Operations administrator jobs in London - Page 2Create job alerts

You will be joining a very prestigious, highly regarded and well-established leading Insurance Broker as their Operations Administrator on an initial 6 month fixed term contract (FTC).

As Office Coordinator you will be reporting to the Managing Director, and will also work with a team supporting Operations and Finance departments. Are you an experienced administrator, comfortable with financial and office management? If so, our client wants to hear from you. Office Co-ordinator I

Provide support to colleagues in the UK TSU, primarily the other Senior Pensions Administrators and to support the Operations Team Leader. Exciting opportunity for a Senior Pensions Administrator, specialising in Defined Benefit Schemes, to join an in-house administration team at a FTSE 100 Company.

Learning & Development Administrator – Maternity Cover Farringdon, London | £28,500 | Full-time - 6mth FTC Are you a detail-oriented, organised administrator with a passion for learning and development? I'm working with a leading professional membership organisation that is seeking a proactive individual to support the delivery of training programmes and qualifications. 💡 About the Role As a Learning & Development Administrator, you’ll play a key role in ensuring smooth course operations, handling logistics, supporting delegates, and liaising with trainers and stakeholders. This is a fantastic opportunity to contribute to the education and professional development of governance professionals. 🚀 Key Responsibilities: ✅ Coordinating online and face-to-face training sessions, ensuring seamless delivery ✅ Managing delegate bookings, refunds, transfers, and Learning Management System (LMS) administration ✅ Acting as the main point of contact for delegates, providing outstanding customer service ✅ Supporting trainers with contracts, training materials, and logistical requirements ✅ Monitoring course evaluations and maintaining accurate records to improve processes 🔎 What We’re Looking For: ✔ Strong organisational & administrative skills with high attention to detail ✔ Excellent communication & customer service abilities ✔ Proficiency in CRM, LMS, and Microsoft Office ✔ Ability to multitask and collaborate with internal and external stakeholders ✔ A proactive, independent, and adaptable approach to work 🎁 Why Join? ✨ Competitive hybrid working options ✨ Work with a respected organisation in the professional education sector ✨ Be part of a supportive and collaborative team ✨ Gain valuable experience in learning & development administration

Job Specification: Operations Administrator - Shipping Department: Operations Location: 143 New Bond Street, London Reports to: Head of Shipping Role Overview: The Operations Administrator – Shipping is responsible for coordinating and executing all aspects of international artwork shipments. This includes liaising with internal teams, external logistics providers, and clients to ensure timely, secure, and compliant delivery and installation of high-value artworks. Key Responsibilities: Shipping Coordination • Manage end-to-end logistics for artwork shipments, including crating, customs documentation, and delivery scheduling., • Liaise with fine art logistics companies to obtain quotes, confirm schedules, and coordinate delivery and installation timelines., • Evaluate and compare options based on cost, timing, and client requirements. Documentation & Compliance • Prepare and review commercial invoices, customs declarations, and shipping manifests for international shipments., • Ensure all documentation complies with customs regulations and internal audit standards., • Track and manage temporary import/export (TR) timelines and extensions for artworks on loan or return. Client & Internal Communication • Collaborate with client services, post-sale, and sales teams to confirm delivery details, payment responsibilities, and installation requirements., • Communicate proactively with clients regarding shipment status, delivery windows, and customs procedures., • Respond to internal queries and coordinate with warehouse and studio teams for collections and returns. Project Management • Maintain oversight of multiple concurrent shipping projects, ensuring deadlines are met and issues are escalated appropriately., • Participate in regular shipping team meetings to update on project status and resolve operational challenges. Skills & Experience Required: • Proven experience in logistics or operations within a fine art, luxury goods, or high-value asset environment., • Strong understanding of international shipping regulations and customs processes, • great communication skills, with the ability to manage multiple shipments, • Detail-oriented with strong organizational and time management abilities., • Proficiency in Microsoft Office and logistics platforms; familiarity with SharePoint and Teams preferred. Please note that applicants must have the right to work in the UK in order to be considered for the role, and we cannot offer sponsorship for this role. Due to the volume of applications we receive, if you do not hear back within one week of your application, please assume that it has been unsuccessful. Thank you.

Introduction: Ant International powers the future of global commerce with digital innovation for everyone and every business to thrive. In close collaboration with partners, we support merchants of all sizes worldwide to realize their growth aspirations through a comprehensive range of tech-driven digital payment and financial services solutions. Ant International strives to become the most trusted digital services connector to achieve sustainable growth of global commerce. With a focus on Travel, Trade, Technology, and Talent, Ant International is committed to enhancing the digital mindset and capacities of businesses worldwide. Through fostering collaborative efforts with partners, we are driving responsible innovation and increase market accessibility for global SMEs. We do so across our 4 key businesses: Alipay+, Antom, WorldFirst and ANEXT Bank. We are seeking a highly detail-oriented and proactive HR Operations Specialist to support our growing EMEA region. This role is critical in ensuring the smooth and efficient delivery of HR services across the employee lifecycle. The ideal candidate will be a process expert, passionate about data integrity, and committed to providing an exceptional employee experience. You will act as the first point of contact for HR inquiries and manage core HR processes for the EMEA team. What you’ll do: • HR Administration & Data Management: • Serve as the primary administrator for the HRIS (Ant HR systems) for EMEA employees, ensuring data accuracy and integrity., • Manage the entire employee lifecycle, including onboarding, contract changes and offboarding., • Maintain accurate and up-to-date electronic employee records and files in compliance with local data protection laws (e.g., GDPR)., • Prepare and process HR documentation, such as employment contracts, amendment letters, and reference letters. • Employee Lifecycle Support: • Execute a seamless onboarding process for new hires in the region, including system setup, orientation coordination, and first-day support., • Manage offboarding procedures, including exit interviews, system deactivation, and final settlement calculations., • Support benefits administration, including enrollment, changes, and liaison with benefits providers across various countries., • Handle employee queries regarding HR policies, procedures, and programs, providing timely and accurate resolution. • Process Improvement: • Identify opportunities to streamline HR operational processes and improve efficiency., • Develop and update documentation for HR processes and workflows (SOPs)., • Participate in regional and global HR projects, such as system implementations or policy harmonization. What we’re looking for: • Proven experience (3+ years) in an HR Operations, HR Generalist, or HR Administrator role with a focus on EMEA., • Hands-on experience with a HRIS (e.g., Workday, SAP SuccessFactors, Oracle HCM) is required., • Solid understanding of HR best practices and employment laws in at least one EMEA country; multi-country exposure is a strong advantage. • Experience in a fast-paced, technology-driven or multinational company., • Exceptional attention to detail and a commitment to data accuracy., • Strong analytical and problem-solving skills., • Excellent communication and interpersonal skills, with the ability to handle sensitive matters with discretion and confidentiality., • High degree of professionalism and customer-service orientation., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Self-starter with a proactive approach and ability to work both independently and as part of a team.

HCL Tech is a global technology company, spread across 60 countries, delivering industry-leading capabilities centered around digital, engineering, cloud and AI, powered by a broad portfolio of technology services and products. We work with clients across all major verticals, providing industry solutions for Financial Services, Manufacturing, Life Sciences and Healthcare, Technology and Services, Telecom and Media, Retail and CPG, and Public Services. We are powered by our people a global, diverse, multi-generational talent - representing 161 nationalities whose unique spark, perspective and boundless passion drive our culture of proactive value creation and problem-solving. Our purpose is to bring together the best of technology and our people to supercharge progress for everyone, everywhere our clients, partners, their stakeholders, communities, and the planet. As a company, we are deeply focused on accelerating our ESG agenda. We are also creating technology-enabled sustainable solutions with and for our clients and partners. We embed ESG imperatives into every aspect of our business and ensure that the progress we supercharge is responsible, inclusive and beneficial to all our stakeholders in the long term. We have committed to achieving net zero by 2040. Experience Required: 10+Years. Job Description: As a ServiceNow Technical Architect, you'll be a pivotal leader, responsible for designing and guiding the implementation of robust and scalable ServiceNow solutions. You'll work closely with clients and development teams to translate complex business requirements into technical architectures that drive efficiency and innovation across the platform. Key Responsibilities: • Architectural Leadership: Lead the design and architecture of complex ServiceNow solutions, ensuring alignment with enterprise architecture standards, best practices, and client business objectives. This includes high-level and low-level technical design., • Platform Strategy & Roadmapping: Develop and articulate ServiceNow platform strategies and roadmaps, identifying opportunities for leveraging out-of-the-box capabilities, integrations, and strategic customizations., • Technical Advisory & Governance: Act as a subject matter expert and technical advisor to clients and internal teams, providing guidance on platform capabilities, performance optimization, security, and scalability. Establish technical governance to ensure solution integrity., • Requirement Analysis & Solution Design: Collaborate with business stakeholders to gather and analyze complex requirements, translating them into comprehensive technical designs and architectural blueprints for ServiceNow implementations., • Cross-Module Expertise: Possess deep technical knowledge and architectural experience across a broad range of ServiceNow modules, including but not limited to:, • Integrated Risk Management (IRM): Policy Management, Compliance & Audit Management, Vendor Risk Management, Business Continuity Management., • Security Operations (SecOps): Vulnerability Response, Security Incident Response, Security Dashboards., • IT Service Management (ITSM)., • IT Operations Management (ITOM)., • Customer Service Management (CSM)., • Integration Design: Design and oversee the implementation of complex integrations between ServiceNow and other enterprise systems, leveraging various integration methods (e.g., REST, SOAP, JDBC, MID Server)., • Technical Oversight & Quality Assurance: Provide technical oversight to development teams, ensuring adherence to architectural patterns, coding standards, and performance best practices. Participate in code reviews and ensure solution quality., • Prototyping & Demonstrations: Lead the creation of technical prototypes and conduct demonstrations of proposed ServiceNow solutions, showcasing platform capabilities and addressing client requirements., • Performance Tuning & Optimization: Identify and address performance bottlenecks, ensuring the scalability and optimal performance of ServiceNow applications., • Advanced Scripting & Development: Possess expert-level experience with ServiceNow scripting (Server-side JavaScript, GlideRecord, GlideSystem, UI Policies, Business Rules, Client Scripts, Script Includes) and the development of custom applications., • Agile Leadership: Guide agile development teams from a technical perspective, ensuring that user stories and technical tasks align with the overall architectural vision and delivery goals., • Platform Evolution: Stay current with the latest ServiceNow features, releases, and industry trends, applying new knowledge to enhance architectural designs and client solutions. Skills required: • Extensive experience as a ServiceNow Technical Architect or in a similar lead architectural role., • Demonstrated ability to design and implement end-to-end ServiceNow solutions across multiple modules., • Deep understanding of the ServiceNow platform architecture, data model, and security framework., • Expertise in ServiceNow best practices, including platform governance, performance optimization, and security hardening., • Proven experience with large-scale ServiceNow implementations and complex integrations., • Strong analytical and problem-solving skills with the ability to articulate complex technical concepts to both technical and non-technical audiences., • Experience with Agile development methodologies., • Relevant ServiceNow certifications (e.g., Certified Master Architect, Certified Technical Architect, Certified Application Developer, Certified System Administrator). Platform expertise required: ServiceNow GRC & SecOps.

