Trabajos front office receptionist en Rochester, New YorkCrear alertas

Elevate LLC | Partner Firm Opportunity Location: Rochester, New York (On-Site) Schedule: Full-Time, Monday–Friday, 9:00 AM–5:00 PM (40 hours per week) Target Start Date: January 1, 2027 Salary: $40,000+ (depending on expertise and experience) About Elevate Elevate LLC is a next-generation professional services platform built to partner with entrepreneurial, growth-focused accounting, tax, and advisory firms. Our mission is to empower firms and their leaders by providing capital, operational support, technology, and strategic guidance to help them scale while preserving their independence and culture. A partner firm of Elevate located in Rochester, New York is seeking a highly organized and professional Administrative Assistant to support daily office operations and serve as the first point of contact for clients. This role is essential to providing exceptional client service, maintaining an efficient and welcoming office environment, and supporting the firm's Partners and Staff throughout the year, including during the busy tax season. The ideal candidate enjoys working in a fast-paced professional environment, communicates effectively, manages competing priorities with care, and takes pride in delivering a positive client experience. Key Responsibilities Client Reception & Service • Greet and assist clients visiting the office in a professional and welcoming manner., • Monitor the front reception desk and serve as the primary point of contact for in-person visitors., • Answer incoming phone calls and respond to basic client inquiries by phone or email., • Direct client requests to the appropriate Partner or team member. Administrative Support • Schedule client appointments and internal meetings for Partners., • Manage incoming and outgoing correspondence, including email, fax, USPS, FedEx, courier services, and other deliveries., • Provide general administrative support and assist with special projects as needed. Billing & Payment Processing • Work within the firm's billing portal to process client payments accurately and securely, including payments received in person, by mail, or through approved electronic payment methods., • Record payments promptly and provide receipts or payment confirmations to clients as needed via email., • Assist with Accounts Receivable collection efforts by contacting clients via phone and email regarding outstanding balances and past due invoices., • Maintain a professional and courteous approach during collection calls and document client communications, payment commitments, and follow-up dates., • Respond to basic client questions regarding invoices, payment status, and balances due, and provide assistance on how to make payments electronically via the online billing portal., • Research routine billing questions and coordinate more complex invoice, adjustment, credit, or account questions with the Firm Administrator or Partner., • Monitor and respond to billing-related emails, phone messages, and client requests to support timely resolution, escalating issues to the Firm Administrator or Partner as needed., • Prepare and submit client billing form submissions on behalf of Partners and Directors as instructed, including creating draft invoices and sending them to clients. Document Management • Receive client information and source documents delivered in person or by mail., • Scan, organize, and route documents to create and maintain electronic client files., • Handle confidential client and firm information with discretion. Tax Return & Client Deliverable Support • Assist with assembling, processing, and distributing individual and business tax returns., • Support the preparation and delivery of other client deliverables., • Coordinate client pickups and deliveries, particularly during peak tax season., • Assist with new client onboarding, including drafting engagement letters, sending tax organizers, and requesting prior year tax documents. Office Operations • Maintain office inventory and place kitchen and office supply orders as needed., • Keep conference rooms, reception areas, common areas, and the kitchen organized and presentable., • Perform light shared-office upkeep, including loading or emptying the dishwasher and resetting client-facing spaces., • Coordinate routine office and vendor needs as directed. Other Responsibilities • Support administrative, operational, and client service initiatives across other Elevate platform firms as needed and if capacity allows., • Provide cross-functional support for special projects, firm integrations, and shared platform initiatives., • Assist with back-office, client-facing, and administrative activities to help maintain consistent service levels across the Elevate platform., • Collaborate with team members across multiple offices and business units to support firm operations and strategic priorities. Qualifications • High school diploma or equivalent required; Associate degree preferred., • Two or more years of administrative, receptionist, customer service, or office support experience preferred., • Experience in a public accounting firm, law firm, financial services firm, or other professional services environment is a plus., • Proficiency with Microsoft Outlook, Word, Excel, and standard office technology., • Strong customer service, interpersonal, written, and verbal communication skills., • Excellent organization, accuracy, attention to detail, and follow-through on assignments., • Ability to manage multiple priorities and remain composed during high-volume periods., • Ability to handle confidential information with discretion and professionalism., • Ability to work on-site Monday–Friday, 9:00 AM–5:00 PM, with additional hours during peak periods (January–April and August–October) as needed. Compensation & Benefits Compensation for this role is based on experience and is aligned with market rates. We value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer: • Medical, Dental, and Vision plans, • 401(k) plan, • Generous Paid Time Off (PTO), • Paid Firm Holidays, • Discretionary Performance Bonus Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process. Elevate and its related subsidiaries are equal opportunity employers. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status, disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

