Administrative assistant jobs in Hoboken, New Jersey - Page 4Create job alerts

Job DescriptionDescription: Position Title: General Manager Reports to: Director of Operations Date: May 2023 Summary Direct flow of service and ensure guest satisfaction. Supervise, train and schedule all floor staff. Confer with food preparation and other personnel to plan menus and other related activities. Contribute to the evolution of service, position in the market, and standard of excellence. Foster ownership mentality and adhere to all duties and responsibilities of the position explained below. Essential Functions 1. Interview, hire, evaluate, reward, and discipline FOH personnel and assist Chef with BOH employees, 2. Orientate, motivate, train, and educate all FOH personnel in Restaurant policies, procedures, and rules, 3. Ensure to schedule appropriately for the Restaurant in the absence of Assistant Manager, 4. Effectively supervise floor staff to ensure professional service and guest satisfaction during hours of operation., 5. Oversee all FOH supplies and hard goods orders ensuring that the Restaurant is stocked appropriately for the time of year and advise Assistant Manager on any ordering needs, 6. Educate FOH personnel in product knowledge and cultivate long-term service knowledge., 7. Build rapport with Restaurant guests and ensure an organic, enjoyable and memorable experience., 8. Ensure that all Restaurant signage is accurate and in keeping with the theme of Restaurant, 9. Responsible for keeping all signage up to date, 10. Conduct end of week inventories accurately and timely for beverage program with the assistance of Bar Manager, 11. Responsible for accurately reporting payroll on a daily basis, 12. Responsible for the end of night closeout and cash drop, 13. Maintain the Aloha database with accurate items and prices, 14. Maintain employee files., 15. Perform all daily tasks as indicated on opening and closing checklists, 16. Ultimately responsible for cleanliness and repair of Restaurant and office., 17. Attend and perform weekly Manager meetings., 18. Work closely and with all management staff., 19. Foster a culture in which customer satisfaction is the primary concern., 20. Always establish open lines of communication between FOH and BOH., 21. Establish role as a spokesperson for the Restaurant within the community and with Restaurant’s guests., 22. Become entrepreneurial in all endeavors with a view to increasing sales and guest satisfaction, 23. Maintain knowledge of local competition and general industry trends., 24. Ensure adherence to all budget line item, 25. Beverage Program a. Closely work with the Bar Manager on proper purchasing levels, delivery and storage of beverage program for the entire restaurant b. Oversee the weekly liquor, wine, beer & N/A Beverage inventory fluctuations to stay within +/-$500 Standards c. Oversee physical menus and ensure accuracy d. Oversee cleanliness of Bar, Liquor/Wine/Beer/NA Bev Storage areas 26. Group Functions: a. Work with Level III Manager and Sales team to adhere to all SOP’s for event functions 27. Financials Functions: a. Work with Level III Manager and Sales team to adhere to all SOP’s for event functions b. Maintain acceptable RSH standards following budget on: c. Labor Cost d. Controllable Expenses e. General and Administrative Expenses f. Food Cost – with the Head KM g. Beverage Cost – with D.O. h. Accomplish in due time all tasks and assignments required by the following: i. Founder/Chef/Owner ii. Director of Finance iii. Chief Operating Officer iv. Director of Operations 28. Staffing Functions: a. Improve and maintain management presence on the floor during service b. Maintain a positive and healthy working environment for all staff FOH and BOH following our Work Place Conduct SOP c. Maintain FOH and BOH staff turnover to a minimum d. Reduce or eliminate written guest complaints e. Maintain a 90% or higher over-all score on both the Bar and Dining Room Spotter’s Reports f. Maintain and practice the “Open-Door” policy – open communication g. Enforce all house rules and policies – setting an example to all staff 29. Facility Functions: a. Maintain acceptable RSH standards on: i. Upkeep and cleanliness of the restaurant ii. Line up procedures, departmental meetings iii. Inventory (Non-Food and Cutlery, Glassware, Flatware) iv. Reduce glassware and flatware breakages 30. Cuisine Functions: a. Maintain acceptable RSH standards on recipes from the prep line, kitchen cooking line and expo line plate presentation. b. Ensure flavor profiles are accurate through constant follow through on line checks Requirements: Education: Must have at least a high school diploma or GED Experience: Previous F&B experience is required with at least 2 years of Assistant Manager experience or above. Competency: • Able to work well under pressure and be self-motivated, • Good organizational, time management and sales skills, • Good communication skills—both written and verbal Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to: • Sitting, handling, eye-hand coordination, walking, standing, stooping, and kneeling., • This position may on occasion be required to assist with set up which may require the lifting, carrying, pulling or pushing of approximately 21—50 pounds.

We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) | Project Manager to provide direct support to our SVP of D&C & our NY Team. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen. The ideal candidate is a seasoned EA with 5+ years of experience, capable of managing a dynamic schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business. This role requires flexibility to work outside of standard business hours, including early mornings, evenings, and occasional weekends, to support the SVP, of D&C & NY Teams work needs and travel schedules. Key Responsibilities Executive Support & Business Coordination • Manage complex global scheduling and email communications across multiple time zones., • Serve as the SVP, of D&C & NY Teams primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members., • Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements., • Handle confidential and strategic business matters with the utmost discretion., • Where needed, schedule and attend meetings on behalf of the SVP, of D&C & NY Teams, taking minutes and ensuring follow-ups are completed. Travel Management • Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing., • Monitor and adjust travel schedules in real time to accommodate last-minute changes., • Stay informed of visa regulations, travel restrictions, and international business protocols., • Proactively manage travel-related costs while maintaining efficiency and service quality. This includes evaluating booking options, running cost comparisons, understanding fare rules and change implications, negotiating where possible, and leveraging relationships with airlines, hotels, and travel service providers to optimize itineraries, costs, and support. The EA is expected to take initiative to balance cost, flexibility, and executive needs when making or adjusting travel arrangements. Project & Financial Coordination • Track and manage business expenses and budget and resource allocations for executive travel and operational needs., • Support executive-level initiatives by coordinating internal projects and ensuring timely execution., • Apply strong cost awareness and judgment when managing executive travel and related expenses, proactively identifying opportunities for cost optimization and escalation when trade-offs or approvals are required. Administrative & Office Management • Oversee light office administration for the New York office, including supply inventory and vendor coordination., • Oversee execution of contracts, • Oversee onboarding of Vendors and work with Vendor registration to ensure they are set up properly, • Manage monthly expense reports on behalf of SVP of D&C with accuracy and in a timely manner, • Highly organized and detail oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions., • Ability to take initiative and anticipate needs by thinking a week, month and quarter ahead, rather than a day or two. Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to "escalate" Ad Hoc Responsibilities • Support special projects, strategic initiatives, and new business opportunities as they arise., • Assist in the organization of high-profile events, speaking engagements, and industry conferences., • Take on additional duties at the request of the SVP, of D&C & NY Team to support evolving business needs. Qualifications Required Experience & Capabilities • 5+ years of executive support experience, • Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams., • Deep familiarity with travel logistics, including multi-leg itineraries, visas, and protocol considerations., • Demonstrated experience handling highly confidential, sensitive, and privileged information at the executive and board level. Technical & Professional Skills • Highly organized, proactive, and detail-oriented, with strong problem-solving abilities., • Exceptional written and verbal communication skills; ability to draft and edit professional correspondence., • Technologically savvy with strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word)., • Ability to create and edit high-quality presentations and reports. Soft Skills & Professional Traits • Experience using global calendaring tools, virtual meeting platforms, and expense management systems., • Polished, and professional demeanor—capable of handling high-pressure situations with discretion., • Independent thinker with a proactive mindset—able to anticipate needs and take initiative., • Strong judgment and decision-making skills—able to prioritize effectively in a fast-paced environment., • Customer service-oriented approach—ensuring seamless interactions between the SVP of D&C and Vendors Good‑Faith Salary Range • $79,400 - $93,800

We are seeking a detail-oriented and proactive HR Assistant/Coordinator to support daily HR operations in a fast-paced fashion environment. This role will assist with payroll, employee administration, and office coordination to ensure efficient internal operations. Founded in 2006, Pink Rose Clothing is a leading wholesale fashion company serving Juniors, Young Missy, Kids, and accessories. Our portfolio includes Pink Rose, Olive & Oak, Pink Republic, and Hippie Rose, along with licensed brands such as Lucky Dress, Reebok Bags, and John Deere. We partner with major retailers including TJ Maxx, Marshalls, Macy’s, Kohl’s, Belk, Stitch Fix, Burlington, and Walmart. Known for trend-driven, easy-wear apparel—ranging from tops and dresses to athleisure, outerwear, and loungewear—we are committed to delivering quality, comfort, and innovation in every collection. Key Responsibilities: • Support payroll processing, including timekeeping, data entry, and coordination with the payroll provider, • Maintain accurate employee records and HR documentation, • Assist with onboarding and offboarding processes, including new hire paperwork and system setup, • Coordinate benefits administration and respond to employee inquiries, • Support recruitment efforts, including scheduling interviews and candidate communication, • Ensure compliance with company policies and employment regulations, • Assist with performance review tracking and HR reporting, • Provide general administrative support to the HR and leadership teams, • Manage office operations, including supplies, vendor coordination, and general workplace needs, • Support cross-functional teams with ad hoc projects as needed Responsibilities • 1–3 years of experience in HR, payroll, or administrative support (fashion or retail industry preferred), • Basic knowledge of payroll processes and HR practices, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills, • Ability to handle confidential information with discretion, • Proficiency in Microsoft Office (Excel, Word, Outlook), • Experience with HRIS or payroll systems (e.g., ADP) is a plus Qualifications • Experience in the fashion, apparel, or retail industry, • Familiarity with multi-state payroll and compliance requirements, • Ability to work in a fast-paced, deadline-driven environment

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards). This role is in-office 5 days 8:30am – 5:00pm + OT. Supporting HR / Talent Executives with overtime expected. This is a great opportunity to join a global leader within Financial Services in a very demanding but rewarding role. 125K - 140K Base + OT + Bonus + Equity + Benefits Package Responsibilities: • Plan domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy, • Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and calls; communicate potential and/or confirmed changes to involved parties, • Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available and coordinate hospitality services, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • Compose, draft, proof, edit, and finalize correspondence, • Liaise with portfolio organizations, investors and guests, • Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, • Take on additional tasks to support senior leaders and team members Requirements: • 6-8+ years’ experience as an Executive Assistant; college degree, • Financial industry knowledge highly desirable, • Extensive experience managing complex and fluid calendars, • Excellent writing, editing, and verbal communication skills, • Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive, • Advanced computer skills: Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to produce/edit Excel spreadsheets and PowerPoint presentations, • Research savvy with extensive experience using online resources, • Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and maximize resources toward a common objective, • Superior time management skills; critical thinker with strong attention to detail, • Ability to manage highly sensitive, confidential information with complete discretion, • Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs Local candidates only. Must be in a commutable range to NYC (Hudson Yards). In-office 5 days with OT and a very demanding schedule.