Office Administrator Rive Gauche London is a high-end creative design studio specialising in providing strategic property advice and the design and delivery of luxury properties for private clients and developers around the world. Rive Gauche challenges the traditional market by providing an end-to-end service, offering clients strategic advice from the early stages of pre-acquisition through to project delivery. From concept to completion we offer an exceptional client experience. We are looking for an exceptional Office Administrator to join our team. The ideal candidate should ensure the smooth, efficient, and professional running of the studio and office environment. This role supports daily operations, supplier coordination, financial tracking, recruitment administration, onboarding, and overall team support. The Office Administrator acts as a central point of contact for internal staff, suppliers, and clients, maintaining an organised and well-functioning workplace. Ideally candidates should have a minimum of 2 years experience in the UK. Strong communication and organisational skills are a must. Key responsibilities 1. Coordinate Amazon and supplier orders for staff and office needs., 2. Conduct regular stock takes and manage replenishment of milk, coffee, stationery, snacks, and other consumables., 3. Manage supplier communication, including emails and scheduling calendar invites for meetings or site visits., 4. Facilitate and host client and supplier meetings, ensuring spaces are prepared., 5. Answer incoming landline calls and direct enquiries appropriately., 6. Provide diary and calendar management for NR and general coordination support for the wider team., 7. Manage office space with high attention to cleanliness and organisation, including the kitchen, printer area, and sample library., 8. Assist with planning, setting up, and catering for team events, internal meetings, or workshops., 9. Coordinate program and software licenses (CAD, Photoshop, Adobe, Smartsheet), including renewals and access management., 10. Assist with additional administrative tasks as requested by senior leadership., 11. Assist with documentation management, filing, and version control, along with coordination of Folders on RGL Drive., 12. Manage and update trade accounts, applications, and communication with vendors., 13. Manage and log office expenses using Smartsheets, ensuring accurate records., 14. Process and track team expenses, including Smartsheet submissions and monthly reports to NR on the 12th of each month., 15. Log and file company invoices, receipts, and financial documentation., 16. Support month-end administrative tasks as required., 17. Prepare onboarding materials, equipment, IT setup, and internal accounts for new starters., 18. Assist with staff induction processes and ensuring smooth integration for new employees. As part of this role, candidates will be expected to provide additional support for the Managing Director as follows: • Calendar management, scheduling appointments and organising meetings, • Handling correspondence, telephone calls and general communication, • Coordinating travel plans, bookings and itineraries, • Overseeing administrative tasks such as filing, data entry, and document preparation., • Acting as a point of contact to streamline communication and logistics. Skills - Essential · Strong organisational and multitasking skills with excellent attention to detail. · Confident communicator with strong written and verbal skills. · Ability to manage multiple deadlines and work in a fast-paced environment. · Proficiency in Microsoft Office (Outlook, Excel, Word) and general digital platforms. Additional · Experience working in a design, architecture, or creative studio environment. · Knowledge of project management tools or CRM systems. · Understanding of supplier coordination, snag lists, or FF&E processes. This is an exciting opportunity to join a young, growing and successful practice. The role is ideal for anyone looking to grow their professional experience and progress their career. The position requires a combination of both administrative and business facing skills, as well as excellent communication. This is an office-based role although some hybrid working is possible subject to office requirements.

Head of Legal – Global Professional Institution Central London, c.3 days per week in office The opportunity A newly created senior leadership role, the Head of Legal will oversee day-to-day legal operations and support the General Counsel in providing strategic legal advice across the organisation. This high-profile position offers the opportunity to lead and develop a small team of legal professionals in a globally recognised professional institution and regulator. Key responsibilities -Lead, mentor, and develop the legal team comprising Legal Counsel, NQ Legal Counsel, Paralegal, and Legal Administrator, fostering a collaborative and high-performance culture. • Oversee legal team resourcing, training, and performance management, supporting new hybrid working arrangements for greater collaboration and efficiency., • Provide pragmatic, solutions-focused legal advice on commercial, regulatory, corporate governance, and litigation matters., • Support the General Counsel and Executive with strategic legal advice on key risks and developments., • Manage negotiation, drafting, and review of major commercial agreements, including potential outsourcing projects, alongside Procurement., • Ensure consistency and quality of legal documentation and manage the organisation’s international intellectual property portfolio and brand strategy., • Identify and mitigate global legal and regulatory risks, supporting compliance reviews in alignment with international market strategies., • Provide corporate governance and regulatory support, including legal entity management and advising on data protection and privacy law, especially GDPR compliance., • Foster strong stakeholder engagement within the business and with external legal advisors, ensuring tight cost control and service delivery management., • Lead or support major strategic projects, transactions, litigation, and corporate initiatives. Skills and experience • Qualified solicitor with a minimum of 10 years PQE and previous in-house experience preferred., • Proven track record managing legal teams and providing counsel at senior leadership levels., • Strong commercial legal knowledge, especially in commercial law, intellectual property, data protection, procurement, IT contracts, and litigation.

Who We Are Six Degrees is a leading secure, integrated cloud services provider, where everyone is welcome. We believe success lies in harnessing a truly diverse and inclusive culture. Our business protects UK organisations with the goal of enabling them to operate effectively and securely in the cloud, by giving them secure platforms to innovate and grow. We support our customers on their digital transformation journey regardless of their maturity. Our vision is to be the UK’s number one provider of secure, integrated cloud services to the small to mid-size market. About The Role • The Public and Hybrid Cloud Product Manager is responsible for end-to-end ownership of our cloud product portfolio covering Public Cloud (Microsoft, Azure, etc.) and Hybrid Cloud solutions., • This position integrates commercial product ownership, technical lifecycle management, collaboration in platform design, management of supplier relationships, and assurance of operations., • You will work closely with Cloud Architects, Engineering, Operations, Sales, and key external cloud partners to define, evolve, and optimise our cloud offerings., • The role is accountable for ensuring our platforms (including Partner Centre) are fit for purpose, scalable, commercially compelling, and deliver exceptional customer experience throughout their lifecycle., • You'll be managing each product through all lifecycle stages: introduction, growth, maturity, decline, and retirement and facilitate the rationalisation of the portfolio complexity to streamline operations and enhance profitability. Role Requirements • This position is ideally suited for an individual who can seamlessly transition between strategic planning, practical execution, cross-functional leadership, and thorough engagement with suppliers and internal stakeholders., • Ideally if you have Azure Fundamentals / Azure Administrator / Azure Solutions Architect certifications we'd love to hear from you., • Extensive experience in Product Management positions related to Cloud, Hosting, SaaS, or Managed Services., • Expertise collaborating with Public Cloud vendors (such as Microsoft, CSP Portal providers, etc.) and managing distributed workloads., • Demonstrated track record of launching, managing, and evolving cloud services and vendor or partner management exposure at an operational and strategic level., • Candidates should have a strong understanding of Public Cloud technologies (Azure, M365, VMware, AWS optional) and knowledge of multi-cloud architectures, hybrid cloud models, networking fundamentals, and security principles., • Proven experience owning product roadmaps and lifecycle management and a strong understanding of SaaS/IaaS/PaaS commercial models. What Makes Us Great Six Degrees has been honoured as an ENEI Gold TIDE Winner. We take pride in fostering and sustaining an inclusive culture, which is essential for our entire business. This includes all aspects of recruitment and employment – our recruitment and selection processes are transparent and fair, and we will always consider any reasonable adjustments to the interview process or flexible working requirements. We are a Disability Confident Employer and are committed to being an equal opportunities employer and oppose all forms of unlawful discrimination. Our commitment and objective are to create a truly equal, diverse and inclusive environment. At Six Degrees we’ve created a female-led networking program that enables women within our organisation to interact and exchange ideas, share their experiences, and utilise one-to-one support. Our Benefits In return for the passion our people bring to everything they do, we want them to enjoy a range of benefits that enrich their lives. We are a Real Living Wage employer, and through our additional employee benefits we feel we’ve got something that will help everybody live their best life. We recognise the immense joy and significance of family leave for our employees, which is why Six Degrees provide an enhanced maternity and paternity leave package. We’re also keen to support people with flexible working, so everyone can have the personal time they need whilst still doing great work here at Six Degrees. We have some fantastic benefits on offer, with everyone being given Private Medical Insurance, Life Assurance, a matched pension scheme and 25 days holiday and as a happy birthday from Six Degrees, all employees get a day off for their Birthday. We also provide discounts on well-known brands, in restaurants, supermarkets, the list goes on! You can find out more about our benefits here. Our recruitment process: At Six Degrees, we prioritise efficiency in our recruitment process, as we believe it is essential for you to connect with potential colleagues and have a positive candidate experience. We welcome applications from people who think differently, our business is proud to have a diverse range of individuals, and we offer a supportive and flexible environment tailored to different working styles. Our team thoroughly evaluate all applications, and if your qualifications align with our needs, our Talent Acquisition team will reach out to schedule a call. If all goes well, you will be invited to participate in an interview with your prospective line manager and team members, where you will discuss your suitability for the position and learn more about Six Degrees. For certain critical roles, we may conduct a second and final interview, which could include a task specific to the role. Following the completion of the assessment process, we look forward to welcoming you to the Six Degrees family! Apply today at 6dg.co.uk.

