Book jobs in HorleyCreate job alerts

Office Manager & Personal Assistant to the Owner Location Office-based role (full-time) About the Role We are looking for a highly organised, proactive and reliable Office Manager who can take full ownership of all administrative operations while also acting as a Personal Assistant to the company owner. This is a key position within a growing construction/development business where no two days are the same. You will be the go-to person for everything in the office — from administration and procurement to diary management and travel bookings. Key Responsibilities Office Management & Administration • Oversee the day-to-day running of the office., • Manage incoming calls, emails, post and general enquiries., • Maintain physical and digital filing systems., • Manage office supplies, stationery, kitchen items and general facilities., • Organise meetings, prepare agendas, take minutes and follow up on actions., • Assist with basic bookkeeping tasks (invoices, expenses, purchase orders)., • Order materials and equipment for construction sites, liaising with suppliers and tracking deliveries., • Support project teams with admin duties and documentation., • Coordinate with subcontractors, suppliers and external stakeholders when needed. Personal Assistant Duties • Full diary management for the owner: scheduling meetings, calls and appointments., • Book flights, accommodation, transport and plan full travel itineraries., • Manage email inboxes, draft responses and organise communications., • Prepare documents, briefs, reports and presentations., • Carry out research and complete ad-hoc projects for the owner., • Organise client visits, events, meetings and occasional site tours., • Handle confidential information with complete discretion. Skills & Experience Required • 3–5 years’ experience in an Office Manager, PA or Executive Assistant role (construction/property industry experience preferred but not essential)., • Excellent organisational and multitasking abilities., • Confident communicator with strong written and verbal communication skills., • Proactive problem-solver with a “can-do” and hands-on attitude., • Strong IT skills: Outlook, Word, Excel, online booking systems., • Able to prioritise tasks and manage a fast-moving workload., • High level of accuracy and attention to detail., • Ability to work independently and take initiative.