Pay: $60,000.00 per year Why This Is a Great Opportunity • Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters, • Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people), • Clear runway for growth: this firm wants someone they can develop and promote over time, • Stable, full-time role with strong training and mentorship in a professional office setting, • Competitive pay for an early-career legal admin, with long-term upside for high performers Location: New York City (Midtown Manhattan). This is a 5 days in office role. Note: Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About Our Client Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation. Job Description • Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders), • Coordinate calls, client meetings, and internal scheduling across multiple team members, • Support litigation administration: organize matter files, track deadlines, and help keep cases moving, • Prepare and proofread correspondence, emails, and basic documents, • Maintain professional communication with clients and outside parties (phone, email, in-person), • Assist with general office operations: intake support, scanning, filing, mail, and document organization, • Jump in as a true right-hand support partner to attorneys and leadership as needs arise Qualifications • 1 plus years of experience working in a law firm (any practice area is fine), • 1 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience, • Strong calendar management skills (multiple calendars, shifting priorities, reminders, follow-up), • Highly organized, detail-oriented, and comfortable in a fast-paced environment, • Professional written and verbal communication skills, • Tech-comfortable: Outlook or Google Calendar, Word, PDF tools, and general office systems Why You Will Love Working Here • Mission-driven work with a team that cares about impact and quality, • A role that feels important: you are not “just admin,” you help run the day-to-day, • Real mentorship and growth potential (this firm promotes from within when performance is strong), • Smart, collaborative environment with attorneys and staff who value reliability and initiative JPC-673 Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Executive Assistant to the CEO & Executive Team Where strategy meets impact—and no two days are the same. The Opportunity We’re looking for a highly skilled, proactive, and mission-driven Executive Assistant to serve as a trusted partner to our CEO, CFO, and Chief Programs Officer. This isn’t your typical admin role—you’ll be at the center of it all, helping drive strategy, strengthen governance, support fundraising, and keep the organization running smoothly behind the scenes. If you thrive in fast-paced environments, love solving complex problems, and enjoy being the person who makes everything (and everyone) work better together, this role is for you. What You’ll Do Be the Executive Team’s Right Hand You’ll keep our leadership team focused, prepared, and operating at their best: • Orchestrate calendars, travel, and high-level meetings with precision, • Anticipate needs, manage priorities, and serve as a strategic gatekeeper, • Prepare polished briefings, reports, and presentations that drive decisions You’ll play a key role in supporting an engaged and effective Board of Directors: • Coordinate seamless board and committee meetings from start to finish, • Prepare compelling board materials and keep records organized and compliant, • Support board member engagement, onboarding, and communication Your work will directly contribute to growing our impact: • Maintain and optimize our donor database and fundraising systems, • Coordinate donor communications and stewardship efforts, • Help plan and execute fundraising events (from logistics to follow-up) You’ll help ensure our voice is clear, consistent, and compelling: • Draft and edit executive communications on behalf of the CEO, • Support organization-wide messaging and materials, • Conduct research and provide administrative support for advocacy initiatives, • Support HR coordination, including hiring requests and onboarding tracking, • Assist with organization-wide projects, grants, audits, and compliance You’ll help bring our mission to life by: • Supporting strategic priorities and tracking key performance indicators, • Sharing data and insights that drive continuous improvement, • Celebrating wins and helping teams learn from challenges We center safety, respect, and understanding in everything we do. In this role, you will: • Support training and professional development in trauma-informed practices, • Help ensure our spaces and processes promote safety and accessibility, • 5–7 years of executive-level administrative experience (nonprofit preferred), • Experience supporting boards and working in mission-driven organizations, • Strong understanding of governance, fundraising, and advocacy work, • Exceptional organization, communication, and judgment, • Ability to juggle multiple priorities with discretion and grace, • Bachelor’s degree required This role is more than support—it’s influence. You’ll be a key partner in helping leadership stay focused, informed, and effective, ultimately strengthening the organization’s ability to serve its community.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Company Description LuminArx Capital Management is a global alternative investment manager based in New York, NY. We have a broad and opportunistic mandate that allows us to invest across the capital structure in all industries. Our firm focus is to collaborate with corporates, financial intermediaries and governments to provide innovative, flexible, and strategic capital solutions. Role Description This is a full-time on-site role for an Office Admin & Junior Executive Assistant located in New York, NY. The role involves supporting daily administrative activities, such as scheduling meetings, managing office supplies, organizing files, and assisting with financial records. Responsibilities also include providing affable, general support and efficiently coordinating between teams to ensure smooth office operations. Qualifications • 3+ years of experience supporting C-suite or senior executives, preferably in finance, investment, or fast-paced industries, • Someone who is organized, polished, proactive, and personable, while thriving in a multi-tasking, • environment, • Experience in previous executive support roles, office administration, reception, hospitality, or operations, • Proficient in Microsoft Office Suite, Adobe, and travel management software, • Strong Communication skills to effectively interact with team members, stakeholders, and clients., • Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. Responsibilities Office Management (Daily & Weekly) • Greet guests, manage check-ins, and assign conference rooms, • Tidy and restock the kitchen, snack areas, and meeting rooms, • Manage mail, shipping, supply orders, and vendor deliveries, • Input facilities/maintenance requests, • Coordinate with external vendors for catering and meetings, • Track office inventory and maintain internal documentation, • Handle incoming calls and general reception duties, • Respond to ad hoc requests and keep the office humming Administrative Support Administrative Support • Support scheduling and calendar updates, • Make restaurant and travel reservations, • Coordinate car service and travel itineraries, • Organize receipts, gifting, event registrations, and ad hoc projects as assigned What We Offer • Competitive compensation package, • Dedicated focus on your career growth interests and opportunities, • Unique experience to work with a senior team that has a diverse collection of investment backgrounds, • “Flat,” collaborative work environment with mentorship from seasoned professionals, • Excitement of working at a dynamic and expanding firm Application Process: Interested candidates are encouraged to submit a resume to or via Apply via LinkedIn.

OFFICE ASSISTANT JOB DESCRIPTION ABOUT US: The mission of The Bronx Charter Schools for Better Learning (BBL) provides their students with a solid foundation for academic success, through achievement that exceeds citywide averages and meets or exceeds New York State Standards and national norms in all curriculum areas tested, especially in mathematics and language arts. Our teaching constantly adjusts to the needs of our students, leading to independence, autonomy, responsibility, and a sustained love of learning, all of which contribute directly to high academic achievement. BBL is a dynamic elementary charter school dedicated to providing an exceptional educational experience to students. We are committed to fostering a supportive and engaging learning environment where students thrive academically and socially. POSITION SUMMARY The Office Assistant plays a vital role in supporting the daily administrative and operational functions of BBL. This position ensures the main office operates efficiently while delivering high-quality customer service to students, families, and staff. The Office Assistant is responsible for maintaining accurate student data in systems such as ATS and PowerSchool, supporting compliance requirements, and contributing to a welcoming, organized, and student-centered environment. ESSENTIAL FUNCTIONS Front Office & School Operations • Serve as the first point of contact for all visitors, families, and staff, ensuring a professional and welcoming environment., • Manage front desk operations, including answering phones, greeting visitors, and directing inquiries appropriately., • Coordinate daily office workflow to support uninterrupted school operations., • Maintain accurate student records in ATS and PowerSchool, including enrollment, attendance, and demographic updates., • Process student admissions, transfers, and withdrawals in compliance with New York State Education Department (NYSED) and authorizer requirements., • Monitor daily attendance, follow-up on absences, and communicate with families regarding attendance concerns., • Generate and maintain reports for compliance, audits, and internal data tracking., • Provide responsive, respectful, and culturally competent support to families., • Assist with family communications, including notices, report distribution, and school updates., • Support enrollment inquiries and registration processes., • Prepare correspondence, reports, and presentations for school leadership., • Maintain organized filing systems, including confidential student records., • Assist staff with clerical needs, including copying, scheduling, and document preparation., • Assist in preparing reports required by NYSED, NYC DOE, and the school’s authorizer., • Support audits and compliance reviews by maintaining accurate and accessible documentation., • Assist with the coordination of school-wide events, testing administration, and operational initiatives., • Support procurement processes, inventory tracking, and supply management. OTHER FUNCTIONS Perform other related duties as assigned by the Principal or Office Manager. REQUIRED or DESIRED QUALIFICATIONS • High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred., • Minimum of 1-2 years of administrative or school office experience preferred., • Experience with Automate The Schools (ATS) and/or PowerSchool strongly preferred., • Familiarity with NYC DOE procedures and charter school operations is a plus., • Proficiency in Microsoft Office Suite and Google Workspace., • Strong organizational, communication, and customer service skills., • Ability to manage confidential information with discretion and professionalism., • Bilingual preferred to effectively serve the BBL community. CERTIFICATIONS None required. PHYSICAL DEMANDS/WORK ENVIRONMENT This position requires the ability to perform the essential functions of the role, with or without reasonable accommodation. Responsibilities are typically carried out in an office and school environment and may involve: • Traveling between campuses and community locations as needed., • Moving within and between office spaces, including sitting, standing, walking, and climbing stairs for extended periods., • Engaging in verbal communication (e.g., speaking clearly and loudly in meetings or public settings)., • Visual and auditory acuity for interacting with students, staff, and technology (e.g., reading screens, hearing conversations or alerts)., • Performing tasks that require fine motor skills, such as typing, writing, using office equipment, or operating instructional tools (e.g., whiteboards, projectors)., • Occasional bending, stooping, reaching, and lifting of materials (e.g., files, documents, or office supplies). The organization will provide reasonable accommodations to qualified individuals with disabilities to support the successful performance of job duties. BENEFITS AND COMPENSATION • The salary range for this position is $55,000 to $60,000., • 90% employer-paid medical (employee-only) plus no-cost dental and vision coverage., • We offer a 403(b) retirement plan, and we match up to 3%., • We offer 8 weeks of fully paid bonding leave following the birth or adoption of a child., • Additional supplemental insurance, such as: life insurance (100% employer paid), short-term, long-term disability, critical, accident, and hospital insurance. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. BBL reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles as it deems necessary to meet the needs of the business. BBL is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. BBL will provide reasonable accommodations to qualified individuals with disabilities to support successful performance of job duties.

