Office assistant jobs in Ashburn, Virginia - Page 2Create job alerts

Front Office Assistant- Business Assistant to join our team. Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies. This is a standard requirement for dental office roles and must be completed prior to starting emp

Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage reports, data analysis, and other ad hoc requests f

Medical, dental & vision / 401k / PTO - As a Safety Records Administrative Assistant at Sirva Worldwide, Inc. Office Assistant / Remote] - Anywhere in U.

Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin?Committed. Connected. Engaged. If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity and inspires everyone to do their best. Rosendin is the largest EMPLOYEE-OWNED electrical contractor in the United States employing upwards of 8,000 people. Established in 1919, we remain proud of our more than 100 years of building quality electrical and communications installations and value for our clients but, most importantly, for building people within our company and our communities. As an employee-owner you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: Join our team as a Senior Project Manager where you will be responsible for the overall direction, completion, and financial outcome for several small to medium projects or one very large project. You will lead and manage a team of project managers, and assistant project managers to deliver exceptional results for our clients. The position proactively develops new business opportunities and relationships with current and potential customers. WHAT YOU'LL DO: * Establish project objectives, policies, procedures and performance standards within boundaries of corporate policies. Put these in clear concise work statement for the field. * Effectively supervise a staff in the day to day administration of a job or supervise two or more Project Managers in their daily tasks. * Train and effectively supervise Project Managers in the company philosophy and systems * Negotiate and supervise the preparation of all change orders on the project * Maintain all logs required to track the progress of the project. * Train and effectively supervise a Project Assistant in the maintenance of project required tracking devices. * Maintain liaison with prime client and A/E to facilitate construction activities. * Monitor construction activities in conjunction with the onsite Foreman and Area Superintendent to ensure project is being built on schedule, and within budgets * Investigate any potentially serious situations and implement corrective measures within company guidelines, and under supervision * Represent company/project in meetings with client, subcontractors, etc. * Prepare monthly costing reports * Manage financial aspects of contracts (progress billing, rental equipment, income/expenses) to protect the company's interest and simultaneously maintain good relationship with the client * The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the role within the business unit. WHAT YOU'LL NEED TO BE SUCCESSFUL: * Experience managing electrical construction projects - after all, that is what we do! * Project accountability and initiative for all aspects of the project and its success. * Ability to creatively solve problems. You've been in the trenches before. You know what it takes to get the job done and done right for your customer and the company. * A strong knowledge of electrical systems, construction, and how these systems work. * A fanatical determination about planning, innovating, and improving the processes we use every day. * Ability to think outside the box and lead the team in driving innovative construction techniques and prefabrication strategies. * Possess strong leadership skills, business acumen, and integrity. * A strong understanding of the financials of a project and how to forecast. * Ability to create and foster great relationships with the field and understand what it takes to get the best out of your people. * Ability to work collaboratively with multiple stakeholders to achieve mutual outcomes. * We are counting on you to bring and foster a collaborative spirit to our work process. WHAT YOU BRING TO US: * Bachelor's degree in Construction Management, Civil Engineering, Structural Engineering or other related discipline preferred. * PE license a plus * Minimum 10+ years of experience in project management, preferably in electrical construction. Knowledge of construction technology, scheduling, equipment and methods required. * Can be a combination of education, training and relevant experience * Proven experience mentoring and managing others. * Business development/heavy client interaction a plus. * Ability to understand and follow standard operating policies and procedures; * Ability to perform duties in a professional manner and appearance * Extensive knowledge of safety protocols and procedure * Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle and Accubid preferred * Ability to prioritize and manage multiple tasks, changing priorities as necessary * Ability to work under time pressure and adapt to changing requirements with a positive attitude * Effective oral and written communication skills as required for the position * Ability to be self-motivated, proactive and an effective team player * Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: • 10-25%WORKING CONDITIONS: General work environment - Due to the variety of work to be performed, the Sr. Project Manager may be working at a job site or in the office. This position is performed primarily on active construction sites. Activity includes sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. * Noise level is usually low to medium; can be loud on a job site. * Occasional lifting of up to 30 lbs. * We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits * ESOP - Employee Stock Ownership * 401k * Annual bonus program based upon performance, profitability, and achievement * 17 PTO days per year plus 10 paid holidays * Medical, Dental, Vision Insurance * Term Life, AD&D Insurance, and Voluntary Life Insurance * Disability Income Protection Insurance * Pre-tax Flexible Spending Plans (Health and Dependent Care) * Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job DescriptionDescription: Who We Are Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad. What The Role Entails CloudHQ seeks an Assistant Electrical Manager, with a solid background in data center electrical system operating experience, to join our Operations Team. You'll play a vital role in the day-to-day operations of our facility, reporting to the Electrical Manager. The ideal candidate will possess a comprehensive knowledge of large-scale data centers, including state-of-the-art electrical distribution systems, static UPS, emergency standby generation, fire alarm/suppression, and security infrastructures. In addition, the successful candidate will have a thorough understanding of building monitoring systems that assist in the operation and management of the electrical distribution infrastructure. The Assistant Electrical Manager shall schedule, coordinate and participate in all significant planned and emergency maintenance for the facility. The Assistant Electrical Manager shall ensure that these activities are executed in a controlled and proven method that ensures the uninterrupted integrity of the critical loads supported by these systems. Your skills and expertise will be fully utilized as you work collaboratively with our team to ensure the smooth running of our operations. What You Will Get to Do • Developing operating and maintenance strategies to ensure continuous availability of all critical systems, • Developing and updating preventative and predictive maintenance programs for critical equipment, • Developing procedures and maintenance checklists within the site’s CMMS platform, • Providing effective oversight of the site’s contract staff training content, • Coordinating and inspecting services performed by outsourced vendors, • Managing costs and budgets associated with the electrical infrastructure and associated operations, • Maintaining an environment where diligence in policies and proven processes are quintessential, • Ensuring best practices and standards are adopted and enforced, • Identifying and pursuing opportunities for innovation, • Establishing and cultivating relationships with key contacts internally and externally, • Collaborating with design and development teams to ensure the best possible electrical solutions are incorporated in our facilities Requirements: What You Bring to The Role • Expertise in reading design Microsoft Office suite applications, preferably Microsoft Excel, Project, Visio or AutoCad, • Proven written communication skills and technical writing skills, • Complex problem-solving using analysis, and technical and organizational expertise, • Identify industry trends and articulate implications that will have an impact on the Data Center operations, • Identifies opportunities to increase efficiency, • Extended hours may be significant at times, • Three (3) years of professional experience in operations and maintenance in a high-reliability Data Center environment CloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team. Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization. Equal Employment Opportunity CloudHQ is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.

