimbursement This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be construed as an exhaustive list of all tasks, duties, skills and/or responsibilities required for this position in each Campus at all times. Tasks, duties, skills and/or responsibilities may vary from individual to individual, campus to campus and over time, depending upon various factors. These are general guidelines for this job position.

Job Description Sioli & Associates is a busy AV-rated litigation firm seeking a Legal Office Assistant to join our team in the Miami office in Downtown Dadeland. The ideal candidate must have experience in the legal field and knowledge of legal documents. Must perform various routine clerical duties to support the organization and must possess a friendly and organized approach, excellent communication skills, a positive attitude, and a strong work ethic. Responsibilities • Managing and saving all incoming correspondence, • Handling billing tasks, • Serving as a backup for legal assistants and office services as needed, • Copies, sorts, and files records related to office activities, business transactions, and other matters., • Prepares letters, memos, forms, and reports according to written or verbal instructions., • Sorts incoming mail and delivers it to the appropriate department or individual; processes outgoing mail., • Maintains filing systems either manually or electronically., • Manages calendars and schedules appointments., • Performs other related duties as assigned. Qualifications • Ability to type at least 45 words per minute., • Ability to lift up to 20 pounds., • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Excellent organizational skills and attention to detail., • Excellent time management skills with a proven ability to meet deadlines., • Proficient with Microsoft Office Suite or related software.