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Legal Executive Assistant Under the general direction of assigned attorney(s) or other legal personnel and according to established firm policies and procedures, the Legal Executive Assistant is responsible for providing specialized administrative support and secretarial assistance to assigned attorneys/legal personnel pertaining to all aspects of Trusts and Estates. Assignment involves multi-tasking complex document production with heavy administrative functions and client contact requiring a high degree of executive secretarial and technical skills. This position typically supports three or more attorneys or other legal personnel as a primary assignment and also provides back-up secretarial assistance to other attorneys/legal personnel as requested. The Legal Executive Assistant maintains professionalism and strict confidentiality in all client and firm matters. Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Seeking onsite presence of 5 days a week. Essential functions are primary job duties that an individual must be able to perform successfully with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Generate, prepare, and organize documentation and forms requisite to the Private Wealth practice area, such as wills, codicils, agreements, amendments, trusts, powers, designations, distribution provisions, etc., • In addition, prepare certified excerpts of trust documents. Prepare and assemble execution and post-ex documents, and affix appropriate backing., • Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda, and other legal documents from draft or dictated text utilizing MS Word. Proofread all documents for accuracy and completeness. Compose correspondence when appropriate., • Prepare and submit court filings in state court., • Manage and maintain calendar (utilizing calendar software, if applicable) and assist in meeting deadlines. Schedule appointments and meetings, arrange for conference rooms, and communicate information to all respective parties., • Answer the telephone, and screen and process incoming telephone calls. Record and transmit telephone messages. Set up conference calls. Provide information to callers when appropriate., • Input attorney/legal personnel’s time utilizing the firm’s time entry software on a daily basis., • Receive, sort, and distribute incoming mail. Process outgoing mail to assure timely delivery. File mail in client/case files, as necessary., • Update attorney/legal personnel’s contacts in Interaction, Outlook, or document contact lists., • Greet clients and visitors in a manner that promotes the professional image and best interests of the firm. Maintain excellent public relations with clients., • Open new client matters and request conflict of interest checks. Generate new files and maintain client, chronological files, and general files assuring that filing is kept current. Prepare files to be closed utilizing proper records storage procedures. Conduct periodic review of inactive files for possible storage of files., • Maintain up-to-date listing of client/matter names and numbers for each attorney/legal personnel., • Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings., • As directed, convert documents into .pdf format., • Maintain knowledge of firm operating procedures, departments, and support areas., • On a monthly basis, if applicable, prepare expense reports for each attorney/legal personnel. Submit to accounting for processing., • Prepare and keep current desk instructions with respect to each assigned attorney/legal personnel., • Prepare and process client billing utilizing firm billing software. Review/edit/prepare and proofread prebills and invoices; assure client billing is sent out accurately and timely. Knowledge, Skills and Abilities • High school diploma or equivalent and five or more years progressive legal secretarial experience; or equivalent combination of education and experience. Prior experience in the Private Wealth or Trusts and Estates practice area of law preferred., • Must hold a valid Notary Public commission or be willing to obtain one shortly after hire (firm support provided for application as applicable)., • Computer proficient with experience and working knowledge of MS Word required. Ability to work with complex, heavily coded documents and produce documents from transcription. Working knowledge of iManage, Outlook, Excel, IRM or Adobe Acrobat Pro, Chrome River, Compliguard, Carpe Diem, Interaction, Workshare Professional, and PowerPoint preferred. Keyboarding skills of 65 wpm preferred., • Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally., • Analytical and technical skills require an aptitude for detail, precision, and logic in order to perform essential administrative/clerical functions and utilize firm software., • Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow., • Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts., • Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities., • Proactive with excellent troubleshooting, problem resolution, and follow-through skills in order to oversee and complete assignments/tasks from inception to completion., • Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance., • Ability to operate standard office equipment, including computer, telephone, laser printer, transcription equipment, photocopier, scanner, facsimile, calculator, etc., • Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing., • Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds., • Work occasionally requires more than 35 hours per week to perform the essential duties of the position. The annualized salary range for this position is $80,000 to $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive’s home office on the Upper East Side of Manhattan. Who You Are • You have 5+ years of experience providing executive-level administrative support in fast-paced environments, • Highly organized with exceptional attention to detail and accuracy, • Confident managing complex schedules and logistics, • Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices, • Professional, discreet, and trusted to handle sensitive information What You’ll Do • Coordinate calendars and arrange meetings, appointments, and travel, • Ensure smooth day-to-day operations by managing household and professional logistics, • Provide technical support, particularly for Apple products, • Keep systems organized for easy access and clarity, • Monitor and manage incoming items and services, ensuring timely follow-up and accurate records, • Draft polished emails and business communications, • Research options for projects or purchases and present clear recommendations, • Capture notes and action items quickly and accurately, both digitally and by hand, • Provide consistent updates throughout the day to maintain alignment and accountability What Success Looks Like • Scheduling is seamless and personal logistics are handled with care and confidentiality, • Systems are organized, making information easy to locate and tasks simple to track, • Needs are anticipated and issues are resolved before they escalate Salary Range: $120,000 - 130,000 annually, based on experience Schedule: 10:30 AM – 8 PM Location: New York, NY (Upper East Side) – On site To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Company Description PermCap Investment Office is a $4.0 billion multi-family office and endowment manager founded in 2011. The firm serves families, institutions, and faith-based organizations with a long-term investment approach. PermCap employs 15 full-time professionals with offices in New York City and Charleston, South Carolina. Our work includes supporting a diverse range of clients, including organizations whose missions are rooted in values-based and faith-informed objectives. Role Description This is a full-time, on-site role located at our New York, NY office for an Executive Assistant / Office Manager. The role involves providing executive administrative support, managing calendars, organizing meetings, preparing expense reports, and facilitating day-to-day office operations. The position also includes supporting executives with effective communication and ensuring efficient administrative assistance to promote an organized and professional work environment. The position requires exceptional organization, discretion, and responsiveness. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities in a fast-paced professional environment. Key Responsibilities: Executive Administrative Support · Provide high-level executive support to firm partners, including managing complex calendars, scheduling, and communications across multiple priorities and time zones · Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute changes · Handle sensitive information and executive communications with a high degree of speed, discretion and professionalism Office Management & Operations · Serve as primary point of contact for day-to-day NYC office operations · Oversee vendor relationships, including sourcing, onboarding, relationship management, issue resolution, and billing · Ensure a well-run, welcoming, and efficient office environment for team members and visitors · Coordinate office logistics, supplies, and facilities needs Client & Stakeholder Support · Assist with logistics and coordination related to meetings, events, and engagements involving institutional, nonprofit, and faith-based organizations · Engage respectfully and professionally with a diverse set of clients and partners, including those with faith-based missions Qualifications · 10+ years of experience supporting senior executives in a fast-paced professional environment (finance, investment, professional services, or similar preferred) · Demonstrated ability to manage complex calendars, scheduling, and travel logistics for a stakeholder · Experience overseeing office operations and vendor management · Strong organizational skills with the ability to manage competing priorities and adapt quickly · Excellent written and verbal communication skills · High degree of discretion and sound judgment · Comfort working with organizations that have mission-driven or values-based objectives · Notary Public certification preferred, or willingness to obtain certification upon hire

About Our Client Addison Group is partnering with a legal services organization in Manhattan, NYC. They are seeking a Legal Executive Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities. Job Description We are seeking a highly organized, proactive, and detail-oriented Legal Executive Assistant to provide executive-level administrative and operational support to attorneys and legal leadership. This role requires exceptional professionalism, discretion, communication skills, and the ability to manage complex legal and administrative responsibilities in a fast-paced environment. The ideal candidate has extensive experience supporting legal teams, managing confidential information, coordinating legal documentation, and serving as a trusted administrative partner to senior attorneys and stakeholders. Key Responsibilities Executive & Legal Support • Provide high-level administrative support to attorneys, partners, and legal executives, • Manage complex calendars, meetings, court dates, deadlines, and travel arrangements, • Prepare, edit, proofread, and format legal documents, contracts, correspondence, reports, and presentations, • Coordinate document execution, filing, and distribution processes, • Maintain legal files, records, and case management systems with strict confidentiality, • Assist with preparation for hearings, trials, depositions, board meetings, and client meetings, • Coordinate communication with clients, courts, opposing counsel, vendors, and internal departments, • Support contract administration and document lifecycle management, • Conduct basic legal and factual research as requested, • Manage billing support, expense reports, and invoice processing, • Serve as a key point of contact for the legal department, • Develop and improve administrative workflows and office procedures, • Prioritize competing demands and manage multiple projects simultaneously, • Support special projects and executive initiatives, • Mentor junior administrative staff when applicable Qualifications • Bachelor’s degree preferred or equivalent professional experience, • 4+ years of experience in a legal administrative, executive assistant, or legal operations support role, • Experience supporting senior attorneys, general counsel, or executive leadership preferred, • Strong understanding of legal terminology, procedures, and document management, • Exceptional written and verbal communication skills, • Advanced proficiency in Microsoft Office Suite, document management systems, and legal software platforms, • Ability to exercise discretion and maintain confidentiality at all times, • Excellent organizational, time management, and problem-solving abilities, • Strong attention to detail and ability to work independently under pressure, • Perks, • Opportunity to work with a globally recognized professional services organization, • Collaborative administrative team environment, • Exposure to high-level legal operations and professional development opportunities, • Competitive salary and benefits package Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.

The Company Our client is Dundee Partners is a family office with a small, close-knit team. The team’s primary focus is Chord Music Partners, a leading music investment platform managing approximately $3 billion in assets, focused on acquiring and managing high-quality music intellectual property, including publishing rights, recorded music, and related rights. Backed by institutional capital and a strategic partnership with Universal Music Group, Chord operates at the intersection of music, finance, and long-term asset management. The platform is actively raising $1–2 billion of capital on a recurring 12–18 month cadence. Dundee Partners operates with the discipline and rigor of an institutional investment firm and the energy of an organization that is genuinely passionate about music. Position Summary This role sits at the center of one of the most active and ambitious music investment platforms in the world. You will work closely with the principals who lead it, across a team that is genuinely committed to what they are building. The work is varied, the environment is collaborative, and the pace is real. The company is seeking an Executive Assistant to support the two co-founders, as well as the wider team. This role requires genuine integration into a fast-moving operation, anticipating needs before they are articulated and taking quiet ownership of the things that keep the team running smoothly. The team communicates at high frequency throughout the day across Slack, text, and calls. Responsiveness and proactive communication are fundamentals. The right candidate communicates instinctively, performs well under pressure, and takes genuine satisfaction in making a high-performing team run at its best. The position is full-time, hybrid, based in New York City, and reports directly to the Co-Founders. Specific Responsibilities Responsible for pro-active, hands-on, calendar management and scheduling, communications and relationship management, and team and operational support for the founders and the rest of the team. The role requires a high level of initiative, critical thinking, good judgement and can-do attitude, combined with excellent communication and quantitative skills, and advanced use of Google Workspace, Slack, and other relevant technology. Calendar Management & Scheduling • Manage complex, fast-changing calendars for both principals, with precision and good judgment about priorities, • Schedule and coordinate internal and external meetings across multiple time zones, including with partners, investors, legal counsel, banking relationships, and music industry contacts, • Coordinate Zoom and in-person meetings, managing all logistics including dial-in details, agendas, and pre-reads where required, • Act as a proactive gatekeeper protecting the principals’ time and ensuring the calendar reflects their actual priorities, • Assist with travel arrangements and logistics, ensuring seamless travel experiences (this position does not involve accompanying the principals on travel) Communications & Relationship Management • Liaise professionally with external partners, investors, UMG contacts, legal advisors, and other counterparties on behalf of the principals, • Manage relationship appreciation efforts, including thoughtful, timely gifting, acknowledgments, and occasion-based gestures, • Maintain and organize contact lists and digital files with care and consistency, • Handle confidential information with discretion and sound judgment at all times Team & Operational Support • Support the wider team across ad-hoc administrative and operational tasks, as the small team size means no one operates in a silo, • Assist with event coordination, internal logistics, and project support as needed, • Contribute to the organization and improvement of administrative systems and processes, • Maintain high responsiveness across communication channels, including Slack, email, phone and Zoom, in line with the team’s operating norms Qualifications • Experience in an executive assistant or senior administrative role is preferred, ideally supporting founders or C-suite principals, though we are equally open to candidates who are earlier in their career but demonstrate exceptional drive, instinct, and capability, • Strong command of Google Workspace (Gmail, Calendar, Drive, and Docs) as the primary operating environment, • Excellent written and verbal communication skills; clear, confident, and professional across all channels, • Exceptional organizational skills and acute attention to detail, with the ability to manage multiple priorities simultaneously, • A natural instinct for proactive communication: flags issues before they become problems, give updates without being chased, and treats responsiveness as a baseline rather than a differentiator, • Professional maturity, discretion, and calm under pressure — someone who absorbs the pace of the environment and reflects it back as competence, • Comfortable and effective in a remote-first environment with minimal hand-holding, • Experience in a small team, start-up, investment firm, or family office environment strongly preferred, • A genuine interest in music, the music industry, or the intersection of culture and finance is a plus but not required Compensation Competitive salary and benefits will be offered, commensurate with the role and the final hire’s experience. Depending on the job relevant knowledge, skills, abilities, experience, education, network and location of the final hire, the base salary is anticipated at an annual rate in the range of $90,000 to $120,000, plus discretionary annual bonus and fully employer-paid healthcare. Contact EnterGain is the exclusive recruiter on this role. Interested, qualified candidates are encouraged to apply directly to this posting. Equal Opportunity Dundee Partners is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law. Disclaimer The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all colleagues may be required to perform duties outside their normal responsibilities as needed, and the priorities within each role evolve over time based on the needs of the business.