Job DescriptionDescription: Fairfax Family Practice Centers (FFPC) is seeking Medical Assistants to join our team. The clinical support team members are a crucial part of our healthcare organization. Fairfax Family Practice Centers is an independent family medical practice, established over 50 years ago. With nine offices in Fairfax, Loudoun, and Prince William Counties and a dedicated team of primary care providers, we have a rich history of supporting graduates in their journey toward medical school by providing valuable clinical exposure and hands-on experience within our team-based model of care. We offer a unique opportunity to work in a collaborative environment, providing high-quality, patient-centered medical care to our community. Our Medical Assistants perform a variety of patient care and administrative activities to assist the medical team, patients and staff. This is an excellent opportunity to build strong, lasting patient relationships while working in a supportive and well-structured practice environment. Responsibilities and Duties: • Performs a variety of patient care and administrative activities to assist providers., • Assist in the delivery of primary health care and patient care management., • Participates in team huddles or other established team communication. Determine the patient’s health education needs at huddles and provider visits., • Prepares patients for examination and treatment by taking the patient’s history and vital signs., • Evaluates clinical outcomes by reviewing clinical decision support tool on a regular basis and takes action per established primary team goals., • Instructs patient in basic testing requirements (i.e PFTs, clean catch urines, and fingersticks)., • Supplies provider with necessary forms and information to accomplish visit., • Prepares exam and treatment rooms with necessary instruments according to policy and procedure manual and/or as instructed., • Cleans up exam and treatment and rooms after patient encounter., • Sets up for sterile procedures., • Enters vital signs into the patient’s chart., • Verifies chief complaint., • Maintains and restocks every exam rooms as needed., • Performs routine blood draws in the office., • Performs patient interviews as it pertains to the reason for the patient’s visit., • Observes, records, and reports patient’s condition and reaction to drugs and treatments to physician, • Maintains timely flow of patients., • Assists with clinical procedures done by providers in the office as needed., • Participates in QA activities., • Demonstrates a professional demeanor., • Maintains effective communication between leadership, providers, staff and patients., • Possesses time management and organizational skills., • Adheres to corporate policies and procedures., • Adheres to office specific policy and procedures., • Maintains patient confidentiality., • Demonstrates the ability to prioritize tasks in an efficient manner., • Is proficient with EMR applications., • Education: High school diploma or equivalent. Graduate from an accredited college preferred, • Experience: Preferred 2 years’ experience in a medical office practice or hospital setting. Experience in primary care practice preferred., • Certificate/License: CPR required.