We are a $13+ billion global technology company, home to more than 224,000 people across 60 countries, delivering industry-leading capabilities centered around digital, engineering, cloud, and AI, powered by a broad portfolio of technology services and products. HCLTech is a globally recognized leader in the Tech and IT industry, but we’ve never forgotten the startup mindset that got us here. We’ve always approached our work with an idea-first attitude because every one of our accomplishments —no matter how big or small —can be traced back to an idea’s single spark. It’s that spark —that inner drive —that sets our people apart from our competitors. It enables us not just to pull off game-changing feat after game-changing feat but to better our world in the process. We want you to find your spark. Because that’s what drives you to be better, be more and ultimately, be more fulfilled. EXPERIENCE : 10+ Years As a ServiceNow Technical Architect, you'll be a pivotal leader, responsible for designing and guiding the implementation of robust and scalable ServiceNow solutions. You'll work closely with clients and development teams to translate complex business requirements into technical architectures that drive efficiency and innovation across the platform. Key Responsibilities • Architectural Leadership: Lead the design and architecture of complex ServiceNow solutions, ensuring alignment with enterprise architecture standards, best practices, and client business objectives. This includes high-level and low-level technical design., • Platform Strategy & Roadmapping: Develop and articulate ServiceNow platform strategies and roadmaps, identifying opportunities for leveraging out-of-the-box capabilities, integrations, and strategic customizations., • Technical Advisory & Governance: Act as a subject matter expert and technical advisor to clients and internal teams, providing guidance on platform capabilities, performance optimization, security, and scalability. Establish technical governance to ensure solution integrity., • Requirement Analysis & Solution Design: Collaborate with business stakeholders to gather and analyze complex requirements, translating them into comprehensive technical designs and architectural blueprints for ServiceNow implementations., • Cross-Module Expertise: Possess deep technical knowledge and architectural experience across a broad range of ServiceNow modules, including but not limited to:, • Integrated Risk Management (IRM): Policy Management, Compliance & Audit Management, Vendor Risk Management, Business Continuity Management., • Security Operations (SecOps): Vulnerability Response, Security Incident Response, Security Dashboards., • IT Service Management (ITSM)., • IT Operations Management (ITOM)., • Customer Service Management (CSM)., • Integration Design: Design and oversee the implementation of complex integrations between ServiceNow and other enterprise systems, leveraging various integration methods (e.g., REST, SOAP, JDBC, MID Server)., • Technical Oversight & Quality Assurance: Provide technical oversight to development teams, ensuring adherence to architectural patterns, coding standards, and performance best practices. Participate in code reviews and ensure solution quality., • Prototyping & Demonstrations: Lead the creation of technical prototypes and conduct demonstrations of proposed ServiceNow solutions, showcasing platform capabilities and addressing client requirements., • Performance Tuning & Optimization: Identify and address performance bottlenecks, ensuring the scalability and optimal performance of ServiceNow applications., • Advanced Scripting & Development: Possess expert-level experience with ServiceNow scripting (Server-side JavaScript, GlideRecord, GlideSystem, UI Policies, Business Rules, Client Scripts, Script Includes) and the development of custom applications., • Agile Leadership: Guide agile development teams from a technical perspective, ensuring that user stories and technical tasks align with the overall architectural vision and delivery goals., • Platform Evolution: Stay current with the latest ServiceNow features, releases, and industry trends, applying new knowledge to enhance architectural designs and client solutions. Skills • Extensive experience as a ServiceNow Technical Architect or in a similar lead architectural role., • Demonstrated ability to design and implement end-to-end ServiceNow solutions across multiple modules., • Deep understanding of the ServiceNow platform architecture, data model, and security framework., • Expertise in ServiceNow best practices, including platform governance, performance optimization, and security hardening., • Proven experience with large-scale ServiceNow implementations and complex integrations., • Strong analytical and problem-solving skills with the ability to articulate complex technical concepts to both technical and non-technical audiences., • Experience with Agile development methodologies., • Relevant ServiceNow certifications (e.g., Certified Master Architect, Certified Technical Architect, Certified Application Developer, Certified System Administrator)., • ServiceNow GRC & SecOps Benefits • A supportive, diverse and global team with a brilliant culture., • Competitive compensation and benefits that includes allowed vacation per year as per Geo, various insurances like Term life and Business Travel insurance. These are apart from the statutory benefits applicable in the country. Employee benefits are regulated by an internal policy that contains full details regarding the entitlement and conditions for the benefits as per the law of the land., • Great opportunities to make the role your own, upskill yourself and get involved with exciting projects., • Total Wellbeing is our focus. Alongside your professional excellence, you join the likeminded colleagues to create a larger impact within the company and society at large in your chosen area of passion - CSR Council, Diversity Council, Women Connect, Sparks – Engagement Champion to name a few., • To know more about us visit – ___

London, fully on site Salary up to £45k Permanent Operations Executive (HR Administrator) – London We have the most amazing and varied role for an applicant seeking an outstanding opportunity in a finance house based in the City to be the Operations Executive for the business, which is a role encompassing Ops/HR/Front of house/facilities and IT with a myriad of variety! The role is working five days onsite from 9.00 – 5.30pm in the most outstanding company who are utterly supportive and the opportunity is immense as it offers longer term career progression for the right candidate. We are seeking an individual who thrives in a busy role and is warm and engaging and confident when communicating as part of the role will be front of house cover and reception and facilities duties daily, including full-time holiday reception cover. The role is a split position between Operations/HR, Facilities and IT and we are looking for an individual who has a keen attention to detail and is happy to handle any task with willingness and professionalism. Job spec: This role is critical in ensuring operational delivery across the HR spectrum and you will provide regular cover and back up to a busy front of house. Working within a small team, the work is varied and interesting. This role would suit someone who is looking to progress in a career in HR within a small team with expertise and deep experience across the employee life cycle – or to learn the nuts and bolts of office and facilities management. We are looking for a professional and career committed individual and in return, you will be rewarded with a warm and friendly environment, exposure to many interesting things and tailored training and development. Responsibilities: HR - 50% of your time will be spent supporting the Director and HR Manager with a variety of tasks including: • Responsibility for end to end administration of all HR processes across the employee life cycle, under the guidance of the HR Manager., • Managing candidates including arranging interviews and communications with candidates., • Organising the pre-employment screening and references, induction and any training needed during first few weeks and months, • Administration of the leaver process and providing employment references., • Organise training and development activities under the guidance of the HR Manager., • Manage HR systems to ensure information and documentation is up to date, and prepare reports and statistics as required., • Assist with the running of regular staff surveys and presenting the data., • Prepare letters and contractual documentation as appropriate., • Become the first point of contact for general HR queries., • Ad hoc tasks and projects commensurate with a busy HR team. Front of House and Facilities Management - 35% of your time will be spent providing cover to Front of House and Facilities Management and support to the FOH/Facilities Coordinator. • Providing lunchtime and late afternoon front of house cover daily and additional holiday cover, warmly welcoming guests and assisting during the busiest times., • Organising the catering and logistics for senior level lunches and breakfasts., • Assisting with planning offsite internal events such as staff away days or staff social events., • Supporting meeting room tech setup and manage meeting room bookings system., • Supporting building management relationships as needed., • Maintaining office supplier spreadsheets and vendor information., • Participating in the health and safety protocols that the team needs. (First aider and fire marshal training will be provided). IT support and liaison: 15% of time: • Handling basic IT queries from stakeholders., • Manage IT accessories and assist with laptop stock orders., • Liaising with external IT support. Desirable skills: • Proactive, enthusiastic, and collaborative with good interpersonal skills., • Very strong service attitude and enjoys solving problems., • Must be very well organised and happy to juggle a busy task list., • Attention to detail and accuracy., • Clear written and verbal communication., • Proficiency in Microsoft 365 and able to learn and adapt to internal systems., • Previous office administration experience., • Familiarity with HR processes and some systems preferred., • Experience in event coordination or facilities management advantageous., • Basic IT troubleshooting experience desirable.

Receptionist/Administrator 📍 South West London (Office-based) 🕒 Full-time, Monday to Friday, 9:30am–5:30pm 🕒 Flexibility required for early client appointments and team meetings 💼 Salary: Circa £25,500 – £26,000 Ready to join a multi-award-winning law firm with a unique culture and a modern approach to legal services? We’re looking for a personable and proactive Receptionist Administrator to be the welcoming face of a law firm. This is a brilliant opportunity to grow within a boutique law firm known for its collaborative spirit, attention to detail, and commitment to quality. 🔍 What you’ll be doing • Managing front-of-house and reception duties with warmth and professionalism, • Setting up meeting rooms, handling deliveries, and keeping the office running smoothly, • Supporting senior staff with diary management, room bookings, and PA tasks, • Spotting and solving problems before they escalate – from tech issues to stationery shortages, • Assisting with client onboarding, AML checks, and general office enquiries, • Getting involved in mini projects, events, and merchandise orders, • Fire alarm testing, keyboard requests, and other day-to-day operational support 💡 What you’ll bring • A sparkly, can-do attitude and love for supporting others, • Personable, well-presented, and confident in client-facing situations, • Proactive mindset – you notice what’s wrong and fix it without being asked, • Interest in PA or operations work, with potential to grow into an Office Manager or top-tier PA, • Comfortable working independently and taking initiative, • No law degree required – but part-time law students welcome if hours align, • Experience isn’t essential – we’ll train the right person 🎁 Perks & Benefits • Mentorship from experienced PAs and exposure to senior leadership, • Career development in operations, PA support, or office management, • Friendly, collaborative team of 60 staff who all pitch in, • Sensible hours, great location, and a rewarding work environment, • Be part of a firm that values growth, quality, and culture 📩 What you need to do now To apply for this role, please click “Apply Now” and send a copy of your most recent CV. We’ll be in touch as soon as we can.

Company Description RAD Property Solutions Ltd is highly organized and well-managed, providing excellent plumbing, electrical, and installation services. We cater to residential, commercial, and industrial customers, ensuring quality and punctual services. Our administrative team is ready to answer queries and connect you with the right professionals for your project. We guide and help plan home refurbishments, plumbing, electrical, and installation requirements to save cost and time. Our procedures and techniques are tailored to meet your needs efficiently. Role Description This is a full-time on-site role for an Office Administrator, located in London. The Office Administrator will be responsible for handling daily administrative tasks, managing office equipment, providing customer service, and facilitating communication within the team. The role requires maintaining office operations and ensuring efficient office administration. Qualifications • Experience in Administrative Assistance and Office Administration, • Proficiency with Office Equipment and related tools, • Strong Communication and Customer Service skills, • Excellent organizational and multitasking abilities, • Detail-oriented and problem-solving skills, • Previous experience in a similar role is a plus

We are Company of Cooks, and we believe brilliant food and drink starts with brilliant people. For over 25 years, we’ve been part of some of the UK’s most loved cultural destinations, from historic palaces and botanical gardens to buzzing galleries and performance spaces, running the cafés, restaurants, bars and events that bring these incredible places to life. Our values - Craft, Creativity and Community - guide everything we do. They shape how we work together, how we support our partners, and how we make each guest feel welcome. If you care about food, people and doing things properly, you’ll feel right at home here. Wherever we are, we do more than serve. We bring places to life through food, service and creativity and we’re looking for a Sales Executive to join our amazing team at Old Royal Naval College in Greenwich. About the Old Royal Naval College:The venue is made up of a number of buildings, several of which can be hired for events including weddings and Gala dinners. The Painted Hall can host a grand banquet, whilst the Admiral’s House is a grand venue for an intimate wedding or celebration. Location: SE10 9NN Salary: £32,000 - £35,000 per annum, depending on experience, plus 10% incentive bonus Working Pattern: Based on site 5 days a week, 5 over 7 days contract, 40 hours per week although predominantly Monday – Friday 9am to 5.30pm but flexibility is required over weekends Your key responsibilities will include: Operations & Financial: • Ensure that all events are delivered to the highest possible quality producing the maximum profit and delivering excellent experiences for clients., • Maintain relationships with suppliers in order to optimize price and quality, • Manage the venues recommended supplier list, encouraging supplier lead new business, • Oversee all venue project timelines and budget to achieve objectives, • Comply with all health and safety requirements within the office and at events, • Check all deposit and sales invoices, before and directly after each event., • Financial responsibility for managing debt, supported by accounts team Sales & Marketing • Achieve and/or exceed the monthly sales target, • Proactively identify new opportunities for the business, • Proactive sales through new and existing activities, • Key Account management, • Managing personal sales target, • Identify new business opportunities via industry research and networking, • Be the client contact for all event categories, from enquiry stage, planning, through to handover of the event to the operations team Other Key Responsibilities: • Organising and carry out ‘show rounds’ of Old Royal Naval College to potential clients wherever possible., • Follow bookings from enquiry to confirmation ensuring all relevant information, including catering and AV, has been collected and that the event sheets are complete in good time Administration: • Ensure all correspondence relating to an event is filed accurately and passed on to the appropriate Operations / Administrator., • Follow the deposit process at all times and ensure the deposit is paid before the event and terms and conditions have been signed without exception. Ideal Candidate: • Previous experience of wedding, corporate and private events market, • Background in contract catering, hotels or venue is highly desirable, • Experience of working in a unique venue or similar, • Previous experience of working within an events, sales and marketing role for an events company/caterer/venue is desirable, • Excellent communication skills – both verbal and written, • Able to adapt their approach and style dependent on who they are liaising with, • Natural flair for networking, self-driven and enthusiastic about success in their role What's in it for you? Working with Company Of Cooks has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy. • Personal Development and Training opportunities, • Life assurance scheme, • Pension scheme, • Holiday allowance, • Access to Healthcare Support App which includes Annual health check, Digital GP, Mental Health Consultations, Nutritional Consultations, Second Medical Opinion, • Eye care, • A great wellbeing strategy – including access to our Employee Assistance Programme, salary finance, • Family friendly support, • Regular social events and communication with our leaders, • A holiday purchase scheme, • Volunteering days, • Professional subscriptions, • Recognition schemes and people awards, • Long service awards, • Access to some great high street discount vouchers