Executive Support & Client Experience Serenity Capital Advisors | Pittsford, NY Full-Time | In-Office | $40,000–$45,000 + Benefits About the Role Serenity Capital Advisors is seeking an exceptionally organized, personable, and dependable Client Concierge Specialist to join our growing wealth management firm in Pittsford, New York. This is a key position within our firm and much more than a traditional receptionist role. The Client Concierge Specialist will help create an exceptional experience for our clients while managing the day-to-day organization of our office and providing executive and administrative support to the firm's Founder. We are looking for someone who takes pride in anticipating needs, staying organized, following through on details, and making people feel genuinely welcomed and cared for. Financial services experience is not required. We are particularly interested in candidates with experience in hospitality, customer service, executive administration, professional services, or other high-touch client environments. What You'll Do Client Experience & Front Office • Serve as the first point of contact for clients, prospects, and visitors, • Answer incoming calls and ensure inquiries are handled promptly and professionally, • Welcome clients and guests and help create a warm, polished, and professional office experience, • Prepare meeting spaces and coordinate client meeting logistics, • Help ensure that client requests and follow-up items are addressed in a timely manner, • Maintain the overall organization and professional appearance of the office Executive & Administrative Support • Manage the Founder's calendar, appointments, reminders, and scheduling priorities, • Proactively identify scheduling conflicts, outstanding follow-ups, and upcoming deadlines, • Help organize daily and weekly priorities, • Coordinate meetings and appointments with clients, prospects, and outside professionals, • Assist with correspondence, mailings, administrative projects, and other executive support needs, • Maintain a high degree of discretion when handling confidential client and business information Client Meeting Coordination • Maintain the firm's recurring client review calendar, • Proactively contact clients when they are due for periodic review meetings, • Schedule and confirm meetings and send appropriate reminders, • Track clients who have not yet scheduled their reviews and conduct appropriate follow-up, • Help ensure meetings and important client touchpoints are not missed CRM & Prospect Management • Maintain accurate client and prospect information in CRM, • Update contact information, activities, tasks, and other client and prospect records, • Create and maintain prospect and marketing contact lists, • Assist with prospect follow-up and pipeline organization, • Help maintain accurate and organized client and prospect data Marketing & Events • Assist with the planning and coordination of client events and educational workshops, • Create and maintain invitation lists, • Coordinate invitations, RSVPs, reminders, and event follow-up, • Assist with client and prospect mailings and marketing campaigns, • Support other marketing initiatives and special projects as the firm grows Who We're Looking For The successful candidate will be someone who is exceptionally organized, dependable, proactive, and service-oriented. You may be a great fit if you: • Genuinely enjoy helping people and providing outstanding service, • Take pride in being highly organized and detail-oriented, • Anticipate what needs to be done rather than waiting to be asked, • Have excellent verbal and written communication skills, • Present yourself professionally and communicate comfortably with clients, • Are comfortable managing calendars, schedules, deadlines, and multiple priorities, • Have strong follow-through and personal accountability, • Are comfortable learning new technology and software, • Exercise good judgment and discretion with confidential information, • Enjoy working as part of a small team where your contribution has a visible impact Experience in hospitality, customer service, executive support, office administration, professional services, luxury service, or another client-facing environment is preferred. Prior financial services experience is not required. Work Schedule This is a full-time, in-office position at our Pittsford, New York office. Because the Client Concierge Specialist is responsible for supporting our clients, Founder, and front-office operations, reliable in-person attendance beginning at 8:30 a.m. each business day is an essential requirement of the position. This is not a remote or hybrid position. Compensation & Benefits • $40,000–$45,000 annual salary, based on experience, • Health insurance benefits, • 401(k) plan with employer match, • Paid time off, • Paid holidays, • Additional employee benefits About Serenity Capital Advisors Serenity Capital Advisors is an independent wealth management firm based in Pittsford, New York. We provide comprehensive financial planning and investment management services to individuals and families. We are building a highly personalized, client-focused firm where professionalism, responsiveness, attention to detail, and exceptional service are central to the client experience. The Client Concierge Specialist will have the opportunity to become an important member of our growing team and take meaningful ownership of the client experience and day-to-day organization of our office.

Job DescriptionWe are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence., • Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts., • Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records., • Enter and update information in company systems with a strong focus on accuracy and completeness., • Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations., • Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities., • Support general receptionist functions to help ensure smooth day-to-day workflow across the office.• Previous experience in administrative support, office coordination, or a similar business support role., • Ability to handle inbound phone communication professionally and efficiently., • Strong data entry skills with close attention to detail and accuracy., • Working knowledge of general office procedures and administrative best practices., • Comfortable managing multiple tasks, priorities, and deadlines in a busy environment., • Effective written and verbal communication skills., • Proficiency with standard office tools and computer-based administrative systems.