Job DescriptionJob Title: Project Manager - Healthcare Construction Job Description Join our dynamic team as a Project Manager in the healthcare construction sector, where you'll manage projects from conception to completion, ensuring high-quality, innovative, and customized construction management services. You will be pivotal in maintaining long-term client relationships and delivering exceptional results in technically challenging environments. Responsibilities • Understand unique project features and complexities to ensure they are reflected within the budget, especially regarding schedule and general conditions., • Review and update budget clarifications and exclusions with every budget update., • Track changes in budget line-items via an accurate budget log., • Assist the owner and design team with solutions to mitigate cost overruns and meet client expectations., • Finalize the Owner Contract, clarifications, exclusions, schedule, and general conditions., • Oversee production, quality, safety, and timely profitable completion of assigned projects, directly and in collaboration with the superintendent., • Build and sustain relationships with targeted clients and initiate new project leads with architects, engineers, and owners., • Prepare for and attend client introduction meetings and project interviews., • Ensure timely award, preparation, and execution of competitive and complete subcontracts, professional service contracts, and purchase contracts., • Ensure site team compliance with subcontractor requirements, including signed contracts and approved insurance certificates., • Prepare final construction budgets and review general contract under supervision., • Prepare timely and accurate requisitions and ensure timely collection of all due monies., • Understand and execute terms, conditions, and requirements of the general contract., • Conduct all progress meetings with the owner and design team, managing meeting minutes and related documents., • Require weekly progress meetings with subcontractors and review meeting minutes., • Prepare change orders and time extensions and follow-up through the approval process and payment., • Prepare and maintain a change order log to support and validate projections on the change order cost report., • Approve transaction orders, invoices, and requisitions, ensuring compliance with company accounting procedures., • Require the implementation of and compliance with the company's safety and quality control programs., • Prepare for and conduct job reviews, preconstruction, and closeout meetings., • Conduct accountability coaching meetings with direct reports monthly., • Ensure the site team updates the schedule monthly or as per contract requirements., • Resolve contract disputes promptly to avoid project delays.Essential Skills, • AEC degree with 4+ years of experience, or 7+ years of construction experience without a degree., • 2+ years of experience in healthcare facilities, preferably as a Project Manager, Assistant Project Manager, or Superintendent/Site Manager., • Experience running healthcare projects from conception to completion.Additional Skills & Qualifications, • Experience with project management in healthcare construction., • Familiarity with construction management software and tools., • Strong interpersonal and communication skills.Work Environment This role involves both office work and on-site project management as needed. All projects are healthcare-related, typically in hospitals or similar settings. The position requires a focus on infection prevention and dust containment, with a commitment to maintaining high standards of safety and quality. Job Type & Location This is a Contract to Hire position based out of Herndon, Virginia. Job Type & Location This is a Contract to Hire position based out of Herndon, VA. Pay and Benefits The pay range for this position is $43.00 - $60.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Herndon,VA. Application Deadline This position is anticipated to close on Dec 15, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.

Job Description Pays Hourly Wage. In this position you can learn how to do nail trims and nail grinds to service walk in clients. You will keep 100% of tips earned from completing these basic walk in services. Exceptional Full Time Receptionist may be eligible for promotion to Administrative Assistant where you will serve as the Right Hand person for the Manager and Assistant Manager and assume more complex responsibilities. The receptionist for Little Jenna's Grooming is one of the most important roles in the business. You are the first contact for many prospective clients. You will be charged with providing exceptional customer service to ensure the most positive first impression possible. In this position you must learn the basics about grooming in order to better assist satisfying client inquires. Acquiring general knowledge of the grooming process and our systems will allow you to better assist your team and our wonderful clients. Responsibilities • Greet and welcome guests in a friendly and professional manner, • Answer and screen phone calls, • Learn about dogs to effectively schedule them, • Learn our client base to personalize their services, i.e their dog's name, breed, last time serviced, ect., • Organize and schedule meetings as needed, • Maintaining office cleanliness and organization of resources, • Ordering Supplies as directed by management, • Assist in organizing events and being the liaison for external organizations., • Keep digital records and work spaces organized and accessible to management Qualifications • Proven experience as an outstanding receptionist, • Knowledge of spreadsheets and word processing documents, • Excellent customer service skills and courteous phone manner By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job DescriptionLook at FD and CA job descriptions to update this Job Description Growing integrative Chiropractic office looking for a Full-time Front Desk Associate/Chiropractic Assistant to join our team! Voted Best of Loudoun the past 5 years in a row, we offer a positive, team-oriented work environment! This is a full-time in person position with opportunity for growth. Diversified position includes both front desk and hands on Chiropractic Assisting - checking patients in, scheduling new patients and follow ups, communication in person, via phone, email, and our texting system, checking insurance benefits, working the waiting list, checking and explaining insurance benefits, and taking payments. Chiropractic assisting involves updating medical history, apply physical therapy modalities, teaching exercises and scribing for exams. Ideal candidates will be: • Outgoing, • Highly organized, • Dependable, • Customer-oriented, • Excellent communicator, • Ability to multitask, • Patient care (Medical Assistant, CNA, LPN, etc.), • Receptionist in any medical setting, • Insurance knowledge, • Knowledge of Genesis EHR system The OM Center has two locations: Ashburn and Leesburg. We have 3 chiropractors who work together to educate our patients on how to create healthy habits. Our office uses an integrated approach to healing, using combination of chiropractic, physical therapy, massage therapy, yoga therapy and Reiki/Hypnotherapy during the course of the patients treatment. Pay ranges from $18-20/ hour. Benefit package including 401K. We are an equal opportunity employer.