People Ops Coordinator (LegalTech) • Up to £45,000, • Holborn, London (hybrid, 2–3 days in the office), • Broad people operations role within a scaling legal tech environment Our client is an established legal tech company operating across Europe, supporting innovation-led organisations with complex, high-value work. While well-rooted in their market, the business is scaling thoughtfully, investing in systems, people, and culture to support future growth. The People function plays a central role in this journey, balancing operational excellence with a progressive, inclusive approach to employee experience. The People Operations Coordinator will sit within a collaborative People team, supporting the full employee lifecycle and acting as a first point of contact for people-related queries. This is a varied, hands-on role offering exposure across people operations, systems, onboarding, learning support and people projects. The People Operations Coordinator will suit someone who enjoys working at pace, values accuracy, and is keen to build a long-term career in the people profession. The People Operations Coordinator will: • Manage day-to-day people administration across the full employee lifecycle., • Act as the first point of contact for employee and manager queries via ticketing system, email and in person., • Maintain accurate people data across HR systems, ensuring GDPR compliance., • Support payroll, benefits and mobility administration alongside the People Operations Manager., • Contribute to people projects and continuous improvement initiatives. Essential skills: • Experience in an HR Administrator, HR Assistant or People Operations role., • Experience looking after payroll administration from a HR Lens., • Strong customer service mindset with clear communication skills., • Highly organised with excellent attention to detail., • Genuine interest in developing a career in people and HR. Benefits include: • Salary up to £45,000., • Hybrid working with 2–3 days per week in the Holborn office., • 25 days’ holiday, rising to 28 with service., • Strong pension contribution and holiday purchase scheme., • Private medical insurance, life assurance and income protection., • Wellbeing support, volunteering days and an inclusive culture. We are committed to promoting equality of opportunity for all employees and job applicants. In line with the Equality Act 2010, we strive to create and maintain a working environment where everyone can perform at their best, free from discrimination or harassment, and where decisions are based on merit.

London - Hybrid - £55k-£60k Basic salary Role Purpose As a strategic and analytical Revenue Operations Manager, you will play a key role in aligning our new business, marketing, and customer success operations to drive scalable growth and optimize revenue performance. This role is ideal for someone who thrives at the intersection of data, process, and strategy. We are seeking a highly analytical and detail-oriented Revenue Operations Analyst to join our growing team. This is a critical role that will own the engine of our revenue organisation. You will be responsible for two core functions: • Salesforce Data Integrity: Ensuring our Salesforce data is clean, accurate, and a reliable source of truth for the entire company. Key Responsibilities Salesforce & Data Management • Serve as a primary administrator for our Salesforce Sales Cloud instance., • Manage all aspects of data integrity, including data cleansing, de-duplication, and enrichment., • Proactively audit and monitor data quality, implementing validation rules and processes to maintain hygiene., • Manage user profiles, roles, permissions, fields, and other configurations., • Troubleshoot Salesforce issues for users, providing prompt and helpful support., • Assist in managing the integration of our GTM tech stack with Salesforce (e.g., marketing automation, sales engagement tools). Analytics & Reporting • Design, build, and maintain all key sales reports and dashboards in Salesforce and our Business Intelligence (BI) tools., • Analyse and report on key revenue metrics, including pipeline health, funnel conversion rates, sales velocity, and rep performance., • Track core KPIs such as ARR, Churn Rate, Net Revenue Retention (NRR), and Customer Acquisition Cost (CAC)., • Develop and manage sales forecasting models in collaboration with sales leadership and finance., • Conduct ad-hoc analysis to answer strategic questions from leadership (e.g., "Why is our win rate down?" or "Which lead sources provide the highest-value deals?")., • Present findings in a clear, concise, and actionable format to stakeholders across the business. Forecasting & Planning • Support quarterly and annual revenue planning with data-driven models and scenarios., • Help drive accountability through KPI tracking and regular business reviews. Qualifications & Skills Required: • 2-4+ years of experience in a Revenue Operations, Sales Operations, or Business Analyst role., • Expert-level proficiency in Salesforce (Sales Cloud), especially with reporting, dashboards, data management (Data Loader), and workflows., • Proven experience with BI tools (e.g., Tableau, Power BI, Looker, etc.) for building and maintaining dashboards., • Advanced data analysis skills with the ability to analyse complex datasets, identify trends, and provide actionable insights., • Strong Excel / Google Sheets skills (e.g., pivot tables, VLOOKUP, complex formulas)., • Excellent communication skills, with the ability to explain complex data to non-technical audiences., • Extreme attention to detail and a passion for data accuracy., • A proactive, problem-solving attitude and the ability to manage multiple priorities independently. Desirable (Nice-to-Have): • Salesforce Administrator Certification (Admin or Advanced Admin)., • Basic understanding of SQL., • Experience in a B2B SaaS or developer-focused company., • Familiarity with the broader sales/marketing tech stack (e.g., HubSpot, Marketo, Outreach, SalesLoft). Personal Attributes • Hands-on, resourceful, and proactive — able to thrive in a fast-paced growth company, • Comfortable balancing high-level strategy with tactical execution, • Excellent communicator, both written and verbal, • Strong commercial acumen and results-driven mindset, • Collaborative leader who enjoys working closely with New Business, Customer Success, Marketing, and leadership, • Enthusiastic about technology and developer tools What We Offer • Opportunity to join a market-leading, fast-growing global tech company, • Competitive salary and benefits package:, • o Private health insurance, • o Gym membership, • Hybrid working model with a vibrant London office (3 days per week in-office), • A collaborative and inclusive culture where your ideas can make a global impact

About Us Insight222 is a specialist global professional services firm. Over the last eight years we have rapidly become one of the leading voices and authorities on the topic of people analytics. Our team members are widely recognized as some of the world’s most influential people in Human Resources, HR Technology, Employee Listening, and People Analytics. We provide solutions to help HR leaders and their teams deliver business value - by helping them create a data-driven HR culture. We interact directly with Chief Human Resources Officers and their key staff in Analytics, Strategy, Employee Listening, Workforce Planning, L&D and Digital HR. Our clients are Fortune 500 and FTSE 100 companies based in North America and Europe. They represent some of the world’s leading brands. Collectively, our clients’ work impacts millions of employees across the world and delivers several hundred million dollars in value back to their organizations, through effective people analytics. Working at Insight222 will allow you to help us continue to influence the future of HR through driving the adoption of a data-driven approach to HR. Role Summary We are seeking a highly organised and detail-oriented Business Support Manager to support the smooth running of the business. This is a hands-on role covering client procurement processes, financial administration (including invoicing), technology and systems management, people operations, commercial operations governance, and logistics for internal and client events. The ideal candidate is structured, calm under pressure, and able to manage multiple priorities with clarity and professionalism. They take pride in strong process discipline, reliable execution, and operational efficiency. This role is a hybrid position, with the requirement to be in the Insight222 London office at least once a week. Key Responsibilities Procurement & Client Onboarding Administration • Manage client procurement processes, including completing vendor registration and onboarding forms., • Chase and track purchase orders from client teams, ensuring timely receipt and accuracy., • Collaborate with internal teams (IT, Finance, Sales/CS) to complete client security questionnaires, compliance forms, and supplier assessments., • Upload and maintain documentation in client procurement portals., • Keep procurement-related records organised and up to date. Financial Operations • Prepare and issue client invoices accurately and on time., • Track accounts receivable and flag overdue payments or payment risks., • Monitor cashflow and operational spending with structured monthly reporting., • Manage expenses, credit card reconciliations, reimbursements, and general financial admin., • Support budgeting inputs, monthly financial reporting, and operational forecasting., • Manage the end-to-end recruitment process: drafting job descriptions, posting roles, screening candidates, scheduling interviews, and coordinating with hiring managers., • Maintain recruitment trackers, documentation, and templates to support an efficient hiring process., • Ensure a professional, positive candidate experience from application to offer., • Prepare monthly payroll inputs and maintain accurate employee and benefits records., • Support onboarding and offboarding workflows, ensuring correct setup of systems, access, and documentation., • Serve as administrator for systems including HubSpot, Xero, SharePoint, and project tools., • Maintain clean, accurate data structures and support user adoption across teams., • Act as the internal owner of HubSpot governance — managing workflows, permissions, fields, templates, and general configuration., • Troubleshoot HubSpot issues and support team members with system usage., • Manage software licences, renewals, and tech procurement., • Liaise with external IT providers as needed. Event Logistics Support (In partnership with the Event Lead) • Support logistics for client-facing events and internal company events, including meetings, offsites, and roundtables., • Assist with venue research and booking, catering, printing, stationery, materials preparation, and shipments., • Coordinate restaurant bookings, travel arrangements, attendee lists, and event-day logistics., • Liaise with client administrative teams on access requirements and schedules., • Ensure all materials and equipment are prepared and delivered on time. Skills & Experience Must Have • 3–6 years in business operations, finance operations, project coordination, or similar roles., • Strong organisational skills with exceptional attention to detail., • Experience managing client procurement processes or compliance documentation., • Comfort managing invoicing, accounts receivable, and financial reporting., • Experience coordinating recruitment processes and managing candidate pipelines., • Experience supporting logistics for internal or client-facing events., • Strong stakeholder management and calm, clear communication style., • Hands-on HubSpot experience (highly preferred)., • Experience with Xero, SharePoint, or other operational tools., • Background in consulting, professional services, or event-heavy environments., • Experience improving processes or implementing new workflows. Salary • £40,000–£50,000 per annum depending on experience What Success Looks Like • Smooth, timely invoicing and clear visibility of payments due., • Reliable client procurement and commercial operations processes., • Well-governed HubSpot data, workflows, and dashboards., • A polished recruitment process and excellent candidate experience., • Organised people documentation and accurate payroll inputs., • Strong logistical support for internal and client events., • Clean, well-maintained operational systems and documentation., • A calm, dependable presence supporting the business day to day. Career & Development: Our business is growing, providing opportunities for individual growth and development for team members. We believe that it is critical for growth to happen in both expertise and personal development. We invest in our people to build expertise in line with what our clients are requesting. • You will work across all levels of the organisation including the CEO and Leadership Team, bringing opportunities to learn and develop from a wealth of experience., • You’ll have the opportunity to work in a fun and fast paced environment that offers autonomy, encourages innovation, and gives you the freedom to test and explore new ideas., • We offer continuous feedback in-the-moment in respectful ways – up, down and across the organisation., • We offer a generous vacation policy and several company holidays throughout the year., • We have a fully remote team in the US. We embrace a hybrid working environment at our headquarters in the UK, where employees work from home and in our central London.