Job DescriptionWe are looking for a Corporate Benefits Specialist to support employee benefits administration for a payroll services organization in Rochester, New York. This Long-term Contract position is ideal for someone who can provide responsive front-line support, coordinate benefits-related inquiries, and maintain accurate records with a high level of professionalism. The role blends employee-facing service with administrative follow-through, helping ensure benefit programs are communicated clearly and managed efficiently. Responsibilities: • Serve as a primary point of contact for employees and visitors with questions related to benefit programs, enrollment, and general administrative support., • Coordinate benefit enrollment activities, process updates, and maintain organized documentation to support accurate employee records., • Respond to routine benefit inquiries in a timely manner, escalating complex issues to the appropriate internal teams or external providers when needed., • Assist with onboarding and offboarding tasks connected to benefit participation, required forms, and eligibility tracking., • Monitor benefit-related data for completeness and accuracy, helping reduce errors and support smooth payroll and HR operations., • Prepare communications, schedules, and materials that help employees understand available plans, deadlines, and required actions., • Partner with HR, payroll, and vendors to resolve discrepancies, confirm coverage details, and support ongoing program administration., • Support administrative projects and process updates related to benefits operations while maintaining confidentiality and service quality.• Experience supporting employee benefits administration, benefits coordination, or a similar HR-related function., • Working knowledge of benefit processes, including enrollments, changes, eligibility, and employee communications., • Strong customer service and receptionist-style communication skills, with the ability to interact professionally in person, by phone, and by email., • High attention to detail and accuracy when handling records, forms, and confidential employee information., • Ability to manage multiple priorities, stay organized, and follow through on time-sensitive tasks., • Proficiency with standard office software and administrative systems used for data entry, tracking, and correspondence., • Comfortable working in a team-oriented environment and collaborating across HR, payroll, and related business functions.

Job DescriptionDescription: The health services that became the Anthony L Jordan Health Corporation (Jordan Health) began more than 100 years ago, in 1904. As one of the first 5 Federally Qualified Health Centers (FQHC) established in the nation, its roots are steeped in service to those who face barriers to health and health care, meeting their need for comprehensive medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers serving residents living in three quadrants of Rochester, NY and in Canandaigua, N.Y. Jordan Health is now seeking a Scheduler who, under the guidance of the Front Office Supervisor, is primarily responsible for serving as the critical link between the patient and the care delivered by Jordan Health clinical and service staff as the first point of contact via telephone and/or in person. Effectively schedule patient appointments and all schedule-related transactions using a computerized system. If you want to apply your specialized experience and education in an environment where you can make a difference and significantly impact patients’ quality of life, please consider our Scheduler opportunity. Requirements: The Scheduler will ensure that: · An environment which promotes an exceptional patient and team experience. · Patient flow to clinicians and service staff based on appointment arrangements allows Jordan Health to serve optimal number of patients. · Revenue opportunities are captured and reimbursement risk is abated. · Jordan Health is in full compliance with all requirements related to provision of care, including billing and reimbursement. · The Scheduler is a strong Jordan team player. · The Scheduler contributes to improved clinical outcomes. Education And Experience Required: · High School diploma or equivalent is required. · One year of directly related experience in a health care setting (such as medical secretary, medical receptionist. Etc.) is strongly preferred. · Two years working in a position requiring customer interaction, demonstrating the ability to handle competing priorities. · Computer or business school training is highly desirable. · Bilingual preferred. Licenses And Certifications Required: · Certification to be completed within 12 month of start of employment. · Ongoing participation in continuing education is required. Special Skills, Knowledge Required: Must be able to demonstrate competency in: · MS Office Applications (Word, Excel, Outlook) · eClinicalWorks or other electronic health record preferred. Benefits: Jordan Health offers a competitive salary and full benefits offering including medical, dental, vision, life insurance, and 403b retirement plan. We offer Professional Development allowance. Jordan Health offers equal opportunities to all persons without regard to race, color religion, age, sex, disability, national origin, ancestry, citizenship, military or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics or genetic information, or any other status protected by law. About Jordan Health: Jordan Health is an independent FQHC, with Level III Patient-Centered Medical Home (PCMH) designation through the National Committee on Quality Assurance. Jordan Health receives funding from the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services. Jordan Health is a network of outpatient primary care offices with providers who follow a panel of patients. While independent, Jordan Health actively collaborates with the major hospital and healthcare systems in our operating area to provide a total safety net of healthcare services.

