Facilities Assistant
15 days ago
London
Why work for us A career at Janus Henderson is more than a job its about investingin a brighter future together. Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights disciplined investments and world-class service. We will do this by protecting and growing our core business amplifying our strengths and diversifying where we have the right. Our Values are key to driving our success and are at the heart of everything we do: Clients Come First - Always Execution Supersedes Intention Together We Win Diversity Improves Results Truth Builds Trust If our mission values and purpose align with your own we would love to hear from you! Your opportunity • Work closely and report to with the UK Facilities Manager (FM) to represent the Facilities organisation to all internal clients and to ensure that all facilities services are delivered in a professional manner., • Assist the FM in overseeing the day-to-day management and co-ordination of all Facilities service partners in the UK region ensuring the required service level and standards are being maintained with specific responsibility for management of all works within the London office., • Monitor any SLAs or KPIs for service contracts also regularly tender these contracts to ensure best market value for JHI., • Work with members of the Global Facilities Management team on delivery of projects and change., • Monitoring Facilities systems and addressing issues., • Coordinating desk moves and changes in space utilization work closely with IT to ensure seamless delivery., • Aiding in managing Facilities related projects such as renovations and equipment installations., • Assisting in tracking projects and budgets in the UK region., • Assist with invoice administration on Basware and tracking budgets, • Assisting in implementing energy saving and sustainability programs including monitoring resource consumption and waste management practices., • Assisting in coordinating responses to Facilities related emergencies and incidents and act as an out of hour contact if necessary., • Assisting in maintaining positive relationships with landlord and building management., • Provide secretarial and administrative support to senior managers within the London office if required on an ad hoc basis., • Ensure all business stakeholders needs are being met and communicate regularly with them to gain feedback on service standards., • Carry out other duties as required. What to expect when you join our firm • Hybrid working and reasonable accommodation, • Generous Holiday policies, • Excellent Health and Wellbeing benefits including corporate membership to ClassPass, • Paid volunteer time to step away from your desk and into the community, • Support to grow through professional development courses tuition/qualification reimbursement and more, • Maternal/paternal leave benefits and family services, • Complimentary subscription to Headspace the mindfulness app, • All employee events including networking opportunities and social activities, • Lunch allowance for use within our subsidized onsite canteen Must have skills • Clear and effective communication to collaborate with staff vendors and building management, • Ability to manage expectations and time sensitive projects, • A clear focus and understanding of customer experience, • Report writing and information gathering, • Ability to manage multiple tasks schedules and priorities effectively, • Knowledge of safety regulations and protocols to ensure safe working environment and any building regulation compliance requirements, • Understanding of budgeting principles to assist in tracking expenses and cost control as well as basic financial analysis when required, • Familiarity with office software (word Excel PowerPoint and facility management software), • Flexibility to handle changing priorities and unexpected situations Nice to have skills • Willingness to stay updated with industry trends and emerging technologies., • Proficiency in using data analytics tools to analyse Facilities performance and make data-driven decisions., • Obtaining a certification in occupational Health & Safety to strengthen compliance efforts., • Skills to handle crisis situations ensuring effective emergency responses. Supervisory responsibilities • No Potential for growth • Mentoring, • Leadership development programs, • Regular training, • Career development services, • Continuing education courses You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role. At Janus Henderson Investors were committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Dont worry if you dont think you tick every box we still want to hear from you! We understand everyone has different commitments and while we cant accommodate every flexible working request were happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process please get in touch and let us know at___ Why work for us A career at Janus Henderson is more than a job its about investingin a brighter future together. Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights disciplined investments and world-class service. We will do this by protecting and growing our core business amplifying our strengths and diversifying where we have the right. Our Values are key to driving our success and are at the heart of everything we do: Clients Come First - Always Execution Supersedes Intention Together We Win Diversity Improves Results Truth Builds Trust If our mission values and purpose align with your own we would love to hear from you! Your opportunity • Work closely and report to with the UK Facilities Manager (FM) to represent the Facilities organisation to all internal clients and to ensure that all facilities services are delivered in a professional manner., • Assist the FM in overseeing the day-to-day management and co-ordination of all Facilities service partners in the UK region ensuring the required service level and standards are being maintained with specific responsibility for management of all works within the London office., • Monitor any SLAs or KPIs for service contracts also regularly tender these contracts to ensure best market value for JHI., • Work with members of the Global Facilities Management team on delivery of projects and change., • Monitoring Facilities systems and addressing issues., • Coordinating desk moves and changes in space utilization work closely with IT to ensure seamless delivery., • Aiding in managing Facilities related projects such as renovations and equipment installations., • Assisting in tracking projects and budgets in the UK region., • Assist with invoice administration on Basware and tracking budgets, • Assisting in implementing energy saving and sustainability programs including monitoring resource consumption and waste management practices., • Assisting in coordinating responses to Facilities related emergencies and incidents and act as an out of hour contact if necessary., • Assisting in maintaining positive relationships with landlord and building management., • Provide secretarial and administrative support to senior managers within the London office if required on an ad hoc basis., • Ensure all business stakeholders needs are being met and communicate regularly with them to gain feedback on service standards., • Carry out other duties as required. What to expect when you join our firm • Hybrid working and reasonable accommodation, • Generous Holiday policies, • Excellent Health and Wellbeing benefits including corporate membership to ClassPass, • Paid volunteer time to step away from your desk and into the community, • Support to grow through professional development courses tuition/qualification reimbursement and more, • Maternal/paternal leave benefits and family services, • Complimentary subscription to Headspace the mindfulness app, • All employee events including networking opportunities and social activities, • Lunch allowance for use within our subsidized onsite canteen Must have skills • Clear and effective communication to collaborate with staff vendors and building management, • Ability to manage expectations and time sensitive projects, • A clear focus and understanding of customer experience, • Report writing and information gathering, • Ability to manage multiple tasks schedules and priorities effectively, • Knowledge of safety regulations and protocols to ensure safe working environment and any building regulation compliance requirements, • Understanding of budgeting principles to assist in tracking expenses and cost control as well as basic financial analysis when required, • Familiarity with office software (word Excel PowerPoint and facility management software), • Flexibility to handle changing priorities and unexpected situations Nice to have skills • Willingness to stay updated with industry trends and emerging technologies., • Proficiency in using data analytics tools to analyse Facilities performance and make data-driven decisions., • Obtaining a certification in occupational Health & Safety to strengthen compliance efforts., • Skills to handle crisis situations ensuring effective emergency responses. Supervisory responsibilities • No Potential for growth • Mentoring, • Leadership development programs, • Regular training, • Career development services, • Continuing education courses You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role. At Janus Henderson Investors were committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Dont worry if you dont think you tick every box we still want to hear from you! We understand everyone has different commitments and while we cant accommodate every flexible working request were happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process please get in touch and let us know at