Boutique and growing asset management firm is seeking an Administrative Assistant to support a team of professionals. Responsibilities • Meeting planning and coordination, • Travel planning, • Expenses, • Event planning, • Work closely with other Administrative Assistants to support the group, • 5 days in office Qualifications • Bachelors degree, • 3+ years of administrative support experience in a corporate environment, financial services experience required, • Must have supported a team of professionals, • Strong communication (both written and verbal), • Technical skills, • Great attention to detail, • Strong organizational skills required, • Must be a strong team player Compensation: $80-95K plus Bonus 5 Days in Office, NYC - Midtown To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

Second Assistant to President Experience out of Financial Services is required. We are seeking an Executive Assistant with a minimum of 10 years experience to provide high-level administrative and operational in the Office of the President of a renown Asset Management Firm. This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm. Key Responsibilities • Deliver proactive and comprehensive administrative support, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting., • Assist with internal and external communications., • Help coordinate events., • Maintain internal systems, files, and reports with accuracy and discretion., • Proactively identify opportunities to improve processes and support team effectiveness. Requirements: • Experience working in a financial services firm is required., • Bachelor's degree required., • 10+ years of administrative experience supporting senior-level stakeholders at a Financial Services firm, • Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment., • Ability to create PowerPoint presentations, • Strong working knowledge of Microsoft Excel., • Excellent verbal and written communication skills., • Exceptional discretion, judgment, and emotional intelligence., • A strong team player with a proactive, “roll-up-your-sleeves” mindset., • Ability to work independently and take initiative on new projects., • High level of attention to detail, follow-through, and organizational skill.

Company Description Founded in 2023 by Tommaso Trento, Benchstone Capital Management LP is a New York based investment firm that seeks to combine key elements of traditional single manager and multi-manager firms. We believe this blend differentiates Benchstone in the marketplace relative to competitors for both investment professionals and fund investors. The structure of the firm is a single portfolio, CIO driven investment model. Our culture emphasizes the pursuit of excellence through collaboration, mentorship, and integrity. Role Description This is a full-time on-site role for an Administrative Assistant at Benchstone Capital Management LP in New York, NY. You will play a crucial role in providing administrative support, assisting in daily operations and ensuring smooth functioning of the office. You will be responsible for a variety of administrative tasks to assist the team in delivering top-notch service to our clients. Key Responsibilities • Provide administrative support to the investment team, including scheduling meetings, managing calendars, and making travel arrangements., • Handle phone calls, emails, and correspondence with clients and external partners in a professional and timely manner., • Assist with client onboarding processes, including gathering necessary documentation and maintaining accurate records., • Prepare and format reports, presentations, and other documents as needed., • Maintain and organize office files, records, and databases to ensure efficient retrieval of information., • Coordinate logistics for events, conferences, and client meetings, including arranging catering and managing RSVPs., • Support special projects and initiatives as assigned by management, demonstrating flexibility and adaptability in handling various tasks., • Uphold confidentiality and discretion when handling sensitive information and client data., • Contribute to a positive and collaborative work environment by assisting colleagues and fostering teamwork. Qualifications • Bachelor’s degree., • Self-starter with positive attitude., • Strong organizational skills with attention to detail and the ability to multitask effectively., • Proven experience as an administrative assistant or similar role, preferably in the financial services industry., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software., • Excellent communication skills, both written and verbal., • Ability to prioritize tasks and work independently with minimal supervision., • Professional demeanor and customer service orientation., • Knowledge of financial terminology and principles is a plus.

Company Description Arcana is a search firm dedicated to connecting top talent with alternative investment managers across North America. Specializing in mid- to senior-level searches, Arcana serves clients in sectors such as real estate private equity, private credit, venture capital, and hedge funds. Leveraging our principal-side experience, we are deeply embedded in the alternative investment industry and committed to staying informed on current market trends. Our approach emphasizes understanding our clients' organizational culture, strategic goals, and talent needs to find the ideal candidate for their teams. Out client, and the opportunity, is with an entrepreneurial and busy Founder/Principal. Running multiple businesses, there is a need for a focused, diligent, and high integrity Personal Assistant to support all aspects of the Principal's personal life. Based in New York City, the Principal requires the PA role to be executed on site, and to travel both in tandem and independently when necessary (including internationally). This is an excellent opportunity for someone who is seeking long term stability (at least 5-10 years) in their next position. Role Description This is a full-time, on-site role for a Personal Assistant to an alts investment management Founder, located in the New York City area. The Personal Assistant will provide executive administrative and personal support to ensure efficient daily operations. Responsibilities include managing schedules, coordinating meetings, handling correspondence, maintaining organized records, and supporting clerical tasks as needed. The role requires excellent communication and multitasking skills to ensure all tasks are completed in a timely and professional manner. Responsibilities • Calendar Organization, • Finance (review of personal credit card statements and payments, ensuring expenses are properly categorized, and organizing, directing, and approving payments), • Travel (booking all travel directly with internal and external contacts), • Estate Management (P&L generation on properties, oversight of household staff, hiring and firing household staff, and ensuring residences are prepared for Principal arrival), • Anticipating needs and mitigating impending issues Ancillary Tasks and Requirements • Calendar and schedule oversight, • Organize travel logistics and management of packing, • Bill paying and investment oversight, • Event planning, • Ad Hoc errands, • Project Management, • Assist in an office setting, • Self-motivated, with ability to work in a home environment, • Polished demeanor, positive mentality, • Strong attention to detail. Forward-thinking, highly organized, solutions-oriented, • Strong Microsoft Office Suite and Dropbox knowledge, • High level of discretion, confidentiality, and integrity, • Exceptional interpersonal, professional, and communication skills, • Ability to work and make decisions independently, • Familiarity with local restaurants and hotels (knowledge of other major cities globally a plus), • Must be able to multitask, • Excellent memory and recall abilities, • Fluency in other languages a plus, • Ability to foresee and avert future problems, • Tech-savvy Qualifications • 5+ Years of experience in a similar Executive and Personal support role. Strong skills in Personal Assistance and Executive Administrative Assistance., • Expertise in Calendar Management and coordinating complex schedules, • Proficiency in Clerical Skills such as organization, record-keeping, and time management, • Exceptional Communication skills, including written and verbal proficiency, • Proactive approach and a high level of attention to detail in all tasks, • Ability to maintain confidentiality and handle sensitive information with discretion, • Strong problem-solving abilities and professional demeanor Travel • Travel will be required as necessary, inlcuding internationally (must hold valid Passport)

Administrative Assistant (Forensic Engineering Office) Atlantic Professional Services, Inc. () Location: In-Person | Nutley, NJ Employment Type: Full-Time Compensation: $18 – $25/hour (commensurate with experience) + benefits About Atlantic Professional Services, Inc. Atlantic Professional Services, Inc. is an engineering and consulting firm specializing in forensic investigations, expert reporting, and technical analysis. Our work supports legal professionals, insurance carriers, and property stakeholders who rely on clear, accurate, and well-documented findings. We operate as a small, highly professional team where precision, responsiveness, and accountability matter. Every report, communication, and interaction reflects directly on our reputation. About the Role We are seeking a highly organized and dependable Administrative Assistant to serve in the operational backbone of our office. This is not a task-based administrative role. This position requires someone who can take ownership of office processes, maintain structure in a fast-moving environment, and ensure that communication, scheduling, and documentation are handled with accuracy and professionalism. You will work closely with engineers and leadership, supporting time-sensitive projects where attention to detail is critical. Key Responsibilities • Serve as a point of contact for clients, attorneys, and partners, maintaining a professional and polished presence, • Assist in coordinating schedules, site inspections, and meetings for engineering staff, • Prepare and format technical reports and correspondence for clarity, consistency, and professionalism, • Maintain and organize case files, reports, and documentation across digital platforms, • Track project timelines, documentation flow, and administrative deliverables, • Manage office communications (email, phone, document routing) with a high level of responsiveness, • Support leadership with administrative coordination and day-to-day operational needs, • Maintain and improve office systems to support efficiency and accuracy Qualifications • 2+ years of administrative experience in a professional office environment, • Experience supporting engineering, legal, construction, or other technical/professional services strongly preferred, • Ability to work independently and manage responsibilities with minimal supervision, • Strong written communication skills, including document formatting and editing, • High attention to detail when reviewing reports and handling documentation, • Excellent organizational and time management skills, • Professional judgment in handling sensitive or client-facing information, • Proficiency in Microsoft Office (Word, Excel, Outlook) and cloud-based file systems (Google Drive, Dropbox) What We’re Looking For This role is best suited for someone who: • Takes pride in accuracy, organization, and follow-through, • Is comfortable being a trusted, go-to resource in a small office, • Communicates professionally and confidently with clients and partners, • Thrives in an environment where quality and reliability matter, • Values stability and long-term contribution over short-term roles Benefits • Health insurance, • Paid time off, • Consistent Monday–Friday schedule (35 hour/week), • Stable, professional work environment Additional Information This is an in-person position based in Northern New Jersey. To apply: Please include a brief note describing your experience supporting a professional services team (engineering, legal, construction, or similar) and your approach to managing multiple priorities in a small office environment.

Location: Manhattan, NY Schedule: Full-time | Monday–Friday Classover (NASDAQ: KIDZ) is hiring a full-time Private Operations Coordinator to support personal, administrative, and operational matters in a fast-paced private environment. This role is best suited for someone who is highly organized, detail-oriented, responsive, and comfortable managing multiple ongoing responsibilities independently. Responsibilities • Payment tracking and reimbursement coordination, • Property and rental coordination, • Travel planning and scheduling, • Document and administrative organization, • Vendor and renovation coordination, • Insurance, vehicle, and operational support, • General follow-through across personal and operational tasks We’re Looking For Someone Who Is: • Organized, reliable, and detail-oriented, • Strong at follow-through and execution, • Comfortable handling multiple priorities, • Professional and discreet, • Responsive and able to work independently Preferred Experience • Administrative, operations, executive assistant, or coordination experience, • Experience with scheduling, logistics, or property coordination, • Familiarity with Google Workspace and Excel Salary: $4,000/month Start Date: May 2026 Visa sponsorship may be considered for exceptional long-term candidates after a successful probation period. Benefits: • Paid time off

Receptionist/OfficeAssistant Financial Services firm with global presence is looking for a Receptionist/Office Assistant to join the team! Must be willing and eager to learn! RESPONSIBILITIES INCLUDE: • Greet guests in a friendly and professional manner, • Answer busy phones and take thorough and detailed messages, • Provide administrative support to the team as needed, • Draft correspondence and communicate effectively to a diverse range of internal and external individuals, • Assist with coordination of business critical and sensitive documentation, • Provide additional ad-hoc support for the department QUALIFICATIONS INCLUDE: • Bachelor's Degree required, • Minimum of 1 years of corporate experience, • Proficient with Microsoft Office