Company Description Horizon Office Services is a professional services organization dedicated to supporting businesses with reliable, efficient, and high-quality office operations. The company focuses on delivering dependable administrative and customer-facing support that helps clients maintain smooth day-to-day workflows. Team members collaborate remotely, using modern communication and productivity tools to provide responsive service. Horizon Office Services values integrity, clear communication, and a positive service mindset in every interaction with clients and colleagues. Role Description The Front Desk Agent role at Horizon Office Services is a full-time remote position responsible for serving as the first point of contact for clients, visitors, and internal teams. Day-to-day tasks include answering and directing phone calls, responding to emails and chat inquiries, and managing appointment scheduling and virtual visitor check-ins. The Front Desk Agent maintains accurate records, updates logs and calendars, and supports basic administrative tasks such as document preparation and data entry. This role also involves coordinating with other departments to resolve client questions, escalating issues when needed, and ensuring that all interactions are handled in a professional, timely, and courteous manner. The position requires consistent availability during designated business hours and comfort working in a structured, service-oriented environment. Qualifications • Strong customer service orientation, with the ability to handle inquiries, resolve basic issues, and maintain a calm, professional demeanor in all interactions., • Excellent communication skills, including clear spoken and written English, active listening, and the ability to convey information accurately and respectfully., • Solid organizational and time-management skills, including the ability to prioritize tasks, manage calendars, and handle multiple requests simultaneously., • Comfort with remote work tools and office technology, such as phone systems, email, chat platforms, video conferencing, and basic office software (e.g., word processing and spreadsheets)., • Attention to detail and reliability, with a focus on accurate record-keeping, timely follow-through, and adherence to procedures and privacy standards., • Ability to work independently with minimal supervision while collaborating effectively with a distributed team., • Previous experience in a front desk, receptionist, administrative assistant, or customer support role is preferred but not required., • High school diploma or equivalent required; additional training or education in office administration, business, or related fields is a plus.

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually. Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members. Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification. Job Summary: Per Diem Patient Coordinator at our Brighton Office. The Patient Coordinator executes all front office duties and provides support to patients, providers, and support staff. Previous healthcare experience is required. Schedule: Per Diem. Availability Monday through Friday with rotating Saturdays within operating hours of 7am-7:30pm. Open flexibility to help cover in a team environment is needed. Patient Coordinator/Medical Receptionist: • Proficiently and efficiently handle all incoming phone calls, scheduling-related tasks and online leads in a timely and knowledgeable fashion while creating a positive phone call experience for each caller., • Promote a professional and welcoming atmosphere to enhance quality of service and care offered to patients and for respective provider(s), • Understand provider to patient flow and anticipate provider's next steps to the best of their ability, • Perform inventory responsibilities and stocking of supplies and equipment as requested, • Attend all in-house training and continued education opportunities Qualifications: • Healthcare experience is required., • Medical receptionist experience preferred., • Experience using EMR software and patient scheduling systems preferred., • Must be computer savvy and familiar with Microsoft Word, Excel and Outlook., • Strong communication, interpersonal, and organizational skills., • Excellent patient relation and customer services skills., • Must be professional, reliable and dedicated employee., • Prefer prior experience working in a dermatology / medical environment preferred., • Open availability to work during weekdays and weekends. Hourly Pay Range: $15-18.50 Schweiger, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law. Schweiger does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.

Description Job Summary: The Administrative Assistant/Receptionist is responsible for the reception of guests to the agency and for administrative tasks assigned. At least three years working in a front office environment as a receptionist or similar role.

Jordan Health is now seeking a Receptionist who, under the guidance of the Front Office Supervisor, is primarily responsible for serving as the critical link between the patient and the care delivered by Jordan Health clinical and service staff as the first point of contact in person. If you want to