Job Description Lead Childcare Teacher Reggio’s Treehouse is looking for experienced and enthusiastic Early Childhood Educators. Are you an “outside the box” thinker? Our Reggio Emilia philosophy encourages children to become self-directed learners, and critical thinkers. Children learn best through play. We love to enrich the minds and lives of our young learners and give them the tools they need to freely express themselves. We have immediate openings for teaching opportunities, and we would love to connect with you As a lead facilitator you will be working closely with the Director (D) and Assistant Director (AD) ensuring that the standards set by Reggio’s Treehouse and State Licensing are met in an organized and timely manner. A lead facilitator must actively research and implement effective provocations and document the findings. Since the curriculum is emergent, the facilitators must ensure all documentation is submitted to the AD in a timely manner. • Planning, preparing and delivering lessons in line with the Reggio philosophy that cater to individual needs of the students, • Monitoring, recording and assessing student progress and development, • Provide immediate and appropriate responses based on student need, • Learn the technology required to document the experiences of children as well as support the documentation of student/classroom experiences, • Collaborate with other teachers to share new ideas, approaches and professional knowledge, • Liaise with the Director to ensure effective delivery of the curriculum to specified classes, including selecting resources and managing them efficiently in the classroom, • Safeguard and promote the welfare of children, • Have a sharp and progressive vision of interdisciplinary learning and of teaching, • Act professionally at all times, setting a good example to children, • Use all learning resources effectively and create new ones, • Communicating with parents and make sure they aware the development of their children, • Organize and participate in parent meetings, • Organize and participate in school meetings, events and trips Qualifications: • CDA or Associate Degree in Early Childhood Education or related fields is preferred, • At least 1 year working experience in a licensed child care facility, kindergarten or early childhood program, • Experience in a Reggio Emilia inspired school is highly desirable, • Knowledge of Project Based Learning a plus, • Strong organization skills and be able to multitask,, • Highly professional and dependable, • Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and Google Suite, • Teacher certification or teacher license from any agency is a plus Benefits: • Dental insurance, • Employee discount, • Health insurance, • Life insurance, • Paid time off, • Professional development assistance, • Referral program, • Tuition reimbursement, • Vision insurance, • 401 (k) We invite you to submit your resume and learn about Reggio's Treehouse, where education meets play. Reggio’s Treehouse is an equal opportunity employer and will not discriminate against an employee or applicant based on race, color, religion, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status or any other protected status under federal, state, or local law.