Are you a polished administrative professional who wants meaningful, high‑end work without the commitment of a traditional full‑time role? Whether you thrive behind the scenes as an Executive Assistant or love being the warm, welcoming face of a front desk, we’re building our pipeline of temporary and contract support professionals across New York. This posting is not for one specific job. We partner with multiple clients, primarily in Private Equity and Alternative Investments, who regularly need: • Maternity leave covers, • Interim or transition support, • Short‑term absences, • Team floaters and front‑desk floaters, • High‑volume, fast‑paced coverage needs These roles are perfect for people who want variety, control over their schedules, and the ability to take on polished, professional work while balancing other goals. The Roles: Temporary Executive Assistants (Temp-to-Perm & Contract) We’re seeking experienced EAs who enjoy jumping into new environments and supporting busy executives with confidence. Assignments range from a few weeks to several months, with many turning into repeat engagements. This path is ideal for EAs who want to: • Build or deepen Private Equity experience, • Work in high‑expectation, fast‑paced corporate environments, • Strengthen their resume with top‑tier firm exposure, • Maintain flexibility without committing to a permanent role Typical EA Responsibilities • Complex calendar management and high‑volume scheduling, • Domestic and international travel coordination, • Expense processing (Concur preferred), • CRM/database updates and light project coordination, • Providing seamless coverage in fast‑paced environments, • Ad hoc team and administrative support Temporary Receptionists (Front‑of‑House Float & Contract) We’re also seeking polished front‑of‑house professionals who deliver an elevated guest experience. You do not need prior corporate receptionist experience - we welcome candidates from: • Luxury retail, • Hospitality, • Airlines/aviation, • High‑end fitness, • Client‑facing creative studios, • Any service‑driven environment where polished, warm interaction is key Assignments range from a few days to several months, with many becoming recurring or Perm! Typical Reception Responsibilities • Greeting guests and managing check‑ins, • Handling a multi‑line phone system, • Coordinating couriers, deliveries, and vendor access, • Managing conference room calendars, • Supporting printing, scanning, and administrative overflow, • Maintaining tidy, well‑presented common areas, • Assisting with hospitality, catering, or light facilities needs Pay & Benefits Executive Assistants: $35–$55 per hour, depending on experience Receptionists: $20–$30 per hour, depending on experience All temporary talent receives: • Short‑term, long‑term, and recurring assignment opportunities, • Ability to design your own schedule, • Paid training days, • Daily perks and hospitality offered by many clients, • Ongoing support from the Joss Search temp team, • Exposure to world‑class firms The Ideal Candidate You’ll be a strong fit if you are: • Professional, polished, and naturally welcoming, • Comfortable in fast‑paced, client‑facing corporate environments, • Organized, proactive, and detail‑oriented, • Confident juggling shifting priorities, • Skilled in scheduling, travel logistics, or front‑of‑house service, • Open to gaining or expanding Private Equity experience, • Interested in flexible, polished work that fits around other commitments These opportunities are especially great for experienced EAs, client‑focused service professionals, and creatives (actors, performers, writers, artists) seeking steady, professional supplemental income. ABOUT US Joss Search specializes in placing business support professionals within the Private Equity and Alternative Investments space. Our clients include many of the world’s leading PE firms, hedge funds, and global financial organizations. As these firms grow, so does the need for reliable, polished temporary Receptionists who can step in seamlessly and uphold a first‑class front‑of‑house experience. INTERESTED? If you’re excited about flexible receptionist work with some of New York’s most respected firms, we’d love to speak with you. Joss Search is proud to be an Equal Opportunity Employer. We value diversity, inclusion, and unique perspectives across all backgrounds.

Company Description Dynasty Equity is a global sports investment firm founded by Jonathan Nelson and K. Don Cornwell. Leveraging extensive industry relationships and significant investment expertise, the company delivers innovative partnership solutions for investments across the sports ecosystem. Dynasty Equity is dedicated to fostering growth and creating sustainable value in the sports industry through strategic opportunities. About the job As Dynasty Equity continues to grow, we are looking to add a highly organized, proactive, and detail-oriented Office Manager / Administrator / Receptionist to our New York office. This is a key hire for our team. We’re looking for someone who can create a positive and inviting atmosphere while making sure the office runs smoothly and efficiently behind the scenes. This role is ideal for someone who thrives in a fast-paced setting and enjoys supporting senior leaders as well as cross-functional teams. The ability to juggle front desk responsibilities alongside office operations, coordination, and administrative support is essential. Key Responsibilities Reception & Front Desk Support • Serve as the face of Dynasty, providing a professional and welcoming experience for investors, partners, and guests, • Manage reception coverage and Dynasty’s main phone line, • Coordinate seamless visitor arrivals and departures, including escorting guests and managing building access Office Management • Oversee all day-to-day office operations to ensure a high-functioning, polished environment, • Manage conference room scheduling and workspace coordination, • Partner with vendors and building management for maintenance, services, and repairs, • Ensure office systems and equipment (AV, printers, etc.) are fully operational, coordinating with IT as needed, • Maintain a clean, organized, and well-stocked office, including pantry management, • Coordinate deliveries, packages, and service providers, • Support CFO with onboarding and offboarding logistics for employees, • Assist with printing, binding, and shipping materials Administrative Support • Provide support to CFO and Investment Professionals, • Manage calendars, scheduling, and meeting coordination, • Book travel and assist with expense reporting, • Handle phone screening and general administrative tasks, • Assist with ad hoc requests and errands as needed Events & Hospitality • Plan and coordinate Dynasty events and internal meetings, • Manage invitations, vendors, and logistics for events, • Organize catering, and other hospitality needs Qualifications • 3+ years of experience as receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Strong communication and interpersonal skills, • High level of professionalism and attention to detail, • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and Canva, • Ability to handle sensitive and confidential information with discretion, • Self-starter who is proactive, resourceful, and team-oriented Dynasty Equity is an Equal Opportunity Employer Dynasty Equity is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.

Overview: We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential. Schedule: M-F, 9am-2pm Responsibilities include (but are not limited to): • Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors, • Greet and assist guests and clients, and direct them upon arrival, • Anticipate guests needs in order to accommodate them and provide an exceptional guest experience, • Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams., • ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings., • Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed., • Organize office activities, meals, entertainment, and team-building events., • Oversee general office operations and facilities management to ensure a safe and efficient work environment., • Oversee calendars and schedules for common areas (Conference rooms etc.), • Maintain inventory of supplies and place orders (Office, Kitchen), • Communicate with vendors and building management for various office needs., • Prepare keys and access fobs for new employees, • Assist with ad-hoc projects such as setting up and implementing office procedures Position Requirements: • Willingness to be in office 5 days a week, • Previous hospitality, customer service, or office experience preferred, • Exceptional communication skills and a service-oriented attitude, • Strong organization and time management skills, • Collaborative, team-player mentality, • Associate’s or Bachelor’s degree (preferred), • Proficiency in Google Workspace Attributes • Detail-oriented – you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing, • Organized – you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective, • Natural communicator – you are the type of person who almost automatically keeps the people you work with in the loop., • Thorough – you enjoy digging deep into projects and reviewing all the details and numbers, • Problem solver – you think fast, are adaptable and are bent toward solving problems as they arise, • Flexible – you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

Company Description Cornerstone Pilates is a reformer Pilates studio dedicated to fostering intentional movement, wellness, and a sense of community. Founded in Jersey City, the studio offers thoughtfully curated reformer classes that focus on building strength, enhancing mobility, and promoting long-term health. Cornerstone Pilates is committed to creating a welcoming environment that supports individuals in their fitness and wellness journeys. Role Description Cornerstone Pilates is seeking a warm, proactive, and detail-oriented Assistant Studio Manager / Studio Experience Associate to support day-to-day studio operations and help elevate the client experience. This role plays a major part in shaping the overall energy, hospitality, and operational flow of the studio. The ideal candidate is personable, organized, hospitality-minded, and passionate about creating exceptional client experiences. The Assistant Studio Manager will oversee day-to-day studio operations, including scheduling, team coordination, studio upkeep, client relations, sales support, administrative tasks and overall community engagement. Responsibilities include managing memberships, addressing client concerns, overseeing sales efforts, and supporting the studio staff to ensure smooth operations. This role also involves coordinating studio events and initiatives. Qualifications • Minimum 2 years of client-facing, customer service, hospitality, wellness, fitness, retail, or boutique studio experience required, • Strong communication and customer service skills with the ability to build positive relationships with clients and address needs effectively, • Warm, welcoming, and hospitality-driven personality, • Strong attention to detail and ability to take initiative without constant direction, • Experience in sales, memberships, or client retention is a plus, • Strong problem-solving abilities and professionalism when handling client concerns, • Ability to collaborate with instructors, leadership, and studio staff to support smooth daily operations, • Familiarity with scheduling and booking software such as Arketa is a plus, • Bachelor's degree in business management, communications, hospitality, wellness, or a related field is preferred but not required, • Passion for health, wellness, and the Pilates community is highly desirable.

About the Company Our client is a growing investment firm focused on partnering with innovative businesses across a dynamic and evolving market. The organization offers a collaborative, entrepreneurial environment with a smart, team-oriented culture that values professionalism, hospitality, and operational excellence. This is an exciting opportunity to join a high-performing and expanding team where you can have meaningful impact, help shape the employee experience, and grow alongside the organization. About the Role This position is responsible for supporting day-to-day office operations, workplace experience, event coordination, and administrative functions to ensure the office runs smoothly and efficiently. The role is ideal for someone who enjoys creating a polished, welcoming environment and thrives in a fast-paced, team-focused setting. The ideal candidate is proactive, detail-oriented, service-minded, and excited to contribute wherever needed. Responsibilities • Oversee daily office operations to maintain an organized, professional, and welcoming workplace, • Serve as the primary front-of-house contact by greeting guests, preparing meeting spaces, and ensuring the office remains guest-ready, • Manage office inventory, supplies, snacks, beverages, and general workplace needs, • Coordinate with building management, vendors, service providers, and external partners, • Assist with planning team events, internal gatherings, dinners, and company-wide initiatives, • Support logistics for meetings, offsites, and employee engagement activities, • Coordinate restaurant reservations and related event logistics as needed, • Handle light travel coordination and scheduling support when required, • Provide general administrative support to leadership and team members, • Help foster a positive and collaborative office culture Qualifications • Approximately 3+ years of relevant experience preferred, • Open to candidates with varying backgrounds who demonstrate professionalism, strong judgment, and a positive attitude Required Skills • Positive, proactive, and team-oriented mindset, • Polished and professional communication skills with a hospitality-focused approach, • Strong organizational abilities and attention to detail, • Ability to multitask and prioritize effectively in a fast-paced environment, • Comfortable handling both operational and administrative responsibilities, • Proficiency with Microsoft Office, Outlook, Google Workspace, and related office tools, • Reliable, adaptable, and willing to support a variety of team needs Preferred Skills • Experience in office coordination, workplace experience, hospitality, events, or administrative support, • Experience working within professional services, finance, media, technology, or similarly fast-paced environments is a plus, • Interest in growing with a collaborative and evolving organization Pay range and compensation package Compensation is competitive and commensurate with experience. Comprehensive benefits package available upon eligibility, including healthcare coverage, paid time off, and additional employee programs. Equal Opportunity Statement Our client is committed to fostering a diverse and inclusive workplace and welcomes candidates from all backgrounds.