Job Description STATUS: Full Time / Non-Exempt REPORTS TO: Director, Human Resources LOCATION: Rochester, NY Corporate Office HOURS: 37.50 hours per week COMPENSATION: The starting hourly wage for this position is expected to be $27.00-$29.00 per hour. The actual hourly wage will be determined based on experience and other-job related factors, consistent with applicable law. SCHEDULE: Monday through Friday 9:00am – 5:00pm Position Summary The Human Resources Specialist is responsible for supporting the daily operations of the Human Resources department. This position will support HR administration, employee records, onboarding, ADP updates, payroll and benefits support, and routine employee and manager needs. The ideal candidate is approachable, detail oriented, comfortable managing multiple priorities independently, and able to handle confidential information. This position will help keep HR processes moving while recognizing and escalating sensitive or complex matters appropriately. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values. Essential Responsibilities - Must be capable of performing the following essential responsibilities, with or without reasonable accommodations, as outlined below. HRIS Administrative Support – ADP Workforce Now • Maintain the HRIS to ensure data integrity and confidentiality., • Provide ongoing support to new and existing employees on navigating and utilizing the HRIS., • Prepare routine HR reports and help maintain accurate workforce data., • Support management with the completion of Personal Action Notices (PANs) and process any changes accordingly, including new hires, status changes, and terminations., • Support PTO and Paid Sick Leave administration and respond to routine employee questions regarding timekeeping., • Prepare reports, spreadsheets, and presentations as requested. HR Operational Support • Support bi-weekly payroll preparation by reviewing routine timekeeping items, following up on missing information, and maintaining payroll documentation., • Serve as the first point of contact for routine HR questions and route sensitive employee relations, compliance, or policy matters to the Director, HR and HR Team Lead., • Assist with leave administration by routing employee documentation to our insurance carrier., • Assist with employment verifications and other employee requests as needed., • Oversee monthly & quarterly billing timely and audit and reconciliation of benefits., • Maintain accurate employee records, personnel files, and HR documentation., • Conduct routine HR audits to ensure data accuracy and compliance., • Support employee engagement initiatives and credit union events., • Maintain and update HR resources and content on the intranet, helping ensure all staff has access to accurate, current, and well-organized information across HR programs and processes., • Processing the administration of annual performance appraisals and mid-year check-ins within our performance management system, as well as researching areas of this system and suggesting enhancements year-round. Onboarding and Offboarding Support • Coordinate onboarding and offboarding, including paperwork and offer letters, background checks, I-9 and E-Verify processing, and employee documentation., • Prepare, schedule and coordinate monthly new hire orientation in collaboration with the Talent Coordinator., • Maintain “employee change report” to ensure completion of onboarding/offboarding paperwork and HRIS updates., • Process existing employee status changes and enter/terminate new hires and exiting employees within HRIS and retirement systems., • Support 401(k) administration, including eligibility tracking, enrollment assistance, employee questions, and documentation. Other Responsibilities: • Ownership of our monthly internal newsletter, The Summit Spirit., • Manage incoming HR mail, deliveries, and correspondence., • Serve as the back-up to the front desk receptionist as needed, assuming all duties., • Provide administrative support including filing, scanning, data entry, and document preparation., • Support our Wellness 365 Program by researching and suggesting ideas, as well as coordinating monthly wellness boxes., • Monitor the Employee Suggestion Program inbox daily and route suggestions to the HR Team Lead., • Support Employee Engagement initiatives. This includes participating in our SumFun Committee and supporting annual events such as the anniversary luncheon, Mix & Mingle, open enrollment, etc., • Identify opportunities to improve HR processes, documentation, and workflow efficiency., • Other Duties as assigned. *Note: The above information on this job has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Qualifications and Skills Education & Experience - Applicants must possess the following qualifications or an equivalent combination of education and experience: • Education: Bachelor’s degree in human resources, business administration or related field, and Certified Payroll Processer (CPP) certification preferred., • Experience: A minimum of two to four years of human resources or related experience with a focus on payroll, HRIS and leave management preferred., • SHRM-CP or PHR designation preferred. Knowledge/Skills/Abilities (including Technical & Systems/Equipment Proficiencies) • Strong attention to detail and the ability to manage multiple deadlines., • Excellent organizational and time management skills, • Strong communication, build interpersonal relationships and demonstrate empathy, • High level of discretion and professionalism when handling confidential information, • Ability to work independently and prioritize in a fast-paced deadline-drive environment, • Experience with ADP, • Proficient with Microsoft Office Suite; including but not limited to Outlook, Word, and Excel, • Must be able to demonstrate sufficient knowledge in the area of payroll taxes, • Proficiency in the use of timekeeping, • Must maintain confidentiality at all times, • Demonstrate solid judgement and ability to interpret payroll-related regulations, • Office equipment (i.e. calculators, computers, printers, copiers, multi-line phone systems and with fax capabilities), • Intranet/Internet, navigation of web-based vendor systems, and utilization of teller & banking software Physical Requirements • Lifting (5-10 pounds), • Standing/Sitting extended periods of time, while working in front of computer monitor, • Typing / Data Entry, • Professional Office Environment, • Overhead Lighting Training and Compliance Requirements • Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy and other job-related training requirements as established by the Summit and within deadlines. EQUAL OPPORTUNITY EMPLOYER: The Summit Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability. Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy, and other job-related training requirements as established by the Summit and within deadlines.

Job DescriptionBenefits: • 401(k), • Competitive salary, • Health insurance, • Paid time off, • Training & development Receptionist Job Title: Receptionist FLSA Classification: Non-exempt Salary Grade/Level/Family/Range: $17 to $22 per hour Location: Thorley Wealth Management – Rochester, NY Date: July 2026 Job Summary The Receptionist is responsible for creating an excellent first impression for clients, prospective clients, vendors, and other visitors by providing a warm, professional, and organized front-office experience. This role answers incoming calls promptly and courteously, directs callers appropriately, greets visitors, supports client meeting logistics, assists with mailings and deliveries, and contributes to the smooth day-to-day operation and appearance of the office. The ideal candidate is friendly, professional, organized, dependable, and comfortable interacting with clients and team members in person and by phone. This position requires strong communication skills, attention to detail, sound judgment, a client-first mindset, and the ability to manage routine administrative tasks efficiently while maintaining confidentiality and professionalism. Essential Duties and Responsibilities Reception and Client Experience · Answer incoming calls in a professional and courteous manner, screening and routing calls to the appropriate team member. · Greet clients, prospective clients, vendors, and visitors with a positive, helpful attitude. · Respond to routine inquiries within role capacity and provide general information when appropriate. · Ensure clients and visitors are welcomed and directed appropriately upon arrival. · Help maintain a professional, organized, and welcoming front-office environment. Administrative and Office Support · Accept deliveries, incoming texts, and other office communications. · Prepare client mailings and assist with outgoing mail. · Responsible for preparing and sending monthly client communications as directed by advisor. · Assist with general administrative tasks and office projects as assigned. · Support the overall appearance and organization of the front office. Scheduling and Meeting Support · Schedule client review meetings with advisor(s) as directed. · Assist with meeting preparation and client-facing logistics as needed. · Coordinate with team members to help ensure meetings and client interactions are handled smoothly and professionally. Team Support · Assist with special projects as needed. · Support team members with routine administrative and workflow needs. Qualifications · Three to five years of office experience preferred. · Two-year administrative or business degree preferred. · Excellent telephone skills and professional communication style. · Positive attitude and pleasant demeanor. · Strong work ethic, dependability, and professionalism. · Demonstrated ability to work in a fast-paced office environment. · Strong organizational skills and attention to detail. · Ability to maintain confidentiality and handle client interactions with discretion. · Comfortable using office technology, phone systems, email, and Microsoft Office applications. Physical Demands, Work Environment, and Location · Professional office environment with regular use of computer systems, phone, email, and office equipment. · Prolonged periods sitting at a desk and working on a computer. · Must be able to communicate clearly with clients, team members, vendors, and visitors. · Must be able to lift up to 15 pounds at times. · In-office position located at Thorley Wealth Management in Rochester, NY. Critical Connections · Clients and prospective clients. · Vendors, delivery personnel, and office visitors. · Wealth Advisors, Associate Wealth Advisors, Client Service Associates, and other internal team members. · Broker/dealer partners, custodians, and professional partners as needed. Securities and advisory services offered through Commonwealth Financial Network® member FINRA/SIPC, a Registered Investment Adviser. Fixed insurance products and services offered through CES Insurance Agency.