Job DescriptionSalary: Salaried/ Exempt Job Summary: Old Dominion Firestopping is seeking a proactive and organized Project Manager to lead projects from start to finish. In this role, youll oversee multiple projects, manage budgets, ensure safety compliance, and deliver high-quality firestopping solutions that restore required fire ratings for through-penetrations and joint applications. You will work closely with customers and project teams to maintain profitability, efficiency, and strong relationships, all while upholding our commitment to quality and safety. Major Duties and Responsibilities: The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the positions role within the business unit. • Supervise and direct overall project activities including planning, coordinating, and meeting critical project milestones., • Ability to effectively resolve problems that may arise., • Supervise, lead, and support a small team including a Project Engineer and/or Assistant Project Manager. Provide technical direction and professional support to team, as well as ongoing, timely, and constructive feedback. Consults with Director of Project Management and HR as needed concerning complex or escalated personnel matters., • Work alongside safety department to ensure a zero-accident work environment., • Ensure project tracker and other project-specific documents are organized and updated., • Review turnover documents from the estimating team and oversee the development of a turnover binder for the Construction Manager., • Review and provided feedback on construction submittals prepared by Project Engineers and Assistant Project Managers; complete and forward finalized submittal to clients., • Maintain submittals after turnover, documents (drawing) logs, and project tracking mechanisms., • Review and complete specification compliance based on the approved submittal., • Review project schedules and provide feedback to Project Engineer or Assistant Project Manager concerning necessary changes., • Through regular site checks and reporting, manage the project quality control plan, communicate specific systems and materials best suited for the project, and ensure scope work is being completed. Represent the company in meetings with clients, subcontractors, and important project stake holders. Lead and effectively communicate the companys portion of scope., • Effectively manage client relationships and client satisfaction., • Collaborate with and technically assist field personnel assigned to project., • Follow up and follow through on time sensitive tasks and ensure all deadlines are met., • Price, submit, negotiate, and follow through on change orders in a timely manner and update the change order log., • Review and oversee the submission of After-Action Review (AAR) documents., • Provide clear communication and data concerning why the company is winning or losing on a project at time of completion., • Manage all project billing; ensuring projects are cash flow positive within 90 days of start., • Evaluate and manage project risk., • Manage inventory of company assets assigned to projects., • Negotiate and coordinate with external vendors., • Collaborate with Construction Managers/Superintendents regarding project labor needs and production., • Maintain ongoing communication with the Director of Project Management regarding the progress of projects by preparing and regularly updating project progress reports., • Participate in internal Project Manager meetings., • Learn and develop working knowledge of additional business entities with the intent of managing multiple businesses on singe job sites., • Create and support a Team environment within the project management team. Minimum Qualifications: • Associates degree with 5+ years of progressively responsible experience in construction., • Bachelors degree in construction management, Engineering, or another related field with 3+ years progressively responsible construction experience; or, • Any similar combination of education and experience as listed above., • 2+ work experience managing project budgets., • Demonstrated ability to effectively manage multiple projects at one time., • Knowledge of construction technology, scheduling, equipment and methods., • Proficient in reading blueprints and mechanical drawings., • Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues., • Excellent interpersonal, and verbal and written communication skills., • Ability to identify and meet customers expectations and requirements., • Strong leadership, delegation, and negotiation skills., • Exceptional organizational skills and attention to detail with a focus on error prevention., • Demonstrated ability to proactively identify and resolve complex issues., • Exceptional time management skills., • Ability to identify and meet customers expectations and requirements., • Must be a proactive self-starter, problem solver, and effective team player., • Excellent knowledge of rules and regulations as well as quality standards and human resources., • Ability to understand and follow standard operating policies and procedures., • Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.), • Ability to use Bluebeam and/ or On-screen Takeoff., • Ability to prioritize and manage multiple tasks, changing priorities as necessary., • PMP or an equivalent certification., • Bilingual (English/Spanish). Physical Requirements include but are not limited to the following: • Prolonged periods sitting at a desk and working on a computer., • Able to walk, sit, stand, bend, kneel, stretch, squat and climb., • Able to travel to jobsites, meetings, and other destinations as needed., • Able to wear required personal protective equipment., • Able to work with specialized construction equipment, tools, and materials., • Able to see, talk and hear in person, via phone and/or through online/video., • Able to use hands and fingers in a manner that allows for use of a keyboard and phone., • Able to lift & carry items up to 15 lbs. #zr

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance Job Summary: The Treatment Coordinator represents the practice in all facets of patient services, which may include, but is not limited to; greeting patients, answering the telephone, scheduling appointments, maintaining patient insurance and financial records and coordinating patient flow. General and Administrative Duties: Cheerfully greets patients and visitors entering the practice and alerts appropriate staff of patient arrivals. Keeps the front desk and reception areas clean. Keeps the coffee station clean and stocked. Turns on the lobby computer/TV in the morning and plays appropriate videos and music. Answers the telephone, routes phone calls, provides information, accurately. Effectively answers patients questions regarding appointments, insurance and financial matters. Monitors office email and takes appropriate actions when necessary. Registers new patients, provides necessary paperwork and ensures all required documents are completed and signed by the patient. Establishes and maintains patient files up to date (i.e. address, phone number, insurance information, etc.). Verifies patient insurance benefits 2-3 days ahead of the schedule and makes sure that the insurance plan information in the system is correct and up to date for each patient. Uploads insurance breakdowns into the patients document center. Prepares correspondence, memos, condolence letters, and other documents, as requested by practice administrator and/or doctors. Securely uses the computer or fax to transmit information or documents when requested. Scheduling and Time Management Duties: Schedules and adjusts patient appointments to maximize the patient care and reach practice profit target. Manages the daily, weekly, and monthly calendar to meet the practice production and collection goals. Performs necessary duties associated with checking patients in and out. Enter type of treatment planned for the next appointment, and the amount of chair time, doctor time and assistant time needed. Effectively uses the patient communication system (NexHealth) for patient communication, to re-activate overdue patients, to fill last minute openings and to keep the hygiene schedule efficiently booked. Monitors the schedule regularly, adjusts the schedule as necessary, and reschedules patients as needed. Keeps staff and doctor informed of scheduling problems, issues or concerns. Treatment Coordination and Financial Duties: Prepares and presents Treatment Plan Estimates. Accurately receives and records patient payments. Coordinates patient financial arrangements according to the financial policy. Communicates effectively with patients regarding past due balances and other financial matters. Maintains appropriate financial documentation, including signed financial agreements. Records patient financial discussions. Provides Deposit Slip to employer at the end of each day. Arranges the patients treatment-planning schedule and books appointments. Monitors payments to ensure treatment financing is followed through appropriately. Contacts patients when preauthorizations are received and proceeds with scheduling.