Entry-Level Administrative Assistant (1–2 Years Experience Required) Are you an organized, detail-oriented professional looking to grow your career in an administrative role? We’re seeking a motivated Administrative Assistant with 1–2 years of experience to join our team and provide essential support to our daily operations. What You’ll Do: • Manage calendars, schedule meetings, and coordinate appointments, • Answer and direct phone calls and emails professionally, • Maintain organized filing systems (digital and physical), • Assist with data entry, reports, and basic administrative tasks, • Support team members with day-to-day office needs, • 1–2 years of administrative or office experience (required), • Strong organizational and multitasking skills, • Excellent written and verbal communication, • Proficiency in Microsoft Office (Word, Excel, Outlook), • A proactive attitude and willingness to learn, • Ability to handle confidential information with discretion BACHELORS DEGREE IS MANDATORY

LEGAL ADMINISTRATIVE ASSISTANT (DP SPECIALIST) Archer & Greiner, P.C. seeks a full-time Legal Administrative Assistant (DP Specialist) to work in its New York, New York office. Hours are Monday through Friday, 9:00 AM to 5:00 PM. At Archer, we are passionate about developing talent and providing hands-on experience across the full spectrum of legal work. The Team in the New York office works with the latest equipment and software and handles legal work from the attorneys in several practice group areas. If you’re looking for an opportunity to expand your legal knowledge and sharpen your computer skills, this is the job for you! Responsibilities: This position includes, without limitation, the following core duties: · Create, revise and format Word, Excel and PowerPoint documents; · Transcribe digital dictation; and · Create and edit PDFs in Kofax. Job Requirements: Qualified candidates must have: · Must have at least 3-years Legal Administrative Assistant experience. · Preferred candidates will have excellent computer skills with a thorough knowledge of MS Word, Excel, PowerPoint, Kofax and Outlook. · Must be a self-starter, detail oriented and able to work in a team environment. Salary and Benefits Archer & Greiner P.C. offers a competitive salary and a comprehensive benefits package. The salary range for this position is $60,000 - $67,000, commensurate with experience. Benefits Include • Medical insurance, • 401(k) plan, • Profit sharing, • Paid time off, • Short-term and long -term disability, • Life insurance, • Parental leave, • Additional benefits, subject to the terms and conditions of each plan. Interested candidates should send resumes to Christine Ronketty, Human Resources Assistant, Archer & Greiner, P.C., 1025 Laurel Oak Road, Voorhees, NJ 08043, or e-mail . Archer & Greiner P.C. is an equal opportunity employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Our client, an investment firm, is seeking a temp to perm Administrative Assistant/Receptionist. Hours: 9am – 5pm *Fully onsite Location: Midtown Responsibilities: • Greet clients and visitors with a professional, high-touch approach, • Manage front desk operations and coordinate daily visitor logistics, • Handle incoming calls and route inquiries appropriately, • Support team with calendars, travel, expenses, and meeting coordination, • Assist with conference room setup, catering, and turnover, • Maintain organization of common areas, conference rooms, and kitchen, • Monitor and restock office supplies, • Coordinate with facilities, IT, and office services, • Assist with onboarding and visiting staff logistics, • Provide ad hoc support and backup to Executive Assistants Requirements: • Prior administrative experience required, • Strong proficiency in Microsoft Office (Outlook, Word, Excel), • Comfortable managing calendars and learning internal systems, • Energetic, motivated, and team-oriented, • Personable and flexible to adapt to last-minute changes in schedule, • Strong organizational and multi-tasking skills Please submit your resume in Word format for immediate consideration. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Coordinator, Talent Management A boutique talent management firm is seeking a Coordinator to support senior talent managers (2) with client project coordination, scheduling, communications, and general administrative/project support. This is a strong fit for someone who is highly organized, detail-oriented, and interested in the fashion, entertainment, photography and media space. Compensation & Benefits: $45,000 to $48,000 base salary + Healthcare benefits with employer contribution, 401(k) with company contribution, Flexible/unlimited PTO + paid overtime Schedule: 3 days/week in office in NYC, 2 days remote (typically) from 9:00 AM to 5:30 PM with flexibility if needed Responsibilities include: • Supporting two talent managers with day-to-day client and project coordination, • Managing timelines, deliverables, and follow-up across multiple projects, • Coordinating logistics, scheduling, and communications with clients and external partners, • Helping keep internal trackers, materials, and project details organized, • Assisting with research, presentations, and general team support as needed Qualifications: • Internship or assistant experience in talent management, representation, fashion, media, photography, production, brand marketing, or related fields, • Strong organizational skills and attention to detail, • Comfortable working in a fast-paced environment with multiple moving pieces, • Interest in and knowledge of the fashion and entertainment industries, • Polished written and verbal communication skills, • Ability to take ownership and keep projects moving Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

What You’ll Do: Provide personal assistance to the CEO and C-level executives Oversee day-to-day office operations to ensure a well-functioning and organized workspace Manage and track office budget and expenses Hold a position of trust and confidentiality Manage office supplies, deliveries, and facility-related needs Ensure ongoing office maintenance and resolve facility issues proactively Act as the point of contact for vendors, suppliers, and building management Collaborate with additional company office sites as needed Assist with onboarding new hires and general administrative support Support employee well-being initiatives and foster a positive workplace culture Plan and coordinate company events, holiday celebrations, and team activities Welcome and assist guests and visitors Who we are: EX.CO is the video technology fueling growth for media leaders worldwide. Since we launched, our mission has been to shape the future of media technology, powering publishers’ business success in a rapidly changing reality. Today, we partner with leading media companies—including USA Today, Hearst Newspapers, Motorsport Network, The Arena Group (Parade, The Street), and Ziff Davis (Mashable) —to maximize revenue across every screen: web, mobile apps, CTV, and DOOH. Our technology combines an online video platform with a machine learning-based yield engine, giving media owners the control, scale, and transparency they need to thrive. What drives us is simple: we’re stronger together, always evolving, and radically transparent. Collaboration fuels our best work, innovation keeps us ahead, and honesty builds lasting trust with our colleagues, partners, and customers. We are proudly backed by The Walt Disney Company, Saban Ventures, Viola Group, 83North, and others. Now we’re growing our team—and that’s where you come in. We’re building a place where talented people make an impact, ideas spark change, and everyone has a seat at the table. What We’re Looking For: 3–5 years of experience as an Executive Assistant Proven experience in office management, administration, or similar roles Excellent communication and interpersonal skills Strong organizational and multitasking abilities Comfortable working independently and taking initiative Proficiency in office software and tools (e.g., Google Workspace, Slack) What we offer: Competitive salary Health coverage (based on location) A flexible, hybrid work schedule in a dynamic and supportive environment Generous paid time off Stock options Company paid holidays Company paid sick leave Retirement savings plans Paid parental leave Volunteering days Employee referral program Training and development programs Casual dress code Women’s Employee Resource Group An innovative tech company at the forefront of machine-learning-driven video Hands-on experience working with high-impact digital assets Collaboration with a talented and diverse global team The pay range for this position in New York is $45,000–$55,000.

Beansprouts is looking for an Assistant Program Director to join our team! ABOUT BEANSPROUTS: Founded in 1980 in Park Slope, Brooklyn, Beansprouts offers preschool, after-school, and day camp programming and serves children from ages 1.9 to 9. At Beansprouts, our decisions are driven by what is best for children – from crafting our rich, age-appropriate curriculum to thoughtfully constructing a classroom to represent the unique interests and qualities of the children that occupy it. Brooklyn Beans is our non-profit organization, also located in Park Slope, which offers after-school programming at PS 39 during the school year. Our philosophy is to provide meaningful and engaging activities for our students each and every day, striving to create an environment where students can come after school and feel at home. Beansprouts employs people from all walks of life: recent graduates, long-time teachers, to those looking to change careers. One thing that we all share is a love for working with children. If you're looking for a position that will allow you to have a positive influence on children's lives, come and join us! SUMMARY OF POSITION: Beansprouts/Brooklyn Beans is seeking a Director of School-Age Programs to join our current team. This position offers the opportunity to be involved in both the administrative aspect of our programs and expand your experience with children. We are looking for someone who can be a strong addition to our leadership team and provide experience and positive energy to our school-aged programs. Come join the fun at Brooklyn Beans! JOB RESPONSIBILITIES: • Plan and oversee afterschool and day camp programs and activities in coordination with program director, • Assist with coordination and management of school-aged programs, including record keeping and documentation, • Act as a role model to children and other team members, and demonstrate leadership to assure safety and development, • Ensure a team-based work environment by communicating effectively and positively with supervisors, co-workers, families, and other team members, • Perform other duties as assigned JOB QUALIFICATIONS: • 5 years of related experience at an established afterschool or day camp program, • 1 year of supervisory experience in an established afterschool or day camp program, • Bachelor's degree or higher in Education or a related field, • Proficiency in emailing, scheduling, and creating spreadsheets, • Ability to be creative, responsible, and think on your feet to create a fun and positive environment for children, • Ability to communicate effectively and build rapport with children, families, and other team members, • Ability to create dynamic afterschool and day camp programming and activities Job Benefits: At Beansprouts, we offer a competitive benefits package including generous paid time off, professional development, tuition reimbursement, and a 401(k) retirement plan! **As per the Department of Health Regulations, a clearance check and medical will be required for employment. If you'd like to join our team, we’d like to hear from you! Please share your interest with us by submitting your resume. • Job Type: Full-time, • Pay: $70,000.00 - $75,000.00 per year Benefits: • Medical, • Dental, • Vision, • 401(k) Retirement Plan + Employer Match, • Paid time off, • Professional development assistance, • Tuition reimbursement Schedule: • 8-hour shift (Sept-June: 10 am to 6 pm / June-Aug: 8 am - 4 pm), • After school, • Monday to Friday Education: • Bachelor's in Education (Preferred) Experience: • Supervisory: 1 year (Required), • Experience with children: 5 years (Required) Ability to Commute: • Brooklyn, NY 11215 (Required) Ability to Relocate: • Brooklyn, NY 11215: Relocate before starting work (Required) Work Location: In person

A well-known non-profit is looking for a temporary facilities administrative assistant: Date(s): Start ASAP, for 60 days (likely to extend) Hours/Days: Can be flexible with 8am - 4pm or 9am - 5pm (1 hr lunch) - 35hrs total Rate: $25 Vendor Coordination, Scheduling & Oversight • Assist with scheduling service calls and recurring scheduled work across all agency locations including recurring and one-time vendor services, including but not limited to Snow removal services, Lawn maintenance, Pest control, Dryer and hood cleaning, Trash removal, elevator inspections, HVAC preventative maintenance, appliance repairs, and purchases., • Address vendor-related issues promptly and professionally, resolving discrepancies and escalating concerns when necessary., • Serve as a point of contact between the Facilities department, vendors, and program sites regarding maintenance schedules, site access, and job status., • Monitor vendor performance and verify with program staff that services were performed in accordance with agency standards. Invoice Processing & Financial Coordination • Receive and process vendor invoices for owned and leased properties, ensuring contracted work has been completed before approval, and ensure all supporting documentation is attached., • Process invoices for supplies purchased and used by the Maintenance Department., • Utilize WorxHub facilities management system to accurately match invoices to corresponding work orders., • Collaborate with the Fiscal department to track and reconcile payments, maintaining accurate financial records., • Obtain vendor statements and oversee the timely reconciliation and payment of outstanding invoices., • Maintain organized digital and physical filing systems for invoices, contracts, service reports, and related documentation to support audits and reporting. Automated Facilities Management • Utilize WorxHub to update work requests, track vendor tasks, and log vendor activities., • Record detailed work order progress, including descriptions, photos, preventive maintenance tracking, and project updates., • Monitor open work orders to ensure timely follow-up and that no items are overlooked. Administrative Support • Draft, send, and track emails, service requests, and follow-up communications., • Assist with scanning, digitizing, and archiving documentation., • Prepare and distribute memos, status updates, and internal communications as requested. Professional Expectations • Use positive approaches when handling difficult situations; avoid gossip and negative discussions., • Remain flexible and adaptable to changing priorities., • Professionally always conduct oneself and adhere to the agency dress code., • Remain sensitive and responsive to cultural differences among program participants and staff., • Represent the organization in a manner that promotes the mission, vision, and values of the agency., • Adhere to all agency policies and procedures.