Job Description As a Medical Receptionist, you will be the first point of contact for patients, managing front desk operations including patient check-ins and check-outs. Your role involves handling insurance verification, filing, appointment scheduling, and maintaining accurate records using Electronic Health Records (EHR) systems. Strong organizational skills, quick thinking, and computer proficiency are essential, with optical experience considered a significant advantage. Typical working hours are Monday 9:00 AM - 7:00 PM, Tuesday to Thursday 9:00 AM - 5:30 PM, and Friday 9:00 AM - 4:00 PM. Responsibilities • Manage patient check-in and check-out processes efficiently, • Verify patient insurance details accurately, • Maintain and organize filing systems, • Schedule patient appointments and manage calendar, • Enter patient data and maintain records using EHR systems, • Provide excellent customer service to patients, • Handle phone communications professionally, • Operate office computer systems effectively \nCompany Description Busy full service Optometric (eye doctor) Office with 2 locations Winton / Browncroft Area and Spencerport. Busy full service Optometric (eye doctor) Office with 2 locations Winton / Browncroft Area and Spencerport.

Job DescriptionWe are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a busy healthcare setting in New York. This long-term contract position is ideal for someone who enjoys helping patients, managing schedules, and keeping administrative workflows organized. The person in this role will serve as a welcoming first point of contact while coordinating appointments and assisting with essential office tasks. Responsibilities: • Welcome patients upon arrival, guide them through the check-in process, and help create a positive office experience., • Coordinate appointment calendars by scheduling, confirming, rescheduling, and canceling patient visits as needed., • Manage front-desk communications by answering calls, responding to routine questions, and directing inquiries to the appropriate staff., • Maintain accurate patient information in office records and update documentation during registration and follow-up interactions., • Support daily administrative functions such as preparing paperwork, handling general reception tasks, and organizing front office materials., • Assist patients with basic forms, office procedures, and visit-related information using clear and courteous communication., • Work closely with clinical and administrative team members to keep patient flow efficient throughout the day.• Prior experience in a medical reception, medical front office, or similar patient-facing administrative role., • Demonstrated ability to schedule patient appointments accurately and manage a busy calendar., • Familiarity with patient check-in procedures and standard front-desk responsibilities in a healthcare environment., • Working knowledge of basic medical terminology., • Strong verbal communication and interpersonal skills with a detail-oriented and empathetic approach., • Ability to stay organized, handle multiple tasks, and maintain attention to detail in a fast-paced setting., • Proficiency with standard office systems and general administrative recordkeeping.