Shape the Experience. Elevate the Workplace. Make an Impact. We’re partnering with one of the UK’s most prestigious companies to find an exceptional Assistant Workplace Manager someone who cares deeply about creating safe, welcoming, high-performing workplaces and who’s motivated by the chance to make a genuine impact. This isn’t a reactive FM support role. It’s a visible, people-centric, operationally varied position at the heart of the business, looking after their beautifully designed London offices. If you’re proactive, organised, people-focused, and excited by the blend of operations, service excellence and sustainability, this is an opportunity to grow inside a highly respected business. Why This Role Matters • Workplaces influence culture. They shape collaboration, wellbeing, connection and productivity., • As the Assistant Workplace Manager, you play a central role in ensuring every London workspace delivers exactly that., • You’ll work across two stunning office locations, enjoy wide exposure to teams across the business, and gain hands-on experience across both soft and hard FM. You’ll also be encouraged to bring fresh thinking from innovation trials to sustainability improvements., • This is a role with autonomy, variety and visibility. What You’ll Be Doing Creating Exceptional Workplace Experiences • Be the welcoming, solutions-focused first point of contact for the Facilities Helpdesk, • Log jobs accurately, manage progress, close out actions and produce clear, bespoke reporting, • Keeping Buildings Safe, Compliant & Beautifully Run, • Proactively manage the environment through daily walkarounds, inspections and risk assessments, • Ensure full compliance across H&S, insurance inspections, audits and statutory requirements, • Own day-to-day Hard FM activity and build strong relationships with maintenance partners, • Monitor and support scheduled PPM activity, • Driving Operational Excellence, • Support office moves, space changes, projects and wider team objectives, • Lead your own small projects especially around sustainability, innovation and process improvement, • Assist with financial admin including POs, consumables, job sign-off and contractor payments, • Provide mutual holiday/sickness cover for the Workplace & Facilities Administrator, • Acting as a Trusted Operational Leader, • Support in emergency response situations, including acting as a Fire Warden, • Play an active role in creating an inclusive, safe, connected workplace for all colleagues What We’re Looking For • Experience in a similar Workplace, Facilities or Office Operations role, • Strong communicator able to build positive relationships at every level, • Highly organised with the ability to juggle multiple tasks in a fast-moving environment, • Naturally proactive you don’t wait to be told, you anticipate, • Passion for sustainability, employee wellbeing and inclusive workplaces, • Solid knowledge of commercial building H&S requirements, • IOSH Managing Safely (or willingness to complete it in the first year) What You’ll Gain • Experience across two flagship London workplaces, • Exposure to every part of a major property business, • Autonomy to lead your own projects and trial innovations, • A collaborative team that encourages ideas, ownership and growth, • A role where no two days look the same If you want to develop your career in workplace management inside a world-class business and you’re ready to take ownership, build relationships and drive standards we’d love to hear from you. Apply now and help shape the future workplace experience. Please contact the Maxwell Stephens team on 02071184848, or send your CV to .

A well-established and highly progressive law firm is seeking a CAFM Facilities Systems Administrator to support the management and optimisation of its workplace systems. This is a fantastic opportunity for someone with strong technical skills to play a key role in ensuring data accuracy, system efficiency, and smooth operations across facilities services. Key Responsibilities: • Administer and maintain the CAFM system, ensuring it is regularly updated and meets operational needs., • Support continuous improvement initiatives, helping users with training and system usage., • Manage and maintain accurate asset data, producing reports and dashboards for analysis., • Liaise with workplace services to coordinate system updates and ensure data relevance., • Assist with facilities-related projects, ensuring timely and budget-conscious delivery., • Maintain and prioritise the ServiceNow Workplace Service Delivery product backlog., • Monitor system development progress and support quality assurance processes., • Generate reports on space utilisation, asset performance, maintenance, and costs., • Experience with CAFM or booking systems (e.g. ServiceNow, Concept FSI, Maximo, Condeco)., • Strong Excel skills including advanced formulas, pivot tables, and data manipulation., • Familiarity with reporting tools such as Power BI or Tableau is a plus., • Excellent attention to detail and commitment to data accuracy., • Comfortable working with Facilities and Health & Safety teams., • Strong communication and stakeholder management skills., • Ability to work collaboratively and manage competing priorities.

Administrator Buyer 12 Month Contract Inside IR35 £230 per day Hybrid working - 1 day per week in the Watford offices We are supporting our hospitality client who require an Administrator Buyer for the next 12 months on a contract basis. This position is split into two core focuses: keeping operations running smoothly and supporting high-level procurement projects. Procurement Administration & Team Support • Data Management: Maintain and update essential Excel spreadsheets and sales trackers to ensure all information is centralised and accurate., • Systems Oversight: Regularly update and maintain our procurement databases., • Team Coordination: Organising team meetings, managing schedules, and providing general administrative support. Buying & Strategic Growth • Category Ownership: Take ownership of 1 or 2 entry-level categories, • Contract Management: Draft and write contracts, collaborating with the wider team on larger agreements., • Tendering Support: Assist senior buyers with tendering processes for high-value contracts., • Systems Usage: Work within industry-leading software including Salesforce

Talent Acquisition Administrator Location: City of London Salary: £31,000 per annum Reporting to: Head of Talent Acquisition About the Role We are seeking a proactive and detail-oriented Talent Acquisition Administrator to join a friendly and dynamic People team at a leading law firm in the City. This is an excellent opportunity for someone looking to build a career in recruitment within a professional services environment. Key Responsibilities • Provide administrative support to the Head of Talent Acquisition, including interview scheduling, room bookings, and liaising with agencies or candidates., • Respond to unsuccessful direct applicants promptly and professionally., • Create and update job descriptions and manage job advertising., • Draft offer letters and send onboarding documentation to new joiners., • Coordinate onboarding processes and support firmwide inductions., • Support the Early Careers Advisor with solicitor apprenticeship and graduate recruitment administration, including diary management and internal communications., • Manage the recruitment inbox., • Previous administrative experience in HR or recruitment is ideal., • Strong administration experience within professional services., • A collaborative approach and ability to build strong relationships across the business., • A professional, positive, and proactive attitude., • Good stakeholder management experience., • Flexibility to work in the office up to 5 days per week during peak periods., • Exceptional attention to detail and accuracy. McGregor Boyall is an equal opportunity employer and do not discriminate on any grounds.

Job Title: Project Administrator We are seeking a highly organised and proactive Office and Project Administrator to join our growing interior design and fit-out team. This role is ideal for someone who enjoys a varied position, supporting both day-to-day office operations and ongoing project delivery. Key Responsibilities • Provide administrative support to the management and project teams., • Coordinate documentation, schedules, and communication between clients, suppliers, and contractors., • Assist with project tracking, timelines, and reporting to ensure smooth delivery., • Manage office supplies, records, and correspondence., • Support with quotations, purchase orders, and invoice processing., • Help maintain project files and ensure compliance with company procedures., • Contribute to the organisation of team meetings, site visits, and client presentations. About You • Strong organisational and multitasking skills, with excellent attention to detail., • Confident communicator with the ability to liaise professionally with clients, colleagues, and suppliers., • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software., • Previous experience in an administrative or project coordination role, ideally within construction, interiors, or design., • A proactive and flexible team player who enjoys working in a dynamic environment. What We Offer • A collaborative, creative working environment., • Opportunity to contribute to exciting design and fit-out projects., • Competitive salary and benefits, commensurate with experience., • Scope for professional growth and development. For more info apply with your CV or reach out -

Post-Sales Administrator London | £26,000 - £30,000 | Permanent Hours: Full-time, office-based (5 days per week) • Monday – Thursday: 2 days 11:00 am – 19:00, 2 days 10:00 – 18:00, • Friday – 10:00 – 16:00 We are looking for a highly organised and detail-oriented Post Sales Administrator to support a busy team in the heart of the City. This is a varied role where you’ll take ownership of the post-sales process, ensuring clients receive a seamless service while keeping operations running smoothly. You’ll work closely with senior management, handling client queries, managing documentation, and ensuring systems and records are always up to date. From processing payments and contracts to reconciling stock and preparing the sales team for their day, no two days will be the same. Key Responsibilities • Managing the post-sale process including deposits, compliance, contracts, and records, • Responding to client queries via phone and email, ensuring excellent customer service, • Keeping CRM systems updated and accurate, • Reconciling stock and maintaining up-to-date spreadsheets, • Supporting the sales team with their daily requirements, • Experience in administration, operations, or client services (financial services, luxury goods, or fast-paced office environment a bonus), • Strong communication skills, both written and verbal, • Excellent organisational skills with sharp attention to detail, • Confident using Microsoft Office and CRM platforms (HubSpot or Salesforce ideal), • Salary of £26,000 – £30,000, • 5-day office-based role with structured working hours, • Great location near Aldgate with excellent transport links, • Supportive and collaborative team culture, • Opportunity to be part of a growing and dynamic business

Customer Service Administrator | High-End Interiors Brand | London Harmonic are delighted to be working with a well-established luxury furniture company in their search for a Customer Service Administrator. Growing on an international scale, this is a fantastic time to join the business and get exposure to a fast-growth and fun business. Working alongside various members of the Sales, Operations and Marketing teams, you will gain a high level of knowledge of the products sold. The company have gained recognition in the industry due to their unique and exclusive projects. Working closely with the Head of Sales, you will be main point of contact for client queries and quotations as well as attending external meetings to discuss various projects. Our client is looking for an enthusiastic and ambitious individual who is passionate about the design industry to join their team. Responsibilities: • Generating orders and quotations, • Managing the end-to-end order process including providing details regarding dispatch and delivery., • Meeting clients to discuss their brief and requirements, • Working closely with the sales and production teams to ensure a positive customer journey, • Greeting clients, running showroom tours, • Responding to client queries, • Administrative duties What we need to see (essential): • Previous admin experience, • Experience communicating with suppliers and clients, • Previous experience in retail, hospitality, fashion, interiors, stores, ecommerce, logistics, merchandising, purchasing, • Proactive and enthusiastic attitude, • Excellent communication skills, • A genuine interest in furniture and design What we would like to see (bonus): • Current experience in a Luxury Design or Furniture company, • B2b / B2c exposure would be beneficial Salary: £30,000-£33,000 Benefits: Vitality Health Cover, Socials, Summer Trips, Training, Career Progression Start date: ASAP Location: Central London If this role is of interest, please apply online. Due to the high volume of applications we are receiving, if you have not heard back from us, please assume your application was unfortunately unsuccessful on this occasion. Please feel free to share this with any friends or colleagues who may be interested. Follow us on twitter: @HarmonicGroupHQ At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.