The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. T

Universal Health Services - 42009 VICTORY LN [Medical Office Assistant] As a Receptionist at Universal Health Services, you'll: Answer and respond to incoming telephone calls; Direct calls to the appropriate party; Deliver high quality customer service to visitors in the lobby; Provide and collect r

Benchmark is a premier design-build, site and underground utility construction firm, completing over 500 projects spanning over eight (8) years. With a heavy focus on mission critical facilities, our teams collaborate seamlessly to ensure our customers receive the highest level of service in the construction industry. At Benchmark, our success is fueled by our exceptional workforce. We prioritize training and professional development, encouraging our team to expand and enhance their unique skills, so they can fully realize their potential. If you are driven and passionate about excellence, we want to hear from you. Join us and be a part of our dynamic team, where your skills and ambitions will be nurtured and valued. Safety Manager Position Summary The Safety Manager must have a background in the construction industry, preferably with in excavation and trenching safety. This individual is responsible for developing and overseeing safety protocols for the company, ensuring staff members are well-informed on emergency preparedness, use of protective equipment, and accident procedures. Essential Duties and Responsibilities Manages the Site-Specific Safety and Health Policy and Procedures (SSP) Serves as the primary safety resource and authority for a particular job site Conducts regular job site audits and inspections to ensure compliance with OSHA, DOT, NESC, and company safety policies Manages and maintains documentation related to safety training, incident reporting, corrective actions, and regulatory compliance Provides safety leadership and support for field crews and Assistant Safety Manager during high-risk tasks such as excavation near live utilities, working around traffic, and operating heavy equipment Conducts and documents Job Hazard Analyses (JHAs), Pre-Task Plans, and Safety Briefings Leads in incident investigations, root cause analysis, and track implementation of corrective/preventive actions Assists the Senior Safety Manager to coordinate with utility owners, project managers, and subcontractors to plan safe work practices Ensures proper use and maintenance of Personal Protective Equipment (PPE), shoring systems, traffic control devices, and utility locating practices Monitor compliance with DOT regulations for drivers and vehicles used in utility operations Maintain current knowledge of applicable regulations and update company policies as needed Presents safety information and documentation to various General Contractors (GCs) Performs other duties as assigned Qualifications High school diploma or GED Five plus (5+) years of safety management experience in underground utility construction or similar industry OSHA 500/510 certification Proficiency in data analysis and reporting statistics Knowledge of utility coordination practices, and excavation safety (including 811 One Call processes) Experience with trench safety, confined space entry, and energized systems Strong communication, leadership, and organizational skills Excellent supervisory and leadership skills Proficiency with safety reporting software and Microsoft Office Suite Preferred Qualifications Bachelor’s degree in occupational safety, Construction Management, Engineering, or related field preferred Excellent knowledge of OSHA standards and federal safety legislation CSP, CHST, or other professional certifications strongly preferred Solid understanding of potentially hazardous materials and practices in the workplace. Familiarity with writing health and safety policies and procedures Working knowledge of safety management software Why Join Benchmark Utility Services Benchmark Utility Services offers competitive compensation, comprehensive benefits and a dynamic work environment that values excellence, teamwork, and professional growth. If you possess the Qualifications and skills to excel in this role, we encourage you to apply. Equal Opportunity Employer.

The Administrative Assistant II is responsible for the efficient clerical operation of the office and for providing clerical services to staff. Provides general guidance and tier II support to Administrative Assistant Is. Provides administrative and program specific support to office staff.

SMX is seeking a dynamic, highly organized, and energetic Office Manager/Administrative Assistant to manage our Herndon VA office and support our local teams and clients. Office Manager/Administrative Assistant. Office Manager/Administrative Assistant.

Job DescriptionCapital Area Pediatrics offers accessible, comprehensive pediatric care to families at five practice locations throughout Northern Virginia. For both sickness and health, generations of families have chosen Capital Area Pediatrics to provide outstanding care and an exceptional patient experience. We are currently hiring a Patient Care Assistant to provide clinical support at our Herndon office. This is an entry level position, ideal for candidates interested in developing foundational healthcare skills. Schedule Tuesday & Thursday 8:15AM-5:00PM; Sunday 8:30AM-12:45PM. New Hire Orientation Please note that all new hires are required to attend New Hire Orientation. New Hire Orientation mandatory, and is two days (Monday & Tuesday) from 9:30AM-4:30PM the first week of employment. Responsibilities • Greet and escort patients to the exam room, gather patient history, measure vitals, and document all information in the patient’s medical chart., • Process patients during check-in and check-out. If necessary, collect insurance and registration information, as well as appointment scheduling., • Ensure exam rooms are clean and stocked with adequate medical supplies, maintain instruments, and prepare sterilization as required., • Maintains patient files, records, and other information in a confidential manner., • Communicates effectively and courteously with and demonstrates a caring attitude toward patients and family., • Ability to work autonomously and as part of a team., • Basic knowledge of HIPAA and OSHA regulations preferred., • Ability to communicate effectively in both oral and written form., • Ability to handle difficult and stressful situations with professional composure., • Ability to understand and follow instructions., • High school diploma or equivalent required., • Enrollment in a healthcare degree program is strongly preferred., • Adherence to Capital Area Pediatrics immunization and testing requirements., • Clinical experience is preferred, but not required. Tuesday & Thursday 8:15AM-5:00PM; Sunday 8:30AM-12:45PM.

