Executive Assistant to the CEO
25 days ago
Nashville
Job DescriptionSalary: Holladay Ventures isseekinga high-performing, technology-forwardExecutive Assistant (EA) to the CEO, Evan Holladay. This is not a traditional administrative role. The EA will serve as a trusted partner who increases the CEOs capacity, focus, and effectiveness byanticipatingneeds, creating operational leverage, and bringing order to complexity. The ideal candidate thrives in a dynamic, entrepreneurial environment and sees themselves as a strategic operator, not just a support function. Holladay Ventures is anationallyaward-winning real estate development company who specializes in developingimpact-driven affordablehousing solutions that are not only intentionally designed but also make a positive difference in the lives of residents and the environment. Key Responsibilities Strategic & Executive Support • Serve as a trusted thought partner and Force Multiplier to the CEO, proactivelyidentifyinginefficiencies, risks, and opportunities., • Own and manage a complex calendar with intentionprioritizing high-value work and protecting focus., • Act as an assertive and thoughtful gatekeeper for meetings, requests, and interruptions., • Prepare agendas, capture meeting notes, and ensure consistent follow-up on action items., • Draft, edit, and manage correspondence on behalf of the CEO with investors, partners, and senior leaders., • Manageby clarifying prioritiesand helping the CEO stay aligned with topobjectives., • Lead special projects from concept to completion, coordinating across internal and external stakeholders., • Design, document, and improve workflows that increase efficiency and reduce friction., • Oversee office and administrative operations, including vendor coordination and digital asset organization., • Assist Integrator as needed Technology, Systems & Leverage • Own and continuously improve the CEOs productivity systems (calendar, task management, documentation,andinformation flow)., • Identifyand implement tools, automation, and AI solutions thateliminatelow-value work and increase leverage., • Confidently evaluate, adopt, and iterate on platforms such as Microsoft 365,andproject management tools (Smartsheet,ClickUp, Pipedrive,etc.), and knowledge management systems., • Provide limited personal support for the CEO, including personal travel coordination, scheduling, householdlogistics, and gifting., • Occasionally travel with the CEO for conferences or events., • Handle all personal matters with discretion, professionalism, and clear boundaries., • Be available as needed for after hours or weekend events or tasks/work Qualifications • 3+ years of experience as an Executive Assistant supporting a CEO, founder, or senior executive (real estate or entrepreneurial environment preferred)., • Proven ability to manage complexity, shifting priorities, and high-stakes communication., • Demonstrated comfortmanaging upandoperatingwith autonomy., • Highly tech-savvy with a strong interest in systems, automation, and continuous improvement., • Exceptional written and verbal communication skills., • Extremely organized, detail-oriented, and reliable., • High emotional intelligence, discretion, and integrity., • Comfortable blending professional and limited personal support., • Physically able to manage light office needs (ability to lift up to 20lbs). Core Values & Ideal Attributes • Proactive:Anticipatesneeds and takes initiative without being asked., • Committed:Follows through with excellence and consistency., • Strategic & Tactical:Thinks ahead while executing flawlessly., • Integrity:Maintains confidentiality and ethical standards at all times., • Forward-Thinking:Embraces change and continuouslyseeksbetter ways to work., • Flexible & Adaptable:Thrives in a fast-moving, evolving environment., • Emotionally Intelligent & Positive:Brings professionalism, resilience, and calm under pressure. What Makes a Great EA at Holladay Ventures • Sees themselves as a strategic partner, not just an assistant., • Enjoyscreating order out of chaos., • Comfortable holdinghigh standardsand managing up., • Balances urgency with thoughtful execution., • Takespride in being the leverage behind the leader.