London – Full Time Naked Wolfe is one of the fastest-growing luxury footwear brands globally, worn by the world’s biggest celebrities and stocked by leading retailers across the US, UK, Europe and Asia. As our wholesale business continues to expand, we are hiring a highly organised and detail-driven Wholesale Sales Administrator to ensure flawless execution across all wholesale operations. This role is central to making sure every wholesale order is booked correctly into retailer systems, product compliance is accurate and up to date, invoices are issued smoothly, and deliveries land on time and in full. You will work closely with our Wholesale, Logistics, Production and Finance teams to help support the next stage of Naked Wolfe’s global growth. Key Responsibilities Order Processing & Retailer Portal Management • Process and maintain all wholesale orders with complete accuracy across SKUs, pricing, quantities and delivery windows., • Book orders into retailer systems and vendor portals (EDI, SPS, marketplace portals, department store routing systems)., • Ensure all routing guides are followed to prevent chargebacks and ensure seamless warehouse receiving., • Manage order confirmations, amendments, cancellations and PO updates in real time. Product Compliance & Documentation • Ensure all Naked Wolfe products meet retailer compliance requirements, including testing certificates, packaging specs, carton labels, barcode standards and safety documentation., • Prepare and maintain all wholesale documentation: invoices, packing lists, ASN files, delivery notes, compliance files and shipping documents., • Work directly with our supply base to gather all compliance paperwork required per retailer. Wholesale Delivery Management • Take full ownership of wholesale shipment flow—from warehouse pick to retailer delivery., • Coordinate with our global 3PL partners to ensure all shipments are dispatched on schedule and delivered OTIF (on time and in full)., • Monitor shipment progress daily and proactively communicate risks, delays or issues to both internal teams and retailers., • Track all bookings, delivery updates and retailer communication to ensure complete accuracy. Cross-Functional Wholesale Support • Support the Wholesale team with sell-in materials, line sheets and account presentations., • Maintain internal trackers to keep teams updated on compliance, shipment status and order progress., • Assist with sample coordination, showroom organisation and ad hoc wholesale admin tasks. Who We’re Looking For • Experience in wholesale administration, logistics, sales support or operations—ideally within fashion, footwear or consumer goods., • Extreme attention to detail with the ability to spot issues before they become problems., • Strong communication skills when dealing with buyers, warehouses, logistics partners and internal team members., • Process-driven, organised and confident working in a fast-paced environment with tight deadlines., • Proficiency with Excel and comfort working across multiple systems., • A proactive team player with a positive attitude and a willingness to take ownership. Why Join Naked Wolfe? Joining Naked Wolfe means becoming part of a global brand shaping modern luxury footwear. You’ll work with a high-performance team, take ownership of key wholesale processes, and have real impact as we continue to scale internationally.

Accounts & Logistics Administrator (Japanese Speaking – Conversational Level) Ref: MW47028 Location: Wandsworth, SW London (Office-based) Type: Permanent – Full-time Salary: Up to £35,000 (based on 40 hours/week, depending on experience) + bonus Start: ASAP A Japanese game-related manufacturer is looking for an Accounts & Logistics Administrator to support daily operations across logistics, accounts support, customer service, and office administration. This role does not require formal accounting experience. Candidates with experience handling numbers, data entry, bookkeeping studies, or accounting-related education are welcome. Key Responsibilities • Prepare and process commercial documents such as sales orders, purchase orders, delivery notes, proforma invoices, and invoices, • Coordinate shipments with customers, warehouses, suppliers, and logistics providers, • Support accounts-related tasks including invoice processing, payment confirmation, cash/bank checks, and unpaid invoice follow-up, • Assist with VAT and Intrastat preparation, audits, and communication with external accountants and HMRC, • Handle customer enquiries and support Sales Managers, • Provide general office administration support, including couriers, translations, office management, and internal coordination Ideal Candidate • Business fluent English with conversational level Japanese (business fluency not required), • Experience working with Japanese companies or living/working in Japan, with familiarity in communicating with Japanese colleagues, • Comfortable handling numbers, data entry, and documentation, • Experience or interest in bookkeeping or accounting support (study, qualification, or practical exposure welcomed), • Good Excel skills; experience with SAGE or similar software is a plus, • Organised, detail-oriented, and able to multitask in a small team environment Additional Information • Working Hours: Monday to Friday, 8:30–17:30, • Work Style: Office-based only Not eligible: Student visa, Working Holiday, Graduate visa, Freelance, or visa sponsorship required ** All applicants for the Accounts & Logistics Administrator must have the right to work in the country without any restrictions as the Company is not able to offer visa support. *When contacting us, please include the job reference number (Ref: MW47028) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

Senior HR Business Partner (Full-time, Permanent) – North West London, Independent School Location: North West London Closing date: 17th Dec 2025 Are you a strategic and relationship-driven HR professional passionate about developing people, shaping organisational culture and contributing to an exceptional educational environment? Our client, a highly regarded independent day school in North West London, is seeking a Senior HR Business Partner to drive its people strategy and help foster a positive, thriving workplace for all staff. About the School • A respected and long-established independent school known for its high standards, inclusive ethos and commitment to staff and student wellbeing., • Set within spacious, peaceful grounds that create a collaborative and supportive working environment., • This role sits within a forward-thinking People & Culture team, offering meaningful influence over culture, wellbeing, engagement and staff development across the school. Key Responsibilities • Lead on the development and implementation of the school’s people strategy, promoting a culture of wellbeing, inclusion and continuous improvement., • Provide expert HR advice to senior leaders and managers on employment law, employee relations, organisational change and HR best practice., • Oversee high-quality HR operations, including safeguarding compliance, HR procedures and policy development., • Champion equity, diversity and inclusion across all areas of the school., • Use HR data and analytics to support workforce planning and strategic decision-making., • Drive staff engagement, retention and professional development initiatives., • Line-manage the HR, Payroll & Pensions Administrator to ensure smooth and compliant HR administration. Person Specification Essential: • CIPD Level 5 (or above) or equivalent HR leadership experience., • Strong strategic and operational HR background, including experience supporting senior leaders., • Confidence handling complex employee relations, change management and organisational development., • Up-to-date knowledge of UK employment law and HR best practice., • Excellent interpersonal, communication and relationship-building skills., • High emotional intelligence, discretion and a strong commitment to safeguarding, equality and wellbeing. Desirable: • Experience working within an educational or independent school environment., • Understanding of sector-specific recruitment and retention challenges. Please apply via the link, including a copy of your CV. Early applications are encouraged, as interviews may take place before the closing date.

Our client is a well-established European firm known for supporting innovation and delivering high-quality work across a collaborative and friendly environment. They place strong value on diversity, inclusion and wellbeing, offering a wide range of initiatives, social activities and community partnerships to create a positive and balanced workplace. About the Role Working within the firm’s dedicated patent support team, you will provide essential PA and administrative assistance to a group of Fee Earners. This role is central to ensuring smooth daily operations and delivering an exceptional level of support to both internal teams and clients. Responsibilities • Provide full PA and administrative support to around six Fee Earners., • Manage diaries, inboxes, meetings and travel arrangements., • Assist with billing tasks, checking narratives and coordinating with accounts., • Prepare letters, reports, filings and bundles to a high standard., • Handle incoming matters during Fee Earner absences where appropriate., • Maintain and update case files using the firm’s document management systems., • Draft official forms for UK, European and international patent and design filings., • Monitor daily prompts, liaise with clients, patent offices and external attorneys., • Use Inprotech to access case information and request translations or assignments when needed. Requirements • Secretarial qualification or prior experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP-focused team., • Strong organisational skills with the ability to prioritise and meet deadlines., • Proactive, adaptable and confident working both independently and as part of a team., • Excellent written and verbal communication skills with strong attention to detail., • Comfortable drafting simple correspondence with minimal guidance., • IT literate, ideally with experience using Microsoft Office, Online Filing 2.0, Inprotech, Aderant and SharePoint.

This is an exciting opportunity to join us at Meliora Medical. As the UK’s leading medical services provider for schools, sports clubs and universities – alongside running a central London clinic at 48 Wimpole Street and being a partner in the Centre for Youth Sports Medicine – we are the adolescent health experts. We're on the lookout for exceptional talent to join our team and help us to continue our growth. Role: Administrator – Clinical & Operations Support Salary: £28,000 per annum (full-time equivalent) Reports to: Operations Manager Location: Hybrid - 3 days We welcome applications from both full-time and part-time candidates. For part-time applicants, the role may be delivered as a job-share arrangement of 2 × 3 days per week subject to candidates. Meliora is looking for a highly organised and proactive Administrator to support the smooth running of our Business and Medical Teams. This role is key to ensuring efficient internal operations, excellent communication, and high-quality service delivery for our clients and patients. Role Summary You will provide structured administrative and operational support across multiple departments, helping to maintain accurate data, manage communications, and coordinate activities that keep the organisation functioning at its best. Key Responsibilities Customer Support & Communication • Manage our customer support ticketing system (Freshdesk), responding or triaging queries within 24 hours., • Oversee SLA management within Freshdesk., • Manage company email inboxes, ensuring timely and accurate responses., • Handle the support phone line and manage client follow-ups., • Maintain accurate records on clinical software., • Produce weekly reports on customer trends and highlight potential areas for service improvement., • Maintain FAQs and customer communication templates. Clinical Operations • Administer staff rotas across all services, • Provide non-clinical administrative support to clinicians., • Track clinic attendance, DNAs, and invoicing logs., • Support the Operations Manager with HR and compliance tasks. Documentation & Reporting • Maintain internal shared drives and clinic documentation., • Produce simple weekly or termly operational KPI reports., • Coordinate weekly cross-team meetings or maintain shared action trackers. Invoicing & Finance Coordination • Collate data for invoice generation and liaise with the Finance Team., • Chase missing information., • Update billing systems to ensure data accuracy and consistency., • Respond to insurer queries and remittances., • Support payment setup, payroll coordination, and remittance tracking. Ad-Hoc Operational Support • Provide administrative support for project-based work., • Work closely with the Operations Team to ensure seamless business continuity., • Identify and document process/system improvements, creating SOPs as required., • Schedule, minute, and circulate actions for internal meetings. Ideal Candidate • Highly organised with exceptional attention to detail., • Strong communication skills, both written and verbal., • Able to manage competing priorities and work efficiently under time constraints., • Confident with technology, admin systems, and data management., • Proactive, professional, and comfortable working across multiple teams. How to Apply Please send your CV and a brief cover letter to: . We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Customer Order Administrator Location: Office-based, Hayes, Middlesex Salary: £30,000 per annum + benefits Hours: 40 hours per week, Monday to Sunday (between 08:00 – 19:00) The Role We are looking for a highly organised and customer-focused Customer Order Administrator to manage consumer-facing orders from placement through to delivery. This role plays a key part in ensuring a smooth customer experience, maintaining accurate order data, and resolving delivery or stock-related issues efficiently. You will act as a subject matter expert within your area, working closely with the Customer Service Manager to identify process improvements and support continuous operational excellence. Key Responsibilities • Process and manage consumer orders from placement through to delivery, • Maintain and manage the open order book, including push-outs, pull-ins, and error orders, • Monitor deliveries, chase PODs, and provide tracking information to customers, • Handle out-of-stock notifications and amend orders as required, • Respond to customer enquiries via phone and live chat, resolving issues efficiently, • Maintain accurate records and notes within D365, • Liaise with internal teams to resolve order, stock, and delivery issues, • Complete regular reporting and administrative tasks, • Proven experience in Order Management, Customer Service, or Supply Chain Operations, • EDI experience (understanding EDI transactions, order flows, and troubleshooting errors), • Strong Excel skills, including the ability to confidently use VLOOKUPs and Pivot Tables, • Excellent attention to detail with strong administrative and organisational skills, • Ability to investigate customer issues, identify root causes, and deliver effective solutions, • Outstanding verbal and written communication skills, • Ability to work independently, within a small team, and as part of a wider organisation, • Confident in maintaining accurate system notes and working with order management systems (e.g. D365), • Adaptable, proactive, and open to change and process improvement, • Experience producing or delivering training materials for colleagues is desirable, • Comfortable working a rotating schedule including weekends Reporting & Location • Reports to: Customer Service Manager, • Competitive salary of £30,000, • Additional company benefits