Job DescriptionDescription: The health services that became the Anthony L Jordan Health Corporation (Jordan Health) began more than 100 years ago, in 1904. As one of the first 5 Federally Qualified Health Centers (FQHC) established in the nation, its roots are steeped in service to those who face barriers to health and health care, meeting their need for comprehensive medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers serving residents living in three quadrants of Rochester, NY and in Canandaigua, N.Y. Jordan Health is now seeking a Scheduler/Receptionist Union who, under the guidance of the Front Office Supervisor, is primarily responsible for working as a member of the patient services support team to provide an exceptional patient and clinical team experience. Effectively schedule patient appointments and all schedule-related transactions using a computerized system. Effectively fulfill other related clerical functions within the department. If you want to apply your specialized experience and education in an environment where you can make a difference and significantly impact patients’ quality of life, please consider our Scheduler/Receptionist Union opportunity. Requirements: The Scheduler/Receptionist Union will ensure that: · An environment which promotes an exceptional patient and team experience. · Revenue opportunities are captured and reimbursement risk is abated. · Patient flow to clinicians and service staff based on appointment arrangements allows Jordan Health to serve optimal number of patients. · Jordan Health is in full compliance with all requirements related to provision of care, including billing and reimbursements. · They are a strong Jordan team player. · They contribute to improve clinical outcomes. Education And Experience Required: · High School diploma or equivalent required. · One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. · Two years working in a position requiring customer interaction, demonstrating the ability to handle competing priorities. · Accurate keyboarding skills. · Ability to use an office phone with special features. · Knowledge of customer service principles and practices. · Computer or business school training is highly desirable. · Bilingual preferred. Special Skills, Knowledge Required: Must be able to demonstrate competency in: · MS Office Applications (Word, Excel, Outlook). · High level of accuracy when completing patient intake activities. · Ability to be resourceful and proactive when issues arise. · eClinicalWorks or other electronic health record preferred. · Proven work experience as a Receptionist, Front Office Representative or similar role. · Proficiency in Microsoft Office Suite. · Hands-on experience with office equipment (e.g., fax machines and printers). · Professional attitude and appearance. · Customer service attitude. · Tolerance for stressful situations. · Proven work experience as a Receptionist, Front Office Representative or similar role. · Experience with ECW or ability to quickly learn and use the system. Benefits: Jordan Health offers a competitive salary and full benefits offering including medical, dental, vision, life insurance, and 403b retirement plan. We offer Professional Development allowance. Jordan Health offers equal opportunities to all persons without regard to race, color religion, age, sex, disability, national origin, ancestry, citizenship, military or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics or genetic information, or any other status protected by law. About Jordan Health: Jordan Health is an independent FQHC, with Level III Patient-Centered Medical Home (PCMH) designation through the National Committee on Quality Assurance. Jordan Health receives funding from the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services. Jordan Health is a network of outpatient primary care offices with providers who follow a panel of patients. While independent, Jordan Health actively collaborates with the major hospital and healthcare systems in our operating area to provide a total safety net of healthcare services.

Job Description Summary: The Front Desk Receptionist is responsible for managing and organizing front-desk patient check-ins for initial and follow-up research visits. This position requires a patient-facing professional who represents the site location as well as the company as a whole. This role also supports clinical research operations by assisting with participant flow, maintaining study visit schedules, and ensuring a professional and welcoming environment for research participants, sponsors, and site visitors. Essential Duties and Responsibilities: • Greet patients., • Answer questions regarding site location, services, programs, fees, payments, and registration., • Schedule patient appointments., • Verify participant identification and ensure completion of required sign-in documentation., • Notify research staff of participant arrivals and assist with visit flow coordination., • Maintain an organized reception area and ensure a professional research environment., • Assist with visitor logs, sponsor/monitor sign-in, and vendor check-in processes., • Support site administrative tasks, including filing, scanning, and document management., • Coordinate with clinical research coordinators, investigators, and site leadership to support daily operations., • Perform clerical work., • Disseminate information to research staff., • Coordinate the daily administration of doctors, staff, visitors, and patients at the research site., • Answer phones and respond to in-person patient inquiries., • Perform other duties as assigned. Qualifications: • High school diploma or GED required., • Strong administrative, organizational, and planning skills required., • Basic proficiency in Microsoft Office required., • Must have strong attention to detail., • Knowledge of medical terminology preferred., • Bilingual preferred., • Excellent customer service skills., • A proven ability to multitask in a rapidly changing environment. Certificates, Licenses, and Registrations: • Medical Assistant Certification preferred. ACN does not provide visa sponsorship for this role. Candidates who will require immigration or visa sponsorship at any time now or in the future (including, but not limited to, H‑1B, TN, or STEM OPT training plans) are not eligible for this role. About the Company: At Alliance Clinical Network, our mission is to advance medical research by enrolling diverse populations in high-quality clinical trials. We are committed to maintaining the highest standards of integrity and excellence, and to ensuring that every participant receives respectful and compassionate care. We strive to build a tightly knit, supportive and collaborative environment where our team members can thrive and make meaningful contributions to human health.