Job Description Administrative Assistant We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties include answering incoming calls, scheduling in-coming appointments, data entry, supporting the sales team and assisting in daily office needs. This is a full-time position regularly scheduled for 40 hours per week Monday -Friday. Some scheduling flexibility would be considered. The ideal candidate has excellent communication and multi-tasking skills, ability to learn basic computer programs, customer service experience, professionalism, a positive attitude, and strong work ethic. Must have general geographic knowledge of the location of towns in Northern VA in order to appropriately route appointments. Company DescriptionBuilders Fence Company is the premier provider of fence and deck solutions in Northern Virginia and Montgomery County, MarylandBuilders Fence Company is the premier provider of fence and deck solutions in Northern Virginia and Montgomery County, Maryland

Job DescriptionSalary: Mvix, a leading digital signage provider in the Dulles Technology Corridor is offering an outstanding opportunity for an office admin assistant/billing. Join a growing team that has shaped on-site digital experiences for clients such as NASA, Virginia Tech, Kings Dominion, Crowne Plaza, and a variety of International deployments for various Fortune 500 Companies. Visit our success-stories Essential Duties and Responsibilities: The goal of the qualified Office Admin Assistant is to perform various duties including but not limited to: • Respond to client inquiries (sales and billing), • Interact with customers via webinar, phone and email, • Assist with inbound and outbound calls, • Be a key point of contact for subscription renewals, • Monitor and track daily, weekly and monthly billing, • Fully understand clients digital journeys, boost conversion, retention and customer delight, • Fully understand and own Mvix billing system:, • Prepare and send invoices to clients, • Identify and improve billing gaps, • Identify and improve churn, • Create estimates / proposals for existing clients who are looking for additional products from us, • Create estimates / proposals for existing clients who are looking to renew their subscriptions or add new ones, • Followup with clients on the status of those proposals, • Assist the sales team, as needed, • Create Orders, Invoices and ensure timely payment from clients, • Generate and maintain reports and analytics What does it take to be an OAA at Mvix? • Minimum 2 years of customer-facing experience; preferably in a B2B SaaS environment., • Proven accounting experience withstrong mathematical skillsis a PLUS, • Strong customer service and time management skills, • Understanding of basic principles of finance, accounting and inside sales, • Superb time management and detail orientation, • Client Interaction, • Software Guidance: Quick Ability to learn our SaaS software and assist users with simple product-usage type questions., • Support Packages: Learn and educate clients about the features included in our various support packages and guide them in selecting the most suitable option for their requirements., • Team player mentality, • Competitive Spirit, • Associates degree or equivalent, • Experience in accounts receivable (or accounts payable), • Mon-Fri, 8 hour working shift with 1hr off-the-clock lunch break Benefits include: • generous PTO, sick leave and holidays, • health and dental insurance, • ongoing certification opportunities, • competitive 401k match, • flexible hours (no weekend/overnight shifts), • gym membership reimbursement, • company-funded professional development, • life insurance, • short-term disability insurance, • tenure bonus (5yr & 10yr) We also get together for catered lunches, team-building events, town-hall meetings, spontaneous brainstorming sessions, birthdays, anniversaries & other milestone celebrations and happy hours.