Sales Administrator Job Title: Sales Administrator Department: Commercial Reports To: Chief Commercial Officer Location: London Heathrow, Greater London Salary: 26 – 30k Employment Type: Full time/ Hybrid working (3 days minimum in office based at London Heathrow) *May require occasional overtime or weekend work depending on business needs. The Organisation DiamondAir International is a premium travel services provider for over 600 airports across the world, providing travel solutions across the globe to our clients in the air or on the train. Whether its kerbside pickup you are looking for or exclusive VIP travel DiamondAir supports a diverse B2B and B2C audience for the last 30 years on ensuring their travel is seamless and hassle free. Job opportunity We are looking for an ambitious Sales Administrator to play a key administrative role in supporting the commercial team at DiamondAir. This role involves supporting the maintaining customer databases and assisting with sales operations. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to work in a fast-paced dynamic environment. Key Responsibilities: • Administrative Support:, • Provide general administrative support to the sales and marketing team, including scheduling meetings, managing calendars, and preparing reports., • Maintain and update customer databases and CRM systems with accurate information., • Process and manage sales contracts as required., • Sales Support:, • Support business development efforts across the team with cold emails, calling and follow ups., • Assist in the preparation of quotations, sales proposals, contracts, and presentations., • Working closely with sales and business development to track and manage sales leads, ensuring timely follow-up and communication with prospective clients., • Monitor the sales pipeline and track progress against sales targets., • Coordinate with the sales team to manage and update the sales pipeline., • Generate sales reports to provide insights and recommendations to the team., • Marketing Support:, • Work collaboratively with the team to manage and develop CRM capabilities across the function., • Maintain and update marketing databases, including customer and prospect information, mailing lists, and campaign tracking data., • Reporting:, • Support in the reporting of commercial activity across the team including performance metrics and KPIs., • Education: Bachelor’s degree in Business Administration or a Business related field preferred., • Experience: 3 – 4 years previous experience in sales support and marketing administration is required for this position. Any experience in the travel industry would benefit your application., • Skills:, • Strong organizational and multitasking abilities., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Experience with CRM systems preferably Hubspot and Salesforce is a plus., • Ability to work independently and as part of a team., • Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment., • Customer Focus: Strong commitment to providing excellent customer service., • Teamwork: Ability to collaborate effectively with colleagues and contribute to team success.

COMMUNITY FOCUSED HOUSING COOPERATIVE Salary: £35,000-£43,000 Location: Islington Are you looking for a role with real social impact; where the work you do genuinely improves people’s lives? Do you want a varied, hands-on position combining office operations and Member support? Do you thrive in an environment where attention to detail, organisation, and community values really matter? One of London’s longest-standing community-led housing co ops is looking for a Office Administrator to support the smooth running of the office across, customer support, some accounts and back office duties. If you want meaningful work, stability, and a genuinely warm team culture, this is a rare opportunity. THE ROLE • Provide frontline office support: phones, email, visitors, post, filing, and data., • Process daily accounts tasks, update accounts, and support reconciliations with accuracy., • Handle income including rent payments and statements., • Process supplier invoices, match works orders, reconcile statements, and maintain payment records., • Maintain Member and property records on Arthur; manage keys, appointments, and inductions., • Coordinate governance meetings, agendas, papers, and hybrid setups for Committees and the AGM. WHY JOIN? • Purpose-led work: everything you do directly benefits Members and the local community., • Stable, supportive environment with strong long-standing values., • Varied workload across finance, operations, governance, and Member support; no two days the same., • Autonomy & trust: you’ll be the organisational anchor for day-to-day operations., • Professional development across finance, governance, housing management, and community leadership. THE PROFILE • Experience in finance administration (essential)., • Experience in Property, Real Estate or Housing (essential), • Strong customer service skills (phone, email, face-to-face)., • Excellent organisation, accuracy, and attention to detail., • Confident with Microsoft Office and able to learn new systems (Arthur/Xero experience ideal)., • Calm, friendly, professional under pressure., • Values-driven and able to handle information with discretion and integrity. PACKAGE Salary: £35,000–£43,000 DOE Hours: Full-time, office-based Location: Islington, London.

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey! British American Tobacco UK has an exciting opportunity for an Executive Assistant in London, Chiswick CONTRACT: Limited Term CITY & COUNTRY: London, Chiswick We’re looking for an experienced and highly organized Executive Assistant to join our Western Europe team, based in our modern London Chiswick offices. This role is perfect for someone who thrives in a fast-paced, dynamic environment — balancing multiple priorities, anticipating needs, and ensuring seamless support to our senior leadership team. You’ll play a pivotal role in keeping our operations running smoothly, managing complex schedules, high-profile meetings, and key business events across multiple time zones. Your key responsibilities will include: • Proactively manage and maintain complex calendars for Western Europe Leadership Team members, • Coordinate meetings, conferences, and events across internal and external stakeholders — often spanning multiple time zones, • Arrange detailed international travel plans, including flights, accommodation, visas, and logistics, with flexibility to adapt to last-minute changes, • Prepare high-quality communications, presentations, and reports, • Manage expense claims, purchase orders, and invoice tracking via Coupa/SAP, • Support departmental administration and act as the first point of contact for general enquiries, • Coordinate large-scale events, including conferences, offsites, and executive visits, • Maintain accurate internal distribution lists and records in compliance with company policy, • Collaborate with other administrators to ensure seamless cover and team support across the Western Europe region What are we looking for? • Relevant experience as an Executive Assistant or Administrator supporting senior leaders, • Proven ability to manage multiple tasks, prioritise effectively, and maintain strong attention to detail, • Confident communicator, comfortable interacting with senior stakeholders at all levels, • Strong budgetary and administrative acumen – experience with Coupa, SAP, or Concur is highly desirable, • Excellent MS Office skills (Outlook, Word, PowerPoint, Excel), • Discretion, professionalism, and a proactive mindset are a must, • Experience coordinating large events or complex business meetings, • A degree-level education is preferred but not essential WHY JOIN BAT? We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions. At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, color, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognize that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives. We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture. Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award-winning employee experience here. We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimizing your prospects of success by making suitable arrangements so that you may showcase your full potential.

An established recruitment agency based in North West London is seeking a proactive and personable Recruitment Administrator to join their expanding team. This is a fantastic opportunity for someone with 1–2 years of recruitment or administrative experience who thrives in a fast-paced, people-focused environment. You’ll play a key role in supporting the consultants and ensuring the smooth running of day-to-day recruitment operations. Key Responsibilities • Support consultants in managing vacancies across multiple business areas., • Source candidates through job boards, LinkedIn, and internal databases., • Conduct initial candidate screenings and build strong relationships., • Coordinate interviews, liaising between clients, candidates, and internal teams., • Assist with recruitment marketing, job postings, and social media activity., • Handle all administrative aspects of the recruitment process. What We’re Looking For • 1–2 years’ experience in recruitment or office administration., • Degree educated., • Excellent communication and interpersonal skills., • Highly organised with the ability to multitask and prioritise effectively., • Motivated, enthusiastic, and a strong team player. A great opportunity for a Recruitment Administrator to join a reputable agency located in North West London. Contact Fame Recruitment for further information on this opportunity. Fame Recruitment is an equal opportunities employer. We are committed to continuously improving our diversity, equity, and inclusion efforts. Please note, due to a high volume of applications, we are unable to respond to each applicant individually. If you have not heard from us within 24 hours, your application has been unsuccessful.

My client is a construction company who are looking to grow their team and are looking for a PA/Administrator to support the directors. Job Title: PA / Administrator Location: Hornchurch Hours: Monday – Friday, 8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM Salary: £32,000 – £35,000 per annum + Bonus Contract Type: Full-time, PAYE Reporting to: Company Directors About the Company This is a dynamic and growing construction business based in Essex, with a strong reputation for delivering high-quality projects across commercial, industrial, and domestic sectors. The company offers a complete builder’s package solution, including groundworks, structural works, fit-outs, finishes, M&E services, and landscaping. Operating as both a main contractor and subcontractor, the team prides itself on professionalism, innovation, and a people-first culture. With a dedicated workforce and ambitious growth plans, this is an exciting time to join and play a key role in shaping the future of the business. Role Purpose The PA/Administrator will provide comprehensive administrative and commercial support to the directors and wider team. This role is pivotal in ensuring smooth day-to-day operations and supporting project delivery across all stages—from pre-construction through to completion. Key Responsibilities • Act as a primary point of contact for directors, managing diaries, scheduling meetings, and handling correspondence., • Provide administrative support across tendering, procurement, and document control., • Assist with preparation and submission of tenders and bids., • Manage variations, invoicing, and payment tracking., • Maintain accurate records and filing systems (digital and physical)., • Liaise with clients, suppliers, and subcontractors professionally via phone and email., • Support internal processes and systems implementation as the business expands., • Proven experience in an administrative role within the construction industry(essential)., • Strong understanding of tendering and procurement processes., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with OneDrive and Bluebeam., • Excellent written and verbal communication skills., • Professional telephone and email etiquette., • Experience supporting senior leadership or directors., • Competitive salary (£32,000 – £35,000) plus bonus., • Opportunity to join a growing, ambitious company with a strong team culture.

Role: Trade Pnl / Treasury Operations Type of position: Permanent, 100% London Office based Helikon are a UK Investment Manager to a single strategy hedge fund (equity long/short and credit), with assets in excess of €6 Bn Euro. Our main office is in London, with a small office in Milan also and a total of 12 staff across both offices. We would expect the candidate to have a minimum of 2 years relevant experience (more likely 4+) in operations, with strong product knowledge of equities, swaps and credit, potentially from a product controller/fund accounting or treasury role in an investment manager, fund administrator or related business in financial services. The role will report to the COO directly to help build out a dedicated treasury function although also supporting the head of operations on trade pnl and fund accounting related problem solving. Trade pnl and accounting responsibilities will include daily pnl estimates, FX s/class hedging calculations, NAV reconciliation and being the escalation point for the middle office, to support the Head of Operations. In addition the role will also help lead a dedicated treasury/collateral management function, reporting directly to the COO, and supporting the trading desk. Likely to suit a commercial and numerically minded problem solver with a good understanding of equity and credit trade economics, including PB margin and financing. As it is new hire, not a replacement, we have some flexibility depending on the candidate as to how we best shape the role and make it exciting, with strong career prospects. Applicants must send a CV and cover email to to be considered for the role.

Role: Trade Pnl / Treasury Operations Type of position: Permanent, 100% London Office based Helikon are a UK Investment Manager to a single strategy hedge fund (equity long/short and credit), with assets in excess of €6 Bn Euro. Our main office is in London, with a small office in Milan also and a total of 12 staff across both offices. We would expect the candidate to have a minimum of 2 years relevant experience (more likely 4+) in operations, with strong product knowledge of equities, swaps and credit, potentially from a product controller/fund accounting or treasury role in an investment manager, fund administrator or related business in financial services. The role will report to the COO directly to help build out a dedicated treasury function although also supporting the head of operations on trade pnl and fund accounting related problem solving. Trade pnl and accounting responsibilities will include daily pnl estimates, FX s/class hedging calculations, NAV reconciliation and being the escalation point for the middle office, to support the Head of Operations. In addition the role will also help lead a dedicated treasury/collateral management function, reporting directly to the COO, and supporting the trading desk. Likely to suit a commercial and numerically minded problem solver with a good understanding of equity and credit trade economics, including PB margin and financing. As it is new hire, not a replacement, we have some flexibility depending on the candidate as to how we best shape the role and make it exciting, with strong career prospects. Applicants must send a CV and cover email to to be considered for the role.

