Graphics Operations Manager
4 days ago
Portland
Job Description BigFoot Staffing is excited to offer a Direct Hire Graphics Operations Manager position. Once you apply, we’ll reach out to schedule a time to talk more about this opportunity. Pay Range: $85,000 - $95,000 / year Schedule: Full-Time | Monday – Friday Location: Portland, OR Industry: Commercial Graphics / Fleet Branding & Installation Description We are seeking a highly organized and process-driven Graphics Operations Manager to oversee the full lifecycle of graphics jobs: from intake through design, production, installation, and final billing. This role is responsible for ensuring that all graphics projects move efficiently and accurately through each stage of the workflow, while coordinating closely with Sales, Scheduling, Production, and Installation teams. The ideal candidate has strong operational experience managing complex workflows and understands how to keep projects moving with minimal errors, delays, or rework. You will play a key role in maintaining process integrity within the company system and ensuring a smooth flow from customer request → approved design → production → installation → invoicing. Key Responsibilities Manage Graphics Job Flow • Oversee the full lifecycle of graphics jobs from intake through completion, • Monitor job progress daily to ensure work is moving through each stage efficiently, • Maintain accurate job statuses and updates within Germinate, • Identify and resolve workflow bottlenecks in design, production, or installation, • Ensure production and installation teams have complete job information before work begins, • Reduce rework by confirming jobs are properly scoped and approved prior to production, • Improve installation efficiency and labor-to-billing performance Ensure Accurate Job Intake • Verify vehicle identification (VIN and unit type) for all jobs, • Ensure accurate measurements and job specifications are collected, • Confirm high-quality photos and documentation when units are off-site, • Collect all required customer artwork, vector files, and branding assets, • Ensure scope of work is clearly documented in Germinate, • Prevent incomplete or inaccurate jobs from entering production Manage the Design Process • Ensure design work progresses efficiently toward customer approval, • Confirm required assets and vector files are collected before design begins, • Ensure design deposits are collected when required, • Manage design revisions to avoid excessive revision cycles, • Ensure approvals are properly documented in Germinate, • Release approved designs to production without delay Estimating & Revenue Capture • Create accurate job estimates using internal Graphics Calculator tools, • Upload estimates and documentation into job records, • Identify scope changes and ensure proper supplement documentation, • Capture additional billable work including:, • Vehicle preparation or washing, • Damaged or incorrect customer-supplied materials, • Additional design work or asset recreation, • Installation-related scope changes, • Ensure invoices reflect the full scope of work completed Coordinate Scheduling & Production • Collaborate daily with Scheduling to align graphics work with shop capacity, • Understand production and installation constraints when scheduling jobs, • Ensure design completion aligns with scheduled production timelines, • Communicate proactively when jobs are at risk of delays, • Prevent unrealistic expedite requests that disrupt workflow, • Coordinate graphics work that overlaps with other departments, • Schedule on-site graphics work when required Manage Graphics Production Workflow • Oversee printing operations and production scheduling, • Ensure quality control checks are completed and documented, • Confirm completed graphics are properly packaged into installation kits, • Ensure installation kits include:, • Graphics materials, • Job documentation, • Schematics and drawings, • Ensure kits are staged and ready for installation teams Maintain Operational Standards • Maintain a clean, organized production environment using 5S principles, • Ensure printers and equipment are properly maintained and serviced, • Monitor material usage and minimize waste and inefficiencies, • Maintain spec sheets for recurring fleet and commercial customers, • Continuously improve workflows, checklists, and operational processes Qualifications & Skills • Strong experience in operations management, workflow coordination, or production management, • Proven ability to manage multi-stage job workflows from intake to completion, • Strong organizational skills and attention to detail, • Ability to coordinate across multiple departments and teams, • Experience working with job tracking systems or production software, • Strong problem-solving skills and ability to identify workflow inefficiencies, • Excellent communication skills and ability to manage competing priorities Preferred Backgrounds • Graphics, signage, or vehicle wrap industry experience, • Production or operations management in manufacturing or service environments, • Experience with print production, installation coordination, or design workflows, • Familiarity with fleet branding, vinyl graphics, or commercial installations, • Experience using ERP or workflow systems (e.g., Germinate or similar platforms) Work Environment • On-site position within a graphics production and installation facility, • Office and production floor interaction, • Fast-paced, deadline-driven environment, • Regular coordination with designers, production staff, and installation teams, • Team-oriented workplace focused on efficiency and quality Compensation & Benefits • Competitive salary based on experience, • Stable full-time position with strong growth potential, • High-impact role with visibility across multiple departments, • Opportunity to improve and shape operational processes, • Collaborative and performance-driven team environment If you are an operations-focused professional who thrives on organization, process improvement, and keeping complex workflows moving efficiently, we’d love to hear from you. Apply today for the Graphics Operations Manager position! By applying for this job, you consent to being contacted by BigFoot Staffing representatives about job opportunities via text messaging. Standard messaging rates may apply. You may opt out at any time by replying 'STOP' to any message received. #INDKL #ZRKL