Job DescriptionResponsible for rendering professional administrative and clinical care within the medical practice in support of and as directed by the Physicians (3), PAs (2), Audiologists (2), and Practice Administrator. Successful candidate will cross train to support both office front end and clinical. Excellent role for gap year and college students reaching completion of medical related programs to gain hands on medical practice clinical and administrative experience. - Current need is 3/4 or full-time (1 additional FTE equivalent positions). We have hired 3 in the past few weeks and need 1 or 2 additional depending on availability. • Experience with multi-line business phones systems, • Working knowledge of EMR/EHR systems (Athena Health), • Possesses the tact to deal effectively with patients, physicians and other employees in the practice., • Effective communicator in person, by phone, and through electronic correspondence., • Ability to multi-task in busy environment and cross-train on other office roles, • Flexibility to work at more then one location (Lansdowne (Leesburg) and Potomac Falls (Sterling Cascades) Required of 1 of 2 hires - Fluent Spanish including medical Terminology Preferred Skills: • Multilingual applicants a plus - Spanish, American Sign, etc., • Recent experience and patient contact responsibility in a medical setting, • Experience as a medical scribe Job Types: 3/4 or Full-time (1 or 2 positions available based on hour availability of new hires and current team) Flexible to work with student class schedules. Flexible to work an evening or weekend day (not currently in place) Paid training remote prior to onsite • Remote EMR, CMS Fraud and Abuse, Blood Borne Pathogens, Patient digital intake system, HIPAA, OSHA, ENT specific modules, ASCENT ENT, etc., • Onsite job shadowing administrative and clinical Selected candidate(s) can stay and grow with us into additional roles - Medical Scribe (currently recruiting), Audiology Tech ( (recently filled)), Insurance Verification/Authorization Specialist (Winter 2025/Spring 2026), Surgery scheduling (Selected from within team) Application Questions: You have requested that Indeed ask candidates the following questions: • What is your availability? FT/PT How many hours?, • How many years of Medical Office experience do you have?, • Do you have the following license or certification: Medical Assistant or Medical Billing & Coding?, • Are you willing to undergo a background check, in accordance with local law/regulations?, • Are you authorized to work in the following country: United States?

Job DescriptionWe are looking for an experienced Administrative Assistant to join our team in Ashburn, Virginia. In this long-term contract position, you will play a crucial role in ensuring smooth daily operations by managing tasks efficiently and supporting various administrative functions. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational success. Responsibilities: • Manage incoming calls and provide accurate information or direct inquiries to the appropriate department., • Schedule appointments and meetings while maintaining an organized calendar., • Process and distribute incoming and outgoing mail, including faxes, ensuring timely delivery., • Maintain and replenish office supplies to support daily operations., • Assist in preparing and filing important documents in accordance with organizational standards., • Support the optimization of workflows by implementing best practices and ensuring task prioritization., • Generate and analyze KPI reports to monitor and improve performance metrics., • Welcome visitors and provide clear directions or assistance as needed., • Collaborate with field operations and account management teams to ensure seamless coordination., • Handle work orders and backup documentation with attention to detail and accuracy.• Proven experience in administrative roles, showcasing strong organizational and multitasking abilities., • Proficiency in answering inbound calls and managing scheduling systems., • Skilled in typing and document processing with high attention to detail., • Familiarity with filing systems and office optimization techniques., • Knowledge of KPI reporting and prioritization strategies., • Ability to manage office supplies and ensure a well-maintained workspace., • High school diploma or equivalent qualification required., • Excellent communication skills, both written and verbal, to explain processes and direct visitors effectively.

Job Description Admin. Assistant/Audit Coordinator Job Description Join Our Team as an Inspection/Audit Coordinator – Play a Vital Role in Vessel Compliance and Quality Assurance Are you detail-oriented, highly organized, and eager to support critical operations in a dynamic environment? We are seeking a motivated Inspection/Audit Coordinator to streamline vessel audits and inspections for our expanding fleet. This pivotal administrative role offers the chance to work with a talented team, manage complex scheduling, and contribute to maintaining the highest standards of vessel compliance across a registry of over 6,000 vessels. If you thrive in a collaborative setting and have a knack for coordinating multiple moving parts, this is your opportunity to make an impact in the maritime industry without needing prior maritime experience. Job Posting: Vessel Inspection/Audit Coordinator About the Role One of our most prestigous clients is seeking a detail-oriented and proactive Vessel Inspection/Audit Coordinator to join our Audit & Inspection team. In this role, you will be responsible for coordinating all aspects of vessel audits and inspections, ensuring smooth communication between clients and auditors, and supporting internal operations. Key Responsibilities • Schedule and coordinate vessel inspections and audits per established procedures., • Monitor and respond to correspondence related to inspection and audit scheduling., • Prepare and distribute relevant checklists, forms, and certificates (e.g., ISSC, SMC)., • Review and approve inspector/auditor invoices; assist in invoice preparation., • Send weekly/monthly updates to inspectors and auditors., • Maintain accurate records and databases using relevant software., • Notify clients when inspections are due or overdue., • Prepare audit reports and maintain inspector records., • Update auditor information on the company website., • Support miscellaneous projects and tasks as assigned by management. Qualifications Education & Experience: • Some college education required; degree preferred., • Minimum 1 year of administrative experience., • Formal secretarial/clerical training preferred., • Maritime industry experience is a plus. Skills & Abilities: • Proficiency in Microsoft Office and general office equipment., • Strong organizational and time management skills., • Excellent interpersonal and communication abilities., • Team-oriented mindset., • Fluent in English with strong grammar and composition skills., • Ability to lift 15–20 lbs.