The Training Fund of the International Union of Operating Engineers, Local 94-94A-94B, AFL-CIO (“Training Fund” or “Fund”), located in New York City, seeks an Assistant Training Director. Founded in 1986, the Training Fund offers job training programs to members of the International Union of Operating Engineers Local Union 94, 94A, 94B (“Local 94” or “Union”). Local 94 represents building engineers and stationary engineers in the New York metropolitan area, who operate and maintain mechanical systems, such as HVAC and plumbing, in large commercial, residential, and institutional buildings. The programs provided by the Training Fund equip members with the tools and knowledge required to meet the evolving needs of the New York City real estate industry, with an emphasis on technical, mechanical, and electrical competencies - including indoor air quality, environmental controls, electrical systems, and computer-controlled building operations. Please visit ___ for more information about the Training Fund. Reporting to the Training Director, the Assistant Training Director will support the day-to-day administration of the training program and partner with instructional staff to ensure timely, high-quality training aligned with advancements in building operations and maintenance. Primary responsibilities entail supporting curriculum development, conducting program evaluations, and contributing to strategic planning initiatives aimed at future growth. The Assistant Training Director also collaborates with administrative staff to manage course scheduling and supports the supervision of instructors and program staff. This position requires a full-time in-office presence. A remote arrangement is not available. Responsibilities In addition to the above, key responsibilities include: • Implement and monitor the comprehensive course schedule each semester., • Consult with instructors and management leadership on curriculum and other technical matters., • Conduct research and data collection in support of the Training Director, including review of mechanical, building, fire, and other applicable codes., • Develop and present recommendations to strengthen training policies and procedures., • Support the procurement of mechanical and instructional equipment, technology tools, and platforms used for current and future training needs., • Communicate effectively with internal and external stakeholders, including partner organizations such as FDNY, BOMA, and REBNY., • Assist in preparing and presenting Training Fund materials and updates to the Board of Trustees., • Perform additional duties as assigned by the Training Director. Qualifications The ideal candidate brings: • Bachelor’s degree and advanced degree preferred., • Q01 or Q99 Certificate of Fitness with NYC Fire Department required., • A minimum of five years of relevant field experience in building operations and maintenance (e.g., Chief Engineer) is required., • Prior experience in an adult educational, teaching or training role strongly preferred., • Working knowledge of applicable NYC fire and building codes and regulations required., • Prior administration experience is a plus., • Familiarity with public policy and the policy-making process., • Experience working with nonprofit organizations and curriculum management., • Excellent analytical, writing, and verbal communication skills., • Demonstrated ability to assess, improve, and redesign administrative operations and procedures., • Ability to work independently and collaboratively in a fast-paced, complex environment. To Apply In addition to an annual compensation range of $150,000 - $200,000 commensurate with experience, the Fund offers a comprehensive benefits package, including fully employer paid family health insurance benefits, two defined benefit plans and a defined contribution plan. Additionally, there is a generous package of paid vacation days and holidays, and a life insurance benefit. The Fund is an affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. To apply, please send your resume and salary requirements to . Please include job reference code 0426IUOE94LI in the subject line or with your application.

Our Client, a Global Insurance Company, is seeking an Administrative Assistant in their New York, NY location. Key Responsibilities • Manage and prioritize complex calendars for multiple Vice Presidents, • Coordinate all aspects of domestic and international travel arrangements, • Reconcile and submit travel and business expenses in a timely manner, • Schedule and coordinate meetings, including logistics, room bookings, and materials preparation, • Organize conference calls and video meetings via Teams or similar platforms, • Coordinate team events, town halls, and larger-scale meetings in partnership with internal teams, • Order catering and manage event logistics as needed, • Maintain accurate records and ensure proper file management and documentation, • Previous experience within financial services required, • Bachelor’s degree preferred or equivalent professional experience, • Strong sense of urgency with the ability to manage competing priorities, • Excellent organizational and recordkeeping skills, • High level of discretion when handling confidential information, • Strong written and verbal communication skills, • Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint; Access a plus), • Experience managing calendars, travel coordination, and expense processing, • Ability to coordinate meetings and events end-to-end

Chief of Staff Family Office Overview A private family office based in New York is seeking a Chief of Staff to support the Principal and serve as a central integrator across the office and its related activities. The office is responsible for managing both the day-to-day operations and longer-term initiatives across the family’s activities, including project-level coordination, vendor relationships, and cross-functional execution. The Chief of Staff will play a key role in ensuring alignment, visibility, and disciplined execution across this complex and interconnected environment. The family office represents a Principal who is actively involved in real estate construction and operations and who splits time between New York City and the Hamptons. The office operates as a lean, highly collaborative team, requiring an individual who can operate with both strategic perspective and hands-on execution while maintaining a high level of discretion and responsiveness. Position Overview The Chief of Staff will serve as a trusted partner to the Principal and a central point of coordination across the family office, spanning estate operations, lifestyle management, and strategic initiatives. This individual will drive execution across key priorities, manage cross-functional workflows, and ensure alignment between long-term objectives and day-to-day activities. The role will be based between New York City and the Hamptons, with time allocated across both locations in alignment with the Principal’s schedule and needs. The Chief of Staff will operate as an “air traffic controller” across the office, maintaining visibility into major initiatives, ensuring clear ownership and deliverables, and supporting consistent, accountable execution. The ideal candidate brings a combination of strategic perspective, operational rigor, and hands-on execution, along with a collaborative, coaching-oriented leadership style that elevates team performance while maintaining structure and momentum. Key Responsibilities Strategic Coordination & Execution • Serve as a central integrator across the family office, ensuring alignment between the Principal’s priorities and all active initiatives, • Maintain a comprehensive view of all projects, timelines, and stakeholders, proactively identifying risks, dependencies, and gaps, • Translate high-level objectives into actionable plans with clear ownership, deliverables, and timelines, • Support decision-making by synthesizing information, structuring key issues, and preparing materials for the Principal, • Drive execution across cross-functional initiatives, ensuring accountability and timely progress Principal Support & Communication • Act as a primary point of contact for the Principal, ensuring consistent communication, alignment on priorities, and visibility into ongoing activities, • Oversee and coordinate the Principal’s calendar, meetings, and follow-ups to ensure efficient use of time and continuity across commitments, • Provide regular updates to the Principal on estate operations, projects, and key initiatives, while proactively planning for upcoming needs, • Ensure the Principal is well-prepared for engagements, with clear insights into priorities, decisions, and required actions Personal Management & Team Leadership • Serve as the central coordinator across all individuals supporting the Principal, including administrative, household, and project-based staff, • Operate as the “air traffic controller” for people and priorities, maintaining clarity around roles, responsibilities, and deliverables, • Establish and manage processes that support effective collaboration, communication, and execution across the team, • Act as a trusted coach and resource to team members, providing guidance, structure, and ongoing feedback, • Oversee elements of people management, including onboarding, goal setting, performance check-ins, and coordination across internal staff and external partners, • Ensure all team members are set up for success with clearly defined expectations, timelines, and accountability, • Conduct regular check-ins with staff to assess performance, service quality, and operational consistency across properties and functions, • Plan for evolving team needs over time, including resource allocation and organizational design as projects and priorities shift Estate Operations & Property Oversight • Oversee the day-to-day operations, maintenance, and overall performance of multiple residences, ensuring seamless execution and alignment with the Principal’s expectations, • Ensure properties are maintained to the highest standards, including oversight of repairs, infrastructure, and compliance with applicable safety and building codes, • Develop and oversee annual operating budgets for each residence, including utilities, maintenance, service contracts, and other recurring expenses, • Ensure all estate-related invoices and expenses are accurately tracked and processed in coordination with the family office’s financial team, • Monitor spending and identify opportunities to enhance efficiency and cost-effectiveness across estate operations, • Oversee the implementation of comprehensive maintenance schedules across properties (e.g., HVAC systems, windows, kitchen equipment, pools, and seasonal requirements), • Partner with facilities and household staff to ensure timely execution of preventative maintenance and service activities, • Provide oversight and coordination on construction, renovation, and capital improvement projects, including vendor selection, contract negotiation, and project execution, • Maintain strong working knowledge of construction processes and actively participate in vendor negotiations as needed, • Ensure a consistent standard of operations, service, and presentation across all residences Vendor & Relationship Management • Oversee relationships with key vendors and service providers across estate operations, including facilities, maintenance, and lifestyle services, • Negotiate and manage contracts, ensuring services are delivered at the highest quality and aligned with budget expectations, • Coordinate vendor activities across properties, ensuring consistency, accountability, and effective communication, • Continuously evaluate vendor performance and identify opportunities for improvement or optimization Lifestyle & Event Coordination • Plan and coordinate events, gatherings, and dinners across residences, ensuring seamless execution and a high standard of service, • Partner with household staff to deliver a white glove experience that reflects the Principal’s preferences and expectations, • Ensure a consistent and elevated experience across all properties and engagements, • Support travel and logistics coordination as needed, in alignment with the Principal’s schedule and preferences Operations & Process Management • Design and implement systems and processes to improve organization, transparency, and execution across the family office, • Track progress against key initiatives, ensuring alignment with broader strategic priorities, • Coordinate across internal team members and external advisors to ensure efficient information flow and execution, • Identify opportunities to streamline workflows, enhance coordination, and improve overall effectiveness Qualifications • Bachelor’s degree required, • 8+ years of experience in a Chief of Staff, estate management, operations, or similar role within a family office, private household, or comparable environment, • Prior experience working in luxury homes or similarly high-touch environments, • Demonstrated ability to apply luxury hospitality standards to create a high level of service, discretion, and operational excellence across the estate environment, • Prior experience managing complex calendars, providing high-level executive assistant support, and coordinating across senior stakeholders, • Demonstrated experience managing complex residential properties, estate operations, and construction or renovation projects, • Proven ability to manage multiple priorities and stakeholders with exceptional organization and attention to detail, • Experience overseeing staff and vendors, with a track record of driving accountability and high performance, • Strong interpersonal and communication skills, with the ability to engage effectively across a wide range of personalities, • High emotional intelligence, sound judgment, and absolute discretion, • Ability to operate at both a strategic and highly detailed level, • Collaborative leadership style with a natural inclination to coach and develop others, • Proactive, resourceful, and solutions-oriented mindset, • Familiarity with estate and property management systems and tools preferred, • Demonstrated ability to operate with absolute discretion and a strong commitment to confidentiality, • Flexibility to work outside of standard business hours, including evenings, weekends, and travel as needed, • Valid driver’s license and passport required Job Type: Full-Time, In-person; physical offices located in New York City and the Hamptons Compensation: Annual salary range of $225,000 - $275,000, based on experience and qualifications, with comprehensive benefits