Job DescriptionDescription: Twelve Corners Orthodontics & Pediatric Dentistry is hiring. Looking for a warm, positive, and dynamic personality that will welcome patients and families into the practice. Dental experience is strongly preferred. We are a inclusive practice that works with patients of all abilities. We are looking for an employee that is committed to growing with our practice. Job Summary The Dental Receptionist is the first point of contact for patients and plays a vital role in creating a welcoming and efficient dental practice. This position is responsible for managing front desk operations, scheduling appointments, handling patient inquiries, and coordinating administrative tasks. The Dental Receptionist ensures smooth daily operations by maintaining accurate patient records, processing insurance information, and supporting the dental team with excellent organizational and communication skills. Education and Experience Education • High school diploma or equivalent required, • Experience in healthcare administration, medical billing, or office management is an asset Experience • Previous experience as a dental or medical receptionist preferred, • Experience with appointment scheduling, patient check-in/check-out, and phone management, • Familiarity with dental software systems (e.g., Dentrix, Eaglesoft, Open Dental), • Knowledge of dental terminology, insurance verification, and billing procedures, • Strong customer service, communication, and organizational skills Knowledge • Knowledge of dental terminology, procedures, and common treatments, • Understanding of dental office workflows and front desk operations, • Familiarity with appointment scheduling and patient record management, • Knowledge of dental insurance plans, billing processes, and claim submission, • Awareness of patient confidentiality and HIPAA regulations, • Basic understanding of infection control and workplace safety standards, • Proficiency in using dental practice management software and office equipment Skills • Excellent verbal and written communication skills, • Strong customer service and patient care skills, • Appointment scheduling and calendar management, • Multitasking and time management in a fast-paced environment, • Attention to detail and accuracy in record keeping, • Proficiency with dental practice management software and basic office applications, • Ability to handle confidential information with professionalism and discretion, • Problem-solving and conflict-resolution skills, • Teamwork and coordination with dental staff Work Context • Work is primarily performed at the front desk of a dental office or clinic, • Frequent interaction with patients, both in person and over the phone, • Requires sitting for extended periods, with occasional standing or walking, • Fast-paced environment with multiple tasks handled simultaneously, • Regular use of computers, phones, and office equipment, • Must maintain patient confidentiality and comply with HIPAA regulations, • Works closely with dentists, hygienists, and dental assistants to support daily operations, • May involve handling stressful situations, such as anxious patients or scheduling conflicts Primary Job Duties • Greet patients and visitors in a friendly and professional manner, • Answer phone calls, respond to inquiries, and route messages appropriately, • Schedule, confirm, and manage patient appointments, • Check patients in and out and update patient records accurately, • Verify insurance eligibility and process billing and payments, • Maintain patient files while ensuring confidentiality and HIPAA compliance, • Coordinate communication between patients and dental staff, • Handle correspondence, emails, and basic administrative tasks, • Maintain a clean, organized, and welcoming front desk area Activities • Interacting with patients to provide information and assistance, • Scheduling and adjusting appointments throughout the day, • Answering and making phone calls, emails, and reminders, • Entering, updating, and reviewing patient information in the system, • Processing payments, insurance forms, and billing documents, • Coordinating daily schedules with dentists and clinical staff, • Managing front desk workflow and prioritizing tasks, • Resolving patient questions or concerns courteously, • Maintaining organization of files, supplies, and reception area Tools and Technology • Dental practice management software (e.g., Carestack, Dentrix, Eaglesoft, Open Dental), • Computers and office software (word processing, spreadsheets, email), • Multi-line phone systems and voicemail, • Credit card terminals and payment processing systems, • Insurance verification and claims submission systems, • Scheduling and calendar management tools, • Printers, scanners, and copiers, • Standard office supplies and filing systems Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. Requirements:

Job Description Full-Time or Part-time Optometric Technician / Front Desk Receptionist Pearle Vision – Rochester, NY Pay: $18.00–$24.00 per hour, depending on relevant experience Job type: Full-time, in person Pearle Vision is seeking a friendly, dependable, and organized team member to support our doctors and provide excellent patient service. This position combines front desk responsibilities with patient preparation and preliminary testing for in-office and digital eye exams. If you enjoy working with people, learning new technology, and helping patients receive quality eye care, we encourage you to apply. Responsibilities • Welcome patients and assist with check-in and checkout., • Answer phones, schedule and confirm appointments, and respond to patient questions., • Verify vision and medical insurance benefits and obtain necessary authorizations., • Collect payments and maintain accurate patient information and records., • Gather patient histories and prepare patients for their eye exams., • Perform preliminary vision testing and retinal imaging/OCT scans as trained and directed by the optometrist., • Assist patients through the digital eye-exam process and coordinate with the examining doctor., • Help with contact lens orders and pickups., • Clean and disinfect testing equipment and maintain organized exam areas., • Coordinate with doctors and optical staff to keep appointments running smoothly., • Protect patient confidentiality and provide courteous, professional service. Qualifications • Strong communication and customer service skills., • Excellent attention to detail and organizational skills., • Ability to manage multiple tasks in a busy office., • Comfortable using computers and learning scheduling software and testing equipment., • Reliable attendance and a positive, team-oriented attitude., • Previous optometric, ophthalmic, medical office, or front desk experience preferred., • Experience with AcuityLogic, electronic patient records, or insurance verification is a plus., • Willingness to learn eye-care equipment and digital exam procedures. Schedule Full-time. Specific workdays and hours will be discussed during the interview. Please include your weekday and Saturday availability when applying. How to Apply Submit your resume through ZipRecruiter, along with a brief description of your relevant experience and availability. \nCompany Description Pearle Vision Pittsford Plaza Pearle Vision Pittsford Plaza