Job Description – HR and Operations Administrator Overview The HR and Operations Administrator plays a vital role in supporting the smooth, efficient, and compassionate running of veterinary practices closely with Practice Managers, Ops Manager, and HR Manager. This role ensures that key operational, administrative, and communication functions are delivered to a high standard. This role requires exceptional organisational skills, strong communication, and the ability to work across multiple practices with professionalism and a positive, solutions-focused approach. Key Responsibilities Administrative Support • Provide comprehensive day-to-day administrative support in doing the Rota across all sites, • Maintain accurate internal records across HR, finance, compliance, and operations, • Support with the coordination of staff planning for events Operational Coordination • Assist with the flow of information between practices, ensuring teams have the resources, updates, and guidance they need., • Support onboarding and integration when new staff members join, ensuring smooth transition and consistent standards., • Monitor compliance tasks (e.g., health & safety, equipment checks, practice audits) and ensure practices complete required actions within set timelines., • Liaise with clinical staff, support teams, suppliers, and external partners to resolve Rota queries promptly. Financial Administration • Process invoices, purchase orders, and expenses in line with financial procedures., • Support payroll administration by collating timesheets, rota updates, and attendance records. Human Resources Support • Support recruitment administration, including advertising roles, scheduling interviews, and managing communication with candidates., • Assist with onboarding tasks such as preparing induction packs, ensuring documentation is complete, and updating personnel records., • Maintain accurate HR data, including absence logs, training records, and compliance documents. Skills & Experience Required Essential • Strong administrative experience, ideally across multiple sites or departments., • Must be comfortable with working in practices, as the role will be in person, • must be happy with travelling to multiple sites, • Experience with Rotas and Rota Management, • Excellent organisational and time-management skills with the ability to prioritise effectively., • Confident IT skills, including proficiency with Excel, Word, and digital management systems., • High attention to detail and consistent accuracy., • Strong written and verbal communication skills., • Ability to work independently whilst remaining a collaborative team player., • Professional handling of confidential or sensitive information. Desirable • Experience within a veterinary, healthcare, or service-led environment., • Understanding of clinical operations and regulatory requirements., • Experience supporting remote or field-based teams. Personal Attributes • Positive and solutions-focused approach., • Calm under pressure and adaptable to changing priorities., • Friendly, approachable, and supportive when working with practice teams., • Strong sense of ownership and accountability., • Committed to upholding the values of Virtue Vets: compassion, integrity, collaboration, and continuous improvement. Working Hours & Benefits • Full-time, typically Monday–Friday, with some weekend work needed around events., • Access to Virtue Vets' employee benefits, professional development opportunities, and discounted veterinary care for personal pets.

• HR Administrator, • Up to £35,000 per annum depending on experience, • Permanent, 40 hours per week, • Inspired Learning Group, Stanmore, HA7 3HD. We are looking for an HR Administrator to join our People Operations Team and act as a first point of contact for employees across the Inspired Learning Group. Inspired Learning Group currently owns and operates 32 independent schools and nurseries in the UK. Inspired Learning Group is one of the United Kingdom’s largest group of independent senior schools, preparatory schools and nurseries. We take great pride in each one of them, supporting them enthusiastically in the achievement of excellence. We do this by striving to inspire each individual pupil to achieve the personal and social development and the academic result which best matches his or her personality and talents. The professional, friendly and welcoming team at Head Office provide support services to enable the settings to focus on providing education with high quality outcomes. Supporting approximately 2,000 colleagues, this role plays a vital part in delivering a high-quality, professional HR support. You will provide guidance across the full employee lifecycle, support people policies and procedures, and ensure accurate maintenance of employee records in line with agreed service levels and regulatory requirements. You will work closely with the HR Operations Manager and colleagues across the business, helping to deliver a high-quality, compliant HR support. From onboarding new starters and maintaining accurate employee records, to supporting payroll data, employee benefits, and statutory leave processes, no two days will be the same. We’re looking for someone who is organised, detail-focused, and confident handling confidential information. Previous experience in HR administration or people operations will be looked upon favourably. A good understanding of UK employment law, A CIPD qualification (or working towards one) is a plus. At Inspired Learning Group, we are committed to the ongoing growth and professional development of our staff. We cultivate an atmosphere that promotes the enhancement of skills, providing avenues for learning, training, and career progression. Come be a part of our team and embark on a dynamic and fulfilling career journey. You will be welcomed and as a member of staff at Inspired Learning Group you will benefit from the following; • School/Nursery fee discount, • Annual leave inclusive of Bank Holidays increasing with service, • Pension scheme, • Refer a friend scheme up to £750, • Health cash plan covering 10 healthcare benefits and services such as optical, dental, dental accident, chiropody, therapy treatments and health club concession. Access to Doctor line from anywhere in the world., • Cycle to work scheme, • Season ticket loan scheme. For a full Job description or to discuss the role please contact Tom Havard, Head of Recruitment and Resourcing on 07706 323847 or email Please apply at ___ We look forward to receiving your application, please apply ASAP, we reserve the right to close this vacancy earlier than the date advertised. Interviews will take place on a rolling basis, as applications are received. Inspired Learning Group is totally committed to safeguarding and promoting the welfare of children & young people and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, as all new staff will be subject to enhanced DBS clearance, identity checks, qualification checks and employment checks to include an exploration of any gaps within employment, two satisfactory references and registration with the Disclosure and Barring Service (DBS).

Are you an experienced Office Administrator who loves being the central cog in a business?. They are seeking an enthusiastic and proficient Office Administrator to run the Administration and Operations in the business. Office Administrator | Part-Time | Electrical Contractors.

Are you an experienced Administrator looking to utilise this skill set within a thriving learning environment? Then why not join our School of Visual Arts, where you will provide responsive and efficient school wide administrative support to the School Operations Manager, Head of School, Heads of Pr

Candidates with the relevant experience or job titles of: Volunteer Coordinator, Volunteer Development Officer, Volunteer Resources Manager, CRM Administrator, Business Support Manager, Service Delivery Manager, Operations Manager (Charity Sector), or Process Improvement Analyst, may also be conside

You’ll handle structured admin tasks to keep everything running smoothly behind the scenes: preparing and issuing client invoices and purchase orders, tracking payments, managing finance folders, liaising with accountants, and supporting team and IT administration. Manage the finance mailbox a

A fast-growing British fashion brand is looking to appoint a Senior Wholesale & Shipping Administrator to support their expanding wholesale and marketplace operations.

Junior Business Systems Administrator (Contract) Location: Fully Remote Contract Duration: 3–6 months Contract Rate: Up to £150 per day About the Opportunity We are supporting a fast-growing healthcare technology company in their search for a Junior Business Systems Administrator. This is a contract role focused on supporting finance and billing systems, with an initial emphasis on Chargebee, including work on the Chargebee Retention Module. The successful candidate will help manage day-to-day system operations and support key initiatives to optimize workflows and maintain data integrity. This is an excellent opportunity for someone early in their career looking to gain hands-on experience with business systems in a SaaS and healthcare tech environment. Key Responsibilities • Support administration of finance and billing systems (including Chargebee and ERP platforms), • Assist with billing workflows, subscription lifecycle management, and retention processes, • Manage user access, roles, and permissions, • Perform data integrity checks and basic reconciliations, • Collaborate with finance stakeholders to support system needs, • Assist with system configuration, documentation, and process improvements Required Experience • 1–3 years’ experience in a junior business systems, systems admin, or analyst role, • Exposure to billing, ERP, or finance systems, • Understanding of user access management and system permissions, • Strong attention to detail and willingness to learn Nice to Have • Experience with Chargebee or subscription billing platforms, • Exposure to ERP systems, • SaaS or healthcare tech experience

Customer Service Administrator | High-End Interiors Brand | London Harmonic are delighted to be working with a well-established luxury furniture company in their search for a Customer Service Administrator. Growing on an international scale, this is a fantastic time to join the business and get exposure to a fast-growth and fun business. Working alongside various members of the Sales, Operations and Marketing teams, you will gain a high level of knowledge of the products sold. The company have gained recognition in the industry due to their unique and exclusive projects. Working closely with the Head of Sales, you will be main point of contact for client queries and quotations as well as attending external meetings to discuss various projects. Our client is looking for an enthusiastic and ambitious individual who is passionate about the design industry to join their team. Responsibilities: • Generating orders and quotations, • Managing the end-to-end order process including providing details regarding dispatch and delivery., • Meeting clients to discuss their brief and requirements, • Working closely with the sales and production teams to ensure a positive customer journey, • Greeting clients, running showroom tours, • Responding to client queries, • Administrative duties What we need to see (essential): • Previous admin experience, • Experience communicating with suppliers and clients, • Previous experience in retail, hospitality, fashion, interiors, stores, ecommerce, logistics, merchandising, purchasing, • Proactive and enthusiastic attitude, • Excellent communication skills, • A genuine interest in furniture and design What we would like to see (bonus): • Current experience in a Luxury Design or Furniture company, • B2b / B2c exposure would be beneficial Salary: £30,000-£33,000 Benefits: Vitality Health Cover, Socials, Summer Trips, Training, Career Progression Start date: ASAP Location: Central London If this role is of interest, please apply online. Due to the high volume of applications we are receiving, if you have not heard back from us, please assume your application was unfortunately unsuccessful on this occasion. Please feel free to share this with any friends or colleagues who may be interested. Follow us on twitter: @HarmonicGroupHQ At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.

Senior General Counsel / Corporate Law: Financial Services in FTSE 100 Our client is the largest financial services administrator in the UK, transforming and changing the game in the Life & Pensions space. They are seeking an accomplished Senior Legal Counsel to lead the legal function, being the primary contact for all things legal, and leading an ambitious team of 4+ FTE's, including 2 qualified lawyers and 2 paralegals. Your primary responsibility will be to provide comprehensive legal counsel across all operations, corporate, and commercial areas. You will be the go-to legal expert, identifying and mitigating legal and privacy risks, drafting and reviewing agreements, and managing the legal team. As they partner with the majority of life & pension providers across the UK, this is a challenging and complex environment for individuals who can manage multiple stakeholders, both internally and externally. Key Responsibilities: • Provide expert legal advice across the organisation, communicating with senior leadership, • Deliver specialised legal counsel on life and pensions law, including contract, commercial, insurance, pensions, trusts, and succession matters, • Lead on high-level strategic IT and non-IT procurement matters, • Advise on UK GDPR and data protection compliance, • Manage commercial property and real estate legal matters, • Review and approve various company documents and communications, • Provide legal guidance on projects, corporate bids, and acquisition activities, • Manage and train junior legal staff, developing the in-house legal training program, • Liaise with external legal advisors when necessary The Ideal Candidate: • 10+ years post-qualification experience, • Qualified barrister or solicitor, • Strong commercial awareness and ability to identify opportunities and risks, • Excellent interpersonal, communication, and negotiation skills, • Experience in commercial contract negotiation and drafting, • Expertise in legal issues impacting life assurance and pensions products, • Experience in Financial Services and Outsourcing, • Knowledge of outsourcing market trends, • Team management experience preferred Location: The role is based 2-3 days a week at the company's head office in Cambridgeshire, England, with the option to work remotely on other days. Compensation: Salary range £98k - £108k basic, plus bonus and benefits. This is an excellent opportunity for a commercially astute lawyer to take a leading role in shaping the legal strategy of a growing company in the life and pensions sector.