Our client, a premier Wall Street law firm, is seeking an Administrative Assistant to support their Marketing, Events, and Client Development initiatives. While this role will have a strong emphasis on client events and business development, the ideal candidate is flexible, proactive, and eager to support a variety of administrative needs across the firm. The firm offers a 3/2 hybrid schedule and opportunities for overtime. Job Overview: Event & Client Development Support • Coordinate client events, small‑group dinners, reservations, ticketing, and off‑site event logistics from planning through execution., • Monitor email and event activity during programs; including those occurring in other states to troubleshoot issues in real time., • Assist with client development projects and marketing‑related administrative tasks., • Manage correspondence between colleagues, vendors, and clients., • Prepare documents, maintain spreadsheets, and support timekeeping entries for attorneys., • Prepare invoices, review backup, submit expense reports, and reconcile documentation., • Coordinate meeting logistics, including food orders and IT support., • Provide flexible support to other Administrative Assistants and firm attorneys as needed, • Adapt to shifting priorities; responsibilities may change frequently based on business needs. Qualifications • 2+ years of administrative experience; legal industry experience is helpful but not required., • Event planning or event logistics experience is strongly preferred., • Strong proficiency in Excel; comfort with spreadsheets and tracking tools is essential., • Ability to build rapport and trust with partners, associates, and administrative staff., • A self‑starter who is eager for responsibility and thrives in a fast‑paced environment., • Strong written and verbal communication skills with excellent attention to detail., • Experience with billing systems (Aderant preferred but not required). By working with Consilio, candidates gain direct access to hundreds of hiring decision-makers across the D.C. area. Consilio’s Direct Hire Division staffs positions for Consilio clients and does not staff internal corporate positions at Consilio. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law. A little about us... Role: Business Support/ Sr. Executives Location: Jersey City, NJ Job Description: Performs diverse, advanced, and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs, including PPT, Excel, Word. The Analytical skills, Great communication skills, MS Power point, Excel, Word, Teams. Ability to track status and deliverables. Assist in Managing schedules, various timelines (project, deliverable, events etc). Someone with prior experience as an Executive Administrative Assistant. LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Organize and schedule appointments, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Act as the point of contact for internal and external clients, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently. This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support. Key Responsibilities Reception & Front Desk Support • Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner, • Answer and direct incoming calls, emails, and deliveries, • Manage visitor sign-in procedures and maintain office security protocols, • Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings, • Support interview scheduling and candidate hospitality for recruiting visits, • Receive, sort, and distribute incoming mail and packages Office Management • Maintain office supplies, kitchen inventory, and general office organization, • Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries, • Manage relationships with building management and service providers, • Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable, • Assist with planning office events, team meetings, celebrations, and employee engagement activities, • Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination, • Partner with IT, HR, and Facilities teams to address office-related needs Administrative Support • Provide administrative support to leaders and cross-functional teams as needed, • Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation, • Support invoice processing, office budgets, and vendor payment tracking, • Maintain office records, contact lists, and filing systems, • Assist with special projects and ad hoc assignments as needed Qualifications • 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Excellent verbal and written communication skills, • Professional presence with strong customer service skills, • High attention to detail and follow-through, • Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, • Experience coordinating meetings, events, and office operations, • Ability to handle sensitive and confidential information with discretion, • Self-starter with the ability to work independently and anticipate needs Preferred Qualifications • Experience supporting retail, fashion, merchandising, or creative office environments, • Experience working with vendors, building management, and office budgets, • Familiarity with travel booking, expense reporting, and onboarding coordination Physical Requirements • While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly. What We Offer At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation. Citi Trends is an Equal Opportunity Employer Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Staffmark Group is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12 month contract working onsite at our client are responsible for general office support, including but not limited to: • Managing travel & expenses, including making travel arrangements and processing expenses for team members, • Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning, • Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones, • Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors, • Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications • Proficiency in Word, Excel, PowerPoint and Outlook required, • Bachelor's degree preferred, • A minimum of 2 years of work experience in a professional corporate environment, • New graduates who have a desire to be in the financial services industry are also encouraged to apply, • Strong written and verbal communication skills, • Enjoys working in a team environment, • Polished communication skills, • Ability to multi-task and work in a fast-paced environment, • Business professional environment and attire, • Possess critical thinking skills and good judgment, • Displays personal pride in work, always striving to do his/her best, • Chooses to always operate with integrity and transparency

A fortune 500 client is looking for an Executive Coordinator with Talent Acquisition environment experience. This is a potential contract to hire role. This role is not eligible for employment-based immigration sponsorship. Applicants must be legally authorized to work in the United States without employer sponsorship, now or in the future. Role is hybrid set-up 3 days a week onsite in either NYC or Stamford, CT depending on your location. This position will be part of the Talent Acquisition team providing high-touch administrative and coordination support with a strong focus on executive-level recruiting. This role serves as a trusted operational partner, managing complex scheduling, interview logistics, travel coordination, and related workflows to ensure a seamless, high-quality experience for executive stakeholders and candidates. REQUIREMENTS: • 5+ years of experience in an Executive Assistant, senior administrative, or operations coordination role, • Familiarity with HR, recruiting, or talent acquisition environments (Workday experience preferred), • Demonstrated experience supporting executives and senior leaders, • Experience coordinating travel, expenses, and administrative workflows, • Strong proficiency in Microsoft Outlook, Teams, Word, and Excel, • High attention to detail and discretion when handling sensitive information

We’re partnering with a leading, highly respected investment firm to find a standout Administrative Assistant to support senior leadership on a dynamic Private Equity team in Midtown. This is an exciting opportunity for a polished, detail-oriented professional who thrives in a fast-paced environment and enjoys being at the center of a collaborative, high-performing team. What You’ll Do: • Own complex, high-volume calendar management for senior executives (including a very busy Managing Director), • Coordinate domestic and international travel with precision and efficiency, • Prepare meeting materials and presentations for key internal and external meetings, • Act as a trusted point of contact across stakeholders, • Support a variety of administrative and project-based tasks What We’re Looking For: • 5+ years of administrative experience supporting senior leaders in a corporate environment, • Exceptional organizational skills and a sharp eye for detail, • A proactive, “figure-it-out” mindset with the ability to anticipate needs, • Strong communication skills and confidence interacting with executives, • A true team player who enjoys working alongside other admins and contributing to a positive culture, • Tech-savvy with proficiency in Microsoft Office, Zoom, and scheduling tools Why This Role Stands Out: • Support a well-established and respected senior team, • Busy but sustainable pace — high impact without burnout, • Collaborative environment with strong admin community and mentorship, • Exposure to a top-tier investment platform, • Excellent benefits, team events, and a culture that values its people This role is hybrid (4 days in-office) and offers the chance to join a firm known for its strong culture, thoughtful leadership, and long-term growth. If you’re a “scheduling ninja” who loves keeping things running seamlessly behind the scenes, we’d love to connect.

Front Desk Coordinator @ Top Hedge Fund Onsite: Monday–Friday | 7:30am–5pm Compensation: $60K–$90K + fully covered benefits Our client, one of the world’s most successful private investment firms, seeks a poised, sharp professional to serve as the face of its NYC office, a fast-paced, highly-educated, tech-forward environment. Duties to include: • Greeting guests and managing incoming calls with professionalism, • Supporting meetings and events from end-to-end, • Maintaining a well-organized office, including kitchens, supply cabinets, and deliveries, • Assisting with expense reports, research, and Excel-based reporting, • Providing general administrative and occasional personal assistant support Must be exceptionally polished and professional, with strong communication skills, high attention to detail, and comfort in Excel. The ideal candidate is proactive, discreet, nimble, and genuinely excited to be part of a best-in-class team. You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a Trend Driven Junior's apparel manufacturing company, is seeking an Assistant Designer to support their rapidly growing team. Key Responsibilities: • Conduct research on current fashion trends, fabric innovations, and market demands to inform design decisions and ensure relevance., • Create detailed sketches and CAD drawings of design ideas, including technical specifications for garment construction., • Collaborate with the team in choosing appropriate fabrics, colors, and materials that align with design concepts and brand standards., • Help in the creation and review of prototypes and samples, ensuring they meet design specifications and quality standards., • Assist in fitting sessions, provide feedback on garment fit, and collaborate with pattern makers to make necessary adjustments., • Maintain organized design files, including sketches, technical specifications, and material samples., • Work closely with cross-functional teams, including product development, marketing, and manufacturing, to ensure seamless design execution., • Provide administrative support as needed, including preparing presentation materials and assisting with design-related meetings. Qualifications: • 1+ years of experience in fashion design, • Bachelor’s degree in Fashion Design, Textile Design, or a related field a plus, • Proficiency in design software such as Adobe Creative Suite (Illustrator, Photoshop) and CAD programs. Knowledge of pattern making, garment construction, fabric properties, PLM is a plus., • Strong ability to generate fresh and innovative design ideas that align with brand aesthetics and market trends., • Meticulous attention to detail in sketching, fabric selection, and garment construction., • Excellent verbal and written communication skills, with the ability to collaborate effectively within a team., • Strong organizational skills with the ability to manage multiple tasks and deadlines. $50k-$65k commensurate of experience Full Time On-Site in their NYC Office You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Company Description ViewLift is a technology leader providing comprehensive digital streaming solutions for live and on-demand content distribution. Using our proprietary, cloud-based platform, we power streaming services for global sports, media, and entertainment brands, offering seamless deployment across web, mobile, Smart TVs, and more. Our platform supports various monetization models, delivers real-time analytics, and enhances user engagement with integrated AI tools like Data Insights Pro™ and FanAssist AI™. With over a decade of experience, we've partnered with notable clients such as the National Hockey League, FOX1, and LIV Golf, helping them grow their audiences and foster meaningful connections with viewers. Role Description This is a contract position for an Executive Assistant and Office Manager, located on-site in New York, NY. The individual will be responsible for providing executive administrative support, managing expense reports, scheduling and coordinating meetings, dinner/lunch reservations, overseeing office operations, and ensuring smooth day-to-day administration. They will work closely with leadership to ensure organizational efficiency and serve as a primary point of contact for internal and external stakeholders. Qualifications • Strong skills in Executive Administrative Assistance and General Administrative Assistance, • Experience in preparing and managing Expense Reports, • Proficiency in providing Executive Support, including scheduling and calendar management, • Excellent Communication skills, both written and verbal, with the ability to liaise effectively with diverse stakeholders, • Strong attention to detail, organization, and the ability to multitask effectively, • Proficiency in standard office software and tools, google office suite, Microsoft 365 suite, • Bachelor’s degree or relevant experience in a related field, • Previous experience as an Executive Assistant or Office Manager is highly preferred, • Ability to work on-site in New York, NY

Overview A financial services firm is looking for a highly organized, discreet, and resourceful Personal Assistant to support members of their leadership team. This is a tactical, hands-on role focused on handling the day-to-day administrative and personal needs of senior leaders so they can operate without friction. The ideal candidate is someone who anticipates needs before they arise, takes pride in the details, and brings a service-first attitude to everything they do — no task is too big or too small. What You'll Be Doing • Manage complex calendars, scheduling, and logistics across the leadership team, • Coordinate domestic and international travel including detailed itineraries and accommodations, • Handle day-to-day administrative tasks with speed, accuracy, and a sense of urgency, • Support personal needs including gifting, holiday cards, reservations, and personal appointments, • Assist with healthcare-related scheduling, insurance claims, and administrative follow-up, • Support firm events, special projects, and ad hoc requests as they arise, • Run errands and manage vendor relationships as needed What They're Looking For • 5+ years of experience as a Personal or Executive Assistant in the financial services industry, • Exceptionally organized, responsive, and detail-oriented, • High level of discretion and professionalism — comfortable handling sensitive personal and professional matters, • Flexible, proactive, and genuinely service-